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08/20/2019 06B Draft Council Committee Minutes Approval t BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.B. For Meeting of:August 20, 2019 ITEM TITLE: Accept Council Committee minutes SUBMITTED BY: Cally Price,Assistant to the City Manager SUMMARY EXPLANATION: May 9, 2019 Healthy Communities & Neighborhood Building Committee June 27, 2019 Economic Development Committee July 18, 2019 Healthy Communities & Neighborhood Building Committee July 19, 2019 Partnership Committee ITEM BUDGETED: STRATEGIC PRIORITY: ft' if APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D I50 1 minutes 7/1 D 271 inutes / 01 r e o D I71`1 minutes */*/ 01 r e o D I71•1 a nership */141 01 r e o 2 Yakima City Council Committee Minutes Healthy Communities & Neighborhood Building Committee (HCNB) 2nd Floor Conference Room May 9, 2019 Committee Members Staff Others Councilmember Brad Hill (chair) Joan Davenport John Haddix Councilmember Jason White Sara Watkins Councilmember Kathy Coffey Cliff Moore Chief Matthew Murray Rosalinda Ibarra Ken Wilkinson Scott Schafer oseph Calhoun Brooke Goosman Joe Caruso rchie Matthews With a quorum present, the meeting was called to order at approximately 10:00 a.m. Update on Naches Avenue — Chief Murray provided a brief overview about the activities happening on and around Naches Avenue and how the City is addressing the issues. His approach in working with the homeless population is to proceed in a reasonable and compassionate manner. Councilmembers expressed concerns raised by their constituents who expect to see substantive change. Moore stated that the City has an enforcement mechanism through the anti-camping ordinance and no-trespassing ordinance. The Union Gospel Mission has reduced their criteria for access to their services which has resulted in more people being served. He added that the City is proposing a revenue source to address homeless encampments, graffiti, and illegal dumping issues. Election of Committee Chair — Coffey nominated Hill, seconded by White. Hill accepted nomination. Motion carried unanimously. Audience Participation— none noted Update on Revisions to YMC 9.47 Vehicle Impounds Regarding Junk Vehicles — Goosman recapped the proposed changes to address junk vehicles in the City. ▪ Currently, the definition of "junk vehicle" states that a junk vehicle has to meet at least three of the following requirements: 1) is three years or older; 2) is extensively damaged, such damage including, but not limited to, any of the following: a broken window or windshield, or missing wheels, tires, motor, or transmission; 3) is apparently inoperable; 4) has a fair market value equal only to the value of the scrap in it. ▪ Legal is proposing adopting the state RCW's by reference that mandate cities to regulate junk vehicles and adding a definition of "inoperable" meaning a motor vehicle substantially meeting the following requirements: 1) not having valid vehicle license and tabs; or 2) damaged to such extent as to render it illegal for operation on any public highway, including but not limited to any of the following: broken head or taillights, broken or missing mirrors, cracked or missing window or windshield, deflated tires, missing seats or steering wheel, or other general conditions that would render a vehicle incapable of being driven on a public highway; and meets two or more of the requirements listed in the "junk vehicle" definition. John Haddix submitted and read a statement in favor of adopting legislation regulating junk vehicles stored outside on private property in residential neighborhoods. Additionally, he requested that the City adopt the International Property Maintenance Code (IPMC). The IPMC has been identified as an action item referred to City Council in the Affordable Housing report. Caruso stated he does not support the proposed ordinance, in part, because it would create unintended consequences for the public and because the data on junk vehicle-related complaints Page 1 3 do not depict a city-wide problem. Following considerable discussion, the committee agreed not to move this matter forward to the full City Council. This item will be removed from future agendas. Reports from Departments/Commissions Transit Citizen Advisory Committee (TCA) — the minutes of May 8th will be posted online soon. Free transit bus rides to City pools will be offered again during the summer. Parks & Recreation Commission (P&R) — Wilkinson reported about the ribbon-cutting ceremony for Randall Park improvements on May 7th. He also informed that designs for the MLK Park proposed pool will be shared at the Parks Commission meeting in June. Henry Beauchamp Community Center(HBCC) — the 2019 1st Quarter Report was included in the packet. Watkins reported there will be two openings on the committee to start July 1st Historic Preservation Commission (HPC) — Calhoun reported that the HPC will review certificates of appropriateness for two separate properties located in the Barge-Chestnut Historic District. Staff submitted a CLG grant through DAHP for a proposed inventory of Naches Avenue from Race Street to about G Street. White requested an item be added to the next HPC agenda to discuss the possibility of a preservation district. Two vacancies remain on the commission. Yakima Planning Commission (YPC) — the commission continues its review of affordable housing regulations, text amendments, and proposed edits to the Wireless Communication chapter. Six applications were docketed for amendments to the Comprehensive Plan. Bike & Pedestrian Committee (BPC) — the BPC discussed the processing and timeline of the Cowiche Canyon Trail. The Pedestrian Plan proposal and recommendation will be presented to Council soon. There is one vacancy. Tree City Board (TCB) — the TCB conducted a remote meeting along Naches Avenue to identify potential locations for planting new trees. The final tree inventory report is in progress. Community Integration Committee (CIC) — next meeting on May 13th. Continuing discussion on Census information. Yakima Police Athletic League Board(YPAL) — the public services contracts will be presented for Council approval on June 4th along with presentations by each agency. It was noted that Joe Willis is no longer with YPAL. Information about Yard Waste Composting and Leaf Collection — Schafer provided information about yard waste composting and leaf collection. Although the City does not provide the "leaf bag program" anymore due to budget constraints, it does offer an optional weekly curbside yard waste collection service to residential customers from March 1st through November 30th. The Yakima County landfill accepts clean yard debris and uses it as daily cover or road beds at the landfill. It also offers chipped up wood free to the public. Contaminated yard debris is treated the same as garbage. No further committee discussion. Update on Clean City Program —Watkins summarized the Clean City Program to date: • Branding - a new logo was created for this program ■ Emphasis on the Yak Back application to report blight issues ■ Media coverage and press releases in English & Spanish for neighborhood cleanup events ■ Community engagement — outreach & education on take-back programs and recycling opportunities • Data collection — staff has been documenting type of items collected and related disposal costs to analyze and evaluate an approximate budget for the program R Volunteers and donations — local church groups donate time and landfill doesn't charge the tipping fees • Approximate costs — neighborhood clean-up event cost City approx. $15,000 and a small scale illegal dump can cost between $100 to $250 depending on type of refuse collected Moore described a potential revenue source to cover the costs of the Clean City Program. Staff would recommend an increase to the utility tax for the commercial refuse provider to 20% to generate revenue to address graffiti removal, illegal dumps, homeless encampments clean-ups, and staff resources. It is currently at 16% and the RCW allows a max of 20%. Caruso explained Page 2 4 that costs incurred for securing dangerous and vacant buildings are recouped through placing a lien on that specific property. An in-depth presentation about the Clean City Program and revenue idea will be presented to full City Council at an upcoming study session. The committee briefly talked about problems on Naches Avenue Parkway and how to address junk and debris issues, specifically the 100 block of S Naches Avenue. Wilkinson will report back on approximate costs to provide temporary fencing, planting and roto-tilling, and water costs for that particular area. This topic will remain as a standing item on the agenda. Homeless Program Operations Hill reported that Yakima County formally decided not to continue their contract with Yakima Valley Conference of Governments. Updates on this item will be provided as needed. Affordable/Senior/Low Income Housing there was no further update on the affordable action items referred to City Council. Matthews reported on the status of the 2019 Annual Action Plan. HUD announced the City of Yakima entitlement amounts for 2019: $1,032,307 for CDBG and $482,161 for HOME. Actual funds are received in September. The draft Annual Action Plan will be presented for City Council approval on June 4th. The deadline to submit it to HUD is July 31st Matthews mentioned the following affordable housing projects that the City has committed to or invested in: Bicycle Apartments ($1 million); Vaughn Bay Construction/Stonewood Apartments Phase 1 ($50,000) and future Stonewood Apartments Phase 2 ($50,000), Yakima Housing Authority for Veteran Housing ($1 million); and another apartment complex being proposed by Catholic Charities. Community and Neighborhood Facilities — Schafer reported that the ad hoc committee will be interviewing the consultants chosen for Franklin Pool and Lions Pool. On May 28th, the RFQ's for the YPAL and HBCC community centers will be reviewed prior to being released. Approval of Minutes — Coffey motioned, seconded by White, to approve the 3/14/2019 minutes and 4/11/2019 meeting notes. Motion carried unanimously. Future Items—White requested an item on the next NCNB agenda to discuss cat problems in the community and what enforcement action Animal Control can take to address this issue. Recap of Deliverables— ■ Naches Avenue updates • Remove yard waste composting from the agenda • Clean City Program to City Council study session • Add to next HCNB agenda: Discussion on cat problems in the community Hill announced interpreter services are available with 48 hour advance notice. Adjourn - Hill motioned, seconded by Coffey, to adjourn. Motion carried unanimously. This meeting adjourned at approximat y 11:25 a.m, Approved by: Date Approved: 7 / 1 /c7 Prepared by: Rosalinda Ibarra, Community Development Administrative Assistant.This meeting was recorded by Y-PAC. Page 3 5 1. a* ft • a a 2nd Floor Conference Room City all June 27, 2019 1:30 pm. Members: Staff: Others: Council member White Sara Watkins, Assistant City Attorney Joe Mann Council member Gutierrez Scott Schafer, Public Works Director Jerry Malon Council member Hill Rob Peterson, Airport Director Jeanna Hernandez Cally Price, Assistant to the City Manager Joe Schmitt xecutive 1 utes White called the meeting to order. 1. Review draft minutes from May 23, 2019 meeting: The May 23, 2019 meeting minutes were reviewed. Hill motioned to accept the minutes as presented and Gutierrez seconded. Motion passed. 2. Discussions: a. Downtown destination / Downtown Master Plan — Committee members discussed the Downtown Master Plan. Staff is in the process of scheduling a study session for Council to review the Downtown Master Plan. Hill asked staff to determine the number of parking spaces that would be eliminated if Council decided to close sections of Yakima Avenue. White would like to know what options are available to Council if it decided to restrict traffic on Yakima Avenue. White discussed the cruising ordinance and that he would be presenting an idea to Council to allow cruising without requiring a special event permit. There was discussion about cruising amongst the Council members and audience. b. Economic Development Plan i. Competitiveness 1. Private sites — No report 2. City sites —. No report 3. Mill site — No report. Hill requested that staff send Committee members information on mill site zoning. 4. Public Port Authority — Mann reported that the Chamber hosted a luncheon to discuss port authorities. 6 5. Incentives — Peterson is researching Fly Alliance discounts and should have additional information at the July meeting. 6. Education Alignment—.Schmitt reported that the k-12 programs have all been added to the database and members continue working on the program. 7. YKM —Airport staff is working with a business owner interested in leasing the old restaurant in the terminal building. After discussion, Hill moved and White seconded that a possible lease be presented to the full Council for consideration. 8. Convention Center— No report. Cooper will have an update at the July meeting. ii. Traded Sector 1. YKM — No report 2. Clusters — No report iii. Community pride — No report 3. Staff and Partner Announcements a. Draft Vacant Building Ordinance —VVatkins revised the draft ordinance per Council direction. She did research fees and penalties. Washington law does not allow penalty fees; however, the Community Review Board could receive violations from the City and the Board could issue penalties for not complying. Staff has been working with YCDA and DAY in preparing the ordinance and suggested that a meeting with property owners be held. Committee members agreed it would be good for Chairman White to attend the August 6 DAY meeting with city staff to address questions or concerns with the ordinance. Watkins will send feedback from the meeting to the committee members. The draft ordinance could then be presented to the full Council at the August 20 meeting. b. YCDA and City GIS Systems — Schmitt reported that YCDA staff has been working with City information systems on ways to integrate the two GIS systems. c. Arts District—Watkins spoke with the Makers Space director and he will attend the August meeting. 4. Future agenda items a. Convention Center expansion update b. Arts District / Creative District c. Community pride definition 5. Other Business No other business items were discussed. 6. Au. •nce P .rticipation 7 Yakima City Council Committee Minutes Healthy Communities & Neighborhood Building Committee (HCNB) 2nd Floor Conference Room July 18, 2019 Committee Members Staff Others Councilmember Brad Hill (chair) Joan Davenport Kelly Penford Councilmember Kathy Coffey Sara Watkins Councilmember Jason White (absent) Cliff Moore Chief Matt Murray Rosalinda Ibarra Alvie Maxey Ken Wilkinson Joseph Calhoun Joe Caruso Chad Janis Chad Stephens With a quorum present, the meeting was called to order at approximately 10:31 a.m. Audience Participation — none noted Reports from Departments/Commissions Transit Citizen Advisory Committee (TCA) — Maxey reported a successful 4th of July event with Yakima Transit providing shuttle services to the Fairgrounds for over 800 passengers. Other mentions include: Bus to Pools program ongoing through 8/31, a user-friendly rider application is in process with installation anticipated by end of summer. The next quarterly meeting is on 8/7 at 4pm in the Public Works Large Conference Room. Parks & Recreation Commission (P&R) — no July meeting. Wilkinson reported that at the June meeting the Commission discussed the MLK pool proposals; the final proposals are being narrowed down. He mentioned the pool survey for the master plan for the modernization of Franklin and Lions pools is underway. Henry Beauchamp Community Center (HBCC) — Watkins reported that the next quarterly meeting is in August and also mentioned existing vacant positions on the advisory board. She introduced Karla Villanueva, an intern working on GRIT matters and on the history of the HBCC. Historic Preservation Commission (HPC) — Calhoun reported that the City was awarded a $12,000 grant from the State for a proposed historic designation and inventory of Naches Avenue. The Fruit Row inventory final report is expected in August. The Partnership Committee will be discussing the HPC's long-existing vacancies and possible solutions to that end. Yakima Planning Commission (YPC) —the 2019 Comprehensive Plan Amendment and Rezone requests will be scheduled for City Council consideration as well as some text changes. The YPC is reviewing recently enacted legislation related to affordable housing issues. Bike & Pedestrian Committee (BPC) — the BPC is reviewing potential changes to Title 12 development standards. They are also finalizing a report to Council for a request to identify funding for a Pedestrian Plan. Tree City Board(TCB)— nothing to report. Community Integration Committee (CIC) — the HCNB committee identified tasks that have been assigned to the CIC, such as their participation in the Complete Count for the Census 2020 and ways to make the audience participation portion of Council meetings more welcoming to attendees. The HCNB requested an in-depth report from the CIC on those particular items. Yakima Police Athletic League Board (YPAL) —YPD has a seat on their board. Chief Murray stated there is active officer presence at the center as well. He also spoke about the program activities offered to youth. Page 1 8 Follow-up on Naches Avenue/YPD Enforcement—Wilkinson provided pictures and a memo with estimated costs for the restoration of Naches Parkway. He mentioned several improvements that the Parks Department has accomplished on Naches Parkway, such as aerating the ground, hydro-seeding, and placing additional trash cans. Stephens and Janis described the enforcement efforts being used in partnership with the mental health designated crisis responders (DCR). They requested more frequent garbage pickups as the containers fill fast and trash starts to overflow and pile up. In response to Hill's inquiry about Council's role, Moore stated that staff will present for Council's consideration a proposal to generate revenue by increasing the utility tax from 16% to 20% for the Clean City Program to address those issues. Luz Gutierrez suggested installing more lighting and cameras in the area to deter suspicious activity. Stephens added that having a position dedicated to support the cleanup efforts in the area will help a lot and improve the coordination of maintenance with other divisions. Kelly Penford volunteered to remind the individuals on Naches Avenue to pick up after themselves and requested extra trash bags on site. Coffey expressed interest in addressing this problem soon even if taking from reserves. A study session has been scheduled for August 29th at 5:30 p.m. Hill mentioned similar concerns happening in other areas, specifically the alley behind the Capitol Theatre and Grand Hotel. YPD will look into the matter. Homeless Program Operations -the Yakima Homeless Coalition met on 7/16. He reported that the Coalition is developing community goals which will be recommended to the Board of County Commissioners to be considered for the five-year plan which in turn drives their funding. Affordable/Senior/Low Income Housing — Davenport reported that the Council will hold a study session on July 30th to discuss the downtown destination plan and an update on affordable housing issues. Staff will present information on HB1406 and HB1923 as they relate to funding sources for affordable housing. Community and Neighborhood Facilities Wilkinson provided an update on the swimming pool modernization master plans, and community outreach for the pool surveys at the Farmer's Market, Downtown Summer Nights, Franklin Park Concerts and Viva la Musica events. The pool survey data and results will be available in September. Regarding the HBCC and Washington Fruit centers, four firms submitted RFQ's and two will be interviewed on July 30th with a selection made soon after. Discussion: Cat Enforcement Research — Caruso presented information on how other cities (Pasco, Richland, Ellensburg, Kennewick, Wapato, and New York City) handle licensing for cats. The Yakima Municipal Code does not regulate cats, only dogs, and it allows up to six cats per property. He also informed that the Yakima Humane Society offers a Spay and Neuter program to alleviate the cat populations. The clinic also assists in referring individuals to rescue groups for trapping and adopting out cats. Following discussion, the Committee did not recommend any changes to the Municipal Code, rather they suggested staff do community outreach to educate the community about cat problems. This item will be removed from the NCNB agenda. Approval of Minutes — Hill motioned, seconded by Coffey, to approve the 05/09/2019 minutes and 06/13/2019 meeting notes. Motion carried unanimously. Recap of Deliverables— • A report from the Community Integration Committee on what their assigned tasks have been thus far (Complete Census count, lost market to the downtown area, welcoming audience participation during Council meetings, etc) — Randy Beehler to report • Schedule a study session on Clean City Program to address issues and identify program funding either through reserves or existing sources (Study session scheduled for 8/29) • Issue a press release on cat issues in the City Hill announced interpreter services are available with 48 hour advance notice. Page 2 9 Future Items —Watkins will address changes to Title 8.20 Right of Way Use Permits at the next NCNB meeting. Adjourn — Hill motioned, secondeØ by Coffey, to adjourn. Motion carried unanimously. This meeting adjourned at app oximat 11:11 am. . ,. Approved by: I 2 1 Date Approved: 2-0 Prepared by: Rosalinda lbarra, Community Development Administrative Assistant. This meeting was recorded by Y-PAC. Page 3 10 PARTNERSHIP COMMITTEE MINUTES. 2"d Floor Conference Room July 19, 2019 @ 8:30 a.m. Meeting convened at 8:30 a.m. Council present: Mendez, Hill and Coffey Staff present: City Manager Moore, Assistant City Attorney Watkins, Community Development Director Davenport, Planning Manager Calhoun, City Clerk Clear Tee, Director of Finance & Budget Steve Groom, Parks & Recreation Manager Wilkinson and Communications & Public Affairs Director Beehler Guests: Jeremy McLaughlin, Raquel Martinez and Kaleb Schwecke with the Yakima Beer Garden Initiative; Sara Allen, Sarah Davila and Lisa Vallejo with the Tourist Promotion Area and Yakima Valley Tourism CEO John Cooper 1. Approval of minutes — Hill moved and Coffey seconded to approve the 6-21-19 minutes. The motion carried by unanimous vote. 2. Public comment— none. 3. New business A. Review draft Tourist Promotion Area Management Agreement to include deliverables --the Committee reviewed the proposed changes to the agreement. Cooper suggested the following changes to the agreement: ➢ Scope of services (2-c): • Change "hotel stays" to "hotel stays generated by the Bureau" • Change "events" to "event days" • Delete SunDome events and attendees ➢ Annual Administration Fee (5): • Change "lesser" to "greater" MOTION: Coffey moved and Hill seconded to send to the full Council with the recommended amendments. The motion carried by unanimous vote. B. Yakima Beer Garden Initiative -- McLaughlin, Martinez and Schwecke briefed the Committee on the Yakima Beer Garden Initiative, which is a public/private partnership in an 80/20 split to bring beer gardens to City parks in a mix of permanent and mobile structures similar to Milwaukee, Wisconsin in order to improve parks. They detailed the tourism benefits and how this initiative supports local hop farmers and benefits parks in a number of ways. Schwecke reported Milwaukee initially had concerns but they were unfounded as these events create a family friendly atmosphere and that Franklin Park would be a great place to start with some infrastructure already in place. He noted food would be served and it would be similar to the Folk Life festival held there. Watkins noted Racine and Mt. Pleasant, Wisconsin have similar events, as does Portland, Oregon. She stated the City would need to review liquor law, utilities and current ordinance 11 language. Wilkinson stated he is not familiar with the initiative; however, citizens love their parks and will want to be heard. He also noted this would need to be reviewed by the Parks & Recreation Commission and there could be parking issues at Franklin. Moore advised the investment in Parks is great; however, there needs to be a funding mechanism for maintenance. Martinez asked how they could move this forward. Watkins stated the City cannot change state laws or health district requirements and that some park lands were donated and must remain as open space. Wilkinson added there may be other restrictions related to the proximity of schools. Moore reported this topic will be added to the next Council agenda preview meeting, which the Committee agreed would be a good place to start. C. Review Historic Preservation Commission — 1) possible reduction in members or 2) subset of Planning or Arts Commissions —Calhoun reported he has reviewed this issue with the Washington State Department of Archeology and Historic Preservation and this is not a unique problem. It is their recommendation and Calhoun's to reduce the number of members from 7 to 5. It was Committee consensus to bring back a proposed ordinance reducing the membership to 5 for Council consideration. D. Review boards & committee applications: • Historic Preservation Commission application — it was Committee consensus to recommend appointment of Dawn Noel King. 4. Old business—none 5. Other business—Coffey asked for a refresher on the abandoned vehicle ordinance. Moore stated at the July 2 Council meeting, Council approved bringing back proposals to strengthen the parking ordinance at a future meeting. Coffey stated Council is receiving frequent complaints from a community member and recognizes this as a problem; however, Council has many more significant problems that take priority over this issue. Moore noted at the last Council meeting staff was directed to reach out to our DC lobbyists on immigration reform and to schedule a meeting with congressional representatives on this issue. Moore asked who should be in attendance at such a meeting. It was Committee consensus that the full Council should be involved. Moore also noted he has asked Senator Murray's aide, Raquel Crowley, to find out why ICE can't use the Lewis-McChord Airforce Base and is waiting on a response. Mendez asked about an update on the Mill site. Moore advised the updates are included in the Strategic Plan, which is provided at the Council monthly agenda preview meetings. 6. Future agenda items 7. Adjournment— Mendez adjourned the meeting at 9:15 a.m, ANULA. l Carmen Mendez Chair