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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 14.
For Meeting of:August 20, 2019
ITEM TITLE: Discussion related to parliamentary training
SUBMITTED BY: Cliff Moore, City Manager
SUMMARY EXPLANATION:
At the July 16, 2019 Council meeting, it was consensus to schedule parliamentary training with
newly elected officials after the election results are certified and prior to January 31, 2020.
Please be advised one Councilmember is not available on December 19 and 20.Attached is a
proposal for training through Jurassic Parliament, as well as a resume for Ann Macfarlane.
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR
SUBMITTAL: ier
City Manager
STAFF RECOMMENDATION:
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
D JPtrains I / 019 rMe o
resume /0I2019 r Mery a
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Jurassic Parliament
P.O. Box 77553
Seattle WA 98177
Tel: 206-542-8422
.....W.'ur assicParliament.com
August 2, 2019
Mr. Cliff Moore
City Manager, City of Yakima
129 N. Second St.
Yakima, WA 98901
Via email to eliffmoore@yakimawa.gov
Dear Cliff:
This letter confirms our offer to provide training to the City of Yakima (City).
PROPOSAL
Jurassic Parliament offers to provide a six-hour workshop for the City Council
and staff of the City at a mutually acceptable date to be determined.
Ann G. Macfarlane, a professional registered parliamentarian, will provide the
training (resume attached). The workshop title will be "Running Effective Council
Meetings Using Robert's Rules." The topics to be covered include:
• Best practices for running city council meetings
• Authority and role of chair, members and staff
• Introduction to the system of motions in Robert's Rules
• Managing differing views and approaches to issues
• How councils can unite behind decisions once made
• Inappropriate remarks under Robert's Rules and how to respond to
disorder
• Running public comment sessions
FORMAT
The workshop will take the form of an interactive scenario modeling a city
council meeting. The workshop is based upon adult learning principles and is
highly interactive. Participants have found the approach to be informative,
engaging and entertaining. There will be a maximum of 20 participants in this
workshop.
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AUDIOVISUAL
We will need a computer, projector and screen for the PowerPoint content, and a
flip chart or whiteboard with markers. The PowerPoint does not require Internet
access or sound capability. We should discuss the room setup in advance since
the arrangement of the room makes a big impact on the success of the workshop.
MATERIALS
Jurassic Parliament will prepare the materials for this workshop and send them
to the City to be photocopied. Jurassic Parliament will provide additional custom
materials.
In addition, all participants will receive a copy of our book, Mastering Council
Meetings:A Guidebook for Elected Officials and Local Governments, as part of
the materials. This book retails for $24.95, representing a value of up to $495 at
no additional cost to the City.
TERMS
• The base fee for this workshop is $2400.
• Travel costs: two night's lodging, economy airfare roundtrip from Seattle to
Yakima, baggage fees, ground transfers, and housekeeping and baggage
tips.
We will invoice you upon completion of the training. All charges are due and
payable 3o days from date of invoice. Checks should be made out to Jurassic
Parliament. This offer is valid through September 30, 2019
INVITATION TO MAILING LIST SIGNUP
Jurassic Parliament will be provided the opportunity during the training to invite
attendees to sign up for the Jurassic Parliament mailing list.
ADVANCE PREPARATION
Staff from the City of Yakima will be available for inquiries in order for Jurassic
Parliament to customize the material for the attendees. You will provide Jurassic
Parliament with all relevant background materials.
INTELLECTUAL PROPERTY
The intellectual property, training material and documents prepared by Jurassic
Parliament for this training session are and remain the property of Jurassic
Parliament. However, the Reference Power Point prepared for the session will be
licensed to the City for training of its members and staff for one year. The session
may not be recorded.
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DISCLAIMER
Jurassic Parliament will use its best efforts to provide accurate and relevant
information within the area of its professional expertise. Jurassic Parliament
provides these services as an independent contractor and not as an employee of
the City or any company affiliated with the City. Nothing in the presentation
provided will constitute legal or business advice Participants with legal or
business questions will be advised to seek qualified counsel.
If there are any questions about these terms, please contact me so we can resolve
them. If these terms are satisfactory, a signature will constitute acceptance
Thank you for the opportunity to provide this proposal. I look forward to working
with the City of Yakima again!
Sincerely yours,
Ann G. Macfarlane
Professional Registered Parliamentarian
Principal, Jurassic Parliament
EIN qa-a858o72 UBI 6oa-8a6-428
ACCEPTED:
Signature Date
Name (please print)
Title(please print)
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ANN G. MACFARi ANE, PRP
PO Box 17553
Seattle WA 98177
Tel: 206-542-8422
Email: ann@jurassicparliament.com
Ann Griffin Macfarlane studied Russian and Ancient Greek at the University of
California, Santa Cruz. She was awarded a Marshall Scholarship by the British
government to earn a B.A./M.A. degree from Cambridge University, England.
She began her career as a diplomat in the U.S. Foreign Service. Fluent in Urdu,
Ann served in Lahore, Pakistan and on the Bangladesh desk of the State
Department before becoming the first woman staff assistant in the Near East
South Asia Bureau. In that position she supported Henry Kissinger's shuttle
diplomacy in the Middle East and supervised the flow of reporting and
memoranda for other hot spots in the region.
After study at the Army Russian Institute in Garmisch-Partenkirchen,Ann
married fellow Foreign Service Officer Lew Macfarlane. She served on the Soviet
desk before resigning her commission to devote herself to their family in the
Congo, Tanzania, and Kathmandu.
The Macfarlanes returned to Seattle, Lew's native city, with their three sons. Ann
became a professional translator and was elected President of the American
Translators Association. She then served as Executive Director of the National
Association of Judiciary Interpreters and Translators before becoming a partner
with Andrew Estep as an owner of ERGA, Inc., an association management
company, from 2oo7 to 2014.
Ann and Andrew developed"Jurassic Parliament" as a way of helping people run
productive meetings. Their approach makes Robert's Rules of Order
understandable, enjoyable, and easy to learn. They published Mastering Council
Meetings:A guidebook for elected officials and local governments in 2013.
Education and Credentials:
• Professional Registered Parliamentarian, National Association of
Parliamentarians
• Certificate in Nonprofit Management, University of Washington
• U.S. Army Russian Institute Certificate, Garmisch-Partenkirchen,
Germany
• B.A./M.A. Cambridge University, England
• Marshall Scholarship, Her Majesty's Government, United Kingdom
• B.A. with highest honors, University of California Santa Cruz