HomeMy WebLinkAbout07/02/2019 06F WWTP Biogas System Improvements; Contract with Pease and Sons, Inc. ti i..asxntntj kd
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.F.
For Meeting of: July 2, 2019
ITEM TITLE: Resolution authorizing a contract with Pease and Sons, Inc. to
construct biogas system improvements at the City of Yakima
Wastewater Treatment Plant
SUBMITTED BY: Scott Schafer, Director of Public Works
Mike Price, Wastewater/Stormwater Division Manager, 249-6815
SUMMARY EXPLANATION:
The City of Yakima's (City's) Wastewater Treatment Plant operates and maintains three hot water
boilers to provide the heat that is required for the wastewater and biosolids treatment
processes. The treatment plant reduces boiler fuel costs by recovering the biogas that is
produced from the treatment processes; using the recovered biogas as the primary fuel in the
boilers.
In recent years, plant staff have documented significant and accelerated deterioration of boiler
components that is attributable to the condition of the recovered biogas. A 2018 Digester Gas
System and Boiler Corrosion Study by Gray& Osborne, Inc. concluded that excessive moisture
in the biogas was responsible for the boiler deterioration and recommended installation of a
biogas drying system to remove the excess moisture.
City Project No. WF2484 was established for the construction of a biogas drying system to
remove the excess moisture. The City utilized the procedure established by the State of
Washington for competitively bidding projects. Two contractors submitted bids, with Pease and
Sons, Inc. submitting the lowest bid of$395,490.48. See attached contract. The project is
funded by Wastewater Facility Capital Fund 478.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Safety
APPROVED FOR
SUBMITTAL: City Manager
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STAFF RECOMMENDATION:
Adopt Resolution
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
D Biogas Dyer Resolitlion 6192019 Resnlirtbn
D VVF24S4 Binyas Contact Fr17,2019 Canlrxt
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RESOLUTION NO. R-2019-
A RESOLUTION authorizing a contract with Pease and Sons, Inc., Inc. for City Project
No.2484 for the construction of biogas system improvements at the City of
Yakima Wastewater Treatment Plant
WHEREAS, the City of Yakima operates and maintains the Yakima Wastewater
Treatment Plant in accordance with applicable Federal, State and Local regulations; and
WHEREAS, the City of Yakima Wastewater Division recovers biogas produced in the
treatment process for use as fuel in the plant hot water boilers; and
WHEREAS, in recent years plant staff have documented increased boiler maintenance
costs and deteriorating boiler performance; and
WHEREAS, by Resolution R-2017-015 Gray and Osborne, Inc. performed a study which
identified excessive moisture in the biogas as the primary cause of boiler operational problems
and recommended installation of a biogas moisture removal system; and
WHEREAS, by resolution R-2017-015, the City entered into an agreement with Gray and
Osborne, Inc.to prepare the plans and contract documents for the installation of a biogas moisture
removal system at the Wastewater Treatment Plant; and
WHEREAS, the City of Yakima Wastewater Division requires construction services for the
installation of the biogas moisture removal system; and
WHEREAS, The City of Yakima used the procedure established by the State of
Washington for competitively bidding projects; and
WHEREAS, Pease and Sons, Inc. submitted the low bid and has the ability to perform the
contract specified work; and
WHEREAS, the City Council finds that it is in the best interest of the City of Yakima and
its residents to enter into a contract with Pease and Sons, Inc. to perform the work detailed in the
contract documents for the installation of the biogas moisture removal system; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the attached contract with Pease and
Sons, Inc., in the amount of three hundred and ninety-five thousand, four hundred and ninety
dollars and forty-eight cents ($395,490.48) for the installation of a biogas moisture removal
system at the Yakima Wastewater Treatment Plant
ADOPTED BY THE CITY COUNCIL this 2' day of July, 2019.
ATTEST: Kathy Coffey, Mayor
Sonya Clear Tee, City Clerk
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CONTRACT
� THIS AGREEMENT, made and entered into in triplicate, this --- day of . 20__, by and between the City of
� Yakima,hereinafter called the Owner,and P9qee qnd Snnn. |nr a Washington Corporation,
hereinafter called the Contractor.
VNTNESGETH:
That in consideration of the terms and conditions contained herein and allached and made a part of this agreement,the parties
hereto covenant and agree aufollows:
i The Contractor shall do all work and furnish all tools,materials,labor and equipment for THE BID AMOUNT OF:
$ 395,490.48,for Wastewater Treatment Facility Digester Gas Improvements Project,City Project No.
WF2484,all in accordance with,and as described in the attached plans and specifications and the 2014 Standard
Specifications for Road, Bridge,and Municipal Construction which are by this reference incorporated herein and made a part
hereof,and shall perform any alterations in or additions to the work provided under this contract and every part thereof.
Work shall start within ten(10)days after the Notice to Proceed and shall be completed in One Hundred Eighty(1180)working
days. If work has not commenced within the ten(10)days after the notice to proceed,the first chargeable working day shall be
ihon|ovnnih(11th)*urkinUdoyaDarihedoteonwh|uhthoCityioouoothoNoUootoPmoaod.
If said work is not completed within the time specified,the Contractor agrees to pay to the Owner the sum specified in the
Standard Specifications for each and every day said work remains uncompleted after expiration of the specified time,as
liquidated damages.
The Contractors shall provide and bear the expense of all equipment;work and labor of any sort whatsoever that may be
required for the transfer of materials and for constructing and completing the work provided for in this contract and every part
thereof,except such as are mentioned in the specifications to be furnished by the City of Yakima.
||. The City of Yakima hereby promises and agrees with the Contractor to employ,and does employ the Contractor to
provide the materials and to do and cause to be done the above described work and to complete and finish the same according
to the attached plans and specifications and the ternis and cunditiuns lietein contained and hereby contracts to pay for the same
according to the attached specifications and the schedule of unit or itemized prices hereto attached,at the time and in the
manner and upon the conditions provided for in this contract.
|||. INDEMNIFICATION. The Contractor shall defend,indemnify,and hold harmless the City,its officers,elected
officials,employees and agents from and against any and all claims,causes of action,damages,losses,and expenses of any
kind or nature whatsoever,including but not limited to,attorney's fees and court costs,arising out of,relating to,or resulting from
The Contractor's performance or non-performance mf the services,duties and obligations required ofit under this Agreement.
|V. The Contractor for himself,and for his heirs,executors,administrators,successors,and assigns,does hereby
agree to the full performance of all the covenants herein contained upon the part of the Contractor.
V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract,
except ou expressly provided herein.
IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above
written,
Countersigned: CITY OFYAKIMA CONTRACTOR
| this day of 2O__� d Sons, WA� Corporation
|
' Contractor
By: _�
City Manager
� anom
(Print Name)
City Clerk
its,
(President.Owner,etc.)
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