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10/15/2019 06B Draft Council Committee Minutes Approval 1 7.777„, 7--7,! Y/41/t \\;'C;; ; ;;;;?/ BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.B. For Meeting of: October 15, 2019 ITEM TITLE: Accept Council Committee minutes SUBMITTED BY: Cally Price,Assistant to the City Manager SUMMARY EXPLANATION: Public Safety Committee minutes of June 27,August 1,August 22 and September 26 Partnership Committee minutes of October 1, 2019 ITEM BUDGETED: STRATEGIC PRIORITY: (7-/ APPROVED FOR 7 SUBMITTAL: Interim City Manager STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D /27/1 P inutes 10/10/201 r e o D */1/1 inutes 10/10/ 01 r e o D "/ 1 inutes 1 /1 / 1 r e o D / /1 inutes 1 /1 / 1 r e o D 10-1-1 P 10/1/ 01 r e o 2 Council Public Safety Committee 2nd Floor Conference Room City Hall June 27, 2019 3:00 p.m. Members: Staff: Others: Councilmember Gutierrez (chair) Cliff Moore, City Manager Councilmember Cousens Matthew Murray, Police Chief Councilmember White (alt) Aaron Markham, Fire Chief Cynthia Martinez, City Prosecutor Brad Coughenour, Public Safety Communications Manager Scott Schafer, Public Works Director Executive Minutes Gutierrez called the meeting to order at approximately 3:16 p.m. 1. May 23, 2019 minutes It was MOVED by White and SECONDED by Gutierrez to accept the minutes as presented. The minutes were approved unanimously. 2. Department reports a. Fire Department i. May fire activity report Reid provided a monthly report of calls for service and fire inspections. Markham advised they had filled 2 fire investigator positions. These employees have basic fire investigation training and will receive additional training in 2019. Gutierrez asked how these firefighters are backfilled when they are conducting an investigation. Markham advised the company will stay with the investigator during the initial investigation. If the initial investigation is prolonged and there are other calls that require service, they will be backfilled. Markham added that four cases were closed in October and November and determined to not be arson. ii. Arson 3 Markham noted that structure fires have been down. They have been seeing lots of accidental fires. Investigation continues on the previous arson fires. b. Police Department i. Community Policing Report Jones briefly discussed community policing and how it is a very broad topic. He will be making a presentation to council in January to discuss the various aspects of community policing. He discussed the selection process for the beat officer assignments and the expectations for them. Jones reviewed the various community outreach activities for the months of November and December. He also discussed a Project Safe Neighborhood partnership and will bring additional information to the full council in January. There was additional discussion about the placement of the beat officers and a focus in 2019 on police redistricting. White requested the police department have a presence at the Henry Beauchamp Community Center Christmas event next year. Gutierrez asked if there should be a study session after the police presentation to Council, or if questions will be posed to Council as part of the presentation. She would like to see the discussion continued on how Council can assist in the community policing process. Moore advised a study session could be requested after the presentation. White would like to see the Community Integration Committee become part of the community policing efforts. c. Legal i. DV Response survey Gutierrez explained that the committee had requested staff conduct a survey of what resources the City of Yakima has to respond to domestic violence to begin forming a community crisis response team. Gutierrez asked what administrative changes can be made without council policy changes to align Yakima's response with the model response, and what would the costs be. Martinez advised the formation of the CCRT would be something that could be accomplished with little to no cost. Gutierrez also asked how staff anticipated the new domestic violence advocate fitting into the domestic violence response system. Martinez advised that she could respond on behalf of the prosecutor's office, but that the position would cross over many departments and agencies, each of which would have a different role for the advocate to fill. 4 It was MOVED by Gutierrez and SECONDED by White to recommend initiations of a CCRT to the full council in January. Motion PASSED unanimously. Item will be on the January 15 council reports. d. Public Works i. Safe Routes to Schools Sheffield advised the bid for the Safe Routes to Schools project around Garfield Elementary had been opened. Merino Construction was the low bidder. They have also done the construction project around Adams Elementary and other projects. They will start in mid- June. White asked about crosswalks or traffic calming in the area of Adams elementary. There is a large span between markers on Fair Avenue between Kiwanis Park and Race and a large population on the east side of Fair trying to cross. Sheffield advised they could look into options. Gutierrez also asked that Sheffield verify that the project around the Yakima Hops area on 3rd Avenue was privately funded and not paid from city funds. Sheffield reviewed the process for prioritizing street improvement projects. He advised that they try to conduct a pavement condition index every two years. Roads that have the highest daily traffic and are in the worst condition are prioritized higher. Gutierrez reminded that at a previous meeting Councilmember White had requested a matrix of the danger levels of different areas. She also requested that a written report be provided each month as part of the meeting packet. White also requested information on the prioritization of tree removal and if hazards associated with the trees are taken into account. Moore advised that trees are dealt with when issues arise and an arborist has evaluated the health of the tree to determine if removal is necessary. Moore asked Sheffield to provide the pavement condition index and traffic count index for the January packet. Gutierrez requested a TBD project schedule. Moore advised that a good deal of that information will be presented to Council at the January 12 strategic plan review meeting. Gutierrez clarified that she would like to see a schedule of traffic calming and Safe Routes to Schools. Sheffield advised that his department would be doing a capital improvement project update at the February 5th Council meeting. 3. New Business None 4. Other business a. Public Safety Forum review discussion 5 Gutierrez briefly reviewed the notes of the latest public forum. 5. Recap of future agenda items Recommendation for CCRT to full council Pavement condition index and traffic count spreadsheet 6. Audience participation Luz Bazan-Gutierrez discussed the need for additional lighting at the transit center. She recommended community forums related to community policing and regular community briefings to have a better exchange of information between the community and the police. Tony Coursey spoke to his support of the Safe Routes to Schools and asked for a definition of stakeholders. 7. Adjournment Meeting was adjourned at 5:20 p.m. Dulce Gutierrez, Chair 6 Council Public Safety Committee 2nd Floor Conference Room City Hall August 1, 2019 3:00 p.m. Members: Staff: Others: Councilmember Gutierrez Cliff Moore, City Manager Councilmember Cousens Gary Jones, Captain Councilmember White (alt) Aaron Markham, Fire Chief Scott Schafer, PW Director Cynthia Martinez, City Prosecutor Jeffrey Schaap, Assistant City Attorney Joe Caruso, Codes Bob Desgrosellier, Senior Engineer Evelyn Barron, Police Executive Minutes With a quorum present, Gutierrez called the meeting to order at approximately 3:11 p.m. 1. June 27, 2019 minutes The minutes were MOVED by Cousens and SECONDED by White to accept the minutes. The minutes were approved unanimously. 2. Department reports a. Fire Department i. Fire Department monthly report Markham reviewed the monthly report of calls for service and fire inspections. Decrease in monthly inspections due to staff vacations. EMS/Ambulance data was provided to council based on the request from the June 27th, 2019 meeting with 2.5 years of data for responses within the City of Yakima. Discussed data the data set and council asked questions. b. Police Department i. District Officer Report Jones discussed 678 community contacts were initiated at the department during the month of July. These contacts are self-initiated and requested. National Night out event occurring August 6th Reported there are four new hires coming on in August 2019 through recruiting efforts and the upcoming recruiting fair. Discussed lateral hiring and gaining insight on how to recruit laterals. 7 ii. Operation Invictus Update Jones reported known offenders are continuously arrested during this operation implemented a month ago and YPD is working closely with the U.S. Marshalls. Provided statistics of where the offenders are being arrested within our jurisdiction. c. Legal i. Barking Dog Ordinance Schaap shared the drafted ordinance for the Barking Dog Ordinance. Recommended adopting a definite reasonable standard and defined provisions that would unreasonably disturb people after repetitive barking after 20 minutes. Schaap clarified that the code covers the removal of the pet, not included in the ordinance. Gutierrez MOVED to council and Cousens SECONDED, approved to move unanimously. ii. Deflection Program Update Martinez reported this program is focusing on pathway one, a self- reporting system. The program Martinez is researching called "Way Out" in Lake County, Illinois. Provided to the committee several details about the program. This program is in the initial stages and reported that NB 1767 passed and funding is available through the Police Chiefs Association. iii. Martinez reported the Victim Advocacy Coordinator position has been filled by Leigh Kronsnoble in Legal starting August 14, 2019. d. Public Works S 36th Ave/Spring Creek Roadways Schafer discussed the update on the S 36th Ave/Spring Creek Roadways. Phase I is completed and needs to be striped and phase II will be completed by Spring 2020. Bike lanes will be incorporated and the Bike Committee weighed in on their recommendations. Extra costs incurred would apply to the additional stripping. Desgrosellier advised that this project is still within budget. ii. Safe Routes to Schools Public Safety discussions with Yakima School District and safe routes to schools. Gutierrez requested additional data from the Yakima School District and requested to invite board member Raymond Navarro and new Superintendent Trevor Greene to the August 29th, 2019 study session e. Code Administration f. Emergency Management 3. New Business 8 4. Other business a. 605 Cornell Ave Cousens reported several inquiries on traffic calming on 605 Cornell Ave. Committee advised there is a meeting scheduled on August 19th, 2019 for these concerns. White suggested reversed speed bumps implemented in other parts of the state. b. Storage Units on 79th Ave/Occidental Cousens has received several concerns about the storage units implemented at different locations. The projects have been approved and meetings were announced inviting the public to express their concerns before the projects were implemented. c. Shopping Carts White discussed the shopping carts on Naches Ave. The committee brainstormed on different solutions for the shopping carts on city property. Cliff advised there will be a topic at the study session on August 29th, 2019 meeting on the Clean City Initiative which will provide funding for homeless refuse cleanup and other efforts. 5. Recap of future agenda items • Fire Dept. Update • YPD District Officer Report • YPD Crime Stats • Public Works Safe Routes to Schools • Shopping Carts Ordinance 6. Audience participation None 7. Items for council committee report • Barking Dog Ordinance 8. Adjournment Meeting was adjourned at 4:11 p.m. Dulce Gutierrez, Chair 9 Council Public Safety Committee 2nd Floor Conference Room City Hall August 22, 2019 3:00 p.m. Members: Staff: Others: Councilmember Gutierrez Cynthia Martinez, Interim City Manager Councilmember Cousens Matthew Murray, Police Chief Councilmember White (alt) Aaron Markham, Fire Chief Scott Schafer, Interim Assist. City Manager Jeffrey Schaap, Assistant City Attorney Joe Caruso, Codes David Brown, Interim Public Works Director Joseph Rosenlund, Streets & Traffic Ops Mgr Leigh Kronsnoble, Victim Advocacy Coordinator Evelyn Barron, Admin Assistant Executive Minutes With a quorum present, Gutierrez called the meeting to order at approximately 3:00 p.m. 1. August 1, 2019 minutes The minutes were MOVED by Gutierrez and SECONDED by White to accept the minutes. The minutes were approved unanimously. 2. Department reports a. Fire Department i. Fire Department monthly report Markham reviewed the monthly report of calls for service and fire inspections. Markham reported reductions in fire calls and service calls. b. Police Department i. District Officer Report Murray reported 960 district community contacts or events to the memo date with an increase in positive calls. Murray relayed the message to the department is reduction of violent crime through exceptional customer service is a priority of the department. White mentioned an event and lacked police presence. Murray stated police are often responding to calls and may not be able to stop by at certain events, will follow up with department staff. Gutierrez requested more details on police community events. 10 ii. Crime Statistics Murray discussed the crime statistics and referenced Project Safe Neighborhood and Operation Invictus. c. Legal i. Shopping Cart Ordinance Schaap provided several recommendations for the shopping cart ordinance. The committee deliberated on options including fees from $50 to $500 and the impound timeframe from 96 hours to 24 hours. Schaap to produce a draft and present at the next committee meeting. d. Public Works i. Safe Routes to Schools Schafer reported the Garfield Elementary sidewalks project is complete. Staff is working on right-a-way for the McClure project. ii. DOT Speed Bumps Roselund discussed the purpose of reverse speed bumps and their purpose/price range. Roselund has worked with neighborhoods to try alternative methods. A traffic calming procedure has been implemented and educating the public. iii. 4th Street Road Repair Roselund reported two week timeline completion to repair the ripples on the roadway, $25,000 to complete. Other roadwork projects to add to 2020 budget. TBD funds report will identify and allocate funds for specific projects. e. Code Administration f. Emergency Management 3. New Business a. Boarded Homes Gutierrez discussed boarded homes and abandoned homes, provided an example of a home. Discussed with Caruso the different enforcements on these type of properties. Discussed with Schaap and Martinez options for chronic nuisance, Legal will look further into this. 4. Other business a. Discussions with the Yakima School District Martinez provided an update on the discussions with the Yakima School District. Schafer advised there is a meeting the following month with Trevor Greene in efforts to produce data for safe routes to schools. 5. Recap of future agenda items 11 • Fire Dept. Update • YPD District Officer Report • YPD Crime Stats • Public Works Safe Routes to Schools • Shopping Carts Ordinance 6. Audience participation None 7. Items for council committee report 8. Adjournment Meeting was adjourned at 4:11 p.m. Dulce Gutierrez, Chair 12 Council Public Safety Committee 2nd Floor Conference Room City Hall September 26, 2019 3:00 p.m. Members: Staff: Others: Councilmember Gutierrez Cynthia Martinez, Interim City Manager Javier Garcia Councilmember Cousens Matthew Murray, Police Chief Tony Coursey Councilmember White (alt) Aaron Markham, Fire Chief Scott Schafer, Interim Assist. City Manager Jeffrey Schaap, Assistant City Attorney Evelyn Barron, Admin Assistant Executive Minutes With a quorum present, Gutierrez called the meeting to order at approximately 3:00 p.m. 1. August 22, 2019 minutes The minutes were MOVED by Gutierrez and SECONDED by White to accept the minutes. The minutes were approved unanimously. 2. Department reports a. Fire Department i. Fire Department monthly report Markham reviewed the monthly inspections provided by the Fire Department. 44 more incidents reported, good intent calls increased that were cancelled in route, unfounded smoke in the area, steam or gas mistaken for smoke were a few examples mentioned. Overall fires have been lower in the area. b. Police Department i. District Officer Report Murray reported 1248 contacts have been initiated YTD from the memo and 258 outreach opportunities. YPD has been at the fair interacting with the community. Gutierrez mentioned a good social media presence from the Yakima Police Department.. ii. Force Readiness Report Murray reported that this report will be presented on a monthly presence. Approximately five are pending for the academy, non- deployable. 119 officers are deployable and Murray is working on recruiting staff. The recruiting efforts will be brought up during the budget process. Recruiter has been sent to agencies who have been successful in lateral recruiting. (Is there a contract they sign before 13 leaving the police department?) Pressure to have more academy classes from legislature. Murray briefed council on the BLEA process from hire to academy. White asked about retirees, city and council has done a good job of making employees feel valued. c. Legal i. Shopping Cart Ordinance Schaap is working with various departments and meet to provide an update with options at the October committee meeting. Changes to simplify this process. Working on a reasonable timeframe to incorporate council's recommendations and considering the clean city initiative. d. Audience Participation i. Garcia Safety concern NE Yakima/Lincoln/9th Street. Round about accidents in the area and a danger to kids dropped off. Lack of crosswalks, signs, 30 MPH. There is a truck route that amplifies traffic. Gutierrez mentioned traffic is not notified that this area is a neighborhood. Requesting flashing sign moved. Gutierrez is requesting acting city manager following up with concerned resident and public works/acting assistant city manager on this topic. Joe will have feedback on this issue. e. Public Works i. Safe Routes to Schools Desgrosellier reported for Schafer and visited Hoover Elementary— they are considering one-way streets to address traffic concerns. YSD has been asked for information to put on mapping. West Valley School District — requesting walking routes and provided mapping. The City of Yakima is waiting on information from YSD on mapping for school routes. f. Code Administration i. Habitual Chronic Nuisance Ordinance Bronson reported there are limitations to this ordinance on what the city can and cannot do. Drug/prostitution occurrences is an example of nuisances. Explaining the process of what can be done at these properties. This will be a standing item and an update will be produced at the next council committee meeting. Discussed process to prove chronic nuisance properties in court. Council is requesting examples of crimes to modify the list. Fire hazards, graffiti, were examples provided. g. Communications i. RapidSOS Coughenour reported SunComm is planning to deploy RapidSOS software that will utilize other resources when dispatchers run out of options. This is a web-based, free system. An example is Uber has "shield" option that will provide a map of the enabler. Gina introduced a legislature that accommodates special needs individuals that ties 14 into this system and alerts law enforcement/dispatch of special needs. Staff training is complete on this system. h. Emergency Management i. Emergency plan sent to the state and approved. This is on the Yakima County Emergency Management website and will be sent to council as a resolution for approval. 3. New Business a. Gutierrez — Next project: police road cuts across the street from UGM. Desgrosellier advised that this project is underway. Council asked about right-of-way on this roadway and emphasis on Oak Street. Council requesting what they can do to ensure the timely accomplishments of these projects. Desgrosellier advised the second phase to begin in the spring. Unknown bonding and election outcome to continue construction phase. TBD funding discussions. b. Gutierrez — Jeannette Martinez inquiry — Nob Hill (3rd/10th ave) kids crossing and is concerned for their safety. Cynthia Martinez to follow up with resident. Council will be brainstorming ideas. c. White - Naches/Oak Street — will be discussed at the October 1 meeting. Will remain as a standing item. 4. Other business a. Discussions with the Yakima School District Public Safety discussions with YSD — Martinez had discussions with superintendent Trevor Greene on safety with the Yakima School District and they are cooperating. 5. Recap of future agenda items • Fire Dept. Update • YPD District Officer Report • Force Readiness Report • Habitual Chronic Nuisance Properties • Public Works Safe Routes to Schools • Shopping Carts Ordinance 6. Audience participation None 7. Items for council committee report 8. Adjournment Meeting was adjourned at 4:11 p.m. 15 Dulce Gutierrez, Chair 16 PARTNERSHIP COMMITTEE MINUTES Council Members Mendez, Hill, Coffey 2nd Floor Conference Room October 1, 2019 @ 11:30 a.m. Meeting convened at 11:30 a.m. Council present: Carmen Mendez, Kathy Coffey and Brad Hill Staff present: Sonya Claar Tee, City Clerk The Committee reviewed applications for boards & committee vacancies and made the following recommendations by consensus: • Bike/Ped reappointments: Phil Mattoon, Neil McClure, Paul Cook and Sue Schoolcraft, Greenway rep • Lodging Tax Advisory Committee reappointments: John Cooper and Sara Davila • Parks & Rec: Alec Regimbal • Police & Fire Civil Service: confirm City Manager's reappointment of Camille Becker • Yakima Housing Authority reappointment: Nick Marquez Hill recommended sending a notice to the Yakima School District Superintendent regarding the youth vacancies on Parks & Rec and Community Integration Committee. Claar Tee reported she will send a notice. Adjournment— Mendez adjourned the meeting at 11:40 A.M. Carmen Mendez, Chair