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07/02/2019 06C Completion and Contract Acceptance - Evergreen Services, LLC ti i..asxntntj kd g$Ag x°'naa.x,,4n BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.C. For Meeting of: July 2, 2019 ITEM TITLE: Project Completion and Contract Acceptance for Evergreen Services, LLC - Project 2441 Public Works Landscaping Renovation SUBMITTED BY: Scott Schafer, Director of Public Works Dave Brown, Water/Irrigation Division Manager- 575-6204 SUMMARY EXPLANATION: City project 2441 provided for irrigation improvements at the City's Public Works Facility. The City contracted with Evergreen Services, LLC for the replacement and repair of the irrigation systems within Area C of the City Shops; including landscape plantings and necessary grading. Final inspection for this project was made and the recommendation is that the project be accepted. A final payment of$3,180.70 (5% retainage) is due from the City to Evergreen Services, LLC for the completion of the Public Works Landscaping Renovation. Project Manager: Dave Brown Contractor: Evergreen Services, LLC Contract Awarded: 6/20/2018 Contract Cost: $69,912.24 Retainage Due: $3,180.70 The total contract cost is for construction only and does not include engineering and other costs. City Council action is required to accept the project and approve the final construction costs. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL: City Manager 2 STAFF RECOMMENDATION: Accept Project BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D Final 66/14/2019 Cover Memo City of Yakima PROJECT TITLE Public Works Landscaping Renovation City Engineering Division 129 N 2nd Street City Project No.: 2441 Yakima,WA 98901 TO: Evergreen Services,LLC Progress Estimate No.: FINAL Date July 2,2019 Total''.... Item Unit DIP Distract '.... To Date'.... %of 1 Amount i Previous Previous Quantity '....Amount ACC.t '.... No. Description OTT '.., UNIT Price Amount Quantity Contact 1 1 Quantity Payments this Period i Due Del 1 Mobilization 1 LS $1,500.00 $ 1,500.00 1 100% $ 1,500.00 1 $ 1,500.00 0 $ - 2 Irrigation System-City shops Area C 1 LS $2,850.00 $ 2,850.00 1 100% $ 2,850.00 1 $ 2,850.00 0 $ - 3 Landscape Grading 1027 SY $18.70 $ 19,204.90 1027 100% $ 19,204.90 1027 $ 19,204.90 0 $ - 4 Landscape Plantings 1 LS $24,068.00 $ 24,068.00 1 100% $ 24,068.00 1 $ 24,068.00 0 $ - 5 Repair or Replacement 1 FA $1,000.00 $ 1,000.00 0 0% $ - 0 $ - 0 $ - SUB-TOTAL $ 48,622.90 98% $ 47,622.90 $ 47,622.90 SALES TAX 8.2% $ 3,987.08 $ 3,905.08 $ 3,905.08 TOTAL $ 52,609.98 $ 51,527.98 $ 51,527.98 CHANGE ORDER AI SCHEDULE B 1 Mobilization 1 LS $200.00 $ 200.00 1 100% $ 200.00 1 $ 200.00 0 $ - 2 Irrigation System-City shops Area C 1 LS $2,496.00 $ 2,496.00 1 100% $ 2,496.00 1 $ 2,496.00 0 $ - 3 Landscape Grading 330 SY $18.70 $ 6,171.00 330 100% $ 6,171.00 330 $ 6,171.00 0 $ - 4 Landscape Plantings 1 LS $7,124.00 $ 7,124.00 1 100% $ 7,124.00 1 $ 7,124.00 0 $ - 5 Repair or Replacement 1 FA $0.00 $ - SUB-TOTAL $ 15,991.00 100% $ 15,991.00 $ 15,991.00 SALES TAX 8.2% $ 1,311.26 $ 1,311.26 $ 131.13 TOTAL $ 17,302.26 $ 17,302.26 $ 16,122.13 TOTAL $ 64,613.90 98% $ 63,613.90 $ 63,613.90 SALES TAX 8.2% $ 5,298.34 $ 5,216.34 $ 5,216.34 TOTAL $ 69,912.24 $ 68,830.24 $ 68,830.24 5%RETAINAGE DUE $3,180.70 I hereby certify that the foregoing is a true and correct statement of the work performed under this Contract. Item unit Bid Contract '.... To Date'.... %of Amount Previous Previous Quantity '....Amount ACCt '.... No. Description QTY UNIT Price Amount Quantity Contract Quantity Payments this period Due Del CITY ENGINEER /s/Bob Desgrosellier