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04/16/2019 06A Council Committee Minutes ApprovalBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.A. For Meeting of: April 16, 2019 ITEM TITLE: Accept Council Committee minutes SUBMITTED BY: CaIIy Price, Assistant to the City Manager SUMMARY EXPLANATION: January 10, 2019 Healthy Communities minutes February 28, 2019 Public Safety minutes ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Accept minutes BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date 0 011019 NCNB minutes 3/15/2019 0 022819 PSC minutes 4/3/2019 Type Coyer Memo Co'er Memo Yakima City Council Committee Minutes Healthy Communities & Neighborhood Building Committee (NCNB) 2nd Floor Conference Room January 10, 2019 Committee Members Staff' Councilmember Kay Funk (chair) Cliff Moore Councilmember Kathy Coffey Joan Davenport Sara Watkins Councilmember Jason White (absent) Rosalinda Ibarra Ken Wilkinson Scott Schafer Joseph Calhoun Brooke Goosman Joe Caruso Others Andy Ferguson John Haddix Luz Gutierrez With a quorum present, Chair Funk called the meeting to order at approximately 10:02 a.m. Reports from Departments/Commissions Transit Citizen Advisory Committee (TCA) — nothing to report. Parks & Recreation Commission (P&R) — Wilkinson recapped the topics discussed at the previous P&R meeting: Harman Center newsletter and Parks program guide; he shared a flyer with historical information about Lions Pool which will be included in Council's agenda as an informational item; Lions Park playground equipment has been ordered and it's anticipated to be installed early to mid -Spring; Eagle Scout project at Randall dog park; feasibility studies for pools included as a 2019 Parks capital project; and a GoFundMe program for a gazebo project. Henry Beauchamp Community Center (HBCC) — nothing to report. Historic Preservation Commission (HPC) — finalizing contract with Northwest Vernacular for the Fruit Row project. Next meeting is on 1/23 and there are two vacancies on the commission. Yakima Planning Commission (YPC) —Calhoun reported that the YPC held a rezone hearing on January 9th for property on Powerhouse Rd near 40th Avenue. The YPC recommendation will proceed to City Council for consideration. The 2019 Comprehensive Plan annual amendment process will begin soon. Bike & Pedestrian Committee (BPC) — the committee will hold a stakeholder meeting for a proposed pedestrian master plan at the end of January. Tree City Board (TCB) — Calhoun reported the board is working on finalizing the report and data for the tree inventory. There were 6,606 points recorded in the tree inventory. Community Integration Committee (CIC) — Coffey expressed concern that the CIC continues to struggle with their mission. A discussion item will be added to the January 22nd Council agenda preview meeting to provide further direction for this committee. Yakima Police Athletic League Board (YPAL) — nothing reported. Community and Neighborhood Facilities — Schafer reported that the ad hoc committee was directed to put together a feasibility study to look at the expansion and design of community and neighborhood facilities. It is the desire to hire local consultants to assist in the feasibility study. The first proposal is for Lions Pool and will be presented for Council's consideration. He distributed information on the number of individuals served at the pools. Coffey requested a tour of all facilities which Schafer will organize. Homeless Program Operations — Moore provided an update on the County's progress with the new governance model to address homeless programs and issues. He indicated that the County has extended their contract for program management through the end of June with YVCOG. After that the County will take the responsibility for the ongoing fiscal management of the funds. In the meantime, YVCOG staff member Crystal Testerman has been tasked with developing the executive body of the Yakima Homeless Coalition. Discussion continued about the relationship in terms of operations between the Homeless Network and the Homeless Coalition. Funk mentioned the lack of transparency with the transition of the lease agreement between Transform Yakima Page 1 3 Together and Sunrise Outreach. Andy Ferguson addressed Funk's comments stating that it was their desire to merge to bring better resources to existing programs and create a better organization. Coffey expressed appreciation to their organization for serving the homeless population. Affordable/Senior/Low Income Housing - Davenport reported that the Affordable Housing Report is scheduled for a Council study session on February 12th at 5 p.m. A brief conversation regarding the tracking of billable hours for service provided to private developers ensued. Staff has an almost equal balanced structure in serving both public and private projects and their intent is not to track hours worked for each project. It was clarified the Morrier Section 108 refinance loan is set up differently and there is a contract to invoice staff hours to Morrier for that specific assignment. Discuss Potential Amendments to Junk Vehicle Regulations — Davenport explained Mr. Haddix's goal is to amend the Yakima Municipal Code to declare all unlicensed inoperable vehicles permanently stored on residential property as a nuisance. Furthermore, Mr. Haddix would like Council to consider adopting the International Building Maintenance Code and amending several chapters in the Municipal Code, such as YMC 6.56 Public Safety and Morals, YMC 9.47 Traffic Vehicle Impounds, and YMC 15.04 Permitted Land Uses. Caruso described the existing regulations and how code enforcement officers administer YMC Chapter 11.10 Neighborhood Conservation and YMC 9.47. He stated that he believes this is not a problem as there are few complaints of this nature; however there are multiple junk vehicle -related complaints on one property. He also noted that if Mr. Haddix's proposal moves forward it would be a disservice to a large portion of the population. Moore added that this would potentially create unintended consequences throughout the community. Brooke Goosman addressed the lack of a clear definition for junk vehicles and explained potential amendments to YMC 9.47 Vehicle Impound Ordinance. She suggested adopting the complete RCW chapter and described the benefits in doing so. Mr. Haddix provided various code models from other cities, including Waterville, WA, Davenport, WA, Thurston County, WA, Salem, OR, White Salmon, WA, and Everett, WA. Mr. Haddix further described his personal experience in dealing with a particular junk vehicle in his neighborhood and his dissatisfaction with how it's been handled previously. His request is that inoperable vehicles be clearly defined and be removed and stored out of the public's view, such as in a garage or behind a screened fence. Following discussion, the committee requested more information, specifically as to the status of the Clean City Program, the number of junk vehicle -related complaints by year, the number of vehicles towed, and the complete RCW. Additional discussion will continue at the next HCNB meeting to determine whether full Council consideration is necessary. Approval of Minutes — Committee consensus to approve the 12/13/2018 minutes as presented. Recap of Deliverables — Transit Annual Report to be reflected in the minutes Lions Pool history informational flyer to be distributed to City Council under General Information ■ Discussion about the Community Integration Committee to be included on an upcoming Council agenda preview meeting Staff to coordinate a tour of the pools and community centers for the Facilities adhoc/steering committee For February HCNB agenda - Report on junk vehicle complaints, background, full RCW Memo to Council clarifying the status of the Clean City Program Add Report to Council on February 5th business meeting agenda ■ Request that alternate member Brad Hill attend the February NCNB meeting in Councilmember Funk's absence Page 2 4 Funk announced interpreter services are available with 48 hour advance notice. Audience Participation — Luz Gutierrez spoke about the importance of code enforcement matters and the positive impact it has on the image of the City. She feels more cooperation and work is needed to address code enforcement issues. Adjourn — Coffey motioned, seconded by Funk, to adjourn. Motion carried unanimously. This meeting adjourned at approximately 11:10 a.m. Approved by: Date Approved: Prepared by: Rosalinda Ibarra, Community Development Administrative Assistant. This meeting was recorded by Y -PAC. Page 3 Counci Members: Councilmember Gutierrez Councilmember Cousens Councigmember White (alt) Public Safety Committee 2nd Floor Conference Room City Hall February 28, 2019 3:00 p.m. Staff: Cliff Moore, City Manager Gary Jones, Interim Police Chief Aaron Markham, Fire Chief Scott Schafer, PW Director Cynthia Martinez, City Prosecutor Colleda Monick, Community Development Susan Madrigal, Fire Executive Minutes Gutierrez called the meeting to order at 3:09 pm. 1. January 31, 2019 minutes The minutes were approved by consensus. 2. Department reports a. Fire Department . Fire Department monthly report Markham reviewed the monthly report 5 Others: Tony Miller, Director YVEM . Fire Department annual report Markham presented the YFD 2018 annual report. After some questions from the commiftee were clarified, it was MOVED by Gutierrez to forward the report to the full council. Motion PASSED by consensus. b. Police Department i. Community Policing Report Jones discussed the beat officer program, Police will be presenting on the program at the next council meeting by request. c. Legal i. DV Response Martinez reported that the DV advoca is expected to open in March. 6 Gutierrez asked Moore for updates on the Domestic Violence Bills. Moore gave the ok to the lobbyist on a number of bills, nothing is finalized as of now. Gutierrez read about McCabe's approval, it would be nice/hepful to have those updates and asked if updates be given on the March 5th Council Meeting. Moore advised the cutoff date for that meeting has already passed, but some of them should close this Friday and Randy Beehter should be able to provide those updates. d. Pub ic Works i. Safe Routes to Schools Shafer discussed Safe Routes to School and passed out a packet. Committee members had the opportunity to review the packet for discussion. Gutierrez asked if there had been conversation with the schools since December and Shafer said phone conversations have taken place. Shafer explained that there are two programs being discussed: Complete Streets and Safe Routes to School. Safe Routes to School is a State Program (one mile around each elementary school) and is a competitive grant. Complete Stree s is a grant that can accentuate other projects. Shafer reviewed the memo, construction will start this summer. . Traffic calming update Traffic calming requests a e in the process of being added to the City's webs". e. Code Administration i. Abandoned building issues Gutierrez asked if there was information that could be given to neighbors of abandoned/boarded up properties so that they can take action when there is activity on the properly. YPD talked about the amount of time the home has been vacant coming into play, YFD echoed that and the need for an ordinance in order to enforce. Legal talked about a provision in the law for a city to condemn the properly, but there could be a budgetary problem because they have to pay fair market value for it. Moore talked about the beat officer program helping to spread the word and said that he would talk with Watkins when she gets back regarding the vacant property ordinance; it may be a different scenario if property taxes have not been paid. Gutierrez requested this subject on next month's meeting under Codes. White discussed prioritizing code enforcement in school zones. Moore discussed the possibility of it being a summer intern project. . Emergency Management Miller reported on YCOEM weather related alerts, a flood meeting last week and a tour that happened yesterday. Moore mentioned that city staff has cleared out a lot of area, but that Wide Hollow may be more problematic. 3. New Business a. Proposed Cruise Night legislation change 7 Monick asked if there is any desire to update/amend the c "sing ordinance. After discussion, Gutierrez recommended that it be put on next month's agenda. She would like a history of cruising night to be brought to the next meeting. 4. Other business a. Public Safety discussions with Yakima School District Gutierrez discussed that the YSD joint meeting with only cover two items per meeting and she would like to ask the committee to focus on Public Safety. White wants to make sure that whatever is brought is something everyone can work on. The first meeting will cover homelessness among students and the second meeting had several topics. Gutierrez is interested in pushing for Safe Routes to all elementary schools. White talked about the Gang Intervention MOU being one of the priorities. Gutierrez can present two things to full council (Gang Intervention and Safe Routes) to go to YSD. It was MOVED by Cousens to present the two items to full council. Motion PASSED by consensus. b. Martinez discussed the Deflection and Diversion Presen ation on a ch 7th. She is hoping someone from PSC can attend. 5. Recap of future agenda items • Board up houses • Cruise Night • Deflection and Diversion Program • Fire Code Inspection Program (Power Point Presentation) 6. Audience participation None 7, Items for council committee report • Fire Department Annual Report 8. Adjournment Meeting was adjourned at 3:52 p.m.