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HomeMy WebLinkAbout03/15/1976 Business Meeting p3. MARCH 15, 1976-ft_ The City Council met in session on this date at 6:30 P.M. at Station KYVE-TV, Yakima, Washington. Councilmen present at the meeting were Jean Allard, Mayor Betty L. Edmondson, Ralph Holbrook, W. K. "Pete" Moore, Dr. Bill Simmons, Nadine Walker and Gordon Wonder. City Manager McMicken and Director of Community Development Fred Stouder reviewed the submission of an application to the Economic Development Administration for $945,000 in connection with the Downtown Improvement Program. Council was apprised that on March 16 a preapplication conference would be held with EDA regarding the request for funds. Subsequent to this conference, City Council will be briefed on the EDA's assessment of economic impact and specific items such as construction, maintenance, engineering and civil rights considerations. Sarge Hubbard, Chairman of the Bicentennial Pavilion Advisory Board and City Manager McMicken reviewed the updated version of the Bicentennial Pavilion budget. The Manager apprised the Council that revisions in budget will be necessary from time to time and require further Council review in the future. In the review of cash flow projections from room tax receipts the Council was informed that the additional expenditures anticip- ated on the Pavilion, ($29,774) may be accommodated within available room tax receipts. Sarge Hubbard and Ray Pittman next discussed the operating and marketing budget from March 15 through October 1st. The Council was apprised that operations for management and employee services were estimated to cost at $20,224; other operation services $11,653 and marketing $13,545, for a total estimate of $45,422. Council members were particularly concerned that sufficient funds have been provided to accommodate the requirements of the budget. Gordon Wonder indicated that this budget rnundoubtedly go through further revisions as necessary, but that in general the best judgments of the Board were presented at this point. In time as organizational work continues the Council will continue to be made aware of adjustments or modifications. Ray Pittman further expressed satisfaction with the preliminary operations and marketing budget set out and emphasized the necessity to maintain a strong marketing profile. Ray Pittman unvailed the logo for the Pavilion entitled "Yakima Center". The City Manager reiterated that this budget would be used on an interim basis, and will be on the regular agenda for adoption. Jay Spearman, Chairman of the Human Relations Commission reported to the Council on the status of the convention center contract and compliance with Affirmative Action. Jay Spearman indicated that based upon the review by the Commission and Human Relations Officer, the primary contractor, Noel-Cook Lewis is in compliance with the affirmative action requirements with respect to use of Federal Revenue Sharing Funds. Nevertheless, there still remains some question as to compliance of subcontractors. Accordingly, the Commission has recommended that the Human Relations Officer be directed to investigate subcontractors compliance with affirmative action and report her findings to the Commission. Additionally, the Commission is recommending that in order to prevent reoccurance of the situation with the Pavilion, the Human Relations Officer is to establish a monitoring system for approval of Affirmative Actions Plans of those contractors awarded bids for various City projects. The Human Relations Officer, Susan Boughton-Morin, indicated under such a monitoring arrangement, the City must insure that for contracts in excess of $50,000 a detailed plan of affirmative action be prepared by each contractor and that secondly for those contracts issued lower than $50,000 a company with 50 employees or less, must have an Affirmative Action Policy Statement. Additionally, she said that the primary interest to the Federal Government in contract compliance was assurance that a good faith effort is being conducted. Councilman Moore indicated that it was his opinion that the Human Relations 136 MARCH 15, 1976 Officer would attest to affirmative action compliance on all City contracts as a part of the normal procedure in issuing awards. The Council was informed that another report would be made at the regular Agenda Session on this matter at which time recommendations of the Commission would be up for approval by the Council. ' At 8:00 P.M., the Council members moved into the main tele- vision studio of KYVE-TV for the balance of the meeting, Mayor Edmondson presiding, Councilmen Allard, Holbrook, Moore, Simmons, Walker and Wonder, City Manager McMicken and City Attorney Andrews present on roll call. The Invocation was given by Councilman Holbrook. The Minutes of the previous meeting of March 8, 1975, having been duly certified accurate by two councilmen, and no one present wishing to have said Minutes read publicly, Mayor Edmondson declared said Minutes approved as recorded. This being the time set for a Hearing on the application of Mr. Don Williams for a private helipad permit at 4508 Carriage Hill Drive, Associate Planner Glenn Rice reviewed the Planning Staff Report on this request dated March 3, 1976. He reviewed past Council action taken at a Hearing held November 17, 1975, at which time the application was denied for reasons of incompatibility with the surrounding residential land use and the noise during take-offs and landings. He indicated the Planning Staff feels the reasons given in the Staff Report of Nov 5, 1975, are still valid for denial of the request and that a 90-day trial period would add nothing new to the findings, except possible adjustment for the immediate neighborhood. It is felt that Mr. Williams should use the airport which is approximately a 10 minute drive from his residence. Again the Planning Staff recommends denial of the request. Mr. Doug Wilson, Attorney . representing Mr. Don Williams, indicated the helipad was used for two or three weeks in 1974 without objection from the neighbor-' hood during that time Subsequently, Mr. Williams was notified that he should not use the helipad since he had no permit, and has not used the private landing area since that time. He ' explained that the application has been amended to include a 90- day trial period and indicated all lots immediately surrounding the area are owned by Mr. Williams. Operation of the helipad ' would involve approximately six landings and take-offs per month with a maximum of ten. He pointed out that the noise and dust factor did not' apPear to be a problem back in 1974 and that take- ' offs would be limited to daylight hours with none occurring before 7:00 A.M. He suggested a conditional trial period to deter- , mine the noise factor involved. There was some question by Councilmen as to those persons in the surrounding area who were not notified of this Hearing and it was noted that a list of property owners residing within 300 feet were contacted by mail. Councilman Wonder indicated that Mr. Robert Gore, Mr. Richard Irons, and Mr. Robert Watts did not receive notices. Mr. Bob Rash, 4402 Scenic Drive, explained he was building his house at the time the helipad was in use before,-explaining he was able to hear the noise at that time. He also felt Mr. Williams should use the airport. Mr. Bob Watts, 911 Coach Court, indicated he is situated directly across from and below the proposed area, which is less than 300 feet from his home. He indicated that he had not received a notice of Hearing and objected to the proposal, citing the safety problem involved and no apparent way to limit future use. Mr. Bill Barton, 915 Carriage Hill Drive, spoke in favor of the request, indicating that the take-offs and landings are in a grassy area and are executed well, eliminating much of the noise over surrounding homes. Mr. Robert Gore, 9106 Coach Court, felt the helipad would have an adverse affect on selling homes in this area in the future. Mr. Tom Clayton, 902 Carriage Hill Drive, voiced a concern for the noise problem already existing in the area and the possible safety problem with children from the nearby residences. He cited as an advantage 1 :37 MARCH 15, 1976 the personal convenience to Mr. Williams, but felt there were overriding disadvantages. Mr. Mark McWorter asked questions regarding fire protection. Mr. Williams explained his fire extinguisher is approved by the FAA. Councilman Moore felt that the granting of this request would be opening the door for other similar requests throughout the City. Councilman Simmons felt the use was incompatible in an R-1 Zone, would be used for personal convenience in transportation and did not support approval of the application since Mr. Williams resides within a 10 minute drive of the airport. It was MOVED by Walker, seconded by Moore that the Council deny the application of Don Williams for a private helipad at 4508 Carriage Hill Drive: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye by voice vote. Traffic Engineer Bill Stark reviewed the eight-phase traffic signal applications, requested subsequent to a fatal traffic accident at the intersection of Summitview and 40th Avenue which occurred on February 26, 1976. Mr. Stark indicated he was not able to discuss details of this accident since it will probably be settled in court. With the use of flip charts, Mr. Stark briefly reviewed various terms associated with the eight-phase controller and intersection signalization, explaining their definitions. He then spoke to the advantages and dis- advantages of the traffic actuated signal over pretimed signals. With the use of a sketch drawing, Mr. Stark explained traffic movements through a four legged intersection with a standard eight phase controller which includes separate left turn movements. He noted that the City is going to an eight-phase signal at 16th and Nob Hill Boulevard intersection, while existing eight-phase controllers are in operation at the intersections of South First Street and Nob Hill, S. 1st Street and Mead Avenue and S. 1st Street and Washington Avenue. It was further explained that the separate left turn movement eliminates much of the excessive left turn collisions and excessive left turn delays. Results of a recent study of left turns at 40th and Summitview conducted on March 11, 1976, found the highest level of delay during the day amounting to 15 percent. A traffic accident study of this intersection reveals that 28 percent were attributed to left turns in front of oncoming traffic. Mr. Stark explained that it is felt left turn phasing should not be installed at 40th and Summitview until needed right-of-way is acquired and the streets are sufficiently widened. Director of Parks & Recreation Bill Hutsinpiller gave a brief review of the four Park Spray Pool Projects for 1976 proposed for a site adjacent to the Southeast Community Center, adjacent to the wading pool in Miller Park, Franklin Park, and Larson Park. He decribed the design of the four spray pools which are included in the Parks Capital Improve- / ment Program. He indicated there has been a good response to the pools so far and it is hoped these pools will be operational by June 1. City Manager McMicken reviewed City Manager Report No. 263 regarding Proposed Amusement Device Ordinance explaining that the attached Ordinance proposal was a draft from those in the amusement device industry. Councilman Moore asked that the Council set up a study session and ask the amusement device owners to meet with them to discuss the proposed Ordinance. Councilman Holbrook felt that the staff should go back to the amusement industry people to hold further discussions and bring back a report to the Council. Mr. Curtis Beck of Doherty Amusement, being present, asked that they be given another study session with the Council. Councilman Holbrook requested that input also be received especially from the smaller amusement devise business owners. Councilman 1138 MARCH 15, 1976 Wonder agreed that the smaller operators be included. Mayor Edmondson indicated that this first draft was distributed to all operators and the Council should now meet with those in the industry for a study session. After due discussion, it was the general consensus of the Council that a notice be sent to those in the amusement device industry of a forthcoming study session with the Council to further discuss the proposed amusement device Ordinance. City Manager McMicken reviewed City Manager Report No. 264 regarding Car Rental Agencies at the Air Terminal. He summarized the conclusions of his report that current car rental agencies located there are meeting the needs of the public and that additional agencies will not necessarily increase revenues. He spoke to the possibility of the City adding another booth in the Terminal at a cost of approximately $800 to $1,000 and suggested that an architect advise re the appropriate location. Another alternative would be to invite bids beginning July 1, for available counter space. Mr. McMicken addressed a request by Mr. Jim Anderson for space in front of the Terminal for a courtesy car parking stall. Mr. Jim Anderson, Budget Rent-a-Car, being present, spoke to the necessity of getting his courtesy car in when the lot is filled. He asked that if adequate space to pick up reservations was not alloted, he requests a commercial parking zone for his agency and indicated he would pay the same amount as a taxi. Mr. Merlin Ackerman, Airways Rent-a-Car, being present, discussed several points of the City Manager report. He indicated that if he is not alloted space in the terminal, he would ask for the same consideration as Mr. Anderson and stated that he would be willing to sign a three year lease. After due discussion, it was MOVED by Holbrook, seconded by Allard that a trial period be established and that staff prepare appropriate legislation to do the following: 1. Lease one of the taxi or loading zones in front of the Terminal building to Mr. Anderson. 2. Assign four non-assigned parking spaces in the east lot to Mr. Ackerman. 3. Allow a portable booth in the Air Terminal Building for Mr. Ackerman to solicit business. 4. Have the staff recommend appropriate lease amounts to the City Council, all of these provisions to be on a trial basis until June 30, 1976, at which time the Council will review the results of this arrangement and which will require a full monitoring of the oper- ating conditions and results for the trial period: carried, Allard, Holbrook, Moore, Simmons, Walker and Wonder voting aye by voice vote; Edmondson voting nay by voice vote. Mr. Sarg Hubbard, Chairman of the Bicentennial Pavilion Advisory Board, introduced Mr. Ray Pittman, General Manager of the Visitors and Convention Bureau, who reviewed the Yakima Center Bicentennial Pavilion Operations and Marketing Budget, March 15, - October 1, (interim Budget) revised as of March 9, 1976. Mr. Pittman briefly reviewed the purposes of the pavilion and financial support through the Hotel-Motel Room Tax. He briefly explained his role providing management services away from the Visitors and ' Convention Bureau, which will have to be reimbursed. He indicated that another budget would be submitted as of October 1. It was MOVED by Simmons, seconded by Holbrook that the Council approve the interim budget as presented by Mr. Pittman for the Bicentennial Pavilion operating and marketing services: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye by voice vote. 1 , 139 MARCH 15, 1976 Mr. Jay Spearman, Chairman of the Human Relations Commission, I reviewed the Commission's report to the City Council dated March 12, 1976, regarding equal opportunity employment at the Bicentennial Pavilion construction site. He reviewed the Commission recommendations to the City Council contained in the report, to include the following: 1. The Human Relations Officer be directed to investigate the sub-contractor's compliance with Affirmative Action for the Bicentennial Pavilion and report 1 the findings to the Commission. 1 2. The Human Relations Officer establish a monitoring system whereby future contracts would be channeled through her office for approval of the Affirmative Action Plan of those contractors awarded bids for City projects. !City Manager McMicken spoke to the second recommendation and indicating it would not be necessary on standard construction ;contracts, which usually include language re Affirmative Action. However, he indicated that reports could be filed by Contractors regarding their compliance. It was the !consensus of the Council that the recommendations be approved. lIt was subsequently MOVED by Walker, seconded by Simmons that the Council accept the recommendations of the Commission as outlined in the memo dated March 12, 1976: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye by voice vote. It was MOVED by Wonder, seconded by Moore that Resolution No. D-3494, a Resolution of Intention to create a Local !Improvement District to install fire hydrants on West 1Nob Hill between 22nd and 25th Avenues, be passed: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and 'Wonder voting aye on roll call. 1 RESOLUTION NO. D-3494, A RESOLUTION of intention to create ia Local Improvement District. It was MOVED by Holbrook, seconded by Walker that Resolution 1No. D-3495, authorizing the filing of a complete application to the Economic Development Administration for a grant of $945,000 in Federal funds for the Downtown Improvement !Project, be passed: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye on roll call. 'RESOLUTION NO. D-3495, A RESOLUTION authorizing the City Manager of the City of Yakima to file an application with the Federal Economic Development Administration for Federal assistance for Central Business District Development. It was MOVED by Wonder, seconded by Simmons that Resolution No. D-3496, authorizing the purchase of Galion Roller 'repair parts without calling for bids, be passed: carried, 'Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye on roll call. I RESOLUTION NO. D-3496, A RESOLUTION authorizing the purchase of Galion Roller Repair parts without calling for bids. It was MOVED by Simmons, seconded by Moore that Resolution No. D-3497, authorizing payment of $21.53 to Gerald Cox in settlement of a claim for damages to rental property, by la sewer backup, be passed: carried, Allard, Edmondson, ;Holbrook, Moore, Simmons, Walker and Wonder voting aye on roll call. 1 ti() MARCH 15, 1976 RESOLUTION NO, D-3497, A RESOLUTION authorizing payment of $21.53 to Gerald H. Cox in settlement of a claim for damages filed with the City of Yakima. It was MOVED by Moore, seconded by Holbrook that Resolution No. D-3498, authorizing the acquisition of property for downtown parking purposes, be passed: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye on roll call. RESOLUTION NO. D-3498, A RESOLUTION authorizing the settlement of pending litigation and authorizing the acquisition of real property for downtown parking purposes. City Manager McMicken reported that bids were received and consider- ed on January 14, 1976, for the 16th Avenue and Nob Hill Boulevard Intersection Resignalization project as follows: Knobel's Electric, Inc. $14,595 Wilson Electric, Inc. 19,575 The Director of Public Works recommending that the bid be awarded to Knobel's Electric, Inc. who submitted the lowest and best bid, it was MOVED by Moore, seconded by Holbrook that the bid be awarded to Knobel's Electric in the amount of $14,595 and that the City Manager be authorized to enter into contract with said contractor upon the filing of the proper bond and insurance: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye by voice vote. Damage Claims having been filed with the City Clerk on: a. March 10, 1976, by Karol King, Rt. 2, Box 2141, Wapato, in the amount of $24.94 for towing services due to the fire at the Donnelly annex; b. March 11, 1976, by T. W. Copeland, 102 South 7th Avenue in the amount of $146.38 for towing services due to the fire at the Donnelly Annex; c. March 11, 1976, by Francisco Segura, 1302-1/2 South 16th Avenue, in the amount of $23.73 for towing services due the Donnelly Annex fire; d. March 12, 1976, by X. A. Wikstrom, 901 South 34th Avenue, in the amount of $28.58 for towing services due to the Donnelly Annex fire, it was MOVED by Simmons, seconded by Holbrook that said Damage Claims be referred to the City Manager and Staff for study and recommendation: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye by voice vote. City Manager McMicken reviewed a request received from Hosanna Natural Foods to lease a portion of old fire station No. 1, as a result of having to relocate after the Donnelly Annex fire. They ask to lease this space on a temporary basis for their co-op operation. Mr. McMicken indicated it would involve a two-month lease from March 15, to May 15 at $1.00 per month. It was MOVED by Simmons, seconded by Walker that the Council accept the agreement with Hosanna Natural Food for lease of the Old Fire Station No. 1 premises for a two month period: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye by voice vote. City Manager McMicken requesting authorization for out-of-state travel for Tom Froula, Systems Analyst to travel to Denver, Colorado, to attend the UNIVAC Association Meeting, April 5-8, 1976, it was MOVED by Simmons, seconded by Moore that said travel be approved and expenses paid: carried, Allard, Edmondson,, Holbrook, Moore, Simmons, Walker and Wonder voting aye by voice vote. MARCH 15, 1976 At the close of the meeting, the Council answered questions phoned in by the viewing audience, which were addressed in turn by various Council members on items of general interest. There being no further business to come before the Council, it was MOVED by Moore, seconded by Holbrook that we do now adjourn at the hour of 11:25 P.M.: carried, Allard, Edmondson, Holbrook, Moore, Simmons, Walker and Wonder voting aye by voice vote. READ AND CERTIFIED ACCURATE BY 't„ DATE +� I/ COUNCILMAN /ATE � •� :� 7� i` COUNCI MAN ATTEST: effilAna)91A€07ti_ CITY CLERK 1 MAYOR