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12/10/2019 06E 2020 Council Business Meeting Schedule a\'4\lyy bxk ik 1 P-;44PP g. A P Pp g dP s d+ eAe lii it tYlltYlA.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.E. For Meeting of: December 10, 2019 ITEM TITLE: Resolution announcing Council Business meeting schedule for 2020 SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: As part of the City's Strategic Priority of Public Trust and Accountability, attached is the Council Business meeting schedule for 2020, which can be amended by a majority vote of Council members. ITEM BUDGETED: STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt resolution. ATTACHMENTS: Description Upload Date Type D resolution 11/13/2019 r Me o f Ml� featur d inquiry 1 /1 /2013 r Me o 2 RESOLUTION NO. R-2019- A RESOLUTION adopting the City Council 2020 regular business meeting schedule. WHEREAS, pursuant to the Open Meetings Act, the Council is adopting an annual meeting schedule totaling 24 meetings, consisting of two business meetings per month; and WHEREAS, the proposed schedule provides for regular meetings to occur with starting times of 5:30 p.m. on specified Tuesdays of each month with exceptions provided for recess periods or when a meeting would fall on a City, religious or cultural holiday or Election Day or another event; and WHEREAS, a majority of the Council may call special meetings or revise the regular meeting schedule when necessary; and WHEREAS, unless otherwise specially revised in the future, regular meetings of the City Council for calendar year 2020 shall be held on the days set forth below. January 7 and 21 February 4 and 18 March 3 and 17 April 7 and 21 May 5 and 19 June 2 and 16 July 7 and 21 August 3 and 18 (first Monday& third Tuesday of the month due to National Night Out Activities on 8/4) September 1 and 15 October 6 and 20 November 3 and 17 December 1 and 8 (first & second Tuesday) Regular meetings of the City Council shall be scheduled to commence at 5:30 p.m. unless otherwise noticed in this resolution or revised in the future and legally noticed and posted for a revised meeting time; and WHEREAS, in the event the City Council fails to adopt a resolution to establish regular meeting dates for any calendar year, the regular meetings of the City Council for such calendar year shall be the first and third Tuesdays of each month, except any Tuesday which falls upon the day of an authorized City holiday, in which event the first Tuesday thereafter which is not a holiday shall be a regular meeting day; and WHEREAS, notwithstanding any other provision of this resolution, any regular meeting of the Council may be set, canceled or rescheduled to a different date, time or location by motion duly adopted by the affirmative votes of at least four members of the City Council or by any other manner as provided by law. The date, time and location of any meeting set or rescheduled to a different date, time or location shall be noticed and posted in the manner provided by law; and 3 WHEREAS,this resolution shall supersede and render null and void the provisions of any prior resolution to the extent such provisions are inconsistent with the provisions of this resolution. The resolution shall become operative on January 1, 2020; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: That the City Council of the City of Yakima adopts the 2020 regular meeting schedule on specified Tuesdays as indicated. ADOPTED BY THE CITY COUNCIL this 10'h day of December, 2019. ATTEST: Kathy Coffey, Mayor Sonya Clear Tee, City Clerk Our regular city council meetings are on the first and third Tuesdays of each month. Do x... Page l of 4 ~ Featl��������� � ��� e °��- ���� /�n6 �1��� Reviewed: 08/13 w^ �� _umuu� � � ww/ �y "�^« To search or browse past MRSC inquiries, please visit the MR5C [nouihes page, which contains a listing of the most recent Featured Inquiries and older inquiries categorized by subject. Que Our regular city council meetings are on the first and third Tuesdays of each month. Do we need to submit notice tothe newspaper that a meeting will take place for each occurrence? 4 Once you have formally established a regular meeting schedule for the city council by ordinance or resolution, there are no further notice requirements in the Open Public Meeting Act itself for those regular meetings. 5o no notice to the newspaper is required for that regular nneoUny. However, note that R[VV 35A.12.160 requires that every city is to establish a procedure for notifying the public of the preliminary agendas for upcoming council meetings. This does not mean it has to be ' published in a newspaper, and few cities require that. But some procedure must be established we , believe most cities publish the preliminary agenda in advance on their website or physically at city ho|| or both. This would be sufficient to satisfy the statutory requirement. 5o no additional notice of the regular meeting itself is required, but some method must be established to notify the public of the preliminary agenda in advance of the meeting. °