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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 8.
For Meeting of: May 21, 2019
ITEM TITLE: Fire System Records Management Program report
SUBMITTED BY: Aaron Markham, Fire Chief
SUMMARY EXPLANATION:
The Fire Code Inspection Division is going to give a brief presentation on the Fire System
Records Management Program and proposed changes to the program, including the
recommendation to adopt a recording fee.
ITEM BUDGETED: NA
STRATEGIC PRIORITY:
APPROVED FOR
SUBMITTAL: fir City Manager
STAFF RECOMMENDATION:
BOARD/COMMITTEE RECOMMENDATION:
This was presented at the March 28, 2019 Council Public Safety Committee meeting.
ATTACHMENTS:
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14
Administration VotKIM
Fire Suppression
Fire Investigation
Fire Training '�_ � 401 North Front Street, Yakima, WA 98901 (509) 575-6060
Are Prevention
Public Education Fax (509) 576-6356
',REDEO' www.yakimafire.com
APPENDIX A
To Whom it May Concern,
As many of you are already aware, the City of Yakima Fire Code Inspection Division requires all
copies of inspection reports to be sent to us for documentation and review. This applies to all
systems in the City of Yakima. Being that some time has passed since the last notice, we
thought we would send out another notice with the most recent language in the state adopted
2015 International Fire Code. The following is a set of currently adopted codes that require all
copies of reports be sent to the Fire Code Official, as well as a list of what systems are required
to be submitted:
[A] 107.2 Testing and operation. Equipment requiring periodic
testing or operation to ensure maintenance shall be
tested or operated as specified in this code.
[A] 107.2.1 Reinspection and testing.Where any work or
installation does not pass an initial test or inspection, the
necessary corrections shall be made so as to achieve compliance
with this code. The work or installation shall then
be resubmitted to the fire code official for inspection and
testing.
[A] 107.3 Recordkeeping. A record of periodic inspections,
tests, servicing and other operations and maintenance shall be
maintained on the premises or other approved location for not
less than 3 years, or a different period of time where specified
in this code or referenced standards. Records shall be made
available for inspection by the fire code official, and a copy of
the records shall be provided to the fire code official upon
request.
The fire code official is authorized to prescribe the form
and format of such recordkeeping. The fire code official is
authorized to require that certain required records be filed
with the fire code official.
901.6 Inspection, testing and maintenance. Fire detection,
alarm, and extinguishing systems, mechanical smoke exhaust
systems, and smoke and heat vents shall be maintained in an
operative condition at all times, and shall be replaced or
repaired where defective. Nonrequired fire protection systems
and equipment shall be inspected, tested and maintained or
removed.
703.4 Testing. Horizontal and vertical sliding and rolling fire
doors shall be inspected and tested annually to confirm
proper operation and full closure. Records of inspections and
testing shall be maintained.
"The Yakima Fire Department is dedicated to providing
quality public safety services to our community."
15
Administration 1
Fire Suppression
Fire Investigation ►
Fire Training ' ; 401 North Front Street, Yakima, WA 98901 (509) 575-6060
Fire Prevention liP4Erir ,',
Public Education Fax(509) 576-6356
FIRE U .° www.yakimafire.com
901.6.1 Standards. Fire protection systems shall be
inspected, tested and maintained in accordance with the
referenced standards listed in Table 901.6.1.
TABLE 901.6.1
FIRE PROTECTION SYSTEM MAINTENANCE STANDARDS
SYSTEM STANDARD
Portable fire extinguishers NFPA 10
[carbon dioxide fire-extinguishing system NFPA 12
Halon 1 301 hire-extinguishing systems NFPA I 2A
Dry-chemical extinguishing systems NFPA 17
`Vet-chemical extinguishing systems NFPA 17 ay
Water-based tire protection systems NFPA 25
Fire alarm systems NFPA 72
Smoke and heat vents —_._... _ NFPA 204
Water-mist systems NFPA 750
[clean-agent extinguishing systems NFPA 2001
Please disregard `Portable Fire Extinguishers' in the above table, as reports are not required.
Also, see 703.4 (above) for fire door testing requirements.
As noted in Section 107.2.1, if you have hazards marked on a report, and you have repaired
said hazard, please resubmit a report stating that all previously noted hazards have been
corrected. This would be greatly appreciated as it improves efficiency.
Reports can be submitted to firereports@yakimawa.gov . Also, feel free to contact
us at that email, or call us at 509-575-6060 with any questions or concerns. If
copies are not submitted to the Fire Code Inspection Division, the tag or sticker
on site will not suffice as a valid inspection as it does not give details to the
results of the test.
To all of the companies already complying with these requirements, we thank you. You have
been a very integral part of our inspection program, thus improving the life and property safety
throughout the valley.
"The Yakima Fire Department is dedicated to providing
quality public safety services to our community."
16
APPENDIX B
City Of Spokane Municipal Code
Title 17F Construction Standards
Chapter 17F.080 Fire Code
Section 17F.080.260 Fire Protection System Verification
A. A person responsible for a fire protection system requiring inspection by
a state-licensed and Spokane fire department registered fire equipment
servicer must submit to the fire department the servicer's report and the
verification fee as established in SMC 8.02.034(F). Upon receipt of the
report and the fee, the fire department:
1 . verifies that the service was performed by a state-licensed
servicing company registered with the fire department as a fire
equipment servicer;
2. reviews the servicer's report to determine if the service was
successful with no deficiencies;
3. in the event there are deficiencies, provides an inspection, either
on-site or by phone, and verifies the necessary correction; and
4. maintains service records in a databank.
B. Any person responsible for a fire protection system requiring inspection
by a registered fire equipment servicer who fails or refuses to comply
with any of the requirements of this section is subject to a civil infraction
pursuant to chapter 1 .05 SMC.
C. Verification fees generated under SMC 8.02.034(F) are allocated by the
fire department toward the expense of enforcing fire protection system
regulations.
D. For purposes of this chapter, a fire protection system includes, but is not
limited to, fire detection or fire suppression equipment approved by the
fire department.
17
Date Passed: Monday, June 7, 2010
Effective Date: Thursday, July 1 , 2010
ORD C34601 Section 18
Title 08 Taxation and Revenue
Chapter 08.02 Fees and Charges
Article III. Building and Construction Permits
Section 08.02.034 Fire Code
A. Storage Tanks.
The fees in connection with aboveground or underground storage tanks
for critical materials as defined in SMC 17A.020.030, including
flammable or combustible liquids, are:
1 . Installation (including installation of pumps and dispensers) of
underground storage tank, per tank: Three hundred sixty-four
dollars.
2. Installation of above ground storage tank, per tank:
a. More than sixty but less than five hundred gallons: One
hundred fifty-eight dollars.
b. Five hundred gallons or more: Two hundred twenty-five
dollars.
3. Aboveground or underground storage tank removal or
abandonment, per tank: Eighty-eight dollars.
4. Placement of tank temporarily out of service: Eighty-eight dollars.
5. Alteration or repair of a tank: One hundred fifty-six dollars.
B. Installation of Fire Protection/Detection Equipment.
1 . The fees for installing, altering, or repairing fire protection and/or
fire detection equipment are based on the value of the work,
according to the following schedule:
18
BID AMOUNT PERMIT FEE PLAN CHECK FEE
(Valuation)
$1 through $500 $0 $0
$501 through $700 $60 $0
$701 through $1,400 $60 $39
$1,401 through$2,100 $110 $71.50
$2,101 through $2,800 $130 $84.50
$2,801 through$3,500 $190 $123.50
$3,501 through $4,200 $225 $146.25
$4,201 through $4,900 $265 $172.25
$4,901 through $5,600 $305 $198.25
$5,601 through $6,300 $345 $224.25
$6,301 through $7,000 $380 $247
$7,001 through $7,700 $410 $266.50
$7,701 through $8,400 $450 $292.50
$8,401 through $9,100 $500 $325
$9,101 through $9,800 $550 $357.50
$9,801 through $10,500 $590 $383.50
For valuations of$10,501 and over, fees are calculated as follows:
Permit Fee: $625 for the first$10,500, plus a rate of$6.50 per additional
$1,000. If the additional valuation ranges from $1 through $999, it is still
charged the $6.50 rate.
Plan Check Fee: 65% of permit fee.
2.
3. Fees apply to initial submittal and one subsequent resubmittal. If
the resubmittal is not accepted, the applicant will need to begin a
new submittal (including the plan review fee).
19
4. The plan review fee will be paid initially. The permit fee will not be
paid until the plan review has been completed and the application
has been accepted.
5. Penalty.
Whenever any work for which a fire equipment permit is required
is started without first obtaining a permit, the permit fees specified
above are doubled. For valuations in which there is no permit fee,
a minimum penalty of sixty dollars will be assessed.
6. Fee Refunds.
The fire official may authorize the refund of any fee erroneously
paid or collected. The fire official may authorize the refunding of
not more than eighty percent of the paid permit fee when no work
has been done under an issued permit.
7. Valuation.
The valuation of the work done must be submitted at the time of
application for a permit. The valuation is the value of the work to
be done and includes all labor, material, equipment, and the like
supplied and installed by the permittee to complete the work. The
permittee may be asked to verify the valuation placed on the
work. When the cost of any proposed work is unknown, an
estimate of the cost shall be made and used to compute the
permit fee. Upon completion of the work, a fee adjustment is
made in favor of the City or permittee, if requested by either party.
8. Inspections.
Fees apply to an initial final inspection and one subsequent
reinspection. If the reinspection is not approved or additional
inspections are required, the applicant will be required to pay for
any additional inspections.
C. Fire Protection System Verification.
The fee for verification that a fire protection system has been
appropriately serviced by a fire department registered fire equipment
servicer, for each inspection, is:
1 . nineteen dollars for:
a. sprinkler systems,
b. standpipe systems,
c. alarm systems,
d. rangehood systems,
20
e. inert gas extinguishing systems,
f. spray booths, and
2. nine dollars fifty cents for private fire hydrants.
D. Safety Inspections.
The fee for conducting safety inspections is eighty-eight dollars per hour
with a minimum one-hour charge.
E. Reinspections.
The fee for conducting reinspections is eighty-eight dollars per incident.
This applies to inspection requests beyond the allowable inspections
associated with an original permit. The reinspection fee will apply when
an inspection is scheduled with the fire department and the following
occurs:
1 . The project or occupancy is not ready for the inspection.
2. Corrections that were previously identified remain uncorrected.
3. The site is not accessible and a return visit is required.
F. Inspection fees as set forth in this section are appropriated for an
estimated time spent equal to or less than one hour per inspection.
Permitees are subject to additional inspection fees, which shall apply in
a minimum of one-hour increments for each permit fee category, for
additional time spent on inspection services to include code research
and return site visits.
Date Passed: Monday, October 19, 2009
Effective Date: Sunday, November 22, 2009
ORD C34488 Section 15