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02/05/2019 06A Draft Council Meeting Minutes Approval BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.A. For Meeting of: February 5, 2019 ITEM TITLE: Approval of the minutes from the January 8 and 15, 2019, City Council business meeting and January 12 and 22, 2019 City Council special meeting SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR f SUBMITTAL: City Manager STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D 1/1 /201 r e o D 1-1 1/14/ 01 r e o D 0 I . r e o 2 4b tk, 4a` s F p F rtp aao \\Yt;Ak1AA YAKIMA CITY COUNCIL January 8, 2019 City Hall -- Council Chambers 5:30 p.m. Executive Session; 6 p.m. Business Meeting -- MINUTES EXECUTIVE SESSION 1. Executive Session regarding prospective litigation Roll call: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk, Brad Hill, Carmen Mendez and Jason White MOTION: Gutierrez moved and Cousens seconded to adjourn to Executive Session for up to 30 minutes to discuss prospective litigation. The motion carried by unanimous vote. Executive Session was held and adjourned at 5:53 p.m. BUSINESS MEETING 1. Roll Call Council: M or Kath C. :II! :ing, t M e Guti rez, Council Members Holly Cous s, Kay )n :ra• , C. .de nd Jason W Staff: City anager Moore, City Attorney Cutter and ity Clerk Claar ee 2. Pledge of Allegiance Mayor Coffey led the Pledge of Allegiance. 3. Interpreter Services Mayor Coffey introduced Juven Garcia who announced interpreter services are available. 4. Open Discussion for the Good of the Order A. Proclamations School Board Recognition Month Assistant Mayor Gutierrez proclaimed the month of January 2019 to be School Board Recognition month, and Yakima School District Board Members Berenice Ponce and Don Davis, Jr. accepted it. ii. Martin Luther King Jr., Proclamation Mayor Coffey reported this item has been added to the agenda. Council Member Mendez proclaimed Martin Luther King Jr. Holiday as a Day of Service and Steve Mitchell, Chief Executive Officer of OIC and Pastor Trimble accepted and invited Council and the community to the upcoming MLK events. Page 1 of 5 3 B. Presentations/ Recognitions/ Introductions Recognition of Shift Commander Mitch Cole - 30 years of service, Shift Commander Tom Schneider- 30 years of service, Shift Commander Jennifer Norton - 25 years of service and Firefighter Kory Simmons- 25 years of service Fire Chief Markham and Council recognized Shift Commander Mitch Cole for 30 years of service, Shift Commander Tom Schneider for 30 years of service, Shift Commander Jennifer Norton for 25 years of service and Firefighter Kory Simmons for 25 years of service. C. Appointments to Boards, Commissions and Council Committees Appointment to the Lodging Tax Advisory Committee MOTION: Mendez moved and Cousens seconded to reappoint Sara Allen to the Lodging Tax Advisory Committee. The motion carried by unanimous vote. 5. Council Reports A. Ad Hoc H2A Committee report Council Member Mendez provided an update on the H2A worker housing forum scheduled on January 30 at the Convention Center. Patricia By- resid-• ••-sted tha ouncil n bers of the City and Count ann o ission n the ittee B. I luncil P. na - mitte -•t Council Me •- k sez portes t' followi it s from the D mber 21, 2018 Council Partnership ommittee meeting: 1. Request from the Yakima Housing Authority for a letter of support for a $2.5 million capital budget proposal for the armory project in the 2019 session. MOTION: Mendez moved and Hill seconded that the City support the Housing Authority's request and direct staff to prepare a letter of support for the Mayor's signature. Hill raised a point of order asking if motions can be made during Council reports. Coffey confirmed motions can be made at this time. The motion carried by unanimous vote. 2. Yakima Basin Integrated Plan Work Group update. Mendez reported as a Board member, she will be attending the meeting in Washington DC, which will be funded from the Water Division. 3. RFP Committee process for the transitional housing project preliminary design, ad hoc advisory committee, capital development fund and community partnerships. Mendez stated the Legal Department recommends canceling the proposed study session with the Greenway. MOTION: Gutierrez moved and Hill seconded to cancel the study session in conjunction with the Greenway. The motion carried by a 6-1 vote, Mendez voting no. Mendez confirmed the Committee membership would be as recommended in the December memo from the City Manager with the exception of the Greenway due to litigation. She stated this could be opened to the community for 30 days with applications reviewed by the Partnership Committee and recommendations brought back to the full Council. There were no objections. MOTION: Gutierrez moved and Mendez seconded to appoint Coffey as the Council liaison to the advisory committee and Hill as the alternate. After Council Page 2 of 5 4 discussion, the motion carried by a 6-1, Funk voting no. 4.AWC City Action Days on February 13-14, 2019. Mendez stated she will be attending as an AWC Board member. It was Council consensus for Gutierrez, Cousens and Hill to attend. 5. Federal rail regulation letter of support. Nate Kaplan, Go Rail representative, briefed Council on his request for a letter of support.After Council discussion, MOTION: Gutierrez moved and Cousens seconded to move this item to next weeks business meeting and have staff present a draft letter. The motion carried by unanimous vote. C. Council Public Safety Committee report Assistant Mayor Gutierrez reported on the recent Council Public Safety Committee meeting regarding: Domestic Violence response and the possible creation of a Coordinated Community Response Team, Traffic Safety issues and Transportation Benefit District Update. MOTION: Gutierrez moved and Cousens seconded to include, on the January 15 Business meeting agenda, an item that would formally create a City of Yakima Coordinated Community Response Team. The motion carried by unanimous vote. D. Council Healthy Communities and Neighborhood Building Committee report Council Member Funk reported on the recent Council Healthy Communities and Neighborhood Building C.nu' -- meeti.. -i. uggested ferring ii' -- '. . mally as the Community . -, w sto .prov Cou u . 6. ConsentA •nda Mayor Coff refer • to I • item- on th o nt Agenda, q stioning whether there were any au- - sr del- ens fro - ncil me r resent. Ther ere no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Gutierrez moved and Mendez seconded to approve the consent agenda. The motion carried by unanimous vote. A. Approval of the minutes from the December 11, 2018, City Council Business meeting, December 7, 2018, City Council Special meeting and December 10, 2018, meeting notes B. December 2018 Investment Transactions C. Resolution authorizing a contract with P. O. W. Contracting for Water and Sewer Improvements along Hathaway Street RESOLUTION NO. R-2019-001,A RESOLUTION authorizing a contract with P. O. W. Contracting for Water and Sewer Improvements along Hathaway Street. D. Resolution authorizing an Interlocal Agreement with Yakima County for design and construction associated with the Nelson Dam Replacement Page 3 of 5 5 RESOLUTION NO. R-2019-002,A RESOLUTION authorizing an interlocal agreement with Yakima County for design and construction associated with the Nelson Dam replacement. E. Ordinance amending the City of Yakima Municipal Code, updating the fee schedule for certain police services ORDINANCE NO. 2019-001,AN ORDINANCE relating to Public Services; amending the City of Yakima Municipal Code for the purpose of updating the fee schedule for certain police services. 7. Public Comment Ben Grossman, City resident, complained about the fire inspection process at his business. Tony Courcey, City resident, spoke on several issues. DEPARTMENT ITEMS 8. Resolution authorizing the City of Yakima to participate in the HUD public offering as part of the Section 108 Loan Guarantee Assistance Program to refinance two existing notes Community Development Director Davenport briefed Council on the item.After Council discussion, the City Clerk read the resolution by title only. MOTION: Hill moved and Cousens seconded to adopt the resolution. The motion carried by unanimous vote. RESOLUT 'N NO. -2 1 9-003, RE ' ION uthorizing the ity of Yakima to participate i he HUI pu . gas . o 8 Loa uarantee Assistance Program to financ: o 'stin. .tes . - 'lig ion in the orig I principal amount of $2,417,000 orrie otel L. eject of • on Gardens I and a second note for $341,000 for the Hilton Gardens Inn. 9. Resolution to Terminate Lease Agreement with Transform Yakima Together and Enter into Lease Agreement with Sunrise Outreach Center of Yakima to Lease City Property for a temporary homeless encampment Sara Watkins, Senior Assistant City Attorney, briefed Council on the resolution. Pastor Andy Ferguson and Pastor Dave Hanson spoke in support of the resolution. The City Clerk read the resolution by title only. MOTION: Cousens moved and Gutierrez seconded to adopt the resolution.After discussion, Gutierrez raised a point of order that members shall refrain from commenting on pending litigation. Mayor Coffey stated the point is well taken. The motion carried by unanimous vote. RESOLUTION NO. R-2019-004,A RESOLUTION authorizing termination of the existing lease with Transform Yakima Together and to enter into a lease with Sunrise Outreach Center for property adjacent to the wastewater treatment plant to be used as a temporary homeless encampment. 10. Other Business None. Page 4 of 5 6 11. Adjournment MOTION: Gutierrez moved and Hill seconded to adjourn to a City Council special meeting on January 12, 2019, at 9 a.m. at City Hall Council Chambers. The motion carried by unanimous vote. The meeting adjourned at 7:58 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR DRAFT Page 5 of 5 7 q'txitttt xis !k k¢k v p \9*1/41.0ril kkk a, kk kttttnitxaia YAKIMA CITY COUNCIL SPECIAL MEETING January 12, 2019 City Hall --Council Chambers 9 a.m. - MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Kay Funk, Brad Hill, and Jason White Staff: City Manager Moore, City Attorney Cutter,Assistant City Manager Cortez, Director of Finance and Budget Groom and City Clerk Claar Tee Absent: Council Member Carmen Mendez(excused) Assistant City Manager Cortez suggested reversing the order of the agenda, which was approved by Council consensu 2. Review requests f m Cou I d -- - 019 A•• pro Assistant City Ma !er C• •z r: iewe• •u f I requ' m the 2019 get process. Steve Groom, Budget a • . ce Dir- tor, revs- -• the le • and prope capacity. Council Member Funk stated she is supportive of the levy lid lift in addressing the problem that property tax revenue increases don't keep up with inflation for survival of City services. City Attorney Cutter briefed Council on the process to repeal a Charter amendment. It was Council consensus not to take any action on this issue at this time. Council members confirmed that with the elimination of the public education officer in the Fire Department, that no further budget reductions are necessary. Mr. Groom reported briefly on the Regional Fire Authority. It was Council consensus for staff to create an executive summary on this issue as an information item for Council. City Manager Moore reported on the Transportation Benefit District and noted an annual report will be coming to Council.Additionally, it was Council consensus to bring the levy lid lift forward and report quarterly on the budget to Council. 3. Review Economic Development Plan Assistant City Manager Cortez provided a brief summary of the City's Economic Development Plan. 4. Review 2013 Downtown Master Plan Assistant City Manager Cortez provided a brief summary of the City's Downtown Master Plan. City Manager Moore provided an update on the Downtown Master Plan action steps since 2014. 5. Review Strategic Plan Page 1 of 2 8 Council members discussed Strategic Priorities and agreed, by Council consensus, to change the priorities as follows: • Remove the YMCA aquatic facility • Replace the plaza with downtown destination • Change MLK pool to City community facilities with pools and community centers as targets • Add Yakima Airport as an economic development engine • Add homelessness and affordable housing • Add long term fiscal sustainability-- target: by 2022 meet 16.7% reserve level and in 2020 budget to meet reserves at 14.6-14.8% • Keep the remaining strategic priorities Additionally, it was Council consensus to bring the levy lid lift forward and bring quarterly budget reports to Council. 6. Adjournment MOTION: Gutierrez moved and Cousens seconded to adjourn to the next Council Business meeting on January 15, 2019, at 5:30 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote, Mendez absent. The meeting adjourned at 11:50 a.m. CERTIFICATION READ AND CERTIFIED ACCDURATE BY RAFMBET : ATTEST: CITY CLERK MAYOR Page 2 of 2 9 i k»} YAKIMA CITY COUNCIL January 15, 2019 City Hall -- Council Chambers 5:30 p.m. Executive Session; 6 p.m. Business Meeting -- MINUTES ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ EXECUTIVE SESSION 1 . Executive Session regarding pending litigation Roll call: Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Brad Hill and Jason White Absent: Council Member Mendez (excused) and Kay Funk (excused) MOTION: Gutierrez moved and Cousens seconded to adjourn to Executive Session for up to 30 minutes to discuss pending litigation. The motion carried by unanimous vote, Funk and Mendez absent. Executive Session was held and adjourned at 5:55 p.m. BUSINESS MEETING 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Dulce Gutierrez, Council Members Holly Cousens, Brad Hill, Carmen Mendez and Jason White Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee Absent: Council Member Kay Funk (excused) 2. Pledge of Allegiance Mayor Coffey led the Pledge of Allegiance. 3. Interpreter Services Mayor Coffey introduced Jorge Villasenor who announced interpreter services are available. 4. Open Discussion for the Good of the Order Mayor Coffey and City Manager Moore recognized Assistant City Manager Ana Cortez for the tremendous energy and contributions she brought to our City over the past year and congratulated her on her new job as City Manager of Helena, Montana. A.Appointments to Boards, Commissions and Council Committees i.Appointment to the OIC Board 10 MOTION: Cousens moved and Mendez seconded to appoint Gutierrez to the OIC Board. The motion carried by unanimous vote, Funk absent. 5. Council Reports A. Council Economic Development Committee report Council Member White reported on the Council Economic Development Committee meeting held December 20, 2018. 6. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Gutierrez moved and Mendez seconded to approve the consent agenda. The motion carried by unanimous vote, Funk absent. A. Accept Council Committee minutes B. Approve payment of disbursements for the period December 1 — 31, 2018 C. Set date of February 5, 2019 for a public meeting to consider the request for Notice of Intent to Commence Annexation Proceedings for property in the vicinity of South 96th Avenue and Tieton Drive D. Set date fora public hearing on February 19, 2019 to consider a street renaming application submitted by William R. Shields to rename Muoth Way to Homesite Way E. Resolution setting a public hearing on February 19, 2019, at 6:30 p.m. for the surplus of property that formerly was a portion of the PPL Canal, located in the vicinity of West Lincoln Avenue between North 24th Avenue and North 22nd Avenue RESOLUTION NO. R-2019-005, A RESOLUTION setting the time and place for a public hearing on February 19, 2019, at 6:30 p.m. in the City of Yakima City Council Chambers to hear from the public on the proposed surplus of real property owned by the City and acquired for utility purposes. F. Resolution authorizing and approving 4th Quarter 2018 claims activity RESOLUTION NO. R-2019-006, A RESOLUTION authorizing and approving the 4th Quarter 2018 Claim Report for the City of Yakima. G. Resolution authorizing the Parks and Recreation Division Manager to execute Personal Services Agreements with Contractors that perform Specialized Parks and Recreation Services, Volleyball Officials, Musicians, Exercise Instructors, etc. RESOLUTION NO. R-2019-007, A RESOLUTION authorizing the Parks and Recreation Division Manager to execute Personal Services Agreements during 2019 and depending upon funding, authorizing the Parks and Recreation Manager to execute any renewable agreements for the following four years (2023), upon approval as to form by the City Attorney. 11 H. Resolution authorizing Addendum 5 to the Engineering and Consulting Services Agreement with Golder Associates, Inc. to complete permitting efforts for the Naches River Water Treatment Plant Intake Project RESOLUTION NO. R-2019-008, A RESOLUTION authorizing execution of addendum 5 to the engineering and consulting services agreement with Golder Associates, Inc. to complete permitting efforts for the Naches River Water Treatment Plant Intake Project. I. Resolution authorizing a Feasibility Study Agreement with Counsilman-Hunsaker for an Outdoor Community Swimming Pool at Martin Luther King Jr. Park RESOLUTION NO. R-2019-009, A RESOLUTION authorizing an agreement with Counsilman-Hunsaker to conduct a feasibility study for construction of an outdoor pool at Martin Luther King Jr. Park. J. Resolution authorizing a contract with Nelson Construction Corporation for sidewalks and other pedestrian safety improvements near Garfield Elementary RESOLUTION NO. R-2019-0.10, A RESOLUTION authorizing a contract with Nelson Construction Corporation, for City Project No. 2413, which provides for the installation of sidewalk and other amenities in the vicinity of Garfield Elementary. K. Resolution authorizing acceptance and execution of a TIB grant for construction of the North 1st Street Revitalization — IT Street to SR 12 Project (Phase 1) RESOLUTION NO. R-2019-011, A RESOLUTION authorizing the City Manager to accept and execute the necessary agreement for a $1 ,000,000 grant from the Transportation Improvement Board (TIB) for the construction of the North 1st Street Revitalization — `N Street to SR 12 project. L. Ordinance updating Classification and Compensation Plan for City Employees Section 2.20.100 ORDINANCE NO. 2019-002, AN ORDINANCE relating to City personnel; adopting a classification and compensation plan for City employees to be effective February 17, 2019; and repealing all preceding pay ordinances in the City of Yakima Municipal Code. 7. Public Comment Pastor Horne, City resident, spoke in favor of building an Eastside pool now instead of studying it. Jerry Mellen, City resident, spoke on the impacts of H2A housing and asked the Council to look at changing codes, passing ordinances, and addressing the legislature on this issue. Nicholas Helmes, City resident, spoke on behalf of the Salvation Army and thanked the City for its support. James Parks, City resident, thanked the City for looking at the alleys in District #1 and spoke in favor of the MLK pool. Jacynthia Mitchell, City resident, spoke in favor of pools and urged Council to partner with USA swimming to help with design and funding options. 12 DEPARTMENT ITEMS 8. Presentation on community policing efforts Interim Police Chief Gary Jones presented a PowerPoint on community policing efforts. Assistant Mayor Gutierrez suggested a possible study session to hear more on this issue, including reviewing models used by other cities. Mayor Coffey suggested the Council Public Safety Committee could look at other models, which was approved by Council consensus. CITY MANAGER UPDATE 9. Resolution authorizing the formation of a City of Yakima Coordinated Community Response Team (CCRT) Cynthia Martinez, Senior Assistant City Attorney, briefed Council on the resolution. The City Clerk read the resolution by title only. MOTION: Gutierrez moved and Hill seconded to adopt the resolution. The motion carried by unanimous vote, Funk absent. RESOLUTION NO. R-2019-012, A RESOLUTION authorizing the formation of a City of Yakima Coordinated Community Response Team (CCRT). 10. Request for letter of support by GoRail Communications and Public Affairs Director Randy Beehler reported on the requested letter of support and noted Senator Cantwell and Representative Newhouse have not taken a position on this issue and he has not heard from Senator Murray's office. MOTION: White moved and Cousens seconded to support and send the letter. The motion carried by unanimous vote, Funk absent. 11. Other Business Council Member White stated he would like the MLK pool issue to be considered as preliminary engineering and not a feasibility study. Mayor Coffey reported on the recent Lodging Tax Association Committee (LTAC) meeting. She stated the Committee recommends that the City honor the 2019 LTAC recommendation of $75,000 of lodging tax funds for the Sun Dome. In addition, the Committee suggests that Council engage in an annual re-evaluation of the level of lodging tax support of the SunDome operations and have discussions with the County on future funding options. LTAC Committee Members Lisa Vallejo, Sarah Davilla, Sara Allen and Collette Keeton spoke in support of the recommendation and encouraged Council to honor the 2019 LTAC recommendation. After Council discussion, MOTION: Cousens moved and Hill seconded to put the $75,000 in LTAC funds on the next Council agenda. The motion carried by unanimous vote, Funk absent. 12. Adjournment MOTION: Gutierrez moved and Mendez seconded to adjourn to a City Council special meeting on January 22, 2019, at 6 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote, Funk absent. The meeting adjourned at 7:36 p.m. 13 CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR 14 q'txitttt xis !k k¢k 6 p dgk kkk a, kk kttttnitxaia YAKIMA CITY COUNCIL SPECIAL MEETING January 22, 2019 City Hall --Council Chambers 6 p.m.Agenda Preview Meeting Minutes 1. Roll Call Council: Mayor Kathy Coffey, presiding,Assistant Mayor Dulce Gutierrez, Council Members Brad Hill, Kay Funk, and Jason White Staff: City Manager Moore, City Attorney Cutter and Acting City Clerk Stephens Absent: Council Member Carmen Mendez(excused)and Holly Cousens (excused) 2. Agenda preview for Janua 30, February 5,12,19 draft agendas City Manager Moor riefed C. 'Ion the January 30, February 5 , and draft agendas. 3. City Manager upda City Manager Moor rovided an ►ate the fol - _ . : S gic nning Retreat follow up; City pretreatme ielegatio Uni Gap . Terrace eigh requ for Council direction regarding whether t WU ton P - • of t Com ' Integration Committee; and discussion on Council a endance a an. externa board an committee meetings. Council agreed the Strategic Plan Document will be updated and provided at the February 19, 2019 meeting with the changes Council moved forward during recent retreat. Council agreed number one on the list is the priority, and the remaining items are not in priority order. 1. Fiscal Sustainability, with target of reaching 16.7% reserve by 2022 (responsibility of all, not assigned to a particular committee) 2. Main/Arterial Street Development(Economic Development Committee) 3. Community Policing (Public Safety Committee) 4. Safe Routes to School (Public Safety) 5. Youth Development(Healthy Community Committee) 6. Mill Site Development(Partnership Committee) 7. Homelessness/Affordable Housing (Healthy Community Committee) 8. Airport Expansion (Partnership Committee) 9. City Facilities: Pools and Community Centers (Ad Hoc Committee) 10. Downtown Destination (Economic Development Committee) City Manager Moore informed Council City staff and local legislatures are engaged in talks with Central Washington University regarding the aviation program and announced an Aviation Caucus meeting is scheduled for January 24 in Olympia at 7:00 a.m. Page 1 of 2 15 Communication and Public Affairs Manager Randy Beehler provided a brief update on the Community Integration Committee and noted they have come up with several ideas and are requesting Council direction. City Manager Moore reminded Council Members to inform the City Manager's Office if you will not be able to attend an upcoming City, external board, or committee meeting so an alternate member can be advised. 4. Council Member update It was Council consensus to add an agenda item to the February 19 meeting to discuss and prepare for the upcoming Yakima School Board Joint Board meeting that will be held in March. 5. Adjournment MOTION: Gutierrez moved and Coffey seconded to adjourn to a City Council Special Meeting on January 30, 2019, at 10 a.m. at the Yakima Convention Center. The motion carried by unanimous vote. The meeting adjourned at 6:48 p.m. The next meeting will be a City Council special meeting on January 30, 2019, at 10 am. at the Convention Center CERTIFICATION READ AND CERTIF E BY rI NCI k ; R DATE S ML R DATE ATTEST: CITY CLERK MAYOR Page 2 of 2