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07/16/2019 18A Discussion Related To The City Manager Position ti i..asxntntj kd d g$Ag aY ae.. x°'naa.x,,4n BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 18.A. For Meeting of: July 16, 2019 ITEM TITLE: Discussion related to the City Manager position SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: In light of the resignation letter submitted by City Manager Moore, the Council will have a preliminary discussion regarding the City Manager position. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: Distributed at the -; Y ,,,,, Meeting's �- 1- R �:.�' '��'oy OFFICE OF THE CITY MANAGER e� .",,,,, 129 North Second Street '~ - �'s CityHall,, '•}, Yakima,Washington 98901 '''U • ' = Phone(509)575-6040 MEMORANDUM To: Honorable Mayor Coffey and the Yakima City Council From: Cliff Moore, City Manager Date: July 16, 2019 RE: Assistant City Manager and City Manager recruitment process Council, This memorandum has been prepared at your request to add a discussion of the impending City Manager positon vacancy to the July 16, 2019 Council meeting agenda. The request came after agenda was finalized and published, as a result, this memorandum will be included as the proceedings of the July 16, 2019 meeting are published. I am also taking this opportunity to discuss the vacant Assistant City Manager position and search process. Based on your previous direction, given at the June 25 Agenda Preview meeting, we are in the process of screening candidates for the vacant Assistant City Manager position. Preliminary Skype interviews are ongoing. Candidates are aware of my impending departure and aware that Council will likely be considering various options for proceeding with both searches. Since I submitted my resignation letter subsequent to the June 25 meeting, current Council direction on the Assistant City Manager search process is requested. If it is Council's wish to move forward, I will be happy to follow through as rapidly as I can for the remainder of my time here. If this is Council's preference, I would envision setting up a process similar to the recent Police Chief and Assistant City Manager searches with various panels, including a Council representative and opportunity for a community-wide meet and greet. Assuming Council does wish for this process to continue, since the City Manager is the Appointing Authority for the Assistant City Manager, if the process is not completed prior to my departure, Council would need to determine if the Acting or Interim City Manager would make the appointment or if that appointment would be put on hold until a permanent City Manager was in place. My last day as City Manager in Yakima will be August 20, 2019. To fill this vacancy, Council may choose to appoint a current Yakima City staff member as Interim City Manager. I am happy to help and support that process to the extent Council wishes. Yakima WWI All- caan ' III' 1994 • Another option would be to work with the International City/County Managers Association (ICMA) and identify an individual from outside the city to serve as an interim City Manager for a period of time to be determined by Council. ICMA does keep a database of Managers in Transition (MIT) and is willing to share specifics about interim opportunities with those individuals, some of whom are retired but willing to serve for a short period, and some of whom are between positions. ICMA does not share this database with cities. Rather, cities develop an interim position description, expected duration of the interim post, and a remuneration plan; that information is then shared with individuals in the MIT database. Generally speaking, interim managers from the outside receive a salary, a housing allowance and, sometimes, a mileage or travel allowance. Generally, these individuals serve under a professional services contract and do not receive city benefits. If Council chooses to pursue this path, staff would require some direction from Council to develop an interim position description/narrative explaining terms and conditions of service, expectations, duration of the interim assignment and salary parameters. Council will also need to give direction on how and when to move forward with a search for a permanent City Manager. Included with this memorandum is a list of executive search firms that could be utilized. Some of these firms also represent individuals who are willing to serve in an interim role. Council could choose to work with an executive search firm or have the City Human Resources team manage the search. Given the current demand on Human Resources, working with a search firm is recommended. Staff would prepare an RFP to solicit proposals and Council could make the selection. Once Council determines how to proceed with filling the position on a permanent basis, staff will provide logistical and process support. Executive Recruitment Consultants Company Address Contact Telephone No. Bob Murray & Associates Headquarters Amanda Urrutia-Sanders, (916) 784-9080 1677 Eureka Road, Suite Principal Consultant 202 Email: Roseville, CA 95661 applybobmurrayassoc.com Peckham & McKenney 6700 Freeport Boulevard, Bobbi Peckham (866) 912-1919 Suite 203A Email: Sacramento, CA 95822 bobbi(a�peckhamandmckenney.com Ralph Anderson & 5800 Stanford Ranch Rd Greg Nelson (916)630-4900 Associates Suite 410 gregralphanderson.com (775)315-4953, cell Rocklin, Ca 95765 Public Sector Search & 6520 Lonetree Blvd. Gary Peterson (916) 789-9990 Consulting Suite 1040 Rocklin, CA 95765 Email: garv@pubiicsectorsearch.com (916) 622-5323 Waldron & Company 1100 Olive Way, Suite 1800 Ed Rogan, (206) 683-1364, Seattle, WA 98101 Executive Search Practice Leader direct Email: info©waldronhr.com (206) 697-8428, cell WASPC Executive Mike Painter (360) 292-7959 Recruitment Director of Professional Services mpainterwaspc.orq Terri Black & Co 3510 Torrance Blvd (424) 296-3111 Suite 209 Torrance, CA 90503 The Mercer Group, Inc. 21155 N. Manzanita Hills Rd. Clark Wurzberger, (530) 637-4559 Post Office Box 546 Senior Vice President Weimar, CA 95736 Email: cwurzberger(a�mercergroupinc.com Novac Consulting Group 26 E. Hollister Street info(c�novacconsultinggroup.com (513) 221-0500 Cincinnati, OH 45219 Slavin Management 7828 E. Red Hawk Circle Paul Wenbert, ICMA-CM (480) 664-2676 Consultants, Inc. Mesa, AZ 85207 Western Regional Manager (480) 444-9512, cell Email: pwconsultinqcox.net The Caution Group Kevin kevin@cautiongroup.com Public Safety Testing 20818 —44th Ave W. Dave Bales (360) 913-7054 Suite 160 Executive & Promotional Services Lynnwood, WA 98036 Email: Dave@PublicSafetyTesting.com CPS HR Consulting 2450 Del Paso Rd (916) 263-1401 Suite 220 Sacramento, CA 95834 Waters & Company Chuck Rohre (800) 899-1669 CRohre(a�waters-company.com Ext. 103 Prothman 371 NE Gilman Blvd., (206) 368.0050 Suite 310 Issaquah, WA 98027 Strategic Government PO Box 1642 Ron Holifield, (817) 337-8581 Resources Keller, TX 76244 Chief Executive Officer (214) 676-1691, cell ron(a�governmentresource.corn