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HomeMy WebLinkAbout03/05/2019 14 MOU with Yakima School District and ESD #105 for Gang Education and Prevention Measures to\'4\lyy tbxk ik 1 PPP +� PPP d g. P A P p P 1 PPi ittYlltYlt.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 14. For Meeting of: March 5, 2019 ITEM TITLE: Resolution authorizing a Memorandum of Understanding with the Yakima School District and Educational Service District#105 to provide gang education and prevention measures to youth affiliated with gang involvement SUBMITTED BY: Sara Watkins, Senior Assistant City Attorney SUMMARY EXPLANATION: This Memorandum of Understanding (MOU) is with the Yakima School District, the City of Yakima, Sageland Mediation, and Educational Service District 105 for the purpose implementing the Gang Reduction and Intervention Task Force Pilot Project. The project is designed to provide gang education and prevention measures in Lewis & Clark Middle School (LC MS) and Franklin Middle School (FMS)to five (5) 6th grade students at each school who are affiliated with gang involvement, with the ability to add Washington Middle School students if not all slots are filled with LC MS and FMS students. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR ' SUBMITTAL: City Manager STAFF RECOMMENDATION: Adopt resolution BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type 2 D ren=niuknn 2.0E1/2(119 Cover Metro D MOU wth ESL] v5D[tar gang,=errs 2.0E1/2(119 Cover Memo 3 RESOLUTION NO. R-2019- A RESOLUTION authorizing a Memorandum of Understanding with Sageland Mediation, Yakima School District and ESD 105 WHEREAS, the City of Yakima ("City") previously entered into an agreement with Sageland Mediation for implementing the Gang Reduction and Intervention Task Force Pilot project; and WHEREAS, part of the gang reduction and intervention project involves school- aged children at Lewis & Clark Middle School, Franklin Middle School, and possibly Washington Middle School; and WHEREAS, the City, Sageland Mediation, Yakima School District and ESD 105 need to execute an agreement so that the Intervention Specialist can meet with students during school hours to gain information on the students and make necessary referrals; and WHEREAS, the parties have all reviewed the Memorandum of Understanding and agree with the terms; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: a Memorandum of Understanding between the City, Sageland Mediation, Yakima School District, and ESD 105 be executed in order to continue developing the pilot project. ADOPTED BY THE CITY COUNCIL this 5'h day of March, 2019. ATTEST: Kathy Coffey, Mayor Sonya Clear Tee, City Clerk 4 Memorandum of Understanding Between Yakima School District,The City of Yakima, Sageland Mediation, and ESD 105 Introduction This Memorandum of Understanding(MOU) is between the Yakima School District,The City of Yakima, Sageland Mediation,and Educational Service District 105 for the purpose implementing the Gang Reduction and Intervention Task Force Pilot Project. The project is designed to provide gang education and prevention measures in Lewis &Clark Middle School (LC MS) and Franklin Middle School (FMS) to five (5) 6'grade students at each school who are affiliated with gang involvement, with the ability to add Washington Middle School students if not all slots are filled with LC MS and FMS students. Operational Procedures 1. Students Served: Five (5) sixth grade students from each participating middle school who are in danger of becoming or already are involved in gangs will be invited to participate. Student participation is voluntary. 2. Parent Permission: A parent/guardian must give written permission for their student to participate in the Pilot Project. The written permission will include permission from the parent/guardian for the release of student records. 3. Description of Services: Lewis and Clark Middle School, Franklin Middle School,and Washington Middle School (if applicable) agree to accept the school-day services provided to youth through the Pilot Program by the Intervention Specialist. During the school day services include one-on- one and/or group mentoring opportunities with the Intervention Specialist during the participating students' lunch period, or during other times pre-approved by the school's principal. The intervention specialist may make referrals to both school and third-party service providers for the student participants and their families. In addition to school athletics and activities, the Intervention Specialist may identify opportunities for the student participants and their families to participate in community activities and opportunities outside of the school day. 4. Consideration to Middle Schools: Middle Schools will receive no compensation or consideration from the City of Yakima for the services the Intervention Specialist provides to the participating students during their lunch time. The Intervention Specialist will provide mentoring services at least two (2) times each week at each school during the participating students' lunch time. The 5 Intervention Specialist will not have access to the students during their class time, unless approved by the school's principal. 5. Consideration to ESD: The Intervention Specialist selected by the City and approved by the Yakima School District shall be provided an office or cubicle at the ESD 105 office. For purposes of this Pilot Project, the Yakima School District has approved the City of Yakima's selection of Gary Garza as the Intervention Specialist. ESD 105 shall provide to the Intervention Specialist a computer with access to the internet,a landline telephone for making local telephone calls, general office furniture and equipment. Additionally, the Intervention Specialist shall be granted access to pertinent data to evaluate youth participating in the Pilot Project's activities, specifically including, but not limited to,data regarding grades,attendance,absences, discipline and behavioral data associated with the youth participating in the Pilot Project, if released by the parent/guardian. Further, the Intervention Specialist shall have the option to train with the educational advocates and participate in relevant training, meetings,and other functions as appropriate. Any training that brings the intervention specialist into any school in the YSD must be pre-arranged with the school principal. In exchange for the office and training opportunities, the City of Yakima shall pay ESD 105 a total of Two Thousand One Hundred Twelve and 00/100ths Dollars ($2,112.00), which equals 11%of the Intervention Specialist's wages being paid from February Pt through June 30th, 2019. General Provisions 1. Licensing: The City of Yakima agrees that any and all individuals assigned to Yakima School District should be licensed,certified,and/or accredited in compliance with all applicable federal, state,county and municipal ordinances and statutes, if necessary. There is no contemplation that a City of Yakima employee or contractor will be assigned to a YSD location. 2. Safeguarding Client Information: The City of Yakima and ESD 105 agree that they will not disclose confidential information of the youth participating in the program unless required by law or court order. It is anticipated that the Intervention Specialist will have access to attendance,grades,and behavioral data through ESD 105, if the student records are released by the parent/guardian. 3. Inspection: The City of Yakima agrees that Yakima School District and ESD 105 may make reasonable periodic inspections of the work products of The City of Yakima. Such work products may include surveys formulated for the youth and guardians to evaluate baselines and successes, periodic reports,and any final reports and/or recommendations. 4. Program Evaluation: ESD 105 and Yakima School District will participate in the evaluation of the program, which is anticipated to include surveys of and interviews with staff who interact with the youth who participated in the program and who interacted with the Intervention Specialist. 6 Additional help in providing recommendations for the sustainability of a permanent program will be requested and appreciated. 5. Communication: Communication between The City of Yakima, ESD 105 and Yakima School District shall be regular and ongoing. It is anticipated that the Intervention Specialist may meet weekly, with prior approval of the principal, with teachers,administrators and counselors at the participating middle schools,and that monthly meetings may be held (telephonically or in person) with additional relevant personnel if necessary. Administrators and/or staff will be included in meetings for evaluating the work and outcomes of the program. 6. Term: This Memorandum of Understanding shall be in full force and effect from the date this Agreement is signed to June 30, 2019. 7. Selection of Personnel: The City of Yakima shall select and designate the Intervention Specialist to work at Yakima School District,who must be approved by the Yakima School District. For purposes of this Pilot Program, the Specialist has been identified as Gary Garza, who currently serves as a substitute teacher and coach in the Yakima School District,and is a former School Resource Officer with the Yakima Police Department. The Yakima School District approves of Gary Garza being the Intervention Specialist for the Pilot Project term. The Intervention Specialist shall undergo screening,security checks and background investigations as required through his employer, Sageland Mediation, and as required by the Yakima School District, the ESD, and the City of Yakima. The Intervention Specialist is not an employee or independent contractor of the City,the Yakima School District or ESD 105, but is employed by Sageland Mediation. 8. The Intervention Specialist shall be required to comply with all laws and regulations as outlined directly between ESD 105,the Yakima School District, and the Intervention Specialist. 9. School District Facilities Being Used: In addition to the office space provided by ESD, as outlined above, Lewis and Clark Middle School and Franklin Middle School, with the possibility of also including Washington Middle School if necessary, will also be used by the Intervention Specialist.The Intervention Specialist will generally utilize available rooms during lunch hours to mentor the youth in the program. Facilities to be used must be approved by the individual schools. 10. Hold Harmless: The City shall protect, defend, indemnify and hold Sageland Mediation, ESD 105 and Yakima School District, and their officials, employees, attorneys, agents and volunteers, harmless from and against any and all claims, demands, losses, damages, liens, liabilities, penalties,fines, lawsuits, and other proceedings, and any costs and expenses associated with the same (including attorney's fees and disbursements,whether in litigation or not), which accrue to or are incurred by ESD 105 or the Yakima School District, or their officials, employees, attorneys, agents or volunteers, and which arise directly or indirectly from or out of, relate to,or in any way are connected with personal injuries or property damage occurring because of the intentional acts of the City under this MOU. 7 Sageland Mediation, ESD 105 and the Yakima School District shall protect,defend, indemnify,and hold the City, its elected and appointed officials, employees, attorneys, agents and volunteers, harmless from and against any and all claims, demands, losses, damages, liens, liabilities, penalties,fines, lawsuits, and other proceedings, and any costs and expenses associated with the same (including attorney's fees and disbursements,whether in litigation or not), which accrue to or are incurred by the City, or its elected or appointed officials, employees, attorneys, agents, or volunteers, and which arise directly or indirectly from or out of, relate to, or in any way are connected with personal injuries or property damage occurring because of the intentional acts of the ESD 105 or the Yakima School District under this MOU. 11. Modification and Termination: Any and all amendments must be made in writing and must be agreed to and executed by the parties before becoming effective. Either party may serve written notice of termination within 30 calendar days from the date of service notice. The other parties will have 30 calendar days to complete any business with the other parties. 12. Insurance: It is understood that none of the parties to this MOU provides insurance coverage for any other party of this MOU or the Intervention Specialist. Each party to this MOU provides its own insurance. By signing below,each party affirms that this Memorandum of Understanding has been approved by the parties The City of Yakima (signature) (printed name) (role) (date) Yakima School District (signature) (printed name) (role) (date) 8 Educational Service District 105 (signature) (printed name) (role) (date) Sageland Mediation, LLC (signature) (printed name) (role) (date)