HomeMy WebLinkAbout11/02/2010 00 Action Agenda ACTION ON
YAKIMA CITY COUNCIL
ADJOURNED MEETING— BUDGET REVIEW
NOVEMBER 2, 2010 – 9 A.M. –12.00 NOON
COUNCIL CHAMBERS – CITY HALL
1 Roll Call
Present:
Council Mayor Micah Cawley, presiding, Assistant Mayor Kathy Coffey (after 9:30),
Council Members Maureen Adkison, Dave Edler, Rick Ensey, Dave Ettl and
Bill Lover
Staff City Manager Zais, City Attorney Cutter, Rita, Cindy, Edna and City Clerk
Kloster
2 Council Budget Review by Priority /Department/Service Unit
RESOURCE MANAGEMENT
• City Manager – City Council, Human Resources, Legal
City Manager Zais announced the retirement notice received from Carol Maples, Civil
Service Chief Examiner, who will be leaving in the next two weeks after 24 years of
service
City Manager and City Council – City Manager Zais presented reduced budgets for these
areas noting they had discontinued ICMA membership
City Attorney Cutter presented the Legal Division's budget noting the workload impacts of the
current and proposed reductions
Legal – Risk Management - Sr Assistant Attorney Harvey explained this area.
Human Resources – Director Sheryl Smith described the various programs that they oversee
Council Member Edler asked, if there were an across the board reduction in salaries, what
percentage would it have to be to accomplish the savings necessary to balance our budget?
Council Member Lover suggested the City Council supply Human Resources and their
negotiating teams with a letter of support with regard to equalization of employee share of
healthcare premiums throughout all bargaining groups
• Finance – Information Systems, Finance
Budget and Finance Director DeBord outlined accomplishments. She then reviewed the
assessment they had done that led to a proposed reorganization and described the
reorganization. She advised that Wayne Wantland has been appointed acting manager of the
combined Information and Public Safety divisions.
• Community & Economic Development – Licensing, City Hall Maintenance;
Engineering
Community and Economic Development Director Morales described the division's functions
under the Resource Management heading He spoke of their accomplishments and
reorganization efforts to get more value and deal with a changing environment.
In the area of City Hall maintenance, a retirement has left a position vacant.
Engineering – They have proposed the elimination of a development engineer position
Mr Morales said they are working with the Parks Division to share an assistant planner position
to reduce costs. An assistant planner will be retiring mid -year and the position will be left
1
vacant. They are also proposing reducing contract services of the hearing examiner Tier 2
would be another construction inspector reduction
• Public Works — Streets Administration, Streets & Traffic Interfund
Public Works Director Waarvick gave a brief explanation of the interfunds.
ECONOMIC DEVELOPMENT
• Finance — Debt Service CERB
City Manager Zais gave a description of this category
• Public Works — Streets Maintenance
Streets/Traffic Operations Manager, Joe Rosenlund, described the tier 1 and 2 impacts. Also
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under policy pg 15 summary of recommended reductions to fit the model under the model( ?)
Have Joe explain what we do under street maintenance
Joe — explained what it is. This year we did a lot of repair on arterial roads. Did chip sealing on
Nob Hill and 18 Street, but none in the residential areas Next year doesn't look like we'll be
doing any chip sealing even on the arterials Focus going back to reactive rather than
preventive maintenance Will still continue with crack sealing when we're not plowing snow
We are at bare bones, any future reductions — nothing left in materials budget to cut so any
future cuts will come out of personnel. Chris — the one FTE programmed for elimination out of
the maintenance area, we have had a resignation so that is deferred from that work unit so it
has been taken care of
Joe — actually, we've lost 2 people this year At end of 2009 lost a position. Described the work
flow based on the reduced staffing.
Edler — pavement mgmt program referred to — Joe we have two traffic techs out doing the data
collection on that. About 80% done with data collection, once I get it I will be able to bring to
you a report that explains — here is the condition of our roadways from failed to excellent, based
on some average cost and type of treatment needed, here's what the costs are to fix the roads
— enables us to prioritize our workload better Here's some funding scenarios to see how we
can get the best bang for the buck. Edler there's bee some work done n one of the Council's
subcommittee what is the timeframe to get this info? Joe — hoping to have at first round of
reports by the end of the year A lot of road conditions can change drastically because of the
kind of weather we may get. Way more words than worth adding here Edler paraphrased
what Waarvick said. The recommendation that will be coming to the full council is going to be a
street bond? Chris — that is up to the Transportation committee Gave info on what constitutes
a failed street — then answered questions on LED lights. Lover how do we increase the
brightness in residential lighting?
• Police — Parking Enforcement
Funds generated from parking enforcement — has become more or less self supporting
but is not money that comes in from the Tots.
• Community & Economic Development — Hearing Examiner; Comprehensive
Planning, Planning Administration — see above
Deputy Director position was left vacant. From revenue standpoint it mans the tmie
available and being able to go after grants, etc. is extremely challenging No staff to fill
out grant applications, revenue is a real concern because whose going after the
revenue. Just wanted to make you aware of why we may be missing grants We are
having to be very selective on what we spend effort on applying for It's starting to
bother us, may be missing opportunities.
Zais — footnote — he touched on public safety element of POG — all told budget
reductions for 3 categories, public safety resource management and economic
development, all tiers comes to missed that number 11 07
Morals — working with a plan on ear mark thing on grade separation projects, public
safety earmarks, technically that was submitted by Cantwell's office, provided congress
acts on earmarks, that should continue working it's way through the process. We aren't
reliant upon anything at this time Most importantly extenders, etc I can't follow all of
that. Something will be a big hurt. hope a bill can be revised somehow, this one is
where we want to ut pressure — but don't know what he's talking about. 11 10
Customer Service & Communications
• Finance — Copy Center; Utility Services
No expected changes. Some equipment needs being looked into
Utility services — reviewed major changes over the last year New customer services
systems — core implemented in April Still struggling with some of it. Effort will continue
into next year Add'I pieces of the project to be implemented, stormwater utility, finance
side — electronic checks, internet payment capability
Ettl — consultant that came in, benefit to every department to have an outside look
based on what you experience? Rita — based on results I saw, that may be an area we
want to look to in the utility customer service division
• City Manager — City Clerks, Legislation, Records
Debbie Kloster described what the division does Processing the public disclosure
requests. Dick — one of the issues we've reduced in the budget and are restoring is the
updating of the municipal code Election costs We will need to adjust this budget with
the planned election expenses for the special election you set in motion. Zais, they are
at minimum staffing, we have been stressed to maintain their current pace of activity
Kloster — accomplishments — Grant to do an imaging project, we have microfilmed the
minutes, resolutions and ordinances from 1886 to 1990 converted to electronic images.
Stored at archive offices. Doing a lot of work on records management system —
laserfiche software, putting all of our hardcopy documents into that system Available
for searching by public and other employees when we are all done Working in phase
Lover — proposing a policy issue — to discontinue home delivery of council packets, have
them pick up their own packets. Considerable savings of clerk's time and also about a
$5K savings in animal control in overtime PCR ?Request of a policy issue. Will add
that.
Strategic Partnerships
• City Manager — Purchasing
Zais — gave kudos for Sue Ownby — combination of county /city Nationwide interest in
what Sue has accomplished Sue — one year anniversary tomorrow on this merge
Benefits were reduced costs. Estimate we have only been doing about 20% of what we
could actually be doing together, busily working on combining more Plus the County is
paying 50% of our budget right now Consistency in documents and processes. One
challenge is technology
• Finance — Conference of Governments, Annexation Ramp down, Community
Policing
Back together next Tuesday — big grouping,
3 Adjournment RE /MA moved to adjourn — meeting adjourned at 11 48 a m