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02/19/2019 06U Phase 1 of North 1st Street Revitalization Project; Agreement with Tapani Inc. to\'4\lyy tbxk ik 1 • 1-:41 P p P 1 PPi ittYlltYlt.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.U. For Meeting of: February 19, 2019 ITEM TITLE: Resolution authorizing a contract with Tapani Inc., for Phase 1 of the North 1st Street Revitalization Project which provides for roadway reconstruction, replacement of public utilities and other amenities SUBMITTED BY: Scott Schafer, Public Works Director Bob Desgrosellier,Acting Chief Engineer- 575-6228 SUMMARY EXPLANATION: Phase 1 of the North 1st Street Revitalization Project is the reconstruction and improvement of N. 1st Street from S R12 to 200 feet South of"N" Street. This includes removal and replacement of the roadway, curb, gutter and sidewalk, sidewalk ADA ramps, upgrades of the aging water and sewer systems, addition of a stormwater system, new street lighting and other related amenities. City staff used the State bidding process to advertise for bids. Seven (7) contractors submitted bids with Tapani Inc., of Battle Ground, WA submitting the lowest bid of$4,302,953.55. The Contract is attached for City Council review. Phase 1 is primarily being funded by a$2.718 million federal grant the City received in 2015 and a $1 million Transportation Improvement Board (TIB)grant it received in 2018. Additional funding will be provided by the City's utilities for their respective projects and the use of Gas Tax Funds. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Economic Development APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: 2 Adopt Resolution BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D Rec,olotion-Tevani Contract Plias°1 N. 1st St. 211/2019 Resolution D Contract -Taaant 211112019 Contract 3 RESOLUTION NO. R-2019- A RESOLUTION authorizing a contract with Tapani Inc., for City Project No. 2340, which provides for roadway reconstruction, replacement of public utilities and other amenities in the vicinity of N. 1st Street from SR12 to 200 feet South of"N" Street. WHEREAS, in 2015 and 2018 respectively, the City of Yakima received a $2.718M Federal Grant and a $1M grant for roadway improvements; we've committed public utility funds for upgrades to their utilities under the project including: Stormwater, $502K; Water, $356K; Wastewater, $164K. Also, Gas Tax: $139K, all to be expended on N. 1st Street from SR12 to 200 feet south of"N" Street; and WHEREAS, the City has prepared the plans and contract documents for the construction of the improvements, which include curb, gutter and sidewalk, roadway replacement, ADA-compliant curb ramps, stormwater, water, sewer improvements, street lighting and other related amenities; and WHEREAS, the City of Yakima used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects; and WHEREAS, Tapani Inc. submitted the low bid and has the ability to correctly install the improvements at a cost of $4,302,954; and WHEREAS, the City's Chief Engineer has recommended awarding the contract to Tapani Inc. for installing the improvements; and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to improve the roadway and all related improvements on N. 1st Street from SR12 to 200 feet south of"N" Street and award the construction contract; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the attached contract with Tapani Inc., in the amount of $4,302,953.55 for City Project No. 2340, which improves the roadway and relative roadway improvements on N. 1st Street from SR12 to 200 feet south of "N" Street. ADOPTED BY THE CITY COUNCIL this 19'h day of February, 2019. ATTEST: Kathy Coffey, Mayor Sonya Clear Tee, City Clerk 4 CONTRACT THIS AGREEMENT, made and entered into in triplicate,this day of ,2019, by and between the City of Yakima, hereinafter called the Owner, and Tapani Inc., a Washington Corporation, hereinafter called the Contractor. W ITN ESSETH: That in consideration of the terms and conditions contained herein and attached and made a part of this agreement, the parties hereto covenant and agree as follows: I. The Contractor shall do all work and furnish all tools, materials, labor and equipment for THE BID AMOUNT OF: $4,302,953.55, for North 1st Street Revitalization, 'N'St.to SR12,City Project No.2340, all in accordance with, and as described in the attached plans and specifications, including addenda, and the 2018 Standard Specifications for Road, Bridge, and Municipal Construction which are by this reference fully incorporated herein and made a part of this Contract as if fully set forth herein, and shall perform any alterations in or additions to the work provided under this contract and every part thereof. Work shall start within ten (10)days after the Notice to Proceed and shall be completed in One Hundred Sixty(160)working days. If work has not commenced within the ten (10) days after the Notice to Proceed, the first chargeable working day shall be the 11th day after the date on which the City issues the Notice to Proceed. If said work is not completed within the time specified,the Contractor agrees to pay to the Owner the sum specified in the Standard Specifications for each and every day said work remains uncompleted after expiration of the specified time, as liquidated damages. The Contractors shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, except such as are mentioned in the specifications to be furnished by the City of Yakima. II. The City of Yakima hereby promises and agrees with the Contractor to employ, and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the conditions provided for in this contract. III. INDEMNIFICATION.The Contractor shall defend, indemnify,and hold harmless the City, its officers,elected officials,employees and agents from and against any and all claims, causes of action, damages, losses, and expenses of any kind or nature whatsoever, including but not limited to, attorney's fees and court costs, arising out of, relating to, or resulting from the Contractor's performance or non-performance of the services, duties and obligations required of it under this Agreement. IV. The Contractor for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract, except as expressly provided herein. IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written. Countersigned: CITY OF YAKIMA CONTRACTOR this day of _2019. ,a_ Corporation Contractor By: City Manager Attest: (Print Name) City Clerk Its (President,Owner,etc.) Address: