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06/04/2019 06A Draft Council Meeting Minutes Approval k7) 4i/Sv +++,t voRpoR.Ev•,$$6 J BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.A. For Meeting of: June 4, 2019 ITEM TITLE: Approval of the minutes from the May21, 2019 City Council regular meeting and May 16 and 28, 2019, City Council special meetings SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Approve minutes. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D 5-21 5/23/2019 Corer Memo 0 5-16 5/21/2019 Corer Memo D 5-28 5/30/2019 Corer Memo 2 .1::::.". ..:Y1+'',, fc likillik:, \ OR YAKIMA CITY COUNCIL May 21, 2019 City Hall -- Council Chambers 5:00 p.m. Executive Session, 5:30 p.m. Regular Meeting -- MINUTES EXECUTIVE SESSION 1. Executive Session regarding land and property considerations Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Councilmembers Holly Cousens, Kay Funk and Jason White Absent and excused: Councilmembers Brad Hill and Carmen Mendez MOTION: Gutierrez moved and Funk seconded to adjourn to Executive Session for up to 30 minutes to discuss land and property considerations. The motion carried by unanimous vote, Hill and Mendez absent. Executive Session was held and adjourned at 5:15 P.m. Mb 1. Roll Call Council: M or K. C• -y, pre 'in' A ssista M or Dulce Guti rez, Councilmembers Holly Cous- , . Funk .nd Jaso , ite Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee Absent and excused: Councilmembers Brad Hill and Carmen Mendez 2. Pledge of Allegiance Mayor Coffey led the Pledge of Allegiance. 3. Interpreter Services Mayor Coffey introduced Juven Garcia who announced interpreter services are available. 4. Open Discussion for the Good of the Order A. Proclamations i. LGBTQ Pride Month proclamation Councilmember Cousens proclaimed the month of June 2019 as LGBTQ Pride month and Cristina Ortega accepted it. ii. Hispanic Academic Achievers Program proclamation Assistant Mayor Gutierrez proclaimed May 24, 2019, as Hispanic Academic Achievers Page 1 of 4 3 Program Day and Berenice Ponce accepted it. B. Presentations/ Recognitions/ Introductions i. Recognition of City's Investment Policy by Washington Public Treasurers Association Steve Groom, Director of Finance and Budget, presented Council with the Washington Public Treasurers Association certificate recognizing the City of Yakima on its policy for meeting or exceeding standards of excellence. 5. Council Reports A. Councilmember Funk's request for written clarification on which meetings she can and cannot attend Mayor Coffey presented a letter to Councilmember Funk clarifying the censure. Councilmember Funk thanked Mayor Coffey for the clarification since this is a new procedure. 6. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. Items 6A(now 8), 6D (now 9) and 6E (now 10)were removed from the consent agenda, which renumbered the agenda items. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion -- •••tion d' - -- .w.) MOTION: tierre, o . • . • ous: A on. • • • .prove a consent agenda. The motion :rried b n. .. ote, lens ' .. - t. A. • r-• ounci ommitt-- utes B. Approve payment of disbursements for the period April 1 - 30, 2019 C. Project Completion and Contract Acceptance for Insituform Technologies, LLC - Project 2470 Wastewater Collection System Improvements Priority 2 D. Resolution authorizing an Airport Lease Agreement with Yakima Coffee Castle, LLC, for property located at 2412 West Washington Ave, Yakima Air Terminal- McAllister Field RESOLUTION NO. R-2019-052,A RESOLUTION authorizing an Airport Lease Agreement with Yakima Coffee Castle, LLC, for property located at 2412 West Washington Ave, Yakima Air Terminal-McAllister Field. E. Resolution declaring a totaled 2013 Ford F-150 to be surplus to the needs of the City and authorizing sale of the vehicle to the State Farm Insurance Company RESOLUTION NO. R-2019-053,A RESOLUTION declaring a totaled 2013 Ford F-150 to be surplus to the needs of the City and authorizing sale of the vehicle to the State Farm Insurance Company. F. Resolution acknowledging prior declaration that City-owned property located at 2312 W. Nob Hill Boulevard is surplus to the uses and needs of the City, Page 2 of 4 4 authorizing disposition and approving Agreement of Purchase and Sale for said property to Heyden Properties LLC RESOLUTION NO. R-2019-054,A RESOLUTION acknowledging the prior City Council determination declaring the property located at 2312 West Nob Hill Boulevard, Yakima, to be surplus to the uses and needs of the City and subject to disposition; and approving an Agreement Of Purchase And Sale. 7. Public Comment The following people spoke against the ICE flights utilizing the Yakima Airport: Dolores Gonzalez, non-resident; Ruthi Roth, non-resident; Hannah Fredeen, non-resident; Dan Chapman, City resident; Noemi Sanchez, City resident; Robert Sales, City resident; Celena Barajas, City resident; Giovanni Severino, City resident, and City resident Janie Wright spoke on behalf of the Yakima Immigrant Response Network. Roman Kilinkaridis, City resident, asked several questions and was referred to the City Manager. Brandy Schwartz, President of the Yakima Valley Landlords Association (YVLA), along with members of the YVLA, offered their assistance and expertise on affordable housing issues. Jerry Mellen, City resident, criticized the City Manager form of government. Jean Ragla.. ...-resid-. ....ed Coun ' for sup...'.. .- mmunity. DEPART NT ITE S 8. Approval of e mi s fr the 7 019 C Co cil regular ting and May 8, 2019, City Counc . meeti a Councilmember Funk stated she meant to remove the Council Committee minutes from the consent agenda. MOTION: Cousens moved and Gutierrez seconded to approve the minutes from May 7 and 8, 2019. The motion carried by unanimous vote, Hill and Mendez absent. 9. April 2019 Investment Transactions report Councilmember Funk recognized Finance& Budget Director Groom for a great report. MOTION: Gutierrez moved and Cousens seconded to approve this item. The motion carried by unanimous vote, Hill and Mendez absent. 10. 2019 1st Quarter Accounts Receivable Status Report Councilmember Funk praised Finance on the report. MOTION: Gutierrez moved and Cousens seconded to approve this item. The motion carried by unanimous vote, Hill and Mendez absent. 11. Fire System Records Management Program report Fire Code Inspectors Tony Doan and Jay DeLoza gave a presentation on the Fire System Records Management Program and proposed changes to the program, including the recommendation to adopt a recording fee. Councilmember Funk thanked the Fire Code Inspectors for a great presentation. Page 3 of 4 5 MOTION: Funk moved to support the imposition of the processing of inspection fees as expeditiously as possible and according to the recommendations just received. The motion failed for lack of a second. 12. 1st Quarter 2019 Capital Improvement Projects report Bob Desgrosellier,Acting Chief Engineer, presented the 1st Quarter 2019 Capital Improvement Projects report. 13. 2019 1st Quarter Financial report Steve Groom, Director of Budget and Finance, presented the 2019 1st Quarter Financial Report. 14. Discussion on R-2011-77-- E-verify City/County Procurement Manager Sue Ownby introduced the item. MOTION: Gutierrez moved and White seconded to direct staff to bring back a resolution rescinding the federal E-verify program resolution passed in 2011 to the next Council business meeting. After discussion, Gutierrez raised a Point of Order that a comment was not germaine to the motion. Coffey stated the Point was well taken. The motion carried by a 3-2 vote, Funk and Cousens voting no, Hill and Mendez absent. 15. Other Business MOTION: . ed • • • a ag a at t cussion of the City's poli' about e I fligh at th ima port. Them n failed for lack of a second. 16. Adjournm: t MOTION: Gutierrez moved and Cousens seconded to adjourn to a City Council special meeting on May 28, 2019, at 5:30 p.m. at City Hall. The motion carried by unanimous vote, Hill and Mendez absent. The meeting adjourned at 7:20 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 4 of 4 6 -----;—.5 '" l',: .! ;\ l''',Q4ui•r. l',4'" i � 1 _ ++++'t 1,�oRpoRs..E9�$ I YAKIMA CITY COUNCIL SPECIAL MEETING May 16, 2019 YSD Central Services, 104 North 4th Avenue, Yakima 6:00 p.m. Special Joint Meeting with Yakima School District Board (YSD)-- MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Councilmembers Kay Funk, Brad Hill, Carmen Mendez and Jason White Staff: City Manager Moore, Senior Assistant City Attorney Watkins, Community Development Director Davenport, Public Works Director Schafer,Acting Chief Engineer Desgrosellier, Parks & Recreation Manager Wilkinson, Recreation Supervisor Andringa and City Clerk Claar Tee Absent and excused: Councilmember Holly Cousens Yakima School Bo - -4s bers - - -- • 'reside aymo • - -. Rice, Don Davis Jr., and Graciela :nuev. MD President Navarro d May. C. ey : ' he P Ile ance. 2. Discussion with the -a ima School Distric regarding Y overnance; Partnerships; Gang Prevention and Intervention; Youth Development; YSD Accomplishments; Safe Routes to Schools and 2020 Census YSD Policy Governance Model: School Board Member Rice reviewed the Yakima School District's governance policies on its board members roles and superintendent's duties. Partnerships: Superintendent Irian reviewed YSD's community and business partnerships. Gang Prevention and Intervention: Senior Assistant City Attorney Watkins presented a PowerPoint on GRIT.Assistant Mayor Gutierrez suggested the City partner with the school district to identify a liaison in each school the City could work with. Ms. Gutierrez also invited the school district to send a representative to the May 29, 2019 Village meeting from noon to 2:00 pm at the Comprehensive Mental Health services facility.Additionally,Assistant Mayor Gutierrez stated that if ongoing funding is identified, the City would like to understand how to more efficiently work with YSD when MOUs or other partnerships/collaborations are called for. Superintendent I rion stated he will pass the information to incoming Superintendent Trevor Greene and suggested the city collaborate with the school district prior to applying for grants. Youth Development: Parks and Recreation Manager Wilkinson and Recreation Manager Andringa reviewed current after-school and summer programs.Assistant Mayor Gutierrez asked about additional bus transports that might enable expansion of Beyond the Bell to an additional site and what it would take to identify select school buildings to keep open from 3-7 pm during the school Page 1 of 2 7 week, weekends and during the summer. YSD Accomplishments: Superintendent Irion highlighted Yakima School District's accomplishments. Safe Routes to Schools: Community Development Director Davenport, Public Works Director Schafer and Acting Chief Engineer Degrosellier provided a PowerPoint on Safe Routes to Schools. Assistant Mayor Gutierrez stated the City would like the following data and information from the Yakima School District in order to be as thorough as possible in addressing areas of concern to better define the scope of work required of each safe route project: 1) percentage and number of students for mode of transportation to and from school for each of the elementary schools--this data is collected for each grant application, but it would be helpful in further prioritizing projects; 2) percentage and number of students bussed from other school areas to each school--for example, Gilbert Elementary has many students that actually live in the Adams or Garfield school areas, but are bussed to Gilbert because of capacity; 3) map of each bus route--the City has the list of major stops from the school district website, but would like to illustrate the actual routes; 4) updated data on recommended school routes including crossing guard locations; and 5)does YSD have a"Walking School Bus Program"? If not, are there plans to develop such a program? Superintendent Irion suggested when the City has meetings that may affect the schools, to contact the school principals. Councilmember Mendez asked if the City could have a copy of YSD's capital improvement plan for its buildings. US Census 2020: Board Member Rice and City Manager Moore discussed the importance of the 2020 census and possible collaborations. President Navarro .ked a, t . -ting.t cilm ber Mendez ggested another meeting in three m the wit e inte 3. Adjournment MOTION: Coffey moved to adjourn to the next City ouncil regular meeting on May 21, 2019, at 5:30 p.m. at City Hall Council Chambers. The motion carried by unanimous vote, Cousens absent. The meeting adjourned at 8:17 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 2 of 2 8 -----;—.5 '" i 1 _ ++++'t 1��oRpoRE9 $� I YAKIMA CITY COUNCIL SPECIAL MEETING May 28, 2019 City Hall --Council Chambers 5:30 p.m.Agenda Preview Meeting-- MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee 2. Agenda preview for June 4 and 18, 2019 draft agendas City Manager Moore reviewed the June 4 and 18, 2019 draft agendas. Senior Assistant City Attorney Faul answered questions regarding the TBD item, and it was consensus to change the authority to the City Manager . - - Wo r.Assi nt City onded to questions on limited commis • 3. City Manager upd. • City Manager Moore updated Council on the letter to Yakima County Department of Corrections regarding cost of medical care for inmates and will bring back information on potential cost savings. City Manager Moore briefed Council on the following items:water bill issue with Astria Regional Medical Center, the AWC Conference on June 25-28 in Spokane;Assistant City Manager and Deputy Fire Chief positions and Senate Bill 5497/ ICE flights. Joan Davenport, Community Development Director, updated Council on the mill site. Scott Schafer, Director of Public Works, reported on the LED streetlight project. Council discussed the need for a Planning Commission liaison.Assistant Mayor Gutierrez and Councilmember Cousens will attempt to take turns attending meetings. City Manager Moore stated his response to the YPPA will be provided to the Council on Thursday, May 30. Councilmembers suggested an executive session to review YPPA's concerns and Mr. Moore's response. 4. Council Committee update Councilmember White provided a brief update on the Council Economic Development Committee meeting.Assistant Mayor Gutierrez asked about the City's requests to the School District. City Manager Moore updated Council on his recent meeting with School District Associate Superintendent Scott Izutsu and will share his draft response to Superintendent Irian with Council. 5. Adjournment Page 1 of 2 9 MOTION: Gutierrez moved to adjourn to the next Council Business Meeting on June 4, 2019, at 5:30 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote. The meeting adjourned at 6:45 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR DRAFT Page 2 of 2