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HomeMy WebLinkAbout08/05/2019 06B Council Committee Minutes BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.B. For Meeting of:August 5, 2019 ITEM TITLE: Accept Council Committee minutes SUBMITTED BY: Cally Price,Assistant to the City Manager SUMMARY EXPLANATION: Healthy Communities and Neighborhood Building minutes from May 9, 2019 Economic Development Committee minutes from May 23, 2019 meeting Partnership Committee minutes from June 21, 2019 meeting ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR 111,SUBMITTAL: City Manager STAFF RECOMMENDATION: Accept minutes. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D 05231• minutes 7/•/201 r e o D I.211 minutes 7/2 /201 r e o 2 Yakima City Council Committee Minutes Healthy Communities & Neighborhood Building Committee (HCNB) 2nd Floor Conference Room May 9, 2019 Committee Members Staff Others Councilmember Brad Hill (chair) Joan Davenport John Haddix Councilmember Jason White Sara Watkins Councilmember Kathy Coffey Cliff Moore Chief Matthew Murray Rosalinda Ibarra Ken Wilkinson Scott Schafer oseph Calhoun Brooke Goosman Joe Caruso rchie Matthews With a quorum present, the meeting was called to order at approximately 10:00 a.m. Update on Naches Avenue — Chief Murray provided a brief overview about the activities happening on and around Naches Avenue and how the City is addressing the issues. His approach in working with the homeless population is to proceed in a reasonable and compassionate manner. Councilmembers expressed concerns raised by their constituents who expect to see substantive change. Moore stated that the City has an enforcement mechanism through the anti-camping ordinance and no-trespassing ordinance. The Union Gospel Mission has reduced their criteria for access to their services which has resulted in more people being served. He added that the City is proposing a revenue source to address homeless encampments, graffiti, and illegal dumping issues. Election of Committee Chair — Coffey nominated Hill, seconded by White. Hill accepted nomination. Motion carried unanimously. Audience Participation— none noted Update on Revisions to YMC 9.47 Vehicle Impounds Regarding Junk Vehicles — Goosman recapped the proposed changes to address junk vehicles in the City. ▪ Currently, the definition of "junk vehicle" states that a junk vehicle has to meet at least three of the following requirements: 1) is three years or older; 2) is extensively damaged, such damage including, but not limited to, any of the following: a broken window or windshield, or missing wheels, tires, motor, or transmission; 3) is apparently inoperable; 4) has a fair market value equal only to the value of the scrap in it. ▪ Legal is proposing adopting the state RCW's by reference that mandate cities to regulate junk vehicles and adding a definition of "inoperable" meaning a motor vehicle substantially meeting the following requirements: 1) not having valid vehicle license and tabs; or 2) damaged to such extent as to render it illegal for operation on any public highway, including but not limited to any of the following: broken head or taillights, broken or missing mirrors, cracked or missing window or windshield, deflated tires, missing seats or steering wheel, or other general conditions that would render a vehicle incapable of being driven on a public highway; and meets two or more of the requirements listed in the "junk vehicle" definition. John Haddix submitted and read a statement in favor of adopting legislation regulating junk vehicles stored outside on private property in residential neighborhoods. Additionally, he requested that the City adopt the International Property Maintenance Code (IPMC). The IPMC has been identified as an action item referred to City Council in the Affordable Housing report. Caruso stated he does not support the proposed ordinance, in part, because it would create unintended consequences for the public and because the data on junk vehicle-related complaints Page 1 3 do not depict a city-wide problem. Following considerable discussion, the committee agreed not to move this matter forward to the full City Council. This item will be removed from future agendas. Reports from Departments/Commissions Transit Citizen Advisory Committee (TCA) — the minutes of May 8th will be posted online soon. Free transit bus rides to City pools will be offered again during the summer. Parks & Recreation Commission (P&R) — Wilkinson reported about the ribbon-cutting ceremony for Randall Park improvements on May 7th. He also informed that designs for the MLK Park proposed pool will be shared at the Parks Commission meeting in June. Henry Beauchamp Community Center(HBCC) — the 2019 1st Quarter Report was included in the packet. Watkins reported there will be two openings on the committee to start July 1st Historic Preservation Commission (HPC) — Calhoun reported that the HPC will review certificates of appropriateness for two separate properties located in the Barge-Chestnut Historic District. Staff submitted a CLG grant through DAHP for a proposed inventory of Naches Avenue from Race Street to about G Street. White requested an item be added to the next HPC agenda to discuss the possibility of a preservation district. Two vacancies remain on the commission. Yakima Planning Commission (YPC) — the commission continues its review of affordable housing regulations, text amendments, and proposed edits to the Wireless Communication chapter. Six applications were docketed for amendments to the Comprehensive Plan. Bike & Pedestrian Committee (BPC) — the BPC discussed the processing and timeline of the Cowiche Canyon Trail. The Pedestrian Plan proposal and recommendation will be presented to Council soon. There is one vacancy. Tree City Board (TCB) — the TCB conducted a remote meeting along Naches Avenue to identify potential locations for planting new trees. The final tree inventory report is in progress. Community Integration Committee (CIC) — next meeting on May 13th. Continuing discussion on Census information. Yakima Police Athletic League Board(YPAL) — the public services contracts will be presented for Council approval on June 4th along with presentations by each agency. It was noted that Joe Willis is no longer with YPAL. Information about Yard Waste Composting and Leaf Collection — Schafer provided information about yard waste composting and leaf collection. Although the City does not provide the "leaf bag program" anymore due to budget constraints, it does offer an optional weekly curbside yard waste collection service to residential customers from March 1st through November 30th. The Yakima County landfill accepts clean yard debris and uses it as daily cover or road beds at the landfill. It also offers chipped up wood free to the public. Contaminated yard debris is treated the same as garbage. No further committee discussion. Update on Clean City Program —Watkins summarized the Clean City Program to date: • Branding - a new logo was created for this program ■ Emphasis on the Yak Back application to report blight issues ■ Media coverage and press releases in English & Spanish for neighborhood cleanup events ■ Community engagement — outreach & education on take-back programs and recycling opportunities • Data collection — staff has been documenting type of items collected and related disposal costs to analyze and evaluate an approximate budget for the program R Volunteers and donations — local church groups donate time and landfill doesn't charge the tipping fees • Approximate costs — neighborhood clean-up event cost City approx. $15,000 and a small scale illegal dump can cost between $100 to $250 depending on type of refuse collected Moore described a potential revenue source to cover the costs of the Clean City Program. Staff would recommend an increase to the utility tax for the commercial refuse provider to 20% to generate revenue to address graffiti removal, illegal dumps, homeless encampments clean-ups, and staff resources. It is currently at 16% and the RCW allows a max of 20%. Caruso explained Page 2 4 that costs incurred for securing dangerous and vacant buildings are recouped through placing a lien on that specific property. An in-depth presentation about the Clean City Program and revenue idea will be presented to full City Council at an upcoming study session. The committee briefly talked about problems on Naches Avenue Parkway and how to address junk and debris issues, specifically the 100 block of S Naches Avenue. Wilkinson will report back on approximate costs to provide temporary fencing, planting and roto-tilling, and water costs for that particular area. This topic will remain as a standing item on the agenda. Homeless Program Operations Hill reported that Yakima County formally decided not to continue their contract with Yakima Valley Conference of Governments. Updates on this item will be provided as needed. Affordable/Senior/Low Income Housing there was no further update on the affordable action items referred to City Council. Matthews reported on the status of the 2019 Annual Action Plan. HUD announced the City of Yakima entitlement amounts for 2019: $1,032,307 for CDBG and $482,161 for HOME. Actual funds are received in September. The draft Annual Action Plan will be presented for City Council approval on June 4th. The deadline to submit it to HUD is July 31st Matthews mentioned the following affordable housing projects that the City has committed to or invested in: Bicycle Apartments ($1 million); Vaughn Bay Construction/Stonewood Apartments Phase 1 ($50,000) and future Stonewood Apartments Phase 2 ($50,000), Yakima Housing Authority for Veteran Housing ($1 million); and another apartment complex being proposed by Catholic Charities. Community and Neighborhood Facilities — Schafer reported that the ad hoc committee will be interviewing the consultants chosen for Franklin Pool and Lions Pool. On May 28th, the RFQ's for the YPAL and HBCC community centers will be reviewed prior to being released. Approval of Minutes — Coffey motioned, seconded by White, to approve the 3/14/2019 minutes and 4/11/2019 meeting notes. Motion carried unanimously. Future Items—White requested an item on the next NCNB agenda to discuss cat problems in the community and what enforcement action Animal Control can take to address this issue. Recap of Deliverables— ■ Naches Avenue updates • Remove yard waste composting from the agenda • Clean City Program to City Council study session • Add to next HCNB agenda: Discussion on cat problems in the community Hill announced interpreter services are available with 48 hour advance notice. Adjourn - Hill motioned, seconded by Coffey, to adjourn. Motion carried unanimously. This meeting adjourned at approximat y 11:25 a.m, Approved by: Date Approved: 7 / 1 /c7 Prepared by: Rosalinda Ibarra, Community Development Administrative Assistant.This meeting was recorded by Y-PAC. Page 3 5 1 1 • • 2nd Floor Conference Room City Hall May 23, 2019 1 :30 p.m. Members: Staff: Others: Council member White Sara Watkins, Assistant City Attorney Jonathan Smith Council member Gutierrez Scott Schafer, Public Works Director Andrew Holt Cally Price, Assistant to the City Manager Joe Mann Verlynn Best Luz Gutierrez John Cooper Jerry Malan Jeanna Hernandez xec tive mutes White called the meeting to order, 1. Review draft minutes from May 2, 2019 meeting: The May 2, 2019 meeting minutes were reviewed. Gutierrez motioned to accept the minutes as presented and White second ed Motion passed. 2. Discussions: a. Downtown destination —White believes Council needs to review its priorities and talk about what downtown destination means to them. He will discuss this with Council at the June 4 meeting. b. Economic Development Plan i. Competitiveness 1. Private sites — No report 2. City sites —. No report 3. Mill site —Watkins reported that Joan Davenport will be giving the Council a mill site update at the Council briefing on Tuesday. 4. Public Port Authority— Best reported that invitations had been sent out for a meeting in June. If anyone is interested in being added to the mailing list they should contact her. 5. Incentives — This discussion was moved to the June meeting. 6 6. Education Alignment —.Smith reported that he met with the committee members and they determined that community colleges were not included in the list of programs. The committee will be adding community colleges before it is posted at the end of June. Currently there are 129 programs being tracked. 7. YKM — No report 8. Convention Center— Cooper reported that an architect has been selected and they are working on the design and engineering. He anticipates the project will go out for bid this fall with construction possibly starting in 2020. Cooper reviewed with the committee members a generic version of the rendering which includes more natural features and will add approximately 18,000 SF. ii. Traded Sector 1. YKM — No report 2. Clusters — No report iii. Community pride — No report 3. Staff and Partner Announcements a. Draft Vacant Building Ordinance —Watkins reviewed a draft vacant building ordinance with the committee members. There was discussion about what the committee members wanted in the ordinance, who would be responsible for enforcing the violations, who would be responsible for establishing the register. After discussion the committee members agreed that Watkins should research fees and what the city can legally charge for violations. Watkins will also look at options for aesthetics and encouraging turnover. White stated there is a lot of work still to be done and that he believes the ordinance should be focused on the CBD rather than city-wide and should include both commercial and residential properties. White will discuss the draft ordinance with Council at the next business meeting. b. YCDA and City GIS Systems — Smith reported that he scheduled a meeting with city information systems staff to talk about the GIS systems and will update Council at the June 18th City Council meeting. c. Arts District —Watkins will invite the Makers Space director to the June meeting. 4. Future agenda items a. Downtown Master Plan (include plan in packet) 5. Other Business No other business items were discussed. 6. Audience Participation 7 L. Gutierrez would like to see more event posters strategically place in the downtown core and also suggested the committee take a walking tour of the downtown to look at vacant buildings. Jason White, Chair 8 PARTNERSHIP COMMITTEE MINUTES June 21, 2019 @ 8:30 a.m. 2nd Floor Conference Room Meeting convened at 8:38 a.m. Council present: Hill, Coffey and Cousens (alternate) Staff present: Assistant City Attorney Sara Watkins, Acting Community Development Director Joseph Calhoun, Acting City Clerk Jodi Stephens, Director of Finance & Budget Steve Groom, and Neighborhood Development Services Manager Archie Matthews Guests: Lowel Krueger from the Housing Authority and Bob Schroeter with Central Washington Home Builders 1. Approval of minutes -- Coffey moved and Cousens seconded to approve the 5-17-19 minutes. The motion carried by unanimous vote. 2. Public comment— none. 3. New business A. Bob Schroeter with the Central Washington Home Builders and Lowel Krueger with the Yakima Housing Authority talked about non-profit and for profit housing developments. Schroeter discussed HB 1923 & 1406. The first addresses reduction in SEPA review requirements and other affordable housing strategies and the second is a tax bill that would allow the City to retain a percentage of the sales tax that is currently being transmitted to the State. The following building regulation changes were suggested: • High density in zones • Waiving parking requirements for ADUs and other residential uses • ADU/Tiny Home building requirements • Decrease hook up fee/connection costs for utilities Schroeter also mentioned the desire to reduce the review time/process for developers to "desk reviews" or administrative review, as well as utilizing upper floor residential spaces including: zoning, waiving/reducing fees and plan review times, incentives, and providing for a less obstructive variance process. Schroeter discussed manufactured housing and offered assistance in outreach regarding opportunity zones and opportunities for multi-family housing units within opportunity zones. B. Lowel Krueger with the Yakima Housing Authority discussed how YHA obtains vouchers and the limited supply of new vouchers available. 4. Old business -- none 5. Other business—Stephens reported Jonathan Heath Lambe has reapplied for a second term as Artist on the Arts Commission and there are no other applications. Coffey moved and Cousens seconded to recommend reappointment of Mr. Lambe. The motion carried by unanimous vote. 9 The Committee requested Watkins to compare items brought up at this meeting with the Action Steps for the City as outlined in Davenport's March 12 Affordable Housing White Paper. Hill suggested having a study session regarding an update on the affordable housing whitepaper action steps discussed at the March 12, 2019 Council meeting. 6. Future agenda items A. Review draft TPA Management Agreement to include deliverables (July 19) B. Review Historic Preservation Commission — 1) possible reduction in members or 2) subset of Planning or Arts Commissions 7. Adjournment -- Coffey mov and Cousens seconded to adjourn the meeting, which carried by unani ous vote The meeting adjourned at 9:33 a.m. Brad Fri , cti hair