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11/05/2019 06A Draft Council Minutes Approval 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.A. For Meeting of: November 5, 2019 ITEM TITLE: Approval of the minutes from the October 15, 2019 City Council regular meeting, October 16 and 17, 2019 City Council study sessions and October 22, 2019 special meeting SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR Jr) SUBMITTAL: Interim City Manager STAFF RECOMMENDATION: Approve minutes. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type -1 • 1 r e o D 1 -1 1 / 1/ 1 r e o D 10-17 10/2*/201 r e o D 1 - 10/ 5/ 01 r e o 2 4 iX.tlitiliti C0 f♦♦ f }iti; p0.4ATD SQ'4e YAKIMA CITY COUNCIL October 15, 2019 City Hall -- Council Chambers 5:30 p.m. Regular Meeting -- MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk and Jason White Staff: Interim City Manager Cynthia Martinez, City Attorney Jeff Cutter and City Clerk Sonya Claar Tee Absent and excused: Council Members Brad Hill and Carmen Mendez 2. Pledge of Allegiance Mayor Coff- •e Plee-- - A -.lance. 3. Interprete i ervice Mayor Coff introd •d rge .sen' ou ed interprete ervices are available. 4. Open D is« •r th: ood o Order A. Presentations/ Recognitions/ Introductions Summary report regarding the 2019 Council Mentorship- Internship Program Senior Assistant City Attorney Helen Harvey provided a summary report regarding the 2019 Council Mentorship- Internship Program. Fire Chief Aaron Markham briefed Council on the duties of the intern that worked at the Fire Department. B. Appointments to Boards, Commissions and Council Committees Appointments to Boards& Committees Mayor Coffey reported the Council Partnership Committee met on October 1, 2019, and recommends the following appointments with the exception of the Greenway representative on the Bike/Ped Committee is Will Hollingberry instead of Sue Schoolcraft: • Bike/Ped: Phil Mattoon, Neil McClure, Paul Cook and Will Hollingberry, Greenway rep • Lodging Tax Advisory Committee: John Cooper and Sara Davila • Parks& Rec:Alec Regimbal • Police & Fire Civil Service: confirm City Manager's appointment of Camille Becker Yakima • Housing Authority appointment: Nick Marquez Page 1 of 5 3 MOTION: Cousens moved and White seconded to approve the appointments as recommended. The motion carried by a unanimous vote, Hill and Mendez absent. 5. Council Reports None. 6. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. Item 10 was added to the consent agenda becoming item 6L. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Gutierrez moved and Cousens seconded to approve the consent agenda. The motion carried by unanimous vote, Hill and Mendez absent. A. Approval of the minutes from the October 1, 2019 City Council regular meeting, October 1, 2019 City Council special meeting and October 1 and 3, 2019 City Council study sessions B. Accept Council Committee minutes C. .. .• - gaym- - .' .urseme • for the -- '.- -. - .- 30, 2019 D. 193rd a ar R-.. E. .. No ®tuber 1 for pub h-.ring regarding e Ad Valorem Tax (property tax)for collection in 2020 F. Set dates of November 5 and 19, 2019, for public hearings on the 2020 Preliminary Budget for the City of Yakima G. Set date of November 5, 2019 for a public hearing to consider an ordinance to amend Yakima Municipal Code 4.16.180 refuse license tax rate H. Resolution authorizing a contract with Ken Leingang Excavating, Inc. providing for sewer and stormwater infrastructure development on the Catalyss site RESOLUTION NO. R-2019-088,A RESOLUTION authorizing a contract with Ken Leingang Excavating, Inc. providing for sewer and stormwater infrastructure development on the Catalyss site. I. Resolution authorizing the City to accept a Municipal Stormwater Capacity Grant from the Department of Ecology RESOLUTION NO. R-2019-089,A RESOLUTION authorizing the City to accept a Municipal Stormwater Capacity Grant from the Department of Ecology. J. Resolution authorizing the execution of an agreement with Oshkosh Airport Products, LLC., to provide required Aircraft Rescue and Fire Fighting Equipment Page 2 of 5 4 for the Yakima Air Terminal-McAllister Field RESOLUTION NO. R-2019-090, A RESOLUTION authorizing the execution of an agreement with Oshkosh Airport Products, LLC., to provide required Aircraft Rescue and Fire Fighting Equipment for the Yakima Air Terminal-McAllister Field. K. Resolution authorizing annual renewal of the City Manager's authority to resolve and settle any claims against or by the City of Yakima in an amount of$50,000 or less, and to execute all documents necessary for such claims RESOLUTION NO. R-2019-091,A RESOLUTION authorizing annual renewal of the City Manager's authority to resolve and settle any claims against or by the City of Yakima in an amount of$50,000 or less, and to execute all documents necessary for such claims L. Resolution authorizing a Lease Agreement with Food Facility Engineering, Inc. for property located at 2300 West Washington Ave, Suite 11, Yakima Air Terminal- McAllister Field RESOLUTION NO. R-2019-092, RESOLUTION authorizing a Lease Agreement with Food Facility Engineering, Inc. for property located at 2300 West Washington Ave, Suite 11, Yakima Air Terminal-McAllister Field. 7. Public Comment Joe Mann, City resident, shared some history on the success of the airport and restaurant from 1960. Jerry Mello ity - sen Bo s sug, . 'ons fe a itys 9 t .u.get. Bruce Smit non re ..-n . .. ed in . ab. - ` rong dyor form of government and reques . Couppu he iss on a ball. . . .w the citizen .f our community to decide if thi. t -.uld ._ manag, c a differ-a df. of governm-a . Mike Leita, City resident, asked Council to review the proposed Charter change to Strong Mayor form of government and requested the Council allow the citizens of our community to vote on it.Additionally, he read a letter by former Mayor Dave Edler expressing his support for this proposed change. DEPARTMENT ITEMS 8. Request to appropriate REET funds to proceed with master plans for the Washington Fruit Community Center and the Henry Beauchamp Community Center in 2019 Scott Schafer, Interim Assistant City Manager, briefed Council on the issue. After Council discussion, MOTION: Gutierrez moved and Funk seconded to appropriate REET funds to proceed with the master plans for the community centers. The motion failed by a 3-2 vote, Coffey, Cousens and White voting no, Hill and Mendez absent. MOTION: Gutierrez moved and Funk seconded to complete a study for the Washington Fruit Community Center. The motion carried by a 4-1 vote, White voting no, Hill and Mendez absent. 9. Resolution accepting the Youth Gang Suppression Implementation Grant from the Department Page 3 of 5 5 of Justice, Office of Juvenile Justice and Delinquency Prevention Sara Watkins, Senior Assistant City Attorney, briefed Council the resolution. The City Clerk read the resolution by title only. MOTION: Cousens moved and White seconded to adopt the resolution. The motion carried by unanimous vote, Hill and Mendez absent. RESOLUTION NO. R-2019-093,A RESOLUTION accepting the Youth Gang Suppression Implementation Grant from the Department of Justice, Office of Juvenile Justice and Delinquency Prevention 10. This item was added to the consent agenda 11. Resolution authorizing a policy regarding temporary emergency cold weather shelters in the City of Yakima and providing such policy shall be valid only between November 1, 2019 and March 31, 2020 Joan Davenport, Director of Community Development, briefed Council on the resolution. Joshua Jackson and Margaret Treichler, with Rod's House, spoke in support of this item. Tony Courcey, City resident, spoke on several issues. The City Clerk read the resolution by title only. MOTION: tierre o d and nk a ded adopt the re- elution. The motion carried by .nimou ot- - . en. . -nt. RESOLUT - --2! 9-094, ' OLU 'N uthorizing an. iirecting the Yakima Department o ommunity ■evelopmen to identify an. implement a policy regarding temporary emergency cold weather shelters in the City of Yakima, and providing that such policy shall be valid only from November 1, 2019, through March 31, 2020. 12. Interim City Manager contract update Connie Mendoza, Human Resources Director, briefed Council on the contract negotiations. MOTION: Cousens moved and Gutierrez seconded to adjourn to Executive Session for up to 30 minutes to negotiate the terms of the Interim City Manager contract. The motion carried by unanimous vote, Hill and Mendez absent, adjourning at 6:19 p.m.. Executive Session was held and adjourned at 6:35 p.m. when the meeting reconvened. MOTION: Gutierrez moved and Cousens seconded to offer Mr. Meyerhoff an Interim City Manager contract like the previous city managers contract with the addition of a housing allowance. The motion carried by unanimous vote, Hill and Mendez absent. MOTION: Coffey moved and White seconded to begin negotiations with Mr. Meyerhoff with the Human Resources Director and the City Attorney. The motion carried by unanimous vote, Hill and Mendez absent. 13. Other Business MOTION: Cousens moved and White seconded to add the proposed Charter changes to the next City Council meeting. The motion carried by a 3-2 vote, Gutierrez and Funk Page 4 of 5 6 voting no, Hill and Mendez absent.After Council discussion, MOTION: Funk moved and Gutierrez seconded to ask Lt. Governor Cyrus Habib to give us his advice on this potentially contentious topic. The motion failed by a 3-2 vote, White, Coffey and Cousens voting no, Hill and Mendez absent. MOTION: Gutierrez moved and Funk seconded to direct Legal staff to provide a memorandum of the assessed legal risks that we would need to consider as a city with this decision at the next meeting. The motion carried by unanimous vote, Hill and Mendez absent. MOTION: Gutierrez moved and Funk seconded to direct staff at the next meeting to bring information related to the desegregation and housing in our city. After Council discussion, Cousens raised a Point of Order and Coffey ruled Gutierrez is out of order. The motion carried by a 3-2 vote, Coffey and White voting no, Hill and Mendez absent. 14. Adjournment MOTION: Gutierrez moved and Cousens seconded to adjourn to a City Council study session on October 16, 2019, at 5:30 p.m. at City Hall. The motion carried by unanimous vote, Hill and Mendez absent. The meeting adjourned at 6:54 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ilbUNC MEMBER DATE ll COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 5 of 5 7 41, 11 ",„::',711117;'/ YAKIMA CITY COUNCIL STUDY SESSION October 16, 2019 City Hall --Council Chambers 10:00 a.m. Council Budget Review-- MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Council Members Kay Funk, Brad Hill and Jason White Staff: Interim City Manager Cynthia Martinez, Director of Finance and Budget Steve Groom and City Clerk Sonya Claar Tee Absent and excused: Council Members Holly Cousens and Carmen Mendez rim in- 2. Council Revie sed get_A Steve Groom, Director of Finance and Budget, reviewed policy issues and a PowerPoint on the 2020 budget. oy FN. 111111111% Dave Brown,Acting Public Works Director and Bob Desgrosellier, Senior Engineer reviewed the remaining Public Works policy issues. Interim Assistant City Manager Schafer explained the difference in RE ET 1 and 2 funding. Rob Peterson, Director of Yakima Air Terminal, reviewed the policy issues for the Air Terminal. City Attorney Jeff Cutter provided an overview for selling properties. James Dean, Utility Customer Services Manager, reviewed the policy issue related to parking enforcement. Director of Finance and Budget Groom reviewed the Lodging Tax Advisory Committee (LTAC) recommendations.Assistant Mayor Gutierrez requested that SOZO be notified of the LTAC funding process and application period. Director of Finance and Budget Groom reviewed the Levy Lid Lift.After Council discussion, MOTION: Funk moved and Hill seconded to put in the budget money for a special election on the Levy Lid Lift for February 11, 2020 and if necessary on November 3, 2020 and directed staff to bring back a resolution pertaining to this. The motion carried by unanimous vote, Mendez and Cousens absent. 3. Public comment(allow 15 minutes) None. 4. Adjournment 8 MOTION: Gutierrez moved and Hill seconded to adjourn to a City Council study session on October 17, 2019, at 10 a.m. in the Council Chambers at City Hall. The motion carried by unanimous vote, Mendez and Cousens absent. The meeting adjourned at 11:40 a.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR 9 /1:4;411111116,1 % tt��i�RPy;R rtTEYY 1��4 YAKIMA CITY COUNCIL STUDY SESSION October 17, 2019 City Hall --Council Chambers 10:00 a.m. Council Budget Review-- MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Council Members Kay Funk, Brad Hill and Jason White Staff: Interim City Manager Cynthia Martinez, Director of Finance and Budget Steve Groom and City Clerk Sonya Claar Tee Absent: Council Members Holly Cousens and Carmen Mendez 2. Council Revie ,sed get- Ar 4 Steve Groom, I ector o :u ina - • ribu review a policy issue summary, whic clude• n g s es f _ _ _ -q t. Council members •iscussed e need o ear from e public on this topic. After further discussion, MOTION: Gutierrez moved and Coffey seconded to approve the Fire Department Two-Tier Hazardous Material Fee for the budget to move it forward. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Hill moved and Funk seconded to approve the increase in fire inspection fees. The motion carried by unanimous vote, Cousens and Mendez absent. Council members reviewed the two requested Fire Department positions indicating there is a need; however, it was consensus there is not enough funds in the budget for these positions. Council members took the following action: MOTION: Coffey moved and Hill seconded to approve the parking infraction fee increase. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Hill moved and Gutierrez seconded to approve the technology request using REET funds if possible, and if not possible then out of the general fund. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Gutierrez moved and Hill seconded to approve cell phones for police 10 officers. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Gutierrez moved and Hill seconded that staff take the appropriate action in order to stay within budget and establish the police community response officers. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Hill moved and Funk seconded to approve the License Plate Recognition technology out of REET funds if possible, and if not possible, out of the general fund. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Hill moved and White seconded to approve, out of the general fund, maintenance for the community centers. The motion carried by unanimous vote, Cousens and Mendez absent. It was Council consensus that although there is a need, there is not enough funds in the budget for the Administrative Systems Analyst position, Plans Examiner 1 position or the airline service development request. MOTION: Hill moved and Funk seconded to approve the Airport closed caption TV system. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Hill moved and Funk seconded to fund the levy lid lift ballot measure on the February ballot. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Fun mov• ® .n. nde. . .ppr. • t e •ar s ;, ecreation 9 month ball feel. ainte .n . . .n. T ion a +y unan ous vote, Cousens and Mendez ab.a nt. Interim Assista anag- Schafe - .orted th- . ma School I trict received grants for two more after school programs; therefore, the second Beyond the Bell program is not needed.Additionally, he stated the Lions Pool dehumidification system is deferred so no action is necessary at this time. MOTION: Hill moved and White seconded to approve the airport rate increase. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Gutierrez moved and Hill seconded to approve the traffic calming funding request. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Gutierrez moved and Hill seconded to approve the community centers capital repair funding request. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Hill moved and Funk seconded to approve the fuel management software. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Funk moved and Hill seconded to approve the pavement condition index funding request. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Hill moved and Funk seconded to approve the pedestrian master plan request. The motion carried by unanimous vote, Cousens and Mendez absent. 11 MOTION: Hill moved and White seconded to approve the Lodging Tax budget. The motion carried by unanimous vote, Cousens and Mendez absent. MOTION: Gutierrez moved and Hill seconded to adjourn to an executive session for up to 30 minutes to discuss potential real estate transactions and possible employment of a public employee. The motion carried by unanimous vote, Cousens and Mendez absent, adjourning at 11:15 a.m. Executive Session was held and adjourned at 11:43 a.m. when the meeting reconvened. 3. Public comment (allow 15 minutes) None. 4. Adjournment MOTION: Gutierrez moved and Hill seconded to adjourn to a Special City Council meeting on October 22, 2019, at 5:30 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote. The meeting adjourned at 11:43 a.m.. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE ilb 1�1�[ IL MI BER DATE ATTEST: CITY CLERK MAYOR 12 sa.e.+ntikatiYt\it ',,t-t ri (( t �`R�RATIL't 16 YAKIMA CITY COUNCIL SPECIAL MEETING October 22, 2019 City Hall --Council Chambers 5:30 p.m.Agenda Preview Meeting -- MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Council Members Kay Funk and Brad Hill Staff: Interim City Manager Cynthia Martinez, City Attorney Jeff Cutter and City Clerk Sonya Claar Tee Absent: Council Members Holly Cousens (excused), Carmen Mendez(excused)and Jason White 2. Review 2020 Legislative Priorities Randy Beehler, C4 muni on Public ffair• i -ctor, iefed Counci n the draft 2020 legislative prioritieu It was Council con .nsu ha !e the .t: egisla` - rities as foil s: move the "State Funding for Medic. • - sisted reatme v AT) Se - n Municipal J s" to the actively pursue category and the "Replacing the One Percent Property Tax Revenue Increase Limit with a Limit Tied to Cost Drivers" from actively pursue to the support category. The Federal Legislative Priorities remained the same. Randy Beehler, Communications & Public Affairs Director, reported on the status of a meeting requested with legislative representatives regarding immigration reform. He stated the meeting has been tentatively scheduled on November 5th at 2 p.m.; however, Senator Murray's representative has declined the meeting, Senator Cantwell's office has not responded and Representative Newhouse's representative has tentatively accepted the invitation. It was Council consensus to find another date that works for everyone. 3. Agenda preview for November 5, 12 and 19, 2019 draft agendas Interim City Manager Martinez reviewed the November 5, 12 and 19, 2019 draft agendas. Council Member Funk requested additional information on the biosolids agenda item, the Ad Valorem property tax cap and discussed her concerns related to the Convention Center expansion contract. Budget and Finance Director Groom will provide Ms. Funk with additional information related to her concerns. Assistant Mayor Gutierrez mentioned the City just received a letter from the ACLU on the legalities of a Strong Mayor election. City Attorney Cutter noted this will be included with the item on the next agenda. Page 1 of 2 13 4. City Manager update Interim City Manager Martinez updated Council on the status of the following Council Committee action items: a. Definition of nuisance properties, which has been added to the November 12 study session. b. Shopping cart ordinance revisions, which will be on the November 19 council agenda. c. Vacant building ordinance,which has been added to the November 12 study session. b. Downtown Master Plan, a meeting has been scheduled with stakeholders on November 4. Interim City Manager Martinez suggested the Council wait until January before creating a Council Nominating Committee, and there were no objections. Mayor Coffey asked Council members how they would like to respond to the Community Integration Committee's recent request to meet sooner than 2020. It was consensus to meet with the Committee in November. It was Council consensus to cancel the November and December agenda preview meetings. Interim City Manager Martinez reported there are no updates to the Strategic Plan. Ms. Martinez reported Alex Meyerhoff has agreed to the terms presented by the City Council and will begin on November 8, 2019. Council Member Hill stated the YVCOG's December month) meetin. is hosted by the City, and all Council members e . • y . .. : invit-. . atten. 5. Adjournment MOT ION: Gutier !z mo . a Hill - o e -d to . 'o to the nex ouncil regular meeting on Nove o, s - 01 • .t 5:30 gi in the gill Chamber -t City Hall. The motion carried by unanimous vote, Cousens and Mendez absent. The meeting adjourned at 6:38 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 2 of 2