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HomeMy WebLinkAbout10/25/1976 Business Meeting 356 OCTOBER 25, 1976 ( The City Council met in session on this date at 1:30 p.m. in the Conference Room at Yakima City Hall. Councilmen present were Mayor Betty L. Edmondson, Jean Allard, Ralph Holbrook, W. K. "Pete" Moore, Dr. Bill Simmons, Nadine Walker and Gordon Wonder. Mayor Edmondson announced that she had received a letter from Mr. Jay Spearman stating that he would postpone his resignation from the Human Relations Commission at this time and would resign at a later date. Mayor Edmondson also read a letter of resignation from Naomi Shephard of the Human Relations Commission and stated that Mary Gustafson has requested a leave of absence from the Commission while she is the interim Community Relations Officer. It was MOVED by Walker, seconded by Simmons the Council accept with regret, the resignation of Naomi Shephard and grant the leave of absence for Mary Gustafson: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye by voice vote. Councilman Walker reported on the meeting regarding the Capitol Theatre. The meeting was to be held between the County Commission- ers and Councilman Walker, Mayor Edmondson and Director of Community Development, Fred Stouder. The only County Commissioner , / present was Mr. Les Conrad who stated he could not make any commitments or speak for the other two Commissioners on whether or not the County will give money for the reconstruction of the Theatre. He stated because of the urgency of the this matter, the Council could expect some kind of commitment as soon as possible. Acting City Manager Zais referred to the Federal Revenue Sharing considerations for 1977 stating that the Council should look at these items and decide where monies should be spent and where cutbacks could be made so there will not be a deficit. Mr. Zais stated that the utility franchise tax was not increased last year and could be increased this year to help make more revenue. The Council,membes reviewed various requests for funding from several departments and agencies. Councilman Wonder stated that he doeS'no any more money should be given to the Visitor's and Convention Bureau because the City paid 25%,of the bilis last year and he feels the City does not need to pay any more than that. Councilman Holbrook stated that he agrees with Councilman Wonder on this matter. Councilman Holbrook also stated he would like to take a closer look at the catagory of Social Services as he has heard comments to the effect that the City and County do not spend enough money in this area. Ken Thompson, Finance Officer, spoke to Council re a new fire pension requirement where the City must either budget money into the fund or pay a lump sum in 1980. Director of Management & Budget, Chuck Rains informed the Council that two cuts in the General Fund have already been made without affecting the people and equipment needed to continue with all present services offered. Acting City Manager Zais stated that he recommends looking into possible cutbacks in services of the Parks and Street Departments. Council members indicated they did not feel they wanted to use FRS funds to fund CETA employees if funding is not extended past March. Mayor Edmondson stated she felt they should at least pick up the six CETA employees of the Fire Department because it would be a decrease in personnel from the number employed prior to CETA if they did not pick them up. It was the consensus of the Council 1 to discuss the FRS funding again next Monday. Council members received a memo from Fred Stouder, Director of Community Development stating that there has now been some informal discussion about placing prioritie on the applica- tions to be submitted under the Public Works Employment Act • of 1976. It was suggested by Councilman Moore and considered the consensus of the Council for each Councilman to mark his preference from one to ten and have the Acting City Manager prioritize the items from the compilings. The ten items are: 357 OCTOBER 25, 1976 1. Cherry Avenue 20" Watermain - $200,000 2. "J" Street Watermain - $66,000 1 3. One Million Gallon Reservoir - $325,000 4. Six Million Gallon Reservoir - $900,000 5. Industrial Wastewater Spray Field Improvements, Replacement and Expansion - $151,000 6. City Shop and Maintenance Complex Additions and Improvements - $311,300 7. Yakima Avenue Rehabilitation and Overlay - $125,000 8. Naches Avenue - Yakima Avenue Traffic Signal Project $70,000 9. City Hall Annex - $80,000 10. Capitol Theatre Reconstruction - $1,600,000 At 3:00 p.m., the Council members moved into the Council IChambers for the balance of the meeting, Mayor Edmondson 'presiding, Councilmen Allard, Holbrook, Moore, Simmons, Walker and Wonder present on roll call. Councilman Simmons absent ' after 5:00 p.m. The Invocation was given by Councilman Holbrook. The minutes of the previous meeting, having been duly certified 1 accurate by two Councilmen and no one present wishing to have said minutes read publicly, Mayor Edmondson declared said minutes approved as recorded. Mayor Edmondson referred to the items placed on the Consent !Agenda questioning whether there were any additions or deletions from either Council members or citizens present. There being no additions or deletions from either Council members or citizens present, the City Attorney read the Consent Agenda items including Resolutions by title. It was MOVED by Moore, seconded by Wonder that the Consent Agenda, as read, be passed: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye on roll call. Mayor Edmondsonannounced that today is United Nation's Day. Mr. Maurice Smith of Villesvik and Smith, Architects, reviewed 1 his letter dated October 15, 1976 on the Larson Building Garage. He discussed and answered questions of the Council members re the cost estimates made of total costs of work required 1 by codes and minimal renovation and repairs, made by the consulting engineers William M. Valentine and George D. Thomlinson. 1 Councilman Wonder asked if there was an estimate of the costs of having the building for just a parking garage. Mr. Smith stated that there was not, but that it probably would not be much different than this report because in this report the tenant space work was minimal. Mr. Sig Naasz, businessman, stated he feels 85% of the repairs will have to be done whether the tenants remain or not. He stated the tenants want to know if they stay or leave. It was MOVED by Wonder, seconded by Holbrook to refer this matter to DARC for recommendations and consider the possibility of selling the building: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye by voice vote. 1 1 County Commissioner Lenore Lambert and Lynn Chott representative of the Health District, reviewed the Health Officer's report 1 for 1976. Mrs. Lambert stated they intend to spend more time and money in the communicable disease prevention program :because they believe they could for all practical purposes, eliminate veneral disease. Mrs. Chott then reviewed the Health District report with Council members stating that the figures are all accurate with the exception of those under the communicable disease catagory. These could not be obtained as well do to the privacy of the records. Mrs. Lambert stated a report would be sent to the Council on the , spending of the FRS funds. The Council thanked Mrs. Lambert and Mrs. Chott for their presentation. 358 OCTOBER 25, 1976 ;Bill Hutsinpiller, Director of Parks and Recreation, spoke to Council Ire Cahalan Park stating that this matter has gone before the Parks ;Commission and their recommendation was to lease the property to the Yakima School District. The School District would like to use the land for a skills center which would, among other 1 !things, teach horticulture. The horticulture students would do the landscaping and the grounds work to maintain the park 1 site and utilize this facility. Mr. John Wentz and Mrs. Charles 1Rowe of Union Gap spoke to Council with concern about their children being able to use the park site. Council members assured them that it is the intent of the School District to keep this land as a park site for the public's use also. These factors will be written into the lease agreement. It was MOVED by Holbrook, seconded by Simmons to authorize staff to prepare the ; proper legislation and the lease agreement with the Yakima School District for the Cahalan Park property taking in the concerns of the citizens to protect and utilize the site to , its full capacity: carried, Allard, Edmondson, Holbrook, Moore, ! Simmons, Walker and Wonder voting aye by voice vote. It was suggested by Councilman Moore and considered the consensus ' of the Council that the lease agreement not be passed until after the General Election because the skills center is a bond ; issue on the ballot. Councilman Walker called attention to the fact that the letter sent to the Council from the surrounding I school districts had Acting City Manager Zais's name spelled I wrong five times. It was the consensus of the Council that 1 Mayor Edmondson write them a letter informing them of this. Bill Hutsinpiller reviewed the status of the spray pools with the Council, stating that part of the money was available but there was not enough money in any one fund to build any of 1 the pools. Four spray pools are needed, but it was the consensus of the Parks Commission to build two because two would be better ; than none. It was the consensus of the Council for the Parks staff and Commission to decide where the two spray pools should go and bring back their suggestions to the Council for final approval. i The Council reviewed the bid summary for Schedule I - Bicentennial 1 Pavilion Parking Lot Improvements noting that even the lowest bid exceeded the amount budgeted. It was suggested that the Hettich property which has not yet been acquired, and the landscap- ing be deleted from the bid summary. Councilman Wonder then 1 explained that the decorated concrete block wall could be deleted also. The Pavilion Board wanted the wall to remain, but Wonder explained that the wall is only two feet, 8 inches tall and the amount specified for this is $15,600. He stated that a I hedge or trees or something else such as a curb could be put there for a lot less money. It was MOVED by Wonder, seconded by Moore to accept the low bid excluding the Hettich area, 1 item #20, landscaping, and item #9, the block wall: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder ! voting aye by voice vote. , 1 Phil Johnson, Specials Services Manager, and Bill Stark, Traffic Engineer, reported on parking meter time zones in the Central Business District. It was noted that in some areas, four hour ; meters, two hour meters, two hour free and one free parking are all mixed together. Mr. Johnson stated that in his opinion, four hour meters are useless because it is too easy for people to feed the meters and park all day. It was the consensus of the Council to have a report back with recommendations as to what can be done to make the area consistent. . Acting City Manager Zais referred to City Manager Report No. 1 293, on the consolidation of the Bicentennial Pavilion Construction and Parking funds stating that he feels these funds can be consolidated into one at this time. It was MOVED by Moore, I seconded by Allard to authorize staff to consolidate the two funds and to call the County Commissioners and tell them of the consolidation because this will mean mixing City and County room tax funds: carried, Allard, Edmondson, Holbrook, Moore, I Simmons, Walker and Wonder voting aye by voice vote. 359 OCTOBER 25, 1976 *It was MOVED by Moore, seconded by Wonder that Resolution No. D-3601 granting authorization to execute a lease agreement ' with Yakima Executive Aircraft, Inc., be passed: carried, ;Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder ;voting aye on roll call. :RESOLUTION NO. D-3601, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a lease agreement with Yakima Executive Aircraft, 1 Inc. It was MOVED by Moore, seconded by Wonder Resolution I/ No. D-3602, granting authorization to xecta an agreement with The ORB Organization, be passed: carriddAllard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder'voting aye on ' = roll call. ' RESOLUTION NO. D-3602, A RESOLUTION authorizing the City Manager- and City'YClerk'Of the-City of Yakima to execute an agreement with The ORB Organization for professional services for the preparation of a Community-wide Trails Plan. I It was MOVED by Moore, seconded by Wonder that Resolution No. D-3603, authorizing payment to Trailer Village for a damage claim filed with the City of Yakima, October 7, 1976, be passed: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye on roll call. RESOLUTION NO. D-3603, A RESOLUTION authorizing the payment of $26.28 to Trailer Village in settlement of a claim for damages filed with the City of Yakima. : It was MOVED by Moore, seconded by Wonder that Resolution No. D-3604, authorizing payment to Edith L. Parent for a = damage claim filed with the City of Yakima on October 15, 1976, be passed: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker'and Wonder voting aye on roll call. RESOLUTION NO. D-3604, A RESOLUTION authorizing the payment of $26.28 to Edith L. Parent in settlement of a claim for damages filed with the City of Yakima. It was MOVED by Moore, seconded by Wonder that Resolution 'No. D-3605 denying the claim of John H. Jessup, Jr., filed with the City of Yakima on October 15, 1976, be passed: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye on roll call. RESOLUTION NO. D-3605, A RESOLUTION denying the claim of John H. Jessup, Jr., filed with the City of Yakima. *It was MOVED by Moore, seconded by Wonder that the request for Outside Utility Service for sewer for Joseph Heilman at 1014 West Mead Avenue, be granted: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye on = roll call. It was MOVED by Holbrook, seconded by Wonder that Ordinance ,No. 2014 relating to overtime pay or compensatory time in lieu thereof, for City employees, be passed: carried, Allard, Edmondson, Holbrook, Moore, Walker and Wonder voting aye on roll call. Simmons absent. 'ORDINANCE NO. 2014, AN ORDINANCE relating to City government ; personnel; providing for overtime pay or compensatory time in lieu thereof; and amending Section 2.22.040 and 2.40.100 of the City of Yakima Municipal Code. 30) OCTOBER 25, 1976 The City Council received for their information a letter from the State Highway Commission authorizing the City to proceed 1 in the development of FAM projects in conformance with existing federal primary procedures and the published FAM guidelines. The City's FAM allocations are: Fiscal year of 1977 - $177,686 Fiscal year of 1978 - $177,686 Transitional quarter- $ 92,257 Total Allocation - $447,629 Acting City Manager Zais spoke to the letter from Bert Broad, Swine Flu Program Coordinator, requesting free bus service to the clinics for the persons 57 years or older and/or with chronic heart or respiratory disease or diabetes. Mr. Zais stated that Bob Knight, Transit Manager, stated that this might interrupt regular bus schedules, but it probably could be worked out. It was MOVED by Walker, seconded by Allard, that the City 1 cooperate with the Flu Coordinator and help Yakima County reach its goal in vacinating the high risk patients and authorize free bus passes for those people as stated: carried, Allard, 1 Edmondson, Holbrook, Moore, Walker and Wonder voting aye by voice vote. Simmons absent. There being no further business to come before the Council, ! it was MOVED by Moore, seconded by Allard that this meeting now be adjourned at the hour of 5:50 P.M. to then meet on Thursday, October 28, 1976, at the hour of 12:00 Noon in the Union Gospel Mission: carried, Allard, Edmondson, Holbrook, Moore, Walker and Wonder voting aye by voice vote. Simmons I absent. Ar, READ AND CERTIFIED ACCURATE BY C. 1 1 110 ‘ COU - C I LMAN I ATTEST: CITY ERK / SI o e[24, 07 ,1 46 ,- ii 0 MAYOR ! ADJOURNED REGULAR MEETING - THURSDAY, OCTOBER 28, 1976 1 ; 1 The City Council met in session at 12:00 Noon in the Union Gospel I ! Mission. Councilmen present were Mayor Betty L. Edmondson, W. K. "Pete" Moore, Dr. Bill Simmons, Nadine Walker and Gordon s ' Wonder. Councilman Ralph Holbrook absent. ; The Council members were given a luncheon and a tour guided by the , 1 Superintendent of the Mission. It was MOVED by Allard, seconded by Simmons that $50 be budgeted for the Community Relations Officer and any interested Commission ! ! members to attend a workshop on Affirmative Action in Seattle: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder vot- I ing aye by voice vote. Holbrook absent. Transportation will be ; I furnished by the City if available, or reimbursements for travel expenses will be made if necessary. The Council received the architects' report and recommendation on ! the reconstruction of the Capitol Theatre. It was MOVED by ; Walker, seconded by Simmons to award the bid of step one reconstruc- tion work to Hill's Construction in the amount of $752,516: carried, ; Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye by voice vote. Holbrook absent. 361 ADJOURNED REGULAR MEETING - THURSDAY, OCTOBER 28, 1976 The Council further discussed Management Compensation for 1977, especially the personnel evaluation plan for management. After discussion and review, it was the consensus of the Council to set aside the use of the personnel evaluation plan in deter- mining management salaries for 1977 and consider a different approach. There no" business to come before the Council, the meeting was adjourned at 1:30 P.M. READ AND CERTIFIED ACCURATE BY . DATE 1/0 COUNA LMAN 7IJ1IDATE //-f-7 COUNCILMAN ATTEST: ‘i CITY C RK MAYOR • • - , _ _