HomeMy WebLinkAbout10/15/2019 06B Draft Council Committee Minutes Approval 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.B.
For Meeting of: October 15, 2019
ITEM TITLE: Accept Council Committee minutes
SUBMITTED BY: Cally Price,Assistant to the City Manager
SUMMARY EXPLANATION:
Public Safety Committee minutes of June 27,August 1,August 22 and September 26
Partnership Committee minutes of October 1, 2019
ITEM BUDGETED:
STRATEGIC PRIORITY:
(7-/
APPROVED FOR 7
SUBMITTAL:
Interim City Manager
STAFF RECOMMENDATION:
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
D /27/1 P inutes 10/10/201 r e o
D */1/1 inutes 10/10/ 01 r e o
D "/ 1 inutes 1 /1 / 1 r e o
D / /1 inutes 1 /1 / 1 r e o
D 10-1-1 P 10/1/ 01 r e o
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Council Public Safety Committee
2nd Floor Conference Room
City Hall
June 27, 2019
3:00 p.m.
Members: Staff: Others:
Councilmember Gutierrez (chair) Cliff Moore, City Manager
Councilmember Cousens Matthew Murray, Police Chief
Councilmember White (alt) Aaron Markham, Fire Chief
Cynthia Martinez, City Prosecutor
Brad Coughenour, Public Safety
Communications Manager
Scott Schafer, Public Works Director
Executive Minutes
Gutierrez called the meeting to order at approximately 3:16 p.m.
1. May 23, 2019 minutes
It was MOVED by White and SECONDED by Gutierrez to accept the minutes as
presented. The minutes were approved unanimously.
2. Department reports
a. Fire Department
i. May fire activity report
Reid provided a monthly report of calls for service and fire
inspections.
Markham advised they had filled 2 fire investigator positions. These
employees have basic fire investigation training and will receive
additional training in 2019. Gutierrez asked how these firefighters
are backfilled when they are conducting an investigation. Markham
advised the company will stay with the investigator during the initial
investigation. If the initial investigation is prolonged and there are
other calls that require service, they will be backfilled.
Markham added that four cases were closed in October and
November and determined to not be arson.
ii. Arson
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Markham noted that structure fires have been down. They have
been seeing lots of accidental fires. Investigation continues on the
previous arson fires.
b. Police Department
i. Community Policing Report
Jones briefly discussed community policing and how it is a very
broad topic. He will be making a presentation to council in January to
discuss the various aspects of community policing. He discussed the
selection process for the beat officer assignments and the
expectations for them.
Jones reviewed the various community outreach activities for the
months of November and December. He also discussed a Project
Safe Neighborhood partnership and will bring additional information
to the full council in January.
There was additional discussion about the placement of the beat
officers and a focus in 2019 on police redistricting.
White requested the police department have a presence at the Henry
Beauchamp Community Center Christmas event next year.
Gutierrez asked if there should be a study session after the police
presentation to Council, or if questions will be posed to Council as
part of the presentation. She would like to see the discussion
continued on how Council can assist in the community policing
process. Moore advised a study session could be requested after
the presentation.
White would like to see the Community Integration Committee
become part of the community policing efforts.
c. Legal
i. DV Response survey
Gutierrez explained that the committee had requested staff conduct a
survey of what resources the City of Yakima has to respond to
domestic violence to begin forming a community crisis response
team. Gutierrez asked what administrative changes can be made
without council policy changes to align Yakima's response with the
model response, and what would the costs be. Martinez advised the
formation of the CCRT would be something that could be
accomplished with little to no cost. Gutierrez also asked how staff
anticipated the new domestic violence advocate fitting into the
domestic violence response system. Martinez advised that she could
respond on behalf of the prosecutor's office, but that the position
would cross over many departments and agencies, each of which
would have a different role for the advocate to fill.
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It was MOVED by Gutierrez and SECONDED by White to
recommend initiations of a CCRT to the full council in January.
Motion PASSED unanimously. Item will be on the January 15 council
reports.
d. Public Works
i. Safe Routes to Schools
Sheffield advised the bid for the Safe Routes to Schools project
around Garfield Elementary had been opened. Merino Construction
was the low bidder. They have also done the construction project
around Adams Elementary and other projects. They will start in mid-
June.
White asked about crosswalks or traffic calming in the area of Adams
elementary. There is a large span between markers on Fair Avenue
between Kiwanis Park and Race and a large population on the east
side of Fair trying to cross. Sheffield advised they could look into
options. Gutierrez also asked that Sheffield verify that the project
around the Yakima Hops area on 3rd Avenue was privately funded
and not paid from city funds.
Sheffield reviewed the process for prioritizing street improvement
projects. He advised that they try to conduct a pavement condition
index every two years. Roads that have the highest daily traffic and
are in the worst condition are prioritized higher. Gutierrez reminded
that at a previous meeting Councilmember White had requested a
matrix of the danger levels of different areas. She also requested
that a written report be provided each month as part of the meeting
packet.
White also requested information on the prioritization of tree removal
and if hazards associated with the trees are taken into account.
Moore advised that trees are dealt with when issues arise and an
arborist has evaluated the health of the tree to determine if removal is
necessary.
Moore asked Sheffield to provide the pavement condition index and
traffic count index for the January packet. Gutierrez requested a
TBD project schedule. Moore advised that a good deal of that
information will be presented to Council at the January 12 strategic
plan review meeting. Gutierrez clarified that she would like to see a
schedule of traffic calming and Safe Routes to Schools. Sheffield
advised that his department would be doing a capital improvement
project update at the February 5th Council meeting.
3. New Business
None
4. Other business
a. Public Safety Forum review discussion
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Gutierrez briefly reviewed the notes of the latest public forum.
5. Recap of future agenda items
Recommendation for CCRT to full council
Pavement condition index and traffic count spreadsheet
6. Audience participation
Luz Bazan-Gutierrez discussed the need for additional lighting at the transit
center. She recommended community forums related to community policing
and regular community briefings to have a better exchange of information
between the community and the police.
Tony Coursey spoke to his support of the Safe Routes to Schools and
asked for a definition of stakeholders.
7. Adjournment
Meeting was adjourned at 5:20 p.m.
Dulce Gutierrez, Chair
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Council Public Safety Committee
2nd Floor Conference Room
City Hall
August 1, 2019
3:00 p.m.
Members: Staff: Others:
Councilmember Gutierrez Cliff Moore, City Manager
Councilmember Cousens Gary Jones, Captain
Councilmember White (alt) Aaron Markham, Fire Chief
Scott Schafer, PW Director
Cynthia Martinez, City Prosecutor
Jeffrey Schaap, Assistant City Attorney
Joe Caruso, Codes
Bob Desgrosellier, Senior Engineer
Evelyn Barron, Police
Executive Minutes
With a quorum present, Gutierrez called the meeting to order at approximately 3:11 p.m.
1. June 27, 2019 minutes
The minutes were MOVED by Cousens and SECONDED by White to accept the
minutes. The minutes were approved unanimously.
2. Department reports
a. Fire Department
i. Fire Department monthly report
Markham reviewed the monthly report of calls for service and fire
inspections. Decrease in monthly inspections due to staff vacations.
EMS/Ambulance data was provided to council based on the request
from the June 27th, 2019 meeting with 2.5 years of data for
responses within the City of Yakima. Discussed data the data set and
council asked questions.
b. Police Department
i. District Officer Report
Jones discussed 678 community contacts were initiated at the
department during the month of July. These contacts are self-initiated
and requested. National Night out event occurring August 6th
Reported there are four new hires coming on in August 2019 through
recruiting efforts and the upcoming recruiting fair. Discussed lateral
hiring and gaining insight on how to recruit laterals.
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ii. Operation Invictus Update
Jones reported known offenders are continuously arrested during this
operation implemented a month ago and YPD is working closely with
the U.S. Marshalls. Provided statistics of where the offenders are
being arrested within our jurisdiction.
c. Legal
i. Barking Dog Ordinance
Schaap shared the drafted ordinance for the Barking Dog Ordinance.
Recommended adopting a definite reasonable standard and defined
provisions that would unreasonably disturb people after repetitive
barking after 20 minutes. Schaap clarified that the code covers the
removal of the pet, not included in the ordinance. Gutierrez MOVED
to council and Cousens SECONDED, approved to move
unanimously.
ii. Deflection Program Update
Martinez reported this program is focusing on pathway one, a self-
reporting system. The program Martinez is researching called "Way
Out" in Lake County, Illinois. Provided to the committee several
details about the program. This program is in the initial stages and
reported that NB 1767 passed and funding is available through the
Police Chiefs Association.
iii. Martinez reported the Victim Advocacy Coordinator position has been
filled by Leigh Kronsnoble in Legal starting August 14, 2019.
d. Public Works
S 36th Ave/Spring Creek Roadways
Schafer discussed the update on the S 36th Ave/Spring Creek
Roadways. Phase I is completed and needs to be striped and phase
II will be completed by Spring 2020. Bike lanes will be incorporated
and the Bike Committee weighed in on their recommendations. Extra
costs incurred would apply to the additional stripping. Desgrosellier
advised that this project is still within budget.
ii. Safe Routes to Schools
Public Safety discussions with Yakima School District and safe
routes to schools. Gutierrez requested additional data from the
Yakima School District and requested to invite board member
Raymond Navarro and new Superintendent Trevor Greene to the
August 29th, 2019 study session
e. Code Administration
f. Emergency Management
3. New Business
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4. Other business
a. 605 Cornell Ave
Cousens reported several inquiries on traffic calming on 605 Cornell Ave.
Committee advised there is a meeting scheduled on August 19th, 2019 for
these concerns. White suggested reversed speed bumps implemented in
other parts of the state.
b. Storage Units on 79th Ave/Occidental
Cousens has received several concerns about the storage units
implemented at different locations. The projects have been approved and
meetings were announced inviting the public to express their concerns
before the projects were implemented.
c. Shopping Carts
White discussed the shopping carts on Naches Ave. The committee
brainstormed on different solutions for the shopping carts on city property.
Cliff advised there will be a topic at the study session on August 29th, 2019
meeting on the Clean City Initiative which will provide funding for homeless
refuse cleanup and other efforts.
5. Recap of future agenda items
• Fire Dept. Update
• YPD District Officer Report
• YPD Crime Stats
• Public Works Safe Routes to Schools
• Shopping Carts Ordinance
6. Audience participation
None
7. Items for council committee report
• Barking Dog Ordinance
8. Adjournment
Meeting was adjourned at 4:11 p.m.
Dulce Gutierrez, Chair
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Council Public Safety Committee
2nd Floor Conference Room
City Hall
August 22, 2019
3:00 p.m.
Members: Staff: Others:
Councilmember Gutierrez Cynthia Martinez, Interim City Manager
Councilmember Cousens Matthew Murray, Police Chief
Councilmember White (alt) Aaron Markham, Fire Chief
Scott Schafer, Interim Assist. City Manager
Jeffrey Schaap, Assistant City Attorney
Joe Caruso, Codes
David Brown, Interim Public Works Director
Joseph Rosenlund, Streets & Traffic Ops Mgr
Leigh Kronsnoble, Victim Advocacy
Coordinator
Evelyn Barron, Admin Assistant
Executive Minutes
With a quorum present, Gutierrez called the meeting to order at approximately 3:00 p.m.
1. August 1, 2019 minutes
The minutes were MOVED by Gutierrez and SECONDED by White to accept the
minutes. The minutes were approved unanimously.
2. Department reports
a. Fire Department
i. Fire Department monthly report
Markham reviewed the monthly report of calls for service and fire
inspections. Markham reported reductions in fire calls and service
calls.
b. Police Department
i. District Officer Report
Murray reported 960 district community contacts or events to the
memo date with an increase in positive calls. Murray relayed the
message to the department is reduction of violent crime through
exceptional customer service is a priority of the department. White
mentioned an event and lacked police presence. Murray stated police
are often responding to calls and may not be able to stop by at
certain events, will follow up with department staff. Gutierrez
requested more details on police community events.
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ii. Crime Statistics
Murray discussed the crime statistics and referenced Project Safe
Neighborhood and Operation Invictus.
c. Legal
i. Shopping Cart Ordinance
Schaap provided several recommendations for the shopping cart
ordinance. The committee deliberated on options including fees from
$50 to $500 and the impound timeframe from 96 hours to 24 hours.
Schaap to produce a draft and present at the next committee
meeting.
d. Public Works
i. Safe Routes to Schools
Schafer reported the Garfield Elementary sidewalks project is
complete. Staff is working on right-a-way for the McClure project.
ii. DOT Speed Bumps
Roselund discussed the purpose of reverse speed bumps and their
purpose/price range. Roselund has worked with neighborhoods to try
alternative methods. A traffic calming procedure has been
implemented and educating the public.
iii. 4th Street Road Repair
Roselund reported two week timeline completion to repair the ripples
on the roadway, $25,000 to complete. Other roadwork projects to add
to 2020 budget. TBD funds report will identify and allocate funds for
specific projects.
e. Code Administration
f. Emergency Management
3. New Business
a. Boarded Homes
Gutierrez discussed boarded homes and abandoned homes, provided an
example of a home. Discussed with Caruso the different enforcements on
these type of properties. Discussed with Schaap and Martinez options for
chronic nuisance, Legal will look further into this.
4. Other business
a. Discussions with the Yakima School District
Martinez provided an update on the discussions with the Yakima School
District. Schafer advised there is a meeting the following month with Trevor
Greene in efforts to produce data for safe routes to schools.
5. Recap of future agenda items
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• Fire Dept. Update
• YPD District Officer Report
• YPD Crime Stats
• Public Works Safe Routes to Schools
• Shopping Carts Ordinance
6. Audience participation
None
7. Items for council committee report
8. Adjournment
Meeting was adjourned at 4:11 p.m.
Dulce Gutierrez, Chair
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Council Public Safety Committee
2nd Floor Conference Room
City Hall
September 26, 2019
3:00 p.m.
Members: Staff: Others:
Councilmember Gutierrez Cynthia Martinez, Interim City Manager Javier Garcia
Councilmember Cousens Matthew Murray, Police Chief Tony Coursey
Councilmember White (alt) Aaron Markham, Fire Chief
Scott Schafer, Interim Assist. City Manager
Jeffrey Schaap, Assistant City Attorney
Evelyn Barron, Admin Assistant
Executive Minutes
With a quorum present, Gutierrez called the meeting to order at approximately 3:00 p.m.
1. August 22, 2019 minutes
The minutes were MOVED by Gutierrez and SECONDED by White to accept the
minutes. The minutes were approved unanimously.
2. Department reports
a. Fire Department
i. Fire Department monthly report
Markham reviewed the monthly inspections provided by the Fire Department.
44 more incidents reported, good intent calls increased that were cancelled in
route, unfounded smoke in the area, steam or gas mistaken for smoke were
a few examples mentioned. Overall fires have been lower in the area.
b. Police Department
i. District Officer Report
Murray reported 1248 contacts have been initiated YTD from the
memo and 258 outreach opportunities. YPD has been at the fair
interacting with the community. Gutierrez mentioned a good social
media presence from the Yakima Police Department..
ii. Force Readiness Report
Murray reported that this report will be presented on a monthly
presence. Approximately five are pending for the academy, non-
deployable. 119 officers are deployable and Murray is working on
recruiting staff. The recruiting efforts will be brought up during the
budget process. Recruiter has been sent to agencies who have been
successful in lateral recruiting. (Is there a contract they sign before
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leaving the police department?) Pressure to have more academy
classes from legislature. Murray briefed council on the BLEA process
from hire to academy. White asked about retirees, city and council
has done a good job of making employees feel valued.
c. Legal
i. Shopping Cart Ordinance
Schaap is working with various departments and meet to provide an
update with options at the October committee meeting. Changes to
simplify this process. Working on a reasonable timeframe to
incorporate council's recommendations and considering the clean
city initiative.
d. Audience Participation
i. Garcia Safety concern NE Yakima/Lincoln/9th Street. Round about
accidents in the area and a danger to kids dropped off. Lack of
crosswalks, signs, 30 MPH. There is a truck route that amplifies
traffic. Gutierrez mentioned traffic is not notified that this area is a
neighborhood. Requesting flashing sign moved. Gutierrez is
requesting acting city manager following up with concerned resident
and public works/acting assistant city manager on this topic. Joe will
have feedback on this issue.
e. Public Works
i. Safe Routes to Schools
Desgrosellier reported for Schafer and visited Hoover Elementary—
they are considering one-way streets to address traffic concerns.
YSD has been asked for information to put on mapping. West Valley
School District — requesting walking routes and provided mapping.
The City of Yakima is waiting on information from YSD on mapping
for school routes.
f. Code Administration
i. Habitual Chronic Nuisance Ordinance
Bronson reported there are limitations to this ordinance on what the
city can and cannot do. Drug/prostitution occurrences is an example
of nuisances. Explaining the process of what can be done at these
properties. This will be a standing item and an update will be
produced at the next council committee meeting. Discussed process
to prove chronic nuisance properties in court. Council is requesting
examples of crimes to modify the list. Fire hazards, graffiti, were
examples provided.
g. Communications
i. RapidSOS
Coughenour reported SunComm is planning to deploy RapidSOS
software that will utilize other resources when dispatchers run out of
options. This is a web-based, free system. An example is Uber has
"shield" option that will provide a map of the enabler. Gina introduced
a legislature that accommodates special needs individuals that ties
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into this system and alerts law enforcement/dispatch of special
needs. Staff training is complete on this system.
h. Emergency Management
i. Emergency plan sent to the state and approved. This is on the Yakima County
Emergency Management website and will be sent to council as a resolution
for approval.
3. New Business
a. Gutierrez — Next project: police road cuts across the street from UGM.
Desgrosellier advised that this project is underway. Council asked about
right-of-way on this roadway and emphasis on Oak Street. Council
requesting what they can do to ensure the timely accomplishments of these
projects. Desgrosellier advised the second phase to begin in the spring.
Unknown bonding and election outcome to continue construction phase.
TBD funding discussions.
b. Gutierrez — Jeannette Martinez inquiry — Nob Hill (3rd/10th ave) kids
crossing and is concerned for their safety. Cynthia Martinez to follow up with
resident. Council will be brainstorming ideas.
c. White - Naches/Oak Street — will be discussed at the October 1 meeting.
Will remain as a standing item.
4. Other business
a. Discussions with the Yakima School District
Public Safety discussions with YSD — Martinez had discussions with
superintendent Trevor Greene on safety with the Yakima School District and
they are cooperating.
5. Recap of future agenda items
• Fire Dept. Update
• YPD District Officer Report
• Force Readiness Report
• Habitual Chronic Nuisance Properties
• Public Works Safe Routes to Schools
• Shopping Carts Ordinance
6. Audience participation
None
7. Items for council committee report
8. Adjournment
Meeting was adjourned at 4:11 p.m.
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Dulce Gutierrez, Chair
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PARTNERSHIP COMMITTEE MINUTES
Council Members Mendez, Hill, Coffey
2nd Floor Conference Room
October 1, 2019 @ 11:30 a.m.
Meeting convened at 11:30 a.m.
Council present: Carmen Mendez, Kathy Coffey and Brad Hill
Staff present: Sonya Claar Tee, City Clerk
The Committee reviewed applications for boards & committee vacancies and made the
following recommendations by consensus:
• Bike/Ped reappointments: Phil Mattoon, Neil McClure, Paul Cook and Sue
Schoolcraft, Greenway rep
• Lodging Tax Advisory Committee reappointments: John Cooper and Sara
Davila
• Parks & Rec: Alec Regimbal
• Police & Fire Civil Service: confirm City Manager's reappointment of Camille
Becker
• Yakima Housing Authority reappointment: Nick Marquez
Hill recommended sending a notice to the Yakima School District Superintendent
regarding the youth vacancies on Parks & Rec and Community Integration Committee.
Claar Tee reported she will send a notice.
Adjournment— Mendez adjourned the meeting at 11:40 A.M.
Carmen Mendez, Chair