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HomeMy WebLinkAbout05/10/1976 Business Meeting 20n MAY 10, 1976 The City Council met in session on this date at 1:30 P.M. in the Conference Room at Yakima City Hall. Councilmen present at the meeting were Jean Allard, Mayor Betty L. Edmondson, W. K. Pete Moore, Dr. Bill Simmons, Nadine Walker and Gordon Wonder. Ken Thompson reviewed the 1975 Annual Financial Report for the Airport Fund which is prepared and filed for the State Auditor's Officer and others in accordance with State Law. In reviewing the financial condition of the Airport the City Manager recommended that the Council focus on the assets of the Airport, specifically the land improvements made as a result of the acquisition program over the last two and a half years. It was emphasized that the Airport is essen- tially a self-supporting utility with the exception of redeeming limited general obligation bonds of $698,000 involved in the land acquisition program. Ninety percent of the costs for acquisition were supported from Federal aid. Dr. Simmons inquired about what future obligations the Airport Fund might incur. The City Manager reported that the runways have become pitted and deteriorated to the extent that a re- surfacing overlay will be necessary. An overlay was last made in 1967. This will require some expert analysis with costs unknown at this time. The Council was also informed that there has been congressional approval of avigation legislation for acquisition and development of the airport in the future. The City is currently employing three security guards under the CETA program. The City does receive contributing support by the airlines as provided by Federal law. Treasurer Walt Chappel reported on the City's investment transactions over the last month. He discussed his efforts to invest in accordance with the best interest rates available for the City balanced against cash requirements. The Investment report is a part of the records establishing accountability for the cash and securities in each of the municipalities funds. Fire Chief Ed Carroll and Training and Safety Officer Ed Davis reviewed the PTI Fire Station locator program. The computer evaluation program analyzed Fire Station location, relocation and suitability of present locations in responding to major fire demand zones. The Fire Department supplied data on response time from the five existing fire stations within the City together with six additional location sites within the urban area. Responses were programmed on the basis of high priority, consisting of fire demand requirements to chemical plants, nursing homes, etc. down to the least critical response location such as a vacant lot. This information was assimilated and categorized by the Public Technology Computer. The results of this undertaking resulted in a confirmation of location suitability for Stations 1, 3, 4, and 5, with some indication that Fire Station 2 provided no additional assistance in reducing response time to all locations, given the present manning standards on fire companies. In the aggregate within three minutes City fire service can respond to most priority fire zones. In commenting on the results of the computer evaluation Fire Chief Ed Carroll reported that the PTI evaluation was essentially 201 MAY 10, 1976 a delivery system and that travel time was not the only factor to be considered in firefighting. The Department's method of fire fighting and insurance ratings have some bearing on judging the validity of station location and need. For example, if the City were to close a station and increase its manning on other companies it reduces the flexibility in fighting fires from three pumpers to two. Additionally, the insurance rating system evaluates a multitude of factors including water availability, alarm reporting capabilities and manning standards. If the standards are maintained, the grading schedule typically remains the same. For an individual city to upgrade its grading it must typically have a significant improvement in several of these factors, let alone response capability. The Council was advised that Public Technology is making some effort in attempting to change the insurance rating system which may be helpful to many cities throughout the country. In summing up the discussion, the City Manager observed that the City is at a status quo situation; the study confirmed in a positive manner our location suitability for fire response. Finally, the Council was advised of the plans for conducting an hearing concerning Pierce Avenue and the "B"-Lincoln couplet, tentatively scheduled for May 24. Director of Public Works Dave Vargas told the Council of plans to conduct a driver survey by stationing people along side the avenue and passing information cards through to drivers that ask specific question about their use of the street. Drivers would then, upon completing the questionnaire, drop the card in the mail and responses would be summarized by Public Works for use during the hearing. Council members were advised that notices would be sent to residences and businesses aprising them of the date for hearing, at which time other relative accident data will be available for review. Council expressed general agreement with the plan and sche- dule. At 3:00 P.M., the Council members moved into the Council Chambers for the balance of the meeting, Mayor Edmondson presiding, Councilmen Allard, Moore, Simmons, Walker and Wonder, City Manager McMicken and City Attorney Andrews present on roll call. Councilman Holbrook absent on roll call, having been excused at a previous meeting. The Invocation was given by Mayor Edmondson. The Minutes of the previous meeting of May 3, 1976, having been duly certified accurate by two Councilmen and no one present wishing to have said Minutes read publicly, Mayor Edmondson declared said Minutes approved as recorded. Mayor Edmondson read a Proclamation declaring the week of May 9-15, 1976, National Historical Preservation Week. Mayor Edmondson read and presented to the City Clerk a Proclamation in recognition of Municipal Clerks Week, May 10-14, 1976. City Manager McMicken requested approval for the street light standards for Naches Avenue within the Downtown Project (Westside of Naches between Walnut and "B"), indicating an addition of approximately $1,775 to the Naches Avenue Lighting Project for these lights to be funded by 1/2-cent Gas Tax monies. Traffic Engineer Bill Stark reviewed his Memo on this subject dated April 22, 1976, explaining that the Naches 4 A)2 May 10, 1976 Avenue Sidewalk Lighting Contract was awarded last fall. He noted there were five locations where poles had been damaged and therefore were short five poles. The pole bases were designed so that they could be replaced with a larger pole, if necessary. Replacement of undergrounding and bases for these five lights have been made between Walnut and Chestnut (three) and north of Chestnut (two). The original intent was to replace these poles and fixtures with eight foot concrete poles and 100 watt mercury fixtures. Mr. Stark related the recommendation of the CBD Design Team to install, instead, sixteen foot octagonal concrete poles with 150- watt high pressure sodium bulbs enclosed in 24-inch diameter lexan spheres to match those around the Yakima Mall. Mr. Stark indicated there are funds in the project to pay for this. He also indicated the abutting property owners did not wish to have the old eight foot poles installed as originally proposed. After due discussion, it was MOVED by Wonder, seconded by Simmons that the Council accept the recommendation of the Traffic Engineer for installation of sixteen foot high poles with 150-watt bulbs and 24-inch diameter lexan spheres as described in the Traffic Engineer's Report: carried, Allard, Moore, Simmons, Walker and Wonder voting aye by voice vote; Edmondson voting nay by voice vote. Holbrook absent. Mayor Edmondson indicated her opposition to the large round sphere heads, desiring to see another light head used, more in keeping with the Naches Avenue area. City Manager McMicken requested approval for the purchase of Conference Room chairs for the Bicentennial Pavilion, relating the recommendation from the Pavilion Advisory Board for the purchase of twelve chairs at approximately $213 each, totaling $2,691. He explained that this award would be made off of a State Bid. It was MOVED by Simmons, seconded by Walker that the purchase of the twelve chairs for the Bicentennial Pavilion Conference Room be approved: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye by voice vote. Holbrook absent. In accordance with Council action taken at the previous meeting in reference to surplusing the City's Fire Training Site, it was MOVED by Moore, seconded by Simmons that Resolution No. D-3518, declaring the Fire Training Site surplus to City needs and authorizing the City Manager to negotiate a sale, be passed: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye on roll call. Holbrook absent. City Manager McMicken explained this property sale would be processed through the Multiple Listing Board in accordance with previous Council discussion. RESOLUTION NO. D-3518, A RESOLUTION declaring City owned real property as surplus, and authorizing the City Manager to negotiate for the sale of such property. City Manager McMicken explained the proposed Resolution authorizing payment of $19,000 to the Corporation of Catholic Bishop for the purchase of park property, explaining that in February of 1975, the City accepted Offers to Sell for two parcels from the Corporation of Catholic Bishop for the Community Park site on 40th Avenue and River Road. The property subsequently was acquired, received State fund approval and was held for further development, pending future annexation. The property involves two parcels, one priced at $83,150 and the other at $19,000. It was acquired in February, 1976; however, in closing the transaction, the legal description combined both parcels and reflected a total price of only $83,150. It having been the intention of the City to pay the additional $19,000 for the second lot and the mistake having been recently discovered, the City is now making up the amount owed for the other parcel. The make up amount is now proposed from contingency funds set aside from the GO Bond Issue for parks. It was MOVED by Moore seconded by Simmons that Resolution No. D-3519, authorizing 203 MAY 10, 1976 said payment of $19,000 to the Corporation of Catholic Bishop, be passed: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye on roll call. Holbrook absent. RESOLUTION NO. D-3519, A RESOLUTION authorizing the payment ! of $19,000 to the Corporation of the Catholic Biship of 1 Yakima as the balance of the purchase price for real property acquired by the City for park purposes. City Attorney Andrews explained the proposed Ordinance authorizing expenditure of funds for legislative purposes for City employees, indicating that in January 1976 an Attorney General's opinion stated that cities and towns are not to lobby, except that cities of the First Class (such as Yakima), have the authority by local Ordinance, authorizing expenses for that purpose. Mr. Andrews explained this could involve City employees traveling to Olympia to testify regarding matters before the Legislature. It was MOVED by Allard, seconded by Simmons that Ordinance No. 1948, authorizing 1 expenses for City personnel for lobbying purposes, be passed: carried, 'Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye on roll call. Holbrook absent. ORDINANCE NO. 1948, AN ORDINANCE relating to City personnel; municipal officers and employees; authorizing the employment of representatives for gathering, analyzing and presentation 1 of information to legislative and administrative bodies; authorizing payment for said services and _reimbursement for expenses incurred in connection therewith; and enacting Chapter 2.44 as a new Chapter of the City of Yakima Municipal Code. Assistant Planner John Haddix reviewed the Yakima Metropolitan Area Transportation Study, which included the Chronological Order of Events, Interim Transportation Plan and Interim Transportation Improvement Program. He explained that the City has received approval of these documents from the Conference of Governments. The study will receive funding from UMPTA, FAM, FASP and highway funds. In response to a question from Councilman Allard regarding the inclusion of the interchange between Union Gap and the freeway which is 1. badly needed, Mr. Haddix explained that this project is still in the planning 'stages and is not included at this time. No further action was taken at this time. A report having been received from the City Engineer on the dompletionof;i: and recommendation that:said work be accepted and final payments made on the following eight Public Works projects: • a. Bicentennial Pavilion Utility Relocation and Others -- Schedule III • b. Washington Avenue Interceptor Sewer No. III • c. Cascade Vista Sewer District Schedule NO. II. 1 d. Bicentennial Pavilion Utility Relocation and Others -- Schedule I e. Bicentennial Pavilion Utility Relocation and Others -- Schedule II f. "A" Street Water Main -- Naches Avenue to 8th Street g. Pearson-Westway Drainage Project -- Schedule II (Westway) h. Demolition and Disposal of the Yakima Theatre Building 204 MAY 10, 1976 It was MOVED by Allard, seconded by Simmons that the Report of the City Engineer dated May 3, 1976, with respect to the completion of the work on the above Public Works Contracts be approved, the work be accepted and payment of the final estimates as therein set forth are hereby authorized: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye by voice vote. Holbrook absent. City Manager McMicken reported that bids were received and considered on May 6, 1976, for the asphalt storage tank at the City Shops and it is recommended the award be made to Salberg Equipment Company as the only source item for this area in the amount of $18,460. He explained that this item was not included earlier for lack of funds in the project. In this year's budget $20,000 is included from Cumulative Reserve sales tax for this purpose. Also present and speaking to this matter was Director of Public Works Dave Vargas. It was MOVED by Moore, seconded by Simmons that the contract for construction of the asphalt storage tank for the City Shops be awarded to Salberg Equipment Company in the amount of $18,460 and that the City Manager be authorized to enter into contract with said contractor upon the filing of the proper bond and insurance: carried, Edmondson, Moore, Simmons, Walker and Wonder voting aye by voice vote; Allard voting nay by voice vote. Holbrook absent. An Ordinance transferring and appropriating the amount of $45,422 to pay for the Visitors and Convention Bureau management and operation of the Bicentennial Pavilion having been read by title only at this meeting was laid on the table for one week or until May 17, 1976. It was MOVED by Wonder, seconded by Simmons that Ordinance No. 1949, fixing the time of delinquency and providing for the issuance of bonds for the payment of the unpaid portion of LID No. 1004, North 63rd Avenue Sewer District, be passed: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye on roll call. Holbrook absent. ORDINANCE NO. 1949, AN ORDINANCE fixing the time of delinquency of installments of assessments levied for the payment of the cost of the improvement in Local Improvement District No. 1004 and providing for the issuance of bonds with coupons attached for the payment of the unpaid portion thereof. Associate Planner Glenn Rice reviewed the request from Mr. Donald R. nck (D-W Construction Company) for approval of the final plat for Arlington Court Subdivisions No. 2 and No. 3 located at South 53rd Avenue and Tieton Drive. Mr. Rice reviewed the Planning Staff Report and Planning Commission Minutes on this subject dated April 28, 1976, and May 4, 1976, respectively. The Planning Staff and Planning Commission recommend approval subject to the following conditions: 1. That all streets be paved with asphaltic concrete mixture and completed with curbs and gutters and other street improve- ments in accordance with the requirements of the City Engineer. 2. That all utilities be undergrounded and street lights be pro-: vided by the developer in accordance with the requirements of the City Traffic Engineer. 3. That fire hydrants be placed within the plat in accordance with the requirements of the Fire Department. 4. That any and all improvement bonds, irrigation systems and storm drains required of this project be accomplished in accordance with the requirements of the City Engineer. 205 MAY 10, 1976 It was MOVED by Moore, seconded by Walker that the Arlington Court Subdivisions No. 2 and No. 3 final plat be approved and the Mayor be authorized to sign the plat: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye by voice vote. Holbrook absent. Associate Planner Glenn Rice reviewed the Planning Staff Report and Planning Commission Minutes re the Ben E. Farrell Subdivision final plat dated April 27 and May 4, 1976, respectively. He explained that approval is recommended with the provision that all improvements to be installed are bonded for their completion before final approval. It was MOVED by Walker, seconded by Moore that the Council approve the Ben E. Farrell Subdivision Final Plat and authorize the Mayor to sign the plat with the provision as stated: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye by voice vote. Holbrook absent. Associate Planner Glenn Rice reviewed the Planning Staff Report and Planning Commission Minutes dated April 28, and May 4, 1976, re an Outside Utility request for property at 4306 West Nob Hill ownedcbTRobert L. Johnson. Findings indicate utilities may be extended to the area with some redesign and coordin- ation with the developer. The Planning Commission recommends approval of the extension of outside utilities to the 43rd Avenue Addition planFi subject to the following conditions: 1. That the applicant actively seek annexation at the earliest time for his entire plat. 2. That fire hydrants be placed within the plat at the direction of the Yakima City Fire Department and under their supervision. 3. That all utilities be underground. 4. That street lights be provided by the applicant at locations under the direction of the requirements of the City Traffic Engineer. 5. That all streets be hard surfaced with an asphaltic concrete and appropriate curbs and gutters be provided at the direction of the City Engineer. 6. That a sewer system be designed and installed in accordance with and under the direction of the City Engineer. It was MOVED by Wonder, seconded by Simmons that the request of Mr. Robert L. Johnson for outside utility service be granted, subject to the conditions as stated: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye by voice vote. Holbrook absent. City Manager McMicken relate&Ahe recommendation from the ' Pavilion Advisory Board for appointments to the Art Selection -,Panel, as follows: Architect: Ed Weber Visual Artists:Murial Adams Charles Smith Art Education: Delma Tayer Community Repre- sentatiim(:: Bootsy Semon 206 MAY 10, 1976 It was MOVED by Wonder, seconded by Simmons that the above recommenda- tions for appointments to the Art Selection Panel be endorsed: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye by voice vote. Holbrook absent. City Manager McMicken requesting authorization for out-of-state travel for City Clerk Iris Litzenberger to travel to Honolulu, Hawaii, to attend the IIMC Annual Conference, May 22-May 28, 1976, it was MOVED by Moore, seconded by Walker that said travel be approved and expenses paid: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye by voice vote. Holbrook absent. City Manager McMicken requesting authorization for out-of-state travel for Bruce Belfield and David Lynch, Fire Department, for travel to Portland, Oregon to attend the APCO Dispatch Training School, May 10-12, 1976, it was MOVED by Moore, seconded by Simmons that said travel be approved and expenses paid: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye by voice vote. Holbrook absent. City Manager McMicken requesting authorization for out-of-state travel for Gail Newland and Ron Tobia, Police Department,to travel to Victoria, B.C.., Canada, to attend an Identification Association Seminar, May 20-23, 1976, it was MOVED by Moore, seconded by Simmons that said travel be approvedand expenses - paid: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye by voice vote. Holbrook absent. Councilman Simmons requesting to be excused from the meeting of May 24, 1976, # was MOVED by Moore, seconded by Walker that Councilman Simmons be excused on that date: carried, Allard, Edmondson, Moore, Walker and Wonder voting aye by voice vote. Holbrook absent. There being no further business to come before the Council, it was MOVED by Moore, seconded by Simmons that we do now ajourn at the hour at 4:20 P.M.: carried, Allard, Edmondson, Moore, Simmons, Walker and Wonder voting aye by voice vote. Holbrook absent. READ AND CERTIFIED ACCURATE BY lAcliv&A DATE S COUNCILMAN DATE „7 7 - COUNCILMAN ATTEST: ' 4eaA04d1:02 CITY LERK (MAYOR