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12/03/2019 12 Yakima Convention Center - North Expansion Project; Contract with Total Site Services, LLC „a\'4\l„bxk ik 1 1-:41 PPPPPP+Pd s' lii it tYlltYlA.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 12. For Meeting of: December 3, 2019 ITEM TITLE: Resolution authorizing a contract with Total Site Services, LLC for the Yakima Convention Center- North Expansion Project SUBMITTED BY: Scott Schafer, Public Works Director Bob Desgrosellier,Acting Chief Engineer- (509) 575-6228 SUMMARY EXPLANATION: City Project No. BD2498 was established for the North Expansion of the Yakima Convention Center. The expansion is to be approximately 18,250 sq ft with an additional 8,000 sq ft renovation. Construction will begin this winter and last for approximately 12-14 months. City staff used the State bidding process to advertise for bids. Five contractors submitted bids with Total Site Services, of Richland WA, submitting the lowest bid of$10,269,001.24. The project will be funded through the Public Facilities District(PFD)with financial oversite by the PFD Board. The overall project cost is budgeted at$12.5 million. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Economic Development APPROVED FOR SUBMITTAL BY THE CITY MANAGER STAFF RECOMMENDATION: Adopt Resolution BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D esolution 11/19/2019 r Me o D contract 11/2 / 019 r Me o Ind summa 11/20/2019 r Memo 2 RESOLUTION NO. R-2019- A RESOLUTION authorizing a contract with Total Site Services LLC, Richland, WA, for the Yakima Convention Center - North Expansion Project WHEREAS, the Yakima City Council has previously established that further development of the Yakima Convention Center, is an Economic Development priority for the City of Yakima; and WHEREAS, the Yakima City Council deems that expanding the existing 41,000 sq. ft. of meeting space with the addition of 18,250 sq. ft of meeting / exhibit / support space is vital to address the demand for a larger convention center; and WHEREAS, the Yakima City Council and the Yakima Convention Center have previously established for capital expenditures to invest in capital expenditures for expansion of the Convention Center including realignment of adjacent public utilities; and WHEREAS,the building plans and contract documents were prepared for the construction of the expansion and related improvements, which include renovating and expanding the existing structure and realigning the public utilities; and WHEREAS, the City of Yakima used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects; and WHEREAS, Total Site Services LLC submitted the low base bid plus all six alternate bids and has the ability to correctly construct and install all improvements as bid at a cost of $10,269,001.24 (incl WSSTax); and WHEREAS, the low bid received, plus costs identified for Architectural Fees, Furniture, Furnishings and Equipment (FFE) and other miscellaneous costs, leaves a contingency of $400,000 below the maximum project budget of$12,500,000; and WHEREAS, the City's Chief Engineer has recommended awarding the contract to Total Site Services LLC for installing the improvements; now, therefore WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to expand and improve the Yakima Convention Center and award the construction contract; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the attached contract with Total Site Services LLC, in the amount of$10,269,001.24 for City Project No. BD2498, which renovates and expands the Yakima Convention Center. ADOPTED BY THE CITY COUNCIL this 3' day of December, 2019. ATTEST: Kathy Coffey, Mayor Sonya Clear Tee, City Clerk o CONTRACT THIS AGREEMENT, made and entered into in triplicate,this day of .2O18. hy and between the City of Yakima, hereinafter called the Owner, and Total Site Services, e Washington Limited Liability Corporation, hereinafter called the Contractor. VV|TNESSE?N' That in consideration of the terms and conditions contained herein and attached and made a part of this agreement,the parties hereto covenant and agree aofollows: |. The Contractor shall do all work and furnish all tools, materials, labor and equipment for THE BASE BID AMOUNT PLUS ALL ALTERNATIVES ANDVV8STx OF: $10.269.001.24. for Yakima Convention Center—North Expansion, City Project No. 2498, all in accordance with, and an described in the attached plans and specifications and the2O18 Standard Specifications for Rood. 8hdgn. and Municipal Construction which are bythis mfenonoa incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided under this contract and every part thereof. Work shall start within ten(10)days after the Notice to Proceed and shall be completed in Four-hundred and twenty five (425) calendar days. If work has not commenced within the ten (10) days after the Notice to Proceed, the first chargeable working day shall be the 11 t'day after the date on which the City issues the Notice to Proceed. If said work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum specified in the Standard Specifications for each and every day said work remains uncompleted after expiration of the specified time, oo liquidated damages, The Contractors shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof,except such as are mentioned in the specifications to be furnished by the City of Yakima. ||. The City of Yakima hereby promises and agrees with the Contractor to employ, and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the conditions provided for in this contract. ||/. INDEMNIFICATION.The Contractor shall defend,indemnify,and hold harmless the City,its officers,elected officials, employees and agents from and against any and all o|aimx, causes ofaction, damoVoe. |oaoea, and expenses nfany kind or nature whatsoever, including but not limited to. uUomay'a «aoo and court costs, arising out of, relating to, or naou|dng from the Contractor's performance or non-performance nfthe nemioem, duties and obligations required of it under this Agreement. |V. The Contractor for himself,and for his heirs,executors,administrators, successors,and assigns,does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract, except um expressly provided herein. |N WITNESS WHEREOF the parties hereto have caused this agreement k/ bn executed the day and year fins1herein above written. Countersigned: CITY OFYAK|K8A CONTRACTOR this day of uOzy. . .vWashington Luc By: Attest: City Manager k^ - (Print Name) \/' City Clerk Its " L(a— (preudent Owner,mzJ Addeo: ��SrD 4 BID SUMMARY Yakima Convention Center - North Expansion Project City Project No. 2498 ALSC Architects Total Site Services Chervenell Const. Co. Wellen Farwell G.H. Moen, LLC Petra, Inc. Estimate Richland, WA Kennewick, WA Enterprise, OR Yakima, WA Redmond, WA ITEM AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT Bid Security 5% BID BOND 5% BID BOND 5% BID BOND 5% BID BOND 5% BID BOND Base Bid $8,700,000.00 $8,792,000.00 $8,680,000.00 $8,783,000.00 $8,842,000.00 $9,474,000.00 Alternate#1 $100,800,00 $234,700,00 $322,000.00 $272,000.00 $330,000.00 $250,500.00 Alternate#2 $99,000.00 $79,056.00 $100,000.00 $104,000.00 $155,000.00 $73,800.00 Alternate #3 $200,000.00 $189,754.00 $220,000.00 $176,000.00 $260,000.00 $199,300.00 , Alternate #4 $55,000.00 $41,709.00 $56,000.00 $111,000.00 $80,000.00 . $44,100.00 Alternate#5 $115,000.00 $131,659.00 $129,000.00 $108,000.00 $115,000.00 $104,000.00 Alternate#6 $28,000.00 $21,881.00 $30,000.00 $30,000.00 $35,000.00 $12,400.00 Base Bid + Alternates Total $9,297,800.00 $9,490,759.00 $9,537,000.00 $9,584,000.00 $9,817,000.00 $10,158,100.00 Sales Tax (8.2%) $762,419.60 $778,242.24 $782,034.00 $785,888.00 $804,994.00 $832,964.20 . , Grand Total Base Bid + All Alternatives Incl.Tax $10,060,219.60 $10,269,001.24 $10,319,034.00 $10,369,888.00 $10,621,994.00 $10,991,064.20 (basis of award) , . CITY OF YAKIMA COMPETITIVE BIDS WERE OPENED ON OCTOBER 31, 2019. .."'"*. 11. lirA IN ALL BIDS HAVE BEEN REVIEWED BY THIS OFFICE. - -1 ,.. ,.ik , ,,,, t, /....-4„ .• . . *-::I „A YAKIMA CONVENTION CENTER I RECOMMEND THE CONTRACT BE AWARDED TO: .., r , * . %le- /i AWARD MADE BY CITY MANAGER NORTH EXPANSION TOTAL SITE SERVICES, L.L.C. s" 1 CITY PROJECT DNAOT.E: 2N409:13, . * Mk #4 I, Nimillir. • * i /17/e)/24/, eA-1-14 . tt f • . kt 1- .,... 1,1/4" -I' ik r,.. * ',.$- 4., (tO ti9 i 2019 ‘kvkl.'''',',,f1 A ci.k) „...0, DATE CITY ENGI DATE CITY MANAGE FILE: YCC North Expansion Bid Sum pub IN8INA.v..,....wo.--7 SHEET 1 of I pe„ii 6.6_, tw) ,fi,„-0,,,bi, 60,,,,,,,r0.0 6e4fh,v Cyl1i,1 Fifa,ticlvi ik, 4: . 1,)/7