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HomeMy WebLinkAbout11/01/2010 00 Agenda and Packet V l ll ii l � !! F " !1 0 ;# .1 : - . ' • -, , . . . -.:. , . , . . , 0 0 • I • \ � • 1 --. � * * II • , b ill c O Rp 0 R ATEr 1 CITY OF YAKIMA WASHINGTON • NOVEMBER 1 2010 CITY COUNCIL STUDY SESSION 0 ,. Micah Cawley, Mayor ,C % Kathy Coffey, Assistant Mayor r Yakima Maureen Adkison ‘,,,C)''..'''1:,, .fir City Council R Dave ick Ense • 111 , /'4. ;p /{/��/+� y ,,111, `�` PO ..... ... A ge n d a Dave Ettl PORATED V 129 N 2nd Street,Yakima,WA.98901 Bill Lover Phone: (509) 575 -6000 • Fax (509) 576 -6614 City Manager Email ccouncil a©ci yakima.wa.us • www.ci.yakima.wa.us Richard A. Zais, Jr. Anyone wishing to address the Council, please fill out the form found on the tables and give it to the City Clerk YAKIMA CITY COUNCIL PUBLIC MEETING — STUDY SESSION NOVEMBER 1, 2010 — 9 15 — 10 45 A.M COUNCIL CHAMBERS — YAKIMA CITY HALL 1 Roll Call 2 Mayor - Council / Council- Manager forms of government ID • Consideration of a proposal to initiate a ballot proposition to adopt a Mayor - Council government format 3 Audience Comments (10 30 — 10 45 a m ) 4 Adjournment to November 2, 2010 at 9 00 a m — Noon in the Council Chambers for Council Budget Review • Yakima kilgtti w-a,am City of Y akima Vision Statement: To create a culturally diverse, economically vibrant, safe, and strongYakima community. 1 1111 Adopted March 2008 1994 • YAKIMA CITY COUNCIL NOTICE OF PUBLIC MEETING / STUDY SESSION Forms of Government NOTICE IS HEREBY GIVEN that the Yakima City Council will be holding a Public Meeting / Study Session to continue discussion regarding Yakima's current Council- Manager form of government and a proposal to initiate a ballot proposition to adopt a Mayor - Council government format. The study session will be held on Monday, November 1, 2010 from 9 15 —10 45 a.m , in the Council Chambers of Yakima City Hall, 129 North 2nd Street, Yakima, Washington Dated this 20 day of October, 2010 Deborah Kloster, CMC City Clerk • Ill MEMORANDUM TO Mayor and Council Members FR. Kathy Coffey, Assistant Mayor DT October 27, 2010 RE Organizational Comparison of Form of Government There has been a lot of discussion over the past few months on the advantages and disadvantages of the Council- Manager and Mayor - Council forms of government. Much of the debate has been on abstract concepts and speculation. This makes some sense as we all have firsthand experience with the current Council- Manager form, and none with the Mayor - Council form, except as an outside observer Part of the discussion has centered on the cost of administration between the two types of governance I think it is safe to say that the structure a strong Mayor would put in place depends on the background and capabilities of that person and those of some of the key appointments he or she would make The same could be said of a new City Manager Without experience or • comparable data it is difficult to avoid broad generalizations when making such comparisons. In thinking about how we might add substance to the debate about the costs differences between the two models, it occurred to me that a study comparing the current structure of our City to several Mayor - Council cities of comparable size and complexity would be of value The City Manager allowed me to use Cally to gather relevant cost and organizational data and have attached the findings for your review Two of the cities evaluated, Auburn and Renton, are smaller than Yakima, and three of the cities, Kent, Everett, and Spokane are larger While considerably larger than Yakima, I included Spokane because it is the only relatively sizeable Eastern Washington city operating under the Mayor - Council model. For the most part all cities are considered full - service cities and many serve as a county seat similar to Yakima. Only Yakima, Spokane and Everett produce drinking water and treat wastewater, and only Yakima and Everett also operate a City transit system. There are a few key observations I drew from the data that I want to share with you as I feel it is pertinent to the discussion about compensation, organizational structure, and overall cost. Each of the cities has its own unique structure Because most of the comparable cities utilize department directors, where our organization utilizes division managers, it required additional work to drill down in order to make apples to apples comparisons. You can see that our City operates a much leaner management structure than do our strong -Mayor contemporaries. Many 1111 of our Directors administer multiple departments. For example • The Yakima Public Works Director oversees Parks, Transit, Fleet /Facilities, and Streets • • As part of his regular duties, the Assistant City Manager oversees six divisions, negotiates with our 13 bargaining units, and manages Public Defender services • The Finance Director oversees Finance and Information Technology Our comparables have multiple Directors and subordinate managers performing these same functions. A minor point (but one which the committee has made a recommendation) pertains to the proposed level of compensation of the Mayor under the Mayor - Council proposal. The comparables illustrate that with one exception, the elected Mayor is not compensated at the same, let alone greater level, than subordinate professional staff. Finally, with respect to the overall cost differences between our current management structure and that of our Mayor - Council contemporaries, they are all substantially higher, some by nearly a factor of two or more which translates into millions of dollars annually Our closest comparable on this measure is the City of Renton whose administrative cost exceeds Yakima by 24% or approximately $600,000 One other point I have made and will reiterate is that the major differences between the two forms of government are how the Chief Executive Officer is selected. A Mayor is elected on the basis of a skill set the voters determined to be more desirable to those of the other candidates. In contrast, a professional City Manager is based on a combination of relevant management skills, education, experience, and accomplishment. Perhaps the distinction explains the leanness and efficiency of our organization as compared to the structure of the other cities studied. • 0 ® Ma or- Council Government Administrative Salary • Y ry Comp with Yakima Council Manager (actual number of employees per position..does not include benefits) City Administration Position & Monthly Salary Auburn Renton Yakima Kent Everett Spokane Population 67,485 83,650 84,850 88,380 103,500 205,500 Executive Department Mayor Salary $10,330 $10,819 $1,375 $8,516 $12,913 $8,334 Assistant Mayor /President Salary $1,375 $1,175 $1,208 $4,375 Council Salary $5,850 $6,650 $5,375 $6,876 $15,330 $15,000 Chief Administrator Salary $13,272 $11,721 $13,604 $12,806 $11,036 Assistant City Manager /Assistant Chief Administrator $10,900 $10,637 $12,480 $8,282 Executive Secretary $5,974 $5,460 $4,8711 $6,189 $5,973 $5,683 Executive Assistant $4,881 $5,046 $4,631 $4,954 $4,987 $5,263 Administrative Secretary $4,666 Council Assistant P/T $5,683 Office Tech $3,780 Council Auditor $9,994 Research Assistant $5,397 Monthly Expense $22,560 $45,497 $34,410 $38,251 $49,159 $68,713 Department Administrators /Directors City Attorney $11,874 $12,032 $9,644 $11,986 $12,480 $12,551 Police Chief $12,491 $12,032 $10,126 $12,587 $12,148 $13,817 Fire & Emergency Services Administrator $12,032 $9,644 $12,587 $12,148 $14,183 Community Services Administrator $12,032 Public Works Administrator $11,874 $12,032 $9,644 $12,587 $12,148 $12,226 Community & Economic Development Administrator $11,874 $12,032 $9,644 $11,986 $11,667 $10,288 Human Resources & Risk. Management Administrator $11,874 $12,032 $11,986 $11,667 $9,581 Finance Administrator $11,874 $12,032 $9,644 $11,986 $9,645 $10,288 Public Information $8,350 Executive Administrator $10,596 Government Affairs $8,968 Transit/Transportation Director $11,667 Parks Administrator $11,874 $12,587 $11,667 $9,691 Planning Administrator $11,874 $11,986 $11,667 Information Systems Administrator $11,874 $11,986 $11,667 $10,288 Mayor-Council Government Administrative Salary Comp with Yakima Council Manager (actual number of employees per position. does not include benefits) Department Administrators/Directors Auburn Renton Yakima Kent Everett Spokane Special Project Manager $8.968 General Administration $10.288 Criminal Justice Coordinator $9.155 Retirement Administrator $8.849 Police Omsbudsman $8,282 0 __uUii,`*:$tmff'0 04'PX0Ott$e $187 $86,256 $58.346 *122 $165 $129.487 iJnder�� e/ - � � ° , �� , � * � ,�� _ ` ,^ + � � �_ Assistant Attorney $27588 $10.110 $10.678 $10.5961 s0.019 Son�vAssistant A�omey $9,183 $91,560 ManoQ��Ue�er PO|i��hie�^� __ '.7' �' °+'~�^ ° . '.7' °' �m �� ~ -_, _ ~ Assistant Police Chief $20.814 $10.900 $11.579 $12,984 Deputy Police Chief s11.808 $9.183 $10,950 2, ��_- _ , .4 ,, ' 1- = --, - - + , ^~ �� w ��- �~ ~ ., � ° Assistant Fire Chief $10.000 s10.950 $12,332 Division Chief $27.637 Deputy Fire Marshal $10.950 Deputy Fire Chief $8743 $11,626 $24,664 '� . . Managers `~ 17 Works Administrator � ~ � �:. r ° ~ - - , ~ *~ � Assistant Public Works Director $10.598 $10.618 $10.657 Operations Manager $0.868 Utilities GIS Manager Utilities Finance Manager Utilities Records Manager Senior Center Manager Parks Manager $7.559 Streets Director $7,559 $8.627 Solid Waste Director $6.850 $9.627 Real Property Manager $8.968 $7,922 Transit/Transportation Manager $0.196 a7.198 $8.968 Fleet Manager $8.850 $8,488 Maintenance Services $8,174 $7,908 Wastewater Manager s7.938 Water Manager $7,559 Utility System Director $8.196 $9.189 11110 1110 4110 0 • 0 Mayor-Council Government Administrative Salary Comp with Yakima Council Manager (actual number of employees per position. does not include benefits) Department Administrators/Directors 1 Auburn ' Renton | Yakima 1 Kent 1 Everett Spokane ��� � ������ 7� u��c - ~�~ ` ~��~��-~~-°=�` ~�.��~-�� + ��ne*�� ~ � "'�, *��^�C��., Economic Development Director *9.169 s8.510 Neighborhood Services Director $7,198 $7.058 Arts Director $6.419 $6,111 Facilities Manager �7448 �S 1GS � � � . �� °���� �' -, ���� � ���V ��������,-�_~ � ��� � �+ � �� .� 9 -� " ~ ��� , Human Resources N1anoger $7.346 $7,559 $8.103 � s8.988 $5,961 Human Resources Deputy Director/Compensation Mgr $9.188 Retirement Director s8.850 Retirement Assistant Director $6.954 Risk Manager $9.196 $7,527 $8.103 $8,850 Workers Compensation Manager $8.850 Unemployment Manager $8.850 Workforce Develo t Director/Recruitment $7.446 | $8,283 ManagegrUhde iiledfcif-r --4 ,,,*1- ° oLi-+ .% ' /� '��, ���^���� ��' Budget Manager/Finance Director $8.103 $7,267 $8.019 Deputy Finance Director $10.506 $8.329 • Purchasing Manager s8.329 $7,267 Financial Planning Manager $9.196 Aud�K8ana / K0apo*ei�/hdo�E� � � , » ^�� 'v�*� �y�� �, ,^. ��/�� ,-,,,,,,,,:z xr $8,103 , -: City Clerk $6.419 $7,527 $6 $7,533 $7,267 $6,954 Communit Relations & Events Coordinator s8.014 $6.178 $7.559 Communications Director $6.891 Government Relations Manager $5.910 Animal Services Managed $7,267 Msm� �� �o�d ~ kihrigOawo;;Me"dei-Vubli ' -4 "� �.� `�*,, k , Assistant Parks & Recreation Director $9.169 | $8,725 $9.645 Park Program Manager $6.801 s9.169 s7.267 $29.820 Golf Manager $5.910 $7.909 $7,455 Riverfr ntPark[Nonoger s5.961 Senior Center Supervisor $6.419 ' Parks Business Program Manager $8.103 $7,267 Special Programs & Marketing Supervisor s8.419 Parks Superintendent $8,725 Human Services $7.446 $7.909 Parks Maintenance Development Supervisor $6.891 $8,725 Parks Planning & Capital Development Mgr s8.801 $8.169 $7.784 Mayor-Council Governmen Administrative Salary Comp with Yakima Council Manager (actual number of employees per position..does not include benefits) Department Administrators/Directors Auburn 1 Renton Yakima | Kent | Everett Spokane ma�Q��U��p|a����in��i � � ~ ���^ � * �� � r � � �� �� ' ? ^ �- .^- ' �'~� , ^ ` = ^ � �'^ ~*��^� «� Long Range Planning Manager s10.586 $9.169 $8.988 Land Use Planning Manager $9.189 $8.968 Engineering & Planning Program Manager $7,198 $9.169 $9,645 $8,282 Engineering Services Manager $9,196 $9.169 $9.183 $9,169 $8.968 Permit Services Manager Construction Manager Principal Planners s7.446 Environmental Quality Manager -- Pre-Treatment Manager $7.267 s9.627 Surface Water Mana ar $8068 $9627 1hfo�ndUbD'SYn��m�Ma»oQe' ��' �� °= ^ „Z _ ^ :�� + �� � + � °"+ � c* � ~ � ~ — � ���� ' � , � �,� Information Technology Manager u8.801 $9.189 $7,937 �H.1GQ m0.G4 $9,156 Information Technology Projec NYonage, $7,167 $7.009 $7.267 Network Services Program Manager s6.891 s8.189 $7.267 Communications Director $6,891 -- RepL Q0amaget . &8mmif � pS0mrivEop � mm0. $286,047 $160,095 $148.440 $233.640 $308.344 $362,547 Monthly Expense for Executive Staff & Managers $393,530 $256.361 $306,786 $365 $373.797 $502,034 Annual Expense for Executive Staff & Managers $4.722,360 $3.076.212 $2,481,432 *4 $4.486,564 *6'024'408 MEMORANDUM TO Honorable Mayor Cawley, City Council Members FROM Jeff Cutter, City Attorney DATE October. 8, 2010 SUBJ Mayor - Council Form of Government - Structure Proposal During a September 30, 2010 City Council committee meeting that included Council Members Dave Edler, Rick Ensey and Bill Lover a basic structure was identified for proposal to the full City Council as a "bullet point" identification of the attributes envisioned by the committee for a Mayor - Council form of government. While an actual Charter amendment promoting these revisions would require more specific detail and would include a great deal more detail in description, the committee's intent at this point in time is to provide the Full Council with a description of the format of a Mayor - Council government, identification of the powers and authorities of the Mayor and Council members under this government form,, and generally describe the duties of the elected officials under this format. The "bullet point" concept proposed by the committee and included below is offered in order that the City Council can make a final determination whether or not the Council desires to present a ballot proposition to the voters in 2011 that would abolish the City Manager government the City presently utilizes and replace it with an elected Mayor - Council government form. The attached bullet points would also form the foundation for the preparation of the actual proposed City Charter amendment to be placed before the voters for consideration. There will still be numerous "detail" points that will require further Council input in the event a Charter amendment is necessary, as well as decisions on several matters not resolved in the committee discussion already undertaken. The Council committee suggests the following attributes -for the proposed Mayor - Council government being considered for submission to the voters. I. Council Membership, Districts, Residency and Authorities. a. Seven Council Members b Four district Council positions and three `at large' positions c City residency required (no specific time requirement to date) d. District Council representatives must be residents of district e Council President appointed by Council members f No limit on consecutive terms for Council Members g. President will preside over Council meetings /set agenda 1 FOR COUNCIL INFO ONLY C ,C ES DA E l0 /p h. Council will approve CAO/Department Heads chosen by Mayor 411 i Council will not take part in removal of CAO/Department Heads j Council may over ride Mayor with vote of majority plus 1 k. Council will have no authority to hire Council staff 1. Council compensation provided for in Charter; specified in Ordinance m. Legislation approved by Council vote only; Mayor does not vote n. Council approves City contracts, Mayor signs with approval (see 2, below) II. Mayor's Role, Residency, Authority. a. City residency required to run for and maintain office b No consecutive term limits proposed c. Mayor has veto authority over Council actions d. CAO and Department Heads appointed by Mayor with Council approval e. Charter provides general compensation structure, specifics in Ordinance f Mayor presents annual budget per submission requirements in Charter (similar to time -lines presently followed) g. Mayor does not vote on Council matters h. Mayor attends Council meetings unless excused i. Mayor has no taxing authority j Council President fills in for Mayor in Mayor's absence k. Nominates appointees to committees and commissions- approved by Council 1 Mayor removes Department Heads, CAO, committee and commission members without Council approval m. Signature authority on contracts approved by Council (see 2, below) III. Additional Issues / Questions for Consideration and Direction A few unanswered questions remain that may require some further thought and discussion in order to have sufficient direction to develop a Charter amendment. Although not exhaustive, the following are some additional areas where further clarification would be helpful Where the Committee expressed a position, their recommendation has been noted in parenthesis following the respective question. 1 Should there be a minimum residency requirement to qualify to run for City Council? Mayor? (The Committee recommends no minimum residency requirement.) 2 Should the Mayor have some defined limited authority to execute contracts and/or settlements on behalf of the City without Council authorization, similar to the authority • 2 • that currently exists in ordinance and statute for the City Manager in the present Charter and Ordinance provisions, in order to avoid every small contract or settlement consideration going before the Council? (The Committee recommends that there be a maximum value specifically addressed in Ordinance, with general permission provided in the Charter, for the Mayor to execute certain contracts without Council approval, as well as a specified settlement authorization established by Ordinance, similar to what the City Manager now has.) 3 Will District Council candidates be elected by their individual districts only, or by the City electorate at large? (The Committee recommends no change fro the current residency requirements.) 4 Will the Council wish to use the special election opportunity created to address the form of government issue to place other proposed Charter amendments before the voters, such as the irrelevant city hospital provision, incorrect references to the City Commission, and the inappropriate `franchise changes only by voter approval' sections? This could be done by separate proposition so as not to cause undue influence to the form of government question. (The Committee recommends not including any additional Charter provisions on a ballot to keep the focus on the form of government issue ) 5 What specific direction/formula should be used to define the compensation to be paid to the Mayor? The Charter could establish a `Salary Commission' to make salary decisions, as provided by statute and used in many Washington jurisdictions, or establish a specific formula by which compensations are set. As a point of interest for Council • consideration, many of the cities reviewed recently hold the Chief Administrative Officer's position as the highest paid position with the Mayor compensated at a lesser amount. The Spokane Charter is somewhat unique in this regard. (The Committee's proposed recommendation is that the Mayor be compensated at the same level as the highest paid City employee below the CAO position.) 6 The City Council may wish to consider providing for their authority to censure or sanction the Mayor, perhaps by a super - majority vote, in the event some egregious action were to be taken by the Mayor that potentially subjected the City to risk. This authority could include an administrative leave process pending a review of a significant complaint, etc. This issue is raised primarily because of the difficulties several mayor - council cities have experienced in a few notable cases when their charters did not provide their council with a specific means of response when a problem arose. (This consideration is proposed by the City Attorney for discussion of the Council and was not a recommendation of the Committee.) • 3