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03/05/2019 06A Draft Council Meeting Minutes Approval to\'4\lyy tbxk ik 1 + PPP d g. P A P p P 1 PPi ittYlltYlt.\•.a. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.A. For Meeting of: March 5, 2019 ITEM TITLE: Approval of the minutes from the February 19, 2019, City Council Business meeting, February 26, City Council Special meeting and notes from the February 25, 2019 meeting SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Approve minutes. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type ci / 019 rMe o D 2-25 /27/2019 r Mery a L -2 127/2019 r Memo 2 4b i'. tk, 4a` s p F r�tp aao /w \\Yt;Ak1AA YAKIMA CITY COUNCIL February 19, 2019 City Hall -- Council Chambers 5 p.m. Business Meeting; 6:30 p.m. Public Hearings -- MINUTES BUSINESS MEETING 1. Roll Call Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Brad Hill, Carmen Mendez and Jason White Staff:Acting City Manager Cutter and City Clerk Claar Tee Absent: Council Member Kay Funk(excused) 2. Pledge of Allegiance Mayor Coff- -- -- Ple t-- - ' -.lance. 3. Interprete .ervice .1) Mayor Coff introd rge :sen, ou ed interprete ervices are available. 4. Open Dis« - - r th. ood o - Order A. Presentations/ Recognitions/ Introductions Gang Reduction Task Force (GRIT) initiative mid-year report Assistant City Attorney Sara Watkins and consultant Matt Fairbank presented a PowerPoint on the Gang Reduction Task Force mid-year report.After Council discussion, Ms. Watkins stated they will bring back a quarterly report at the May 7, 2019 Council meeting.Assistant Mayor Gutierrez asked if there were any objections to her being interviewed by KDNA on this topic and there were none. B. Appointments to Boards, Commissions and Council Committees Appoint Council representative to the Homeless Coalition Executive Committee MOTION: Cousens moved and Mendez seconded to appoint Hill to the Homeless Coalition Executive Committee. The motion carried by unanimous vote, Funk absent. ii. Confirm City Manager's appointment of Stewart Wadsworth to the Yakima Valley Trolley Board Mayor Coffey reported this is a confirmation of the City Manager's appointment of Stewart Wadsworth to the Yakima Valley Trolley Board. MOTION: Cousens moved and Gutierrez Page 1 of 7 3 seconded to confirm the City Manager's appointment. The motion carried by unanimous vote, Funk absent. 5. Council Reports A. Council Healthy Communities and Neighborhood Building Committee report Mayor Coffey noted there is a detailed report in the agenda summary on this report. B. Council Economic Development Committee report Council Member White reported on the recent committee meeting and advised the National Main Street America Conference will be held in Seattle from March 25-27 and suggested Council members be authorized to attend. MOTION: White moved and Cousens seconded to authorize one or more Council members to attend the Mainstreet Conference. The motion carried by unanimous vote, Funk absent. C. Council Public Safety Committee report Assistant Mayor Gutierrez reported on the last Council Public Safety Committee meeting. Council Member White encouraged citizens to reach out to Council in regard to traffic calming matters or report any issues through Yak Back. D. Council discussion on the January 30, 2019 H2A Worker Housing Forum Council disc sses H2 Tor - ousi rum h as mon . MOTION: •usens o • • ills to cong gate and boarding house livi issue th •Ian . C mis f clear defini n. The motion carried by unanimo , unk 'sent. 6. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. Items#11 was added to the consent agenda becoming item#6X. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Gutierrez moved and Mendez seconded to approve the consent agenda. The motion carried by unanimous vote, Funk absent. A. Approval of the minutes from the January 8 and 15, 2019, City Council business meetings and January 12, 22, and 30, and February 12, 2019, City Council special meetings B. Accept Council Committee minutes C. Approve payment of disbursements for the period January 1 —31, 2019 D. 4th Quarter 2018 Accounts Receivable Status Report Page 2 of 7 4 E. 4th Quarter 2018 Treasury Report F. Project Completion and Contract Acceptance for Scout Lake Construction, Inc. - Project 2365 Beech Street Interceptor G. Project Completion and Contract Acceptance for Rotschy, Inc. - Project 2365 Beech Street Lift Station H. Project Completion and Contract Acceptance for Ovivo USA, LLC - Project 2471 Yakima Regional Wastewater Treatment Plant - Clarifier Drive Replacements I. Project Completion and Contract Acceptance for L&S Fencing - Project 2477 Yakima Wastewater Security Fence J. Project Completion and Contract Acceptance for TTC Construction, Inc. - Project 2480 Gregory Place&72nd Sewer K. Set date of March 5, 2019, for a closed record public meeting to consider the Yakima Planning Commission's recommendation regarding a rezone application submitted by Squire-Ingham Company for property at 5231 W Powerhouse Road L. Resolution authorizing a Master License Agreement with New Cingular Wireless for use of the City's ri.ht-of-way RESOLUT 'N NO. '-2 1 9-014, RES�, ION uthorizing a ter License Agreement with New C sular •le of the ight to inst maintain, and operate small cell w less fa, tie• M. - . . sn aut .rizing a • itable S' . i Agreement a Certification with the United States Department of Justice RESOLUTION NO. R-2019-015,A RESOLUTION authorizing the City Manager and the Chief of Police of the City of Yakima to execute an Equitable Sharing Agreement and Certification with the United States Department of Justice N. Resolution authorizing a Mutual Aid Agreement with the Yakima Training Center RESOLUTION NO. R-2019-016,A RESOLUTION authorizing a mutual aid agreement with the Yakima Training Center Police Department O. Resolution ratifying the City Manager's execution of an agreement with M-B Companies, Inc. to provide required Snow Removal Equipment for the Yakima Air Terminal-McAllister Field RESOLUTION NO. R-2019-017,A RESOLUTION ratifying the City Manager's execution of an agreement with M-B Companies, Inc. to provide required Snow Removal Equipment for the Yakima Air Terminal-McAllister Field. P. Resolution authorizing a collective bargaining agreement for 2018-2021 with the International Association of Firefighters (IAFF) Local 469 RESOLUTION NO. R-2019-018,A RESOLUTION authorizing the City Manager to execute a collective bargaining agreement for 2018-2021 with the International Association of Page 3 of 7 5 Firefighters (IAFF) Local 469 bargaining unit. Q. Resolution authorizing a Memorandum of Understanding with Yakima Valley Senior Citizens, Incorporated for support and use of the Harman Center RESOLUTION NO. R-2019-019,A RESOLUTION authorizing an agreement with the Yakima Valley Senior Citizens Incorporated (Seniors, Inc.)for support and use of the Harman Center. R. Resolution authorizing lease agreement with the City of Tieton and Yakima Tieton Irrigation District to lease 30 shares of Yakima Tieton Irrigation District water to the City of Tieton for the water year 2019 RESOLUTION NO. R-2019-020,A RESOLUTION authorizing the City Manager to execute a lease agreement with the City of Tieton and Yakima-Tieton Irrigation District to lease 30 shares of Yakima-Tieton Irrigation District water to the City of Tieton for the water year 2019. S. Resolution opening the 2019 Comprehensive Plan Amendment process pursuant to RCW 36.70A.130 and YMC Ch. 16.10 RESOLUTION NO. R-2019-021,A RESOLUTION opening the 2019 Comprehensive Plan Amendment process pursuant to RCW 36.70A.130, and YMC Ch. 16.10. T. Resolution declaring a 1995 Simon Duplex LTI ladder truck surplus and authorizing its sale to Spokane County Fire District#4 RESOLUT • S. R-2I • I ' RESO TION n Duplex LTI ladder truc . .e 'lus ,s oft 'ty, an u onzing ' s e o Spokane County Fire District . U. ' solutio- out rizins con ap i Inc., for Pha 1 of the North 1st -- - ,'tali. ion Pr. ich pr or roadway r nstruction, replacement of public utilities and other amenities RESOLUTION NO. R-2019-023,A RESOLUTION authorizing a contract with Tapani Inc., for City Project No. 2340, which provides for roadway reconstruction, replacement of public utilities and other amenities in the vicinity of N. 1st Street from SR12 to 200 feet South of"N" Street. V. Resolution authorizing a Right-of-Way Use Permit to construct and maintain a fence to close off a portion of the alleyway between S 5th Ave&S 6th Ave RESOLUTION NO. R-2019-024,A RESOLUTION authorizing issuance of a right-of-way use permit at 9 S 6th Ave. W. Resolution authorizing the write-off of certain uncollectable utility accounts receivable RESOLUTION NO. R-2019-025,A RESOLUTION authorizing the write-off of certain uncollectable accounts receivable by the utility funds of the City of Yakima. X. Resolution authorizing an agreement with Opportunities Industrialization Center of Washington (OIC)for the operation and maintenance of the Henry Beauchamp Community Center RESOLUTION NO. R-2019-026,A RESOLUTION authorizing the City Manager to execute the Henry Beauchamp Community Center Operation and Maintenance Agreement with Page 4 of 7 6 Opportunities Industrialization Center of Washington (OIC). 7. Public Comment James Turner, City resident, thanked Council, Public Works Director Schafer and all who have helped with his speed hump issue. PUBLIC HEARINGS 8. Public Meeting to consider the Notice of Intent to Commence proceedings on the 96th and Tieton Annexation Planning Manager Joseph Calhoun reported on the intent to commence annexation. Mayor Coffey opened the public hearing and, with no one coming forward to speak, closed the hearing. MOTION: Gutierrez moved and Hill seconded to accept the Notice of Intent to Commence Annexation and direct staff to draft the Petition and coiled signatures from property owners to begin the annexation review procedures. The motion carried by unanimous vote, Funk absent. 9. Public meeting to consider citizen comments on the proposed 2019 Annual Action Plan for Community Development Block Grant (CDBG)and HOME Fund Programs Neighborhood Development Services Manager Archie Matthews briefed Council on the proposed 2019 Annual Action Plan for CDBG and HOME Fund .ro.rams. Mayor Coffey opened the .. -dn. o on: ing f. • . .-. , • -. the hearing. Mr. Matthe report: he .-ekin. . ap: . _ _ ask H P to move this program to the feder fiscal :r, ich lay: . .. o e City's buds . Mayor Coffey stated Cou ' ' .eini :sked t. any act • s this item tonis . Asecond and final public meeting on the on the proposed 2019 Annual Action Plan for CDBG and HOME Fund programs will take place during the Council's March 5th regular meeting. DEPARTMENT ITEMS 10. Resolution authorizing a contract with Next Step Housing for$1,000,000 of HOME Investment funds to assist with land acquisition and development of the Bicycle Apartments located at 118 North 50th Avenue Neighborhood Development Services Manager Archie Matthews reported on the contract. City resident Robert Strader spoke in support of the resolution. City residents Rick Glenn, with the Landlord Tenant Association, and Bob Soules spoke against the resolution. After Council discussion, the City Clerk read the resolution by title only. MOTION: Cousens moved and Gutierrez seconded to adopt the resolution. The motion carried by unanimous vote, Funk absent. RESOLUTION NO. R-2019-027,A RESOLUTION authorizing an agreement with Next Step Housing in the amount of up to One Million Dollars ($1,000,000) in federal housing and urban development HOME funds for property acquisition for low income housing units. Page 5 of 7 7 11. This item was moved to the consent agenda becoming item#6X 12. Consideration of allocating $75,000 in Lodging Tax funds to the Sundome in 2019 Mayor Coffey reported the LTAC group met today and will bring quarterly updates to Council and present funding applications in advance of the budget process. Mayor Coffey also stated the City should ask County Commissioners to participate in funding. Luz Gutierrez, City resident, spoke against the process for Lodging Tax Advisory Committee (LTAC)funds. City residents Gene Rostvold, Chair of the Yakima Valley Sports Commission, and Sara Davila, spoke in favor of funding for the SunDome. After Council discussion, MOTION: Cousens moved and Hill seconded to support the LTAC recommendation of allocating $75,000 in LTAC funds to the SunDome. The motion carried by a unanimous vote, Funk absent. 13. 4th Quarter 2018 Capital Improvement Projects Report/Traffic Calming Requests- Status Update/ Main Arterial Streets— Definition and Map Public Works Director Scott Schafer and Acting Chief Engineer Bob Desgrosellier presented a PowerPoint of the 4th Quarter 2018 Capital Improvement Projects Report including traffic- calming requests and an update on the arterial roads definition and map. Shirley Str. - -sid .bout ing p e ins ea o rs. IT ER al E 14. Review an. -- - pd. 'd Stra . Ian Acting City Manager Cutter briefed Council on the updated Strategic Plan.After Council discussion, MOTION: Cousens moved and Gutierrez seconded to approve the updated Strategic Plan. The motion carried by unanimous vote, Funk absent. 15. Resolution authorizing open cruising events in 2019 Colleda Monick,Associate Planner, briefed Council on the resolution. The City Clerk read the resolution by title only. MOTION: Gutierrez moved and Cousens seconded to adopt the resolution. The motion carried by unanimous vote, Funk absent. RESOLUTION NO. R-2019-028,A RESOLUTION authorizing open cruising events to be held on June 15, July 13,August 10, September 7 and September 14, 2019. 16. Other Business Acting City Manager Cutter reminded Council of their requested reports, which are in the agenda packet under Council General Information. Assistant Mayor Gutierrez questioned why the Yakima School District priorities meeting was Page 6 of 7 8 not on the agenda. MOTION: Gutierrez moved and Hill seconded to add the Yakima School District joint meeting priorities discussion to the March 5th meeting. The motion carried by unanimous vote, Funk absent. Council Member Mendez reported on her recent attendance in Washington, D.C. for the Yakima Basin Integration issue and how it is moving forward with bi-partisan support. Council Member Hill reported on his recent trip to Washington, D.C. for regional councils. He also mentioned opportunity zones, which Assistant Mayor Gutierrez stated is being reviewed by the Council Economic Development Committee. Council Member White reported on the opening of the Roy's Market that is now a community resource center with housing. 17. Adjournment MOTION: Gutierrez moved and Cousens seconded to adjourn to the a City Council special meeting on February 25, 2019, at 3 p.m. at the Union Gospel Mission, 1300 N. 1st Street, Yakima. The motion carried by unanimous vote, Funk absent. The meeting adjourned at 7:15 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY D RAFEMBEI DATE ATTEST: CITY CLERK MAYOR Page 7 of 7 9 q'txitttt xis !k k¢k 6 p ‘CAtiomor. kkk kk ,tttnitxaia YAKIMA CITY COUNCIL SPECIAL MEETING February 25, 2019 Union Gospel Mission Dining Room, 1300 N. 1st Street, Yakima 3:00 p.m. -- MEETING NOTES 1. Roll Call The meeting commenced at 3:05 p.m. Due to an expected quorum of Councilmembers in attendance, the meeting was noticed as a special City Council meeting; however, as a quorum was not reached at the time of the meeting, the special meeting of the full City Council was cancelled and the event proceeded with its scheduled agenda. Present:Assistant Mayor Dulce Gutierrez Staff: City Manager Moore, Interim Police Chief Jones, Communications and Public Affairs Manager Beehler, Acting Chief Engineer Desgrosellier and City Clerk Claar Tee Absent and excus : May• at Coffe oun mbe Holly Couse , Kay Funk, Brad Hill, Carmen Mendez . i Jason hi 2. North First Street •'- .dat; Communications and Public Affairs Manager Beehler introduced the meeting agenda.Acting Chief Engineer Desgrosellier talked about Phase 1 of the North First Street project, and Interim Police Chief Jones talked about safety measures. Downtown Association of Yakima (DAY) Executive Director Andrew Holt talked during the meeting about the different forms merchants associations take and the various roles they can play in a community. Jamie Shores and Joshua Callanan, representatives of United Way of Central Washington, briefly introduced a concept being developed by the non-profit organization involving coordinating periodic cleanup events along the North 1st Street corridor. 3. Adjournment The meeting was adjourned at 4 p.m. to a City Council special meeting on February 26, 2019, at 6 p.m. at City Hall. CERTIFICATION READ AND CERTIFIED ACCURATE BY Page 1 of 2 10 COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR DRAFT Page 2 of 2 11 q'txitttt xis !k k¢k 6 v p kkk kk k a, �ttttnitxaia YAKIMA CITY COUNCIL SPECIAL MEETING February 26, 2019 City Hall --Council Chambers 6 p.m.Agenda Preview Meeting -- MINUTES 1. Roll Call Council: Assistant Mayor Dulce Gutierrez, presiding, Council Members Holly Cousens, Brad Hill, Carmen Mendez and Jason White Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee Absent and excused: Mayor Kathy Coffey and Council Member Kay Funk 2. Agenda preview for March 5, 12 and 19, 2019 draft agendas City Manager Moo - '- ed t - - ---ndas fr arch ' ' ' r. Moore updated Council on the Pol - Chie ea intery pan . d da . He stated will also be adding this item to the March ' agenda or • 0 ncil .• •int cil me •ers to the interview panels. Assistant Mayor G. - - state• he wou • - to invite t m Chief Jon- to the March 5 meeting to provide an update on the beat cop approach and names of the officer's assigned to the various beats. She also reported difficulties with the "Where is my bus app" and asked for an update. 3. City Manager update City Manager Moore updated Council on the following items: 1) Nuevo Camino invitation--with Council pleased to receive additional funding and consensus to move forward ; 2) Opportunity Zones; 3)2020 census update, and 4) Joint meeting with Yakima School District--with Council consensus to keep the meeting to two priority topics. Senior Assistant City Attorney Martinez provided an update on judicial arrest warrants. Public Works Director Schafer reported on the LED Project. City Attorney Cutter updated Council on the WCOG/WSAMA issue. City Clerk Claar Tee discussed the public comment process at Council meetings. It was Council consensus to accept the proposed changes as well as provide an information sign in the lobby in English/Spanish to assist in public comment and interpreter processes. City Manager Moore discussed start times for Council meetings. It was Council consensus to change the meeting times for agenda preview meetings and regular business meetings to 5:30 p.m. Page 1 of 2 12 4. Council Committee update Assistant Mayor Gutierrez reviewed the upcoming dates for Council Committee meetings. Council Member Mendez reported Senate Bill 47 (Yakima Basin Integrated 30-year Plan), passed today and thanked Water and Irrigation Manager Dave Brown for his hard work on this issue. 5. Adjournment MOTION: Cousens moved and Mendez seconded to adjourn to the next Council City Council regular meeting on March 5, 2019, at 6 p.m. at City Hall. The motion carried by unanimous vote, Funk absent. The meeting adjourned at 7:18 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CI •+ RAF RAFT Page 2 of 2