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10/15/2019 11 Temporary Emergency Cold Weather Shelters Policy 't..an,gtntj ka d E$A 0, aY BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 11. For Meeting of: October 15, 2019 ITEM TITLE: Resolution authorizing a policy regarding temporary emergency cold weather shelters in the City of Yakima and providing such policy shall be valid only between November 1, 2019 and March 31, 2020 SUBMITTED BY: Joan Davenport, Director o.f Community Development Glenn Denman, Supervising Code Inspector SUMMARY EXPLANATION: The City of Yakima, in conjunction with religious organizations and non-profit service organizations, has provided for temporary cold weather emergency shelters under the authority of RCW 35.21.915. This resolution sets the minimum standards and requirements for shelters in the City of Yakima.At this time, the City has received a request for a shelter from Rod's House for young adults (age 18 -24)to be housed at Englewood Christian Church. If other requests are submitted during this winter season, the requirements of the attached resolution will apply. The Building and Fire Official reviews all applications, inspects the facility, including the location of defined sleeping areas and approves the facility with safety measures prior to use of the structure. These requirements do not apply to the temporary homeless encampment run by Sunrise Outreach, which is subject to a Lease Agreement previously entered into by the City of Yakima. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Safety APPROVED FOR � I F- � Interim City Manager SUBMITTAL. - �,,f ,� {�' STAFF RECOMMENDATION: Adopt resolution. 2 BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type Resolution Authorizing 2019 Emergency lAtteathcr 101212019 Resolution Winter Shelters in the City of Yakima.2019 D Co-tit-cation ailment from Reds House, 2019 10/2/2019 Backup Material D AdminEolicy JemeEmergencyColcfWeatnerShelter 9/2412019 Backup Material 3 RESOLUTION NO. R-2019- A RESOLUTION authorizing and directing the Yakima Department of Community Development to identify and implement a policy regarding temporary emergency cold weather shelters in the City of Yakima, and providing that such policy shall be valid only from November 1, 2019, through March 31, 2020. WHEREAS, the City of Yakima, in conjunction with religious organizations, non-profit service providers, and Yakima County, is aware that there is within the City of Yakima a population of homeless persons who may require temporary emergency shelter from cold weather during the winter months; and WHEREAS, owners of various buildings, which may include churches or buildings owned or controlled by religious organizations, located within the City of Yakima have indicated that they are willing and able to provide temporary emergency shelter; and WHEREAS, the City of Yakima currently has no municipal code provisions, whether under the zoning, buildings, fire or other codes, expressly allowing, authorizing, or regulating the use of such buildings as temporary emergency shelters; and WHEREAS, RCW 35.21.915 may apply to emergency winter shelters if owned or controlled by a religious organization; and WHEREAS, the City of Yakima Department of Community Development has endeavored to create interim policy guidelines to address and regulate temporary emergency shelters and health and safety issues that may arise in their operation; and WHEREAS, at the time of this Resolution, one specific building has been identified and confirmed as a building where temporary homeless shelter facilities may be located at 511 N 44'h Avenue, and it is possible additional emergency shelter locations may be identified prior to March 31, 2020; and WHEREAS, the Yakima City Council finds and determines that it is in the public interest, and the best interest of the City and its residents, to adopt the resolution and policy guidelines set forth herein; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City of Yakima Department of Community Development is hereby authorized and directed to implement the policies listed herein and require all operators of temporary emergency shelters during the winter period to provide application materials as attached hereto. Policies shall include the following, and must be certified by the owner or legal occupier of each building: 1. Sleeping areas shall be located on the ground floor of the building or on other floors with approved exiting; 2. Smoke detectors shall be located in all sleeping areas and connected to a central station monitor; 3. No cooking is allowed on the premises, unless done in an approved commercial kitchen by approved staff; 4 4. The on-site staff ratio shall be one staff member per eight overnight guests; 5. If there is no adequate fire suppression system, staff members must remain awake and alert throughout the night, serving as a night fire watch; 6. The owner or legal occupier of the building shall provide a floor plan showing the dimensions of the building, including exits and door swing, more than 72 hours before the first night of occupation; 7. Organizations not falling under RCW 35.21.915 shall provide proof of adequate insurance; and 8. Any other health and safety requirements determined necessary by the fire marshal or building code officials based on the proposed building(s) to be used as temporary homeless shelters under this resolution. 9. All entities wishing to operate a temporary emergency shelter shall fully fill out and submit an application, with all necessary accompanying documents, which must be approved before the shelter can open. This policy does not apply to the Lease Agreement for the temporary homeless encampment entered into between the City and Sunrise Outreach. ADOPTED BY THE CITY COUNCIL this 15th day of October, 2019. ATTEST: Kathy Coffey, Mayor Sonya Clear Tee, City Clerk 5 TEMPORARY Eti.ERGENGV COLD WEATHER SHELTERS ADhitN!S: R ATWE POUCY .Definition Temporary Cold Weather Emergency Shelter: Provides for November 1,.2019 through March 31. 2020 for housing for the homeless at the below mentioned church facility. :Application Process Location:Address. 4. A: Litl " ,44, Vcl(c Oar,, p+ . `7 eft.. Name of Location 1 r y wooer} CA go 1—r<^n Cintrrto 1 . `'U*, f, � -,�1 S ce X, Owner orOwner's representative shall submit and self-eerttfy the following: 2 Steeping areas to be located on ground floor; or en other floors with approved exiting . Smoke detectors shall be located in all sleeping areas ant::connected to a central station monitor No cooking is allowed on the premises, unifies in an approved kitchen facility, by approved staff On site adult:staff ratio of.one..member per eight overnight guests. On duty staff shall remain awaketalert 1 Floor plan showing dimensions with.exits and door.swing ` Cxec r3 vb..k ocAS 4d'v54e.„ I¢p1v'.rlpl. AOpllc nt Signe* !. Date y S.tad den Yvdt�Y Ceded [ -t �p Shelter Contact(please print) Phone Number Permanent abettors dee approved ern safety enticement and exits are not subject to the nageretnents at the emergency cola. Weather temporary ndmbrst!aowe poitey. FEMA and feed Cross thence occupied dame a declared CityrCauntytStateemergency are not sp6Jeet to the requnements of the emergency cola reeather terroorery admment{abed policy. The above temporary admintstrabve eddy is to remain rn peon dnfil approved,cencefed a modifad by the vane City Counde Revised September2019 6 TEMPORARY EMERGENCY COLD WEATHER SHELTERS ADMINISTRATIVE POLICY Definition Temporary Cold Weather Emergency Shelter: Provides for November 1, 2019 through March 31, 2020 for housing for the homeless at the below mentioned church facility. Application Process Location Address Name of Location Owner or Owner's representative shall submit and self-certify the following: ❑ Sleeping areas to be located on ground floor, or on other floors with approved exiting ❑ Smoke detectors shall be located in all sleeping areas and connected to a central station monitor ❑ No cooking is allowed on the premises, unless in an approved kitchen facility, by approved staff ❑ On-site adult staff ratio of one member per eight overnight guests. On duty staff shall remain awake/alert ❑ Floor plan showing dimensions with exits and door swing Applicant Signature Date Shelter Contact (please print) Phone Number Permanent shelters with approved fire safety equipment and exits are not subject to the requirements of the emergency cold weather temporary administrative policy. FEMA and Red Cross shelters occupied during a declared City/County/State emergency are not subject to the requirements of the emergency cold weather temporary administrative policy. The above temporary administrative policy is to remain in place until approved, cancelled,or modified by the Yakima City Council. Revised September 2019