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07/02/2019 06F WWTP Biogas System Improvements; Contract with Pease and Sons, Inc. ti i..asxntntj kd d g$Ag aY ae.. x°'naa.x,,4n BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.F. For Meeting of: July 2, 2019 ITEM TITLE: Resolution authorizing a contract with Pease and Sons, Inc. to construct biogas system improvements at the City of Yakima Wastewater Treatment Plant SUBMITTED BY: Scott Schafer, Director of Public Works Mike Price, Wastewater/Stormwater Division Manager, 249-6815 SUMMARY EXPLANATION: The City of Yakima's (City's) Wastewater Treatment Plant operates and maintains three hot water boilers to provide the heat that is required for the wastewater and biosolids treatment processes. The treatment plant reduces boiler fuel costs by recovering the biogas that is produced from the treatment processes; using the recovered biogas as the primary fuel in the boilers. In recent years, plant staff have documented significant and accelerated deterioration of boiler components that is attributable to the condition of the recovered biogas. A 2018 Digester Gas System and Boiler Corrosion Study by Gray& Osborne, Inc. concluded that excessive moisture in the biogas was responsible for the boiler deterioration and recommended installation of a biogas drying system to remove the excess moisture. City Project No. WF2484 was established for the construction of a biogas drying system to remove the excess moisture. The City utilized the procedure established by the State of Washington for competitively bidding projects. Two contractors submitted bids, with Pease and Sons, Inc. submitting the lowest bid of$395,490.48. See attached contract. The project is funded by Wastewater Facility Capital Fund 478. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL: City Manager 2 STAFF RECOMMENDATION: Adopt Resolution BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D Biogas Dyer Resolitlion 6192019 Resnlirtbn D VVF24S4 Binyas Contact Fr17,2019 Canlrxt 3 RESOLUTION NO. R-2019- A RESOLUTION authorizing a contract with Pease and Sons, Inc., Inc. for City Project No.2484 for the construction of biogas system improvements at the City of Yakima Wastewater Treatment Plant WHEREAS, the City of Yakima operates and maintains the Yakima Wastewater Treatment Plant in accordance with applicable Federal, State and Local regulations; and WHEREAS, the City of Yakima Wastewater Division recovers biogas produced in the treatment process for use as fuel in the plant hot water boilers; and WHEREAS, in recent years plant staff have documented increased boiler maintenance costs and deteriorating boiler performance; and WHEREAS, by Resolution R-2017-015 Gray and Osborne, Inc. performed a study which identified excessive moisture in the biogas as the primary cause of boiler operational problems and recommended installation of a biogas moisture removal system; and WHEREAS, by resolution R-2017-015, the City entered into an agreement with Gray and Osborne, Inc.to prepare the plans and contract documents for the installation of a biogas moisture removal system at the Wastewater Treatment Plant; and WHEREAS, the City of Yakima Wastewater Division requires construction services for the installation of the biogas moisture removal system; and WHEREAS, The City of Yakima used the procedure established by the State of Washington for competitively bidding projects; and WHEREAS, Pease and Sons, Inc. submitted the low bid and has the ability to perform the contract specified work; and WHEREAS, the City Council finds that it is in the best interest of the City of Yakima and its residents to enter into a contract with Pease and Sons, Inc. to perform the work detailed in the contract documents for the installation of the biogas moisture removal system; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the attached contract with Pease and Sons, Inc., in the amount of three hundred and ninety-five thousand, four hundred and ninety dollars and forty-eight cents ($395,490.48) for the installation of a biogas moisture removal system at the Yakima Wastewater Treatment Plant ADOPTED BY THE CITY COUNCIL this 2' day of July, 2019. ATTEST: Kathy Coffey, Mayor Sonya Clear Tee, City Clerk ^ 4 CONTRACT � THIS AGREEMENT, made and entered into in triplicate, this --- day of . 20__, by and between the City of � Yakima,hereinafter called the Owner,and P9qee qnd Snnn. |nr a Washington Corporation, hereinafter called the Contractor. VNTNESGETH: That in consideration of the terms and conditions contained herein and allached and made a part of this agreement,the parties hereto covenant and agree aufollows: i The Contractor shall do all work and furnish all tools,materials,labor and equipment for THE BID AMOUNT OF: $ 395,490.48,for Wastewater Treatment Facility Digester Gas Improvements Project,City Project No. WF2484,all in accordance with,and as described in the attached plans and specifications and the 2014 Standard Specifications for Road, Bridge,and Municipal Construction which are by this reference incorporated herein and made a part hereof,and shall perform any alterations in or additions to the work provided under this contract and every part thereof. Work shall start within ten(10)days after the Notice to Proceed and shall be completed in One Hundred Eighty(1180)working days. If work has not commenced within the ten(10)days after the notice to proceed,the first chargeable working day shall be ihon|ovnnih(11th)*urkinUdoyaDarihedoteonwh|uhthoCityioouoothoNoUootoPmoaod. If said work is not completed within the time specified,the Contractor agrees to pay to the Owner the sum specified in the Standard Specifications for each and every day said work remains uncompleted after expiration of the specified time,as liquidated damages. The Contractors shall provide and bear the expense of all equipment;work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof,except such as are mentioned in the specifications to be furnished by the City of Yakima. ||. The City of Yakima hereby promises and agrees with the Contractor to employ,and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the ternis and cunditiuns lietein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached,at the time and in the manner and upon the conditions provided for in this contract. |||. INDEMNIFICATION. The Contractor shall defend,indemnify,and hold harmless the City,its officers,elected officials,employees and agents from and against any and all claims,causes of action,damages,losses,and expenses of any kind or nature whatsoever,including but not limited to,attorney's fees and court costs,arising out of,relating to,or resulting from The Contractor's performance or non-performance mf the services,duties and obligations required ofit under this Agreement. |V. The Contractor for himself,and for his heirs,executors,administrators,successors,and assigns,does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract, except ou expressly provided herein. IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written, Countersigned: CITY OFYAKIMA CONTRACTOR | this day of 2O__� d Sons, WA� Corporation | ' Contractor By: _� City Manager � anom (Print Name) City Clerk its, (President.Owner,etc.) .~.....: r'°",v"wmn 275