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10/01/2019 06E Yakima Air Terminal McAllister Field General Aviation Apron - Construction Agreement Amendment 2; JUB Engineering, Inc. 't..an,gtntj ka d E$A aY BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.E. For Meeting of: October 1, 2019 ITEM TITLE: Resolution authorizing a Construction Services Agreement Amendment No. 2 with JUB Engineering, Inc., for Construction Services to rehabilitate the Yakima Air Terminal-McAllister Field West General Aviation Apron SUBMITTED BY: Robert Peterson,Airport Director, 509-575-6149 SUMMARY EXPLANATION: On July 17, 2018, the City entered into an agreement with J UB Engineering, Inc. to rehabilitate approximately 22,000 square yards of asphalt pavement, associated drainage, aircraft tie-downs, pavement marking and apron lighting on the Yakima Air Terminal-McAllister Field's West General Aviation Apron. This project was slated to be completed in Fall 2018 where unforeseen weather conditions were not conducive to completing the project prior to the asphalt plants closing. It was recommended to delay construction activities until May 2019 where the project was constructed and has had minimal impacts to Alaska Airlines and surrounding airport tenants. The amendment addresses a minor increase in wage rates set by J UB Engineering, Inc. for their 2019 calendar year. The increase, not to exceed $12,480, has been approved by the Federal Aviation Administration and is therefore eligible to be reimbursed under the federal grant and local passenger facility charge program. This contract amendment will not impact the City's general or reserve funds. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR �= - Interim City Manager SUBMITTAL. �2 �^ f STAFF RECOMMENDATION: 2 Adopt Resolution. BOARD/COMMITTEE RECOMMENDATION: N/A ATTACHMENTS: Description Upload Date Type D Resolution 9/19/2019 Resolution D Amendment in Agreement a'a,zo 19 Cord mei 3 RESOLUTION NO. R-2019- A RESOLUTION authorizing a Construction Services Agreement Amendment No. 2 with JUB Engineering, Inc., for Construction Services to rehabilitate the Yakima Air Terminal-McAllister Field West General Aviation Apron. WHEREAS, City owns and operates Yakima Air Terminal-McAllister Field in accordance with applicable Federal, State and Local regulations; and WHEREAS, the City maintains a roster of consultants whose statements of qualifications represent that they have the expertise necessary to perform the services required by the City; and WHEREAS, the State of Washington requires these services to be performed by a Professional Licensed Engineer; and WHEREAS, the City entered into an agreement with JUB Engineering, Inc., on July 17, 2018, to rehabilitate approximately 22,000 square yards of asphalt pavement, associated drainage, aircraft tie- downs, pavement marking and apron lighting on the Yakima Air Terminal West General Aviation Apron; and WHEREAS, the rehabilitation of the West General Aviation Apron was slated to be constructed in Fall 2018 and was delayed due to unforeseen weather conditions until May 2019; and WHEREAS, the original Construction Services Agreement fees were provided during the 2018 calendar year and have since increased to reflect 2019 industry standards; and WHEREAS, the Yakima Air Terminal-McAllister Field has coordinated with the Federal Aviation Administration through the airport's Capital Improvement Plan to utilize federal grant funds and passenger facility charge funds in order to pay for the additional fees incurred in 2019; Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the attached and incorporated Construction Services Agreement Amendment#2 with JUB Engineering, Inc. in the amount not to exceed Twelve Thousand Four Hundred and Eighty Dollars ($12,480), to provide engineering services for the airport's West General Aviation Apron Airport Improvement Project 3-53-0089-42-2018 and PFC 17-16- C-00-YKM. ADOPTED BY THE CITY COUNCIL this 1 n of October, 2019. ATTEST: Kathy Coffey, Mayor Sonya Claar-Tee, City Clerk 4 SUPPLEMENTAL ENGINEERING AGREEMENT NO. 2 WEST GA RAMP REHABILITATION , A.I.P. 3-53-0089-042-2018 J-U-B Project No. 70-18-023 YAKIMA AIR TERMINAL — McALLISTER FIELD, YAKIMA, WA THIS SUPPLEMENTAL ENGINEERING AGREEMENT is made as of the 2nd day of October,2019, by and between the City of Yakima, 129 No. 2nd Street, Yakima, WA 98901, hereinafter referred to as the CLIENT, and J-U-B ENGINEERS, Inc., 422 W. Riverside Ave., Suite 304, Spokane, Washington, 99201, hereinafter referred to as J-U-B. These additional services are a supplement to the scope of services contained in J-U-B's existing Agreement for Professional Services for this project made on the 1 '8 h day of July, 2018, by and between the CLIENT and J-U-B. All other TERMS AND CONDITIONS of said agreement remain in full force and effect. WHEREAS, the CLIENT and J-U-B desire to supplement the Agreement to accommodate compensation adjustment resulting from deferment of construction until the spring of 2019. • The original contract assumed construction completion by the fall of 2018 with closeout by March 2019. Construction has been scheduled to begin in April 2019. All provisions of the original Agreement for Engineering Services remain in effect except as expressly modified by this Supplement. The Scope of Work has not been modified. Revise Section 3.01 Basic Services Compensation as follows: 3.01.A.1.e Fixed Fee: The Fixed Fee for performance completed under this task shall be increased by One Thousand Six hundred Twenty-Seven Dollars and Forty-Six Cents($1,627.46) to Twenty Five Thousand, Two Hundred Ninety-Nine Dollars and Ninety-Nine Cents ($25,299.99). Should there be a change in the scope of work under this AGREEMENT; the fixed fee shall be negotiated with an appropriate adjustment for change in the scope of work. Additional fixed fees, as approved as a portion of Supplemental Engineering Agreements, shall be in addition to the above agreed upon amount. FAA participation in those costs is conditioned on their approval of the increased costs. 3.01.A.2 Total estimate for Bidding and Construction Phase, including fixed fee, for the work under this AGREEMENT shall be increased by Twelve Thousand, Four Hundred and Eighty Dollars and No Cents ($12,480.00) and shall not exceed Two Hundred Forty Thousand, Eight Hundred Ninety Dollars and No Cents($240,890,00). This maximum amount is subject to adjustment in the event of any approved increases in scope of service as approved by the CLIENT and the FAA and documented by approved Supplemental Engineering Agreements. IN WITNESS WHEREOF, the CLIENT and the J-U-B hereto have made and executed this Supplemental Agreement as of the day and year first above written. CLIENT: J-U B: B NGINE S Inc. Name: Name::`; Chuck Am arson, P.E' Title: Title: Chairman 70-18-023/Admin/FM Supplemental Agreement 2 August 2019.docx