HomeMy WebLinkAboutNorthwest Vernacular Inc. - Professional Services AgreementFor City of Yakima Use Only:
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Project No
Resolution No (1 trA,
RFP No
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AGREEMENT
BETWEEN
CITY OF YAKIMA, WASHINGTON
AND
NORTHWEST VERNACULAR INC.
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on this day of act() , 2019, by and
between the City of Yakima, Washington, a municipal corporation with its principal offie at 129 North
Second Street, Yakima, WA 98901, hereinafter referred to as "CITY", and Northwest Vernacular Inc. with
its principal office at 3377 Bethel Rd, SE, Suite 107 4318, Port Orchard, WA 98366, hereinafter referred to
as "CONSULTANT"; said corporation is licensed and registered to do business in the State of Washington,
and will provide services under this Agreement for the City of Yakima Fruit Row Historic Inventory Survey,
on behalf of the City of Yakima.
WITNESSETH:
RECITALS
WHEREAS, CITY desires to retain the CONSULTANT to provide services described in this
Agreement, incorporated Exhibits and subsequent Amendments thereto; and
WHEREAS, CONSULTANT represents that it has available and offers to provide personnel with
knowledge and experience necessary to satisfactorily accomplish the work within the required time and that
it has no conflicts of interest prohibited by law from entering into this Agreement;
NOW, THEREFORE, CITY and CONSULTANT agree as follows:
SECTION 1 INCORPORATION OF RECITALS
The above recitals are incorporated into these operative provisions of the Agreement.
SECTION 2 SCOPE OF SERVICES
2.1 CONSULTANT agrees to perform those services described hereafter. Unless modified in writing
by both parties, duties of CONSULTANT shall not be construed to exceed those services
specifically set forth herein.
2.2 CONSULTANT shall use its best efforts to maintain continuity in personnel and shall assign,
Spencer Howard as Consultant -in -Charge throughout the term of this Agreement unless other
personnel are approved by the CITY,
2.3 Basic Services: CONSULTANT agrees to perform those tasks described in Exhibit A, entitled
"Scope of Work" (WORK) which is attached hereto and made a part of this Agreement as if fully
set forth herein.
2.4 Additional Services; CITY and CONSULTANT agree that not all WORK to be performed by
CONSULTANT can be defined in detail at the time this Agreement is executed, arid that additional
WORK related to the Project and not covered in Exhibit A may be needed during perforrnance of
this Agreement, CITY may, at any time, by written order, direct the CONSULTANT to revise
portions of the WORK previously completed in a satisfactory manner, delete portions of the WORK,
or request that the CONSULTANT perform additional WORK beyond the scope of the WORK.
Such changes hereinafter shall be referred to as "Additional Services."
Page 1 of 12
2 4,1 If such .Additional Services cause an increase or decrease in the CONSULTANTS cost of,
or time required 'for, performance of any services under this Agree.ment, a contract price
and/or completion time adjustment pursuant to this Agreement shall be made and this
Agreement .shaill be modified in writing accordingly.
.14..2 Compensation for each such request .for Additional Services shall be negotiated. by the
CITY and the CONSULTANT according to the provisions set forth in Exhibit B. attached
hereto and incorporated herein by this reference, and if so authorized, shall be considered
part of the WORK. The CONSULTANT shall not perform any Additional Services until
so authorized by CITY and agreed to by the CONSULTANT in writing,
2.5 he CONSULTANT must assert any claim f adTuMment in writing within thirty (3
the date of the CONSULTANT's receipt of the written notification of change.
.2.6 All WORK created under this Agreement shall become the property of the CITY and shall be turned
over to the CITY at the completion, of this Agreement, including, but not limited to, WORK in
electronic, paper. orother formats, created under this Agreement pursuant to its Scope of Work.
SECTION 3 CITY'S RESPONSIBBATIES
3A CITY -FURNISHED DATA: The CITY wiH provide to the CONSULTANT all technical data in
the CITY'S possession relating to the CONSULTANT'S services on the WORK..
3.4 CITY Shall appoint a CITY'S Representative with respect to WORK to be performed under this
Agreement. CITY'S Representative Alan have complete authority to transmit instructions and
receive information. CONSULTANT shall be entitled to reasonably rely on such instructions made
by the CITY'S Representative unless otherwise directed in writing by the CITY, but
CONSULTANT shall he responsible for bringing to the attention of the CITY'S Representative any
instructions which the CONSULTANT betieves are inadequate, incomplete, or inaccurate based
upon the CONSULTANTS knowledge,
3,5 Any document's, services, and reports provided by the CITY to the CONSULTANT are available
solely as additional information to the CONSULTANT and will not relicve the CONSULTANT of
its duties and obligations under this Agreement or at law. The CONSULTANT shall be entitled to
reasonably rely upon the accuracy and the completeness of such documents, services and reports,
but shall he respcittsibte for exercising customary 'professional care in using and reviewing such
documents, services, and reports and drawing conclusions there from.
SECTION 4 .AUTHORIZATION, PROGRESS, AND COMPLETION
4.1 In signing this Agreement. CiTN" grants CONSUL:CANT specific authorization to proceed with
'WORK described in Exhibit A. The tirne for completion is defined i.n Exhibit A, or as •,irrierided.,
Page 2 of 1.2
SECTION 5 CONIPENSATION
5,1 COMPENSATION ON A TIME SPENT BASIS AT SPECIFIC HOURLY RATES: For the
services described in Exhibit A, compensation shall be according to Exhibit B - Schedule of Specific
Fees and Hourly Rates, attached hereto and incorporated herein by this reference, on a time spent
basis plurnbursernent ter direct non -salary expenses.
5.)
5,1,1 DIRECT NON -SALARY EXPENSES: Direct Non -Salary Expenses are those costs
incurred on or directly for the WORK including, but not limited to, necessary transportation
costs, including current rates for CONSULTANT'S vehicles; meals and lodging; and
printing, binding and reproduction charges. Reimbursement for Direct Non -Salary
Expenses will be on the basis of actual charges plus ten percent (10%) and on the basis of
current rates when ; '7:hed by CONSULTANT, Estimated Direct Non -Salary Expenses
are shown in Exhibit B.
5,1,7
5.1 .1.. I Travel costs,. including transportation, lodging, subsistence, and incidental
expenses incurred by employees of the CONSULTA.NT and each (A the
Suheonsutumts in connection with PROJECT WORK; provided, as follows:
• Thai a maximum of U.S. INTERNAL REVENUE SERVICE .allowed
cents per mile will be paid for the operation, maintenance, and
depreciation costs of company or individually owned vehicles for that
portion of time they are used for WORK. CONSULTANT, whenever
possible, will use the least expensive form of ground transportation..
That reimbursement for meals inclusive of tips shall not exceed a
maximum of forty dollars (S4O) per day per person. This rate may he
adjusted on a yearly basis.
Telephone charges, computer charges., in-house reproduction charges, first class postage,
and FAX charges are not included in the direct expense costs, but are considered included
in the. Schedule of Specific Hourly Billing Rates,
Unless specifically authorized in writing by the CITY, the total budgetary amount for this WORK
shall not exceed S i„2,000,00 The CONSULTANT will make reasonable efforts to complete the
WORK Nvithin the budget and will keep CITY informed of progress toward that end so that the
budget or WORK effort can be adjusted i.f found necessary. The CONSULTANT is not obligated
to incur costs beyond the indicated bucket, as may he adjuste4T nor is the CITY obligated to pay the
CONSULTANT beyond these limits. When any budget has been increaseti. the CONSULTANTS
excess costs expended prior to such increase will be allowable to the same extent as if such costs
had been inctured after the approved increase, and provided that the City was informed in writing
at the time such costs were incurred,
5.3 .Propos Payment Schedule
For any services authorized by the City beyond the fixed fee scope of work shall follow a monthly
payment schedule as follows: The CONSULTANT shall .submit to the City's Representative an.
invoice each month for payment for services completed through the accounting cut-off day of the
previous month. Such invoices shall be for services and WORK performed and costs incurred prior
to the date of the invoice and not covered by previously submitted invoices. The CONSULTANT'
shall submit with each invoice a summary of time expended an the PROJECT for the current billing
period, and :any other supporting materials determined by the City necessary -to substantiate the costs
ineuned. CITV will use its best cflbrts to pay such invoices within thirty (30) days of receipt and
upon approval of the WORK done and amount billed CITY will notify the CONSULTANT
promptly if any problems are noted with the invoice. CITY may question any item in an invoice,
noting to CONSULTANT the questionable item(s) and withholding payment for such item(s). The
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CONSULTANT may resubmit such itcrn(s) in a subsequent invoice together with additional
supporting infornmtion required.
5,4 Payment terms are net 30 after receipt of approved invoice(`s).
SECTION 6 RESPONSIBILITY OF CONSULTANT
INDEMNIFICATION:
CONSULTANT agrees to defend, indemnify, and hold harmless the CITY, its elected and
appointed officials, agents, officers, employees, agents and volunteers (hereinafter `°parties
protected") from (1) chinas, demands, Betas, lawsuits, administrative and
proeeedirags(in hading ma 'enable costs and attorneys foes) and (2) judgments, awards,
tosses, liabilities, damages, penalties, fine, costs and expenses of any kind claitned by third
parties arising taut of, or related to any death, injury, damage or destruction to any person
or any property to the extent caused by any negligent act, action_ default, error or omission
or willful misconduct arising out of the CONSUL"PANT"'s performance under this
Agreement. In theevent that any lieu is placed upon the City' s 'property or any of the C"ity's
officers, employees or agents as a result of the ncghgcncc or willful misconduct of the
CONSULTANT, the CONSULTANT shall at once cause the same to be dissolved and
discharged by giving bond or otherwise,
(b) CITY agrees to indemnify and hold the CONSULTANT harmless 'from loss, east, or
expense of any kind claimed by third parties, including without limitation such loss, cost,
or expense resulting from injuries to persons or damages to property, caused solely by the
negligence or willful misconduct of the CITY, its employees, or agents in connection with
the service.
If the taegligencc or illfttl rtaiseonduct of both the CONSULTANT and the CITY (or a
person identified above for whom each is liable) is a cause of such third party claim, the
loss, cost, or expen,s.e shall be shared between the CONSULTANT and the CITY in
proportion to their relative degrees .of negligence or willful misconduct and the right of
indemnity will apply for such proportion.
(d) Nothing contained in this Section or this Agreement shall be construed to create a liability
or a right of indemnification in any third party.
In any and an dais rrs by an employee of the CONSULTANT, a riy subcontractor, anyone directly or
indirectly employed by any of them, or anyone for whose acts any of them may be liable, the
indemnification obligations under this Agreement shall not be limited in any way by any limitation
on the amount or types of damages, compensation, or benefits payable by or for the CONSULTANT
or a subcontractor under workers° or worhmens' compensation acts, disability benefit acts, or other
employee benefit acts.
SECTION 7 AUDIT AND ACCESS TO RECORDS
7.1 The CONSULTANT, including its subconsul.tants, sltttll naain'tain books, records, documents and
other evidence directly pertinent to performance of the, WORK under this Agreement in accordance
with generally accepted accounting principles and practices consistently apple+., The CITY, or the
CITY'S duty authorized represc-rttative, shall have access to such books, records, documents, and
other evidence for inspection, audit, and copying for a period of six years after completion of the
WORK. The CITY shall also have access to such hooks, records, and documents during the
performance of the WORK, if deemed necessary by the CITY, to verify the CONSULTANT'S
WORK and invoices.
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7.7 Audits conducted pursuant to this section shall be in accordance with generallyaccepted auditing
standards and established procedures and guidelines of the reviewing or auditing agency.
73 The CONSULTANT agrees to the disclosure of all information and reports resulting from access to
records pursuant to this section provided that the CONSULTANT is afforded the opportunity for an
audit exit conference and an opportunity to comment and submit any supporting documentation on
the pertinent portions of the draft audit report and that the final audit report wili include written
comments, if any. of the CONSULTANT.
7A The CONSULTANT shall ensure that the foregoing paragraphs are included in each subcontract for
WORK.
7.5 Any charges of the CONSULTANT paid by the CITY which are found by an audit to be
inadequately substantiated shall be reimbursed to the CITY.
SECTION 8 INSURANCE
8.1 At all times, during performance of the Services, CONSULTANT shall secure and maintain in effect
insurance to protect the City and the CONSUL [A from and against all claims, damages. losses,
and expenses arising out of or resulting from the performance of this Contract, CONSULTANT
shall provide and maintain in force insurance in limits no less than that stated below, as
applicable, The City reserves the rights to require higher limits should it deem it necessary in the
best interest of the public,
8.1..1 Commercial General Liability Insurance. Before this Contract is fully executed by the
parties. CONSULTANT shall provide the City with a certificate of insurance as proof of commercial
liability insurance and corrunercial umbrella liability insurance with a total minimum, liability limit of
Two Million Dollars (S2,000,000,00) per occurrence combined single limit bodily injury and, property
damage, and Two Million Dollars (S.2,000,000.00) general aggregate. The certificate shall clearly state
who the provider is, the coverage amount, the policy number, and when the policy and provisions
provided are in effect. Said policy shall be in effect fOr the duration of this Contract. The policy shall
name the City,its elected officials, officers, agents, employees. and volunteers as additional insureds,
and shall contain a clause that the insured will not cancel or change the insurance without first giving the
City thirty (30) calendar days prior written notice. The insurance shall be INith an insurance company or
companies' rated A-V1,1 or higher in Best's Guide and admitted in the State of Washington,
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8.1.2. Commercial Automobile Liability Insurance.
a. If CONSULTANT owns any vehicles, before this Contract is fully executed by
the parties, Northwest Vernacular shall provide the City with a certificate of insurance
as proof of commercial automobile liability insurance and commercial umbrella liability
insurance with a total minimum liability limit of Two Million Dollars ($2,000,000.00)
per occurrence combined single limit bodily injury and property damage. Automobile
liability will apply to "Any Auto" and be shown on the certificate.
8.1.3. Statutory workerscompensation and employer's liability, insurance as required by state
law. Note that this is not applicable to Katie Pratt and Spencer Howard as both are
owners.
SECTION 9 SUBCONTRACTS
9.1 CONSULTANT shall be entitled, to the extent determined appropriate by CONSULTANT, to
subcontract any portion of the WORK to be performed under this Agreement.
SECTION 10 ASSIGNMENT
10,1 This Agreement is binding on the heirs, successors and assigns of the parties hereto. This
Agreement may not be assigned by CITY or CONSULTANT without prior written consent of the
other, which consent will not be unreasonably withheld. It is expressly intended and agreed that no
third party beneficiaries are created by this Agreement, and that the rights and reniedies provided
herein shall inure only to the benefit of the parties to this Agreement.
SECTION 11 INTEGRATION
This Agreement along with the City RFP and the Consultant's response to the RFP represents the
entire understanding of CITY and CONSULTANT as to those matters contained herein. No prior
oral or written understanding shall be of any force or effect with respect to those matters covered
herein. This Agreement may not be modified or altered except in writing signed by both parties.
SECTION 12 JURISDICTION AND VENUE
12.1 This Agreement shall be administered and interpreted under the laws of the State of Washington.
Jurisdiction of litigation arising from this Agreement shall be in Washington State. If any part of
this Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and
void insofar as it conflicts with said laws, but the remainder of this Agreement shall be in full force
and effect. Venue for all disputes arising under this Agreement shall be in a court of competent
jurisdiction in Yakima County, State of Washington.
SECTION 13 EQUAL EMPLOYMENT and NONDISCRIMINATION
13.1 During the performance of this Agreement, CONSULTANT and CONSULTANT's subconsultants
shall not discriminate in violation of any applicable federal, state and/or local law or regulation on
the basis of age, sex, race, creed, religion, color, national origin, marital status, disability, honorably
discharged veteran or military status, pregnancy, sexual orientation, and any other classification
protected under federal, state, or local law. This provision shall include but not be limited to the
following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or
termination, rates of pay or other forms of compensation, selection for training, and the provision
of services under this Agreement. CONSULTANT agrees to comply with the applicable provisions
of State and Federal Equal Employment Opportunity and Nondiscrimination statutes and
regulations.
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SECTION 14 SUSPENSION OF WORK
14.1 CITY may suspend, in writing by certified mail, all or a portion of the WORK under this
Agreement if unforeseen circumstances beyond CITY'S control are interfering with normal progress of
the WORK. CONSULTANT may suspend, in writing by certified mail, all or a portion of the WORK
under this Agreement if unforeseen circumstances beyond CONSULTANTS control are interfering with
normal progress of the WORK. CONSULTANT may suspend WORK on PROJECT in the event CITY
does not pay invoices when due, except where otherwise provided by this Agreement. The time for
completion of the WORK shall be extended by the number of days WORK is suspended. If the period
of suspension exceeds ninety (90) days, the terms of this Agreement are subject to renegotiation, and
both parties are granted the option to terminate WORK on the suspended portion of Project in accordance
with SECTION 15.
SECTION 15 TERM NATION OF WORK
15.1 Either party may terminate this Agreement, in whole or in part, if the other party materially breaches
its obligations under this Agreement and is in default through no fault of the terminating party.
However, no such termination may be effected unless the other party is given: (1) not less than
fifteen (15) calendar days written notice delivered by certified mail, return receipt requested, of
intent to temiinatc; and (2) an opportunity for consultation and for cure with the terminating party
before termination, Notice shall be considered issued within seventy-two (72) hours of mailing by
certified mail to the place of business of either party as set forth in this Agreement.
15," In addition to termination under subsection 15,1 of this Section, CITY may terminate this
Agreement for its convenience, in whole or in part, provided the CONSULTANT is given: (I) not.
less than fifteen (15) calendar days written notice delivered by certified mail, return receipt
requested, of intent to terminate; and (2) an opportunity for consultation with CITY before
termination,
15.3 If CITY terminates for default on the part of the CONSULTANT, an adjustment in the contract
price pursuant to the Agreement shall be made, but (1) no amount shall be allowed for anticipated
profit on unperformed services or other WORK, and (2) any payment due to the CONSULTANT at
the time of termination may he adjusted to the extent of any additional costs or damages CITY has
incurred, or is likely to incur, because of the CONSULTANT'S breach. In such event, CITY shall
consider the amount of WORK originally required which was satisfactorily completed to date of
termination, whether that WORK is in a form or of a type which is usable and suitable to CITY at
the date oftermination and the cost to CITY of completing the WORK itself or of employing another
firm to complete it. Under no circumstances shall payments made under this provision exceed the
contract price. In the event of default, the CONSULTANT agrees to pay CITY for any and all
da.mages, costs, and expenses whether directly, indirectly, or consequentially caused by said default.
This provision shall not preclude CITY froni filing claims andlor commencing litigation to secure
compensationfor damages incurred beyond that covered by contract retainage or other withheld
payments,
15.4 If the CONSULTANT terminates for default on the part of CITY or if CITY terminates for
convenience, the adjustment pursuant to the Agreement shall include payment for services.
satisfactorily performed to the date of termination, in addition to termination settlement costs the
CONSULTANT reasonably incurs relating to conunitments which had become firm before the
termination, unless CITY determines to assume said commitments.
15.5 Upon receipt of a termination notice under subsections 15.1 or 15,2 above, the CONSULTANT
shall (1) promptly discontinue all services affected (unless the notice directs otherwise), and (2)
deliver or otherwise make available to CITY all originals of data, drawings, specifications,
calculations, reports, estimates, summaries, and such other information, documents, and materials
as the CONSULTANT or its subconsultants may have accumulated or prepared in performing this
'Pae 7 of 12
Agreement, whether completedor in progress, with. the CONSULTANT retaining copies of the
same.
15.6 Upon termination under any subparagraph above, CITY reserves the right to prosecute the, WORK
to completion utilizing other qu.alitied„firms or individuals; provided, the CONSULTANT shall
have no responsibility to prosecute further WORK thereon.
15.7 if, after termination for failure of the CONSULTANT to fulfilt contractual obligations, it is
determined that the CONSULTANT has not so failed, the termination shall be deemed to have been.
effected for the convenience of CITY. In such event, the adjustment pursuant to the Agreement
shall be determined as set !forth in subparagraph 15,4 of this Section
15.8 If, because of .dcath, unavailability or any other occurrence, it 'becomes impossible for any key.
personnel etnployed by the CONSULTANT in PROJECT WORK or for any corporate officer of
the CONSULTANT to render his services to the PROJECT, the CONSULTANT shall not be
relieved of its obligations to complete performance under this Agreement without the concurrence
and written approval of CITY. If CITY agrees to termination of this Agreement under this
provision, payment shall be made as setforth in subparagraph.153 of this Section.
SECTION 16 DISPUTE RESOLUTION
I 6.1 In the event thatany dispute shall arise as to the interpretation of this agreement, or in the event of
a notice of default as to whether such default does constitute a breach of the contract, and if the
parties hereto cannot mutually settle such differences, then the parties shall first pursue mediation
as a means to resolve the dispute. If the afore mentioned methods are either not successful then any
dispute relating to this Agreement shall be decidedin the courts of Yakima County, in accordance
with the laws of Washington. If both parties consent in writing, other available means of dispute
resolution may be implemented.
SECTION 17 NOTICE
17.1 Any notice required to be given under the terms of this Agreement shall be directed to the party at
the address set forth below, Notice shall be considered issued and effective upon receipt thereof 'by
the addressee -party, or seventy-6,w (72) hours after mailing by certified mail to the place of business
set forth 'Mow, whichever is earlier,
CITY;
City of Yakima
Cliff Moore, C ty Manager
129 North 2''d Street
Yakima, WA 98901
CONSULTANT: Northwest Vernacular Inc,
Spencer Howard, Co -Founder, Historic, Preservationist
3377 Bethel Rd. SE Suite 107 #318
Port Orchard, WA 98366
SECTION 18 RECORDS RETENTION AND DISCLOSURE
1.8,1 The City is required by law to comply with the Washington State Public Records Act
(PRA), Chapter 42.56 RCW. All records relating to CONSULTANT'S services under this Agreement must
he made available to the CITY, and also produced to third parties, if required, pursuant to the PRA or by law.
All determinations of records subject to release under the PRA, or otherwise required by law, shall be at the
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sole discretion of the CITY. This Agreement and all public documents associated with this Agreement shall
be available to the CITY for inspection and copying by the public where required by the PRA or other law,
to the extent that public records in the custody of CONSULTANT are needed for the CITY to respond to a
request under the PR.A, as determined by the CITY. If CONSUTLANT considers any portion of any records
provided to the CITY under this Agreement, whether in electronic or hard copy form, to be protected from
disclosure under law, CONSULTANT shall clearly identify any specific information that it claims to be
confidential or proprietary. If the CITY receives a request under the PRA to inspect or copy the information
so identified, and determines that the release of the information is required or otherwise appropriate, the
CITY'S sole obligation shall be to notify CONSULTANT of the request and the date such information will
be released to the requestor unless CONSULTANT obtains a court order to enjoin the release, pursuant to
RCW 42,56..450„ If CONSULTANT fails to timely obtain a court order enjoining disclosure, the CITY will
release the requested information on the date specified. The CITY has. and by this section assumes, no
obligation on behalf of CONSULTANT to claim any exemption for disclosure under the PRA,. The CITY
shall not be liable to CONSULTANT for releasing records not clearly identified by CONSULTANT as
confidential or proprietaiy, The MY shall not be liable to CONSULTANT for any records that the CITY
releases in compliance with the PRA, this section, or in compliance with an order of a court of competent
jurisdiction.
18.2 The records relating to the actions taken and work done pursuant to this Agreement shall,
at all times, be subject to inspection by the CITY. CONSULTANT shall provide the CITY sufficient, safe,
and proper facilities and equipment for such inspection and free access to such facilities, CONSULTANT'S
records relating to this Agreement will be provided to the CITY upon the CITY'S request.
18.3 CONSULTANT shall promptly furnish the CITY with such information and records which
are related to this Agreement as may be irequested by the CITY. 'Until the expiration of six (6) years after
completion of the terms and conditions of this Agreement, or for a longer period if required by law or by the
Washington State Secretary of State's, record retention schedule. CONSULTANT shall retain and provide
the CITY access to (and the CITY shall have the right to examine, audit and copy) all of CONSULTANT'S
books, documents, papers and records which are related to this ,Agreement
.18,4 All CITY information which, under the laws of the State of Washington, is classified as
public or private, will be treated as such by CONSULTANT. Where there is a question as to whether
information is public or private, the CITY shall make the final determination. CONSULTANT shall not use
any information, systems, or records made available to it for any purpose other than to fulfill the Agreement
duties specified h.erein. CONSULTANT agrees to he bound by the same standards of confidentiality that
apply to the employees of the CITY and the State of Washington. The terms ofthis section shall be included
in any subcontracts executed by CONSULTANT for 'work associated with this Agreement.
SECTION 19 NONDISCRIMINATION
19,1 The Agency shall comply with all Federal. State and local laws prohibiting discrimination
ort the basis of age, sex. marital status, race, creed., color, national origin, the .presence of any sensory, mental
or physical handicap or any other group protected under local, state or federal law existing or hereafter
created,
SECTION 20 TERMINATION
20„. 1 Should anticipated sources of revenue become unavailable to the City for use in theproject
for any reason, the City shall immediately notify the Agency in Avriting and the City will be released from all
contracted liability for that portion of the Agreement covered by funds not yet received by or no longer
available to the City,
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IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their
respective authorized officers or representatives as of the day and year first above written,
CITY OF YAKIMA
Punted Name,
htleCit Manager
ttest
Clerk
CITY CONTRACT NO:
RESOLUTION NO % 1 4/L-,
Page 10 of 12
Northwest Vernacular Inc.
Simla
Printed Hamm
EXHIBIT A
SCOPE OF SERVICES
Page I I of 12
Exhibit A
[, VVORKT BE ACCO
activities:
Scope of
ark
PI II-1EI): The GRANTEE sha11 conduct the follow
FY19-61019-010
A. CITY OF YAKIMA FRUIT RO i' SURVEY and HISTORIC CONTEXT:
SURVEY AREA AND CRITERIA: The GRANTEE, shall complete an.
Intensive level survey of
a) AREA: The worsting right-of-way along 1 Avenue f c'ai Yakima
Avenue to D Street `approximately 20 properties)
b) DEFINITIONS:
An Intensive level survey should in
a) Location information
) Surveyor and survey name
c) The current use of the building
d} All observable architectural information should be recorded within
the database
The "Description of Physical Appearance" section on the i larranve
must' be con1pleted which should include a description of any
changes over time;
A concise "Statement of Significance" based on the knowledge of
the surveyor (usually related to the architecture of the building)
must be completed
A Determhiation of Eligibility in the opinion of the surveyor
(based solely on the architectural dualities of thestructure)
A precise date of construction
Photos of all sides of the building and intcriarphotos of public
buildings {non-residential), plus historic images if available
A concise history of the resource based on research.
Name of architect or builder
Bibliography of resources referenced
)
SURVEY PROJECT MANAGER: The GRANTEE shall ensure that the
personnel directing the survey activities meet the p tensional
qualifications in 36 CFR 61, Appendix A. The personnel must be procured
using a competitive process as outlined in the .historic Preservation Fund
Grants Manual, October 1997, see Attachment##?. Before final selection,
the GRANTEE shall afford the DEPARTMENT an opportunity to review
Contract # FY19-61019-010
and approve candidates for the historic preservation consultant conducting
the survey project.
SURVEY STANDARDS: The GRANTEE shall conduct the survey
activity and produce complete inventory forms consistent with the
guidelines in the Washington State Standards for Cultural Resource
Reporting published by the Department of Archaeology and Historic
Preservation and summarized as follows:
a) COMPLETED SURVEY:
a, A COMPLETED SURVEY is understood to mean that the
GRANTEE has used the WISAARD ONLINE SYSTEM to
document all required survey materials of the defined survey
area and has submitted the survey to the DEPARTMENT„ The
inventory records must be determined acceptable by the
DEPARTMENT.
b, SURVEY REPORT/HISTORIC CONTEXT: A SURVEY
REPORT IS REQUIRED. A SURVEY PROJECT REPORT is
understood to mean a report which follows the guidelines for
survey project reports provided by the DEPARTMENT within
the Washington State Standards for Cultural Resource
Reporting which includes the introduction, survey
methodology, analysis, recommendations, a map of the entire
survey area with all sites marked and numbered, a table of the
properties with Local and National Register eligibility
recommendations and recommendations for next steps. The
REPORT SHALL INCLUDE A THOROUGH STUDY OF
THE CONTEXT OF YAKIMA's HISTORIC FRUIT ROW.
A COMPLETED INVENTORY FORM is understood to mean a
completed record on the WISAARD ONLINE SYSTEM, with
each field completed with the inventory information and at least
two digital images of the property, more if necessary to convey the
property's appearance.
The DEPARTMENT will be able to view drafts of Historic
Property Inventory Fonns via WISAARD. The DEPARTMENT
shall respond to the GRANTEE within 14 days of each draft
submittal with comments. If the DEPARTMENT has not
responded within 14 days, the GRANTEE shall assume that the
DEPARTMENT has no comment on the draft submittals,
Page 2
Contract # FY19-61019-010
B. PUBLIC EDUCATION ACTIVITIES
The GRANTEE shall conduct at least two public presentations during the
grant period. The purpose of the presentation(s) shall be to present
findings of the survey project and to ensure public participation in the
nomination process.
II. ADM INISTRATIONN:
A. GRANT ADMINISTRATION: The GRANTEE shall establish and maintain.
contact with the DEPARTMENT throughout the grant period as to the status of all grant
activities by preparing and submitting the requested documents to the DEPARTMENT at
the times indicated in the SCHEDULE FOR PROJECT COMPLETION
B. INCOMPLETE OR INACCEPTABLE MATERIALS: Any required survey
materials submitted which are not considered acceptable or complete —which do not
meet the DEPARTMENT's cultural resource survey editorial standards and/or do not
contain the required level of documentation —will be returned to the GRANTEE for
completion within the grant period.
C. REIMBURSEMENT: The GRANTEE will only be reimbursed for preparing
acceptable and complete required survey submitted during the grant period.
D. DEPARTMENT RESPONSIBILITIES: The DEPARTMENT shall provide the
GRANTEE with the information to gain access to the WISAARD ONLINE SYSTEM.
E. ACKNOWLEDGEMENT: The SURVEY REPORT shall include in its entire
the following acknowledgement, disclaimer, and non-discrimination statements:
This survey has been financed on part with Federal funds from the National Park Service, Department of the
Interior administered by the Department of Archaeology and Historic Preservation (DAHP). I lowever, the
contents and opinions do nnl necessarily reflect the views or policies oldie Department of the Interior,
DAIIP, nor does the mention of trade narnes or commercial products constitute endorsement or
recommendation by the Department of the Interior or DAHP.
This program received Federal funds from the National Park Service. Rcgulation.s of the U.S. Department of
Interior strictly prohibit unlawful discrimination in departmental Federally Assisted Programs on the basis of
race, color, national origin, age, or handicap. Any person who believes he or she has been discriminated
against in any program, activity, or facility operated by a recipient of Federal assistance should write to:
Director, Equal Opportunity Program, U.S. Department of the Interior, National Park Service, 1849 C Street,
NW,. Washington, D.C. 20240.
F. PROJECT MANAGER: The GRANTEE shall ensure that the personnel preparing
the survey documentation meet the professional qualifications in 36 CFR 61, Appendix
A. The personnel must be procured using a competitive process as outlined in the
Historic Preservation Fund Grants Manual, October 1997, see Attachment #7. Before
final selection, the GRANTEE shall afford the DEPARTMENT an opportunity to
Page 3
review and approve candidate
the survey project,
the historic preserva
on consultant condu
ing
G. INCOMPLETE OR UNACCEPTABLE MATERIALS: Any required materials
submitted which are not considered acceptable or complete will be returned to the
GRANTEE for completion within the grant period.
H. REIMBURSEMENT: The GRANTEE r rill only be reimbursed for preparing an
acceptable and complete Survey Product during the grant period.
III.. PRODUCTS: The GRANTEE shall at aminimum submit the follow ng products to the
DEPARTMENT:
SURVEY FORMS: Intensive level HPI form for each property surveyed
HISTORIC CONTEXT FOR FRUIT ROW uploaded to Wisaard as a PDF.
VERNACULAR
histor;c preserva6on
December 4, 2018
Trevor Martin
Associate Planner
City of Yakima
129 North 2nd Street
Yakima, WA 98901
RE: Proposal Fruit Row intensive -level Survey
Dear Mr. Martel:
Northwest Vernacular is delighted to provide a proposal for conducting an intensive -level survey
of the buildings along the working right-of-way on North lst Avenue frorb West Yakima Avenue to
West "D" Street to help the City of Yakima explore the corridor's potential for listing as a National
Register of Historic Places historic district.
We feel that our recent experience conducting intensive -level surveys and preparing a National
Register Historic District for the Mount Baker Park Addition encompassing 800 properties in
Seattle makes 1 uniquely suited for your project. We are excited at the prospect of participating
in anti supporting the stewardship of Yakimais arcretectural heritage,
We appreciate the opportunity to provide this proposal, Please contact me at shencerignwvho,
corn or 360,813,0772 if you have any questions,
Sincerely,
Spe icer Nowt d
Co -Founder 4- Historic Preservationist
No VernaCidar,
3377 Bethel Rd SE Suite 107 #318
Port Orchard, WA 98366
Company's FIN: 82-0785796
UB Number: 604-094-664
Nceillitwest Vernacular
wwwinwvhpicorin 360,813,0772 2
1. Project Approach
PROJECT OVERVIEW AND METHODOLOGY
We understand this project is to conduct an intensive -level survey of the working right-of-
way along North 1st Avenue from West Yakima Avenue to West "D" Street (approximately 20
properties) and that the survey report shall include a thorough study of the context of Yakima's
historic Fruit Row.
The survey will require: research, staff coordination, public outreach, field work, and production,
The research, staff coordination and public outreach, and field work efforts will overlap to best
utilize our site visits.
Both of our co-founders, Spencer Howard and Katie Pratt, will devote tit e to this project. Spencer
Howard will serve as the project manager and the lead point of contact for project coordination.
Both Spencer and Katie exceed the Secretary of the Interior's Professional Qualifications (Federal
Regulations, 36 CFR Part 61) for Architectural History. Katie also exceeds the Secretary of the
Interior's Professional Qualifications. for History.
The following outlines project responsibilities for the reconnaissance -level survey:
Spencer Howard will lead the field work, digitally photograph each building, and
coordinate with DAHP. He will write physical descriptions and complete Historic Property
Inventory (HPI) forms on each surveyed property. He will also develop relevant maps, lead
survey report writing, assist in report layout and production, provide updates to City staff,
and present final results to the Yakima Historic Preservation Commission (YHPC).
Katie Pratt will lead the historic context development for fruit row, assist in field work, assis
with survey report writing, Bead layout and report production, and present final results to
the YHPC.
WORK PLAN
Based on the above understanding of the project, we propose the following tasks to complete
the work. Ail hours will be. billed at our standard hourly rate of S.125 per hour and will not exceed
the proposed fees for each task listed below. We will invoice monthly and reimbursable expenses
such as mileage and lodging will be itemized. Any additional fees for insurance certificates (such
as waiver of subrogation) will be passed on with a 16-percent markup as part of the reimbursable
expenses,
The project as outlined in the City's grant agreement with the Department of Archaeology and
Historic Preservation (DAHP) identifies one primary deliverable: an intensive -level survey. This
deliverable includes the final survey report, a historic context for Fruit Row, two public meetings,
as well as the HPI forms entered into the Washington Information System for Architectural and
Archaeological Records Data (WISAARD), maintained by DAHP. Our project proposal breaks out
the necessary tasks and budgets to complete the survey.
Nerrnwest. Verrraac:LFlar
City of Hoquiarn 1 Reconnaissance-lev& Survey
DELIVERABLE 1 — INTENSIVE -LEVEL SURVEY
Total not to exceed fee of $12,000.00
We will set up the survey in WISAARD. Our research, field work, and documentation will follow the
standards set forth by DAHP in "Historic Property Inventory Guide and Database User Manual"
and the Washington State Standards for Cultural Resource Reporting and by the National Park
Service in Guidelines for Local Surveys: A Basis for Preservation Planning.
Tasks to include the 'following:
q Coordination and Meetings. We will coordinate with staff and
Planning Staff and YHP�.
the YHPC as we begin the survey process, and when we conduct our field work and
research visits to ensure we economize our time. We will update staff and the YHPC
with preliminary findings after we have completed the field work. We will coordinate with
city staff to contact building owners within the survey area to ask about building interior
access and any background that property owners might be willing to share.
Research and Information Gatherin .. We will have two related research tracks: 1) historic
context, and 2) building histories, Katie will lead research on the historic context, Spencer
will lead research on building histories_
o For the historic context we will review previous survey efforts, published histories,
and relevant National Register of Historic Places nominations related to Fruit Row and
Yakima's agricultural development history. We will contact Kelsey Doncaster to obtain
a copy of his graduate thesis on Fruit Row. We will conduct additional background
research on how the warehouses along Fruit Row fit into the broader agricultural
processes for the valley and the city's development patterns to develop a thorough
study of the context for Fruit Row, We will utilize the development periods for the city
identified in the 2016 City of Yakima Historic Preservation Element.
o For the building histories we will conduct research to identity their original construction„
architect/builder, historic uses, historic photographs, alterations, and a precise date
of construction. This research may include local newspapers, city directories, census
records, and historic maps. We will use this information to write a concise history of
each resource based on our research. We will coordinate with City staff to obtain any.
Yakima County assessor property data, City GIS and plat map data. Our abilities in
GIS allow us to utilize city and county data to develop and share our survey maps and
illustrate survey recommendations.
Field Work and Image Processing. We will walk the survey area, recording survey form
and architectural feature data for each surveyed property. We will photograph (high
resolution digital photographs) all sides of the building and building interiors where we
have owner permission. We will utilize this information to write the architectural description
for each property, including changes over time based on research and field observations.
The digital photographs will be processed for inclusion in the survey report, individual HPI
forms for each property, and renamed by street address to provide a digital archive for the
City. We will include individual and historic district eligibility recommendations to inform
potential nominations to the City of Yakima and National Registers of Historic Places. All
recommendations will be mapped in GIS.
No tt'-:we , Vernacular
City of Hoquiar { Reconnaissance -level Survey 4
Production, Data Entry, and Edits. We wiII utilize the information collected during our
research and field work to complete data entry into WISAARD. This will include the
location information, survey and surveyor name, current and historic use, precise year
built, a description of physical appearance and alterations, a concise statement. of
significance and history of the resource based on research, and photographs of all
facades and building interiors where owners permit access. We will create an illustrated
final report of the survey and a separate illustrated historic context for Fruit Row. The
survey report will explain our methodology, convey survey findings and eligibility
recommendations, and provide recommendations for next steps. The repot will include a
map of the entire survey area with all sites marked and numbered, an illustrated table of
the properties with City of Yakima and National Register eligibility. The historic context will
address the role of the buildings along Fruit Row within the broader agricultural history of
the Yakima Valley, We will incorporate any edits we receive from City staff and the YHPC
into the individual HPI forms, the final report, and the historic context,
Public Meetings. We will coordinate with City staff and the YHPC on meeting content
and will develop presentation materials for both meetings. The first public meeting will
follow the survey work to convey preliminary findings regarding the building histories,
development patterns, integrity and changes over time. The second public meeting would
present findings on potential eligibility for the buildings and area to both the YHPC and
the Yakima Planning Commission (YPC). The draft copy of the survey report (including
survey forms and historic context) will be delivered to City staff to distribute to the YHPC
and YPC in advance of the meetings, Depending upon feedback from the City and YHPC,
we anticipate these meetings. to also include a discussion of what local and national
register eligibility means - from the landmarking process to design review and financial
incentives.
Products: PDF draft of the survey report, historic context, and inventory forms. Final
inventory forms, historic context, and report will be submitted through WISAARD for DAHP
review. We will deliver a PDF of the final survey report and historic context.
TABLE 1, PROJECT BUDGET
Deliverables and Tasks
[Deliverable 1: Intensive -level Survey
Planning Staff and YHPC Coordination
Research
Field Work
Production, Data Entry, and Edits
Public Meetings
) Total Hours
Subtotal Fees
Reimbursable Costs,
odgirrg, Per Dien
Hours Staff
4 SH
25 SH, KP
16 SH„ KP
34 SH, KP
KP, SH
0,875.00
S1,125. 0
"l r. west Vernacf.,Var
City of Hociu'uam 1 Reconnaissance -level Survey 5
TIMELINE
Given the due dates for these deliverables, we have capacity to start work immediately upon
receipt of a notice to proceed. Initial work will be developing survey field maps and creating a
digital survey form to be completed in the field, We will coordinate research visits, field work,
and planning meetings to economize our time. If possible, both Spencer and Katie will attend
all meetings. Both Spencer and Katie are available to complete the work within the timeframe
described below. We anticipate the majority of the work will be completed by mid -May 2019 with
edits and presentations occurring during summer,
TABLE 2, PROJECT TIMELINE
Deliverables I Tasks
Staff & YHPC Coordinatior
1 Research
Held Work
Production and D
z Draft Delivery
Public Meeting YHPC
Public Meeting YHPC, YPC
Client/DAHP Edits
Final Report Due
2. Experience
NORTHWEST VERNACULAR QUALIFICATIONS
Apr May June July - Aug Sept I
5/1
6/25
8/29
9/3
Northwest Vernacular is a woman -owned S-corporation with two owners: Katie Pratt and Spencer
Howard. Katie appreciates the humanities aspect of historic preservation, specializing in public
outreach, interpretive planning,. archival research, and historic context preparation. Spencer
takes an analytical approach to preservation and excels in Geographic Information Systems
(GIS), preservation planning and policy, historic building material identification, and condition
assessments, Our co-founders' over 20 years of combined experience working throughout the
Pacific Northwest brings a deep knowledge of the region, allowing us to serve a diverse range
of clients throughout the Pacific Northwest. Our co-founders are both graduates with Masters of
Science in Historic Preservation from the University of Oregon and started in the region working
for other firms before launching our own. All work on this project will be done by our co-founders.
Northwest Vernacular's owners are well versed in survey and inventory and hiistaric preservation
planning, We have extensive working experience conducting both reconnaissance and
intensive level historic property surveys in urban environments. We tailor data collection to client
management needs in addition to meeting regulatory requirements, We are well versed with
regulatory requirements for survey work in Washington.
We are experienced in public outreach, through previous survey work and the preparation
Northwest Verrirr ulnr
City of Hoquiani ! Reconnaissance -revel Survey
oric property management t plans and city preservation plans. Our capacity to utilize
GIS of ware allows us to organize data to inform field work and convey survey data and
recommendations, We are skilled at conducting workshops and public eetin s with Historic
cornmissior sn property owners, and stakeholders to convey what survey work entails, what
it means to be listed, and associated financial incentives, We work with our clients to tally
through initial goals and community needs to shape a public di treaapproach tailored to the
community
The following examples illristrate the breadth of our experience:
City of Lyrrden, Reconnaissance -level Survey (109 properties)
Mount Baker Park Addition historic District„ National Register of Historic Paces
Nomination ((0 properties
Uptown Historic Resources Survey (100 properties
Nor vv sr Reelected
City of Hogula Re.e in ss a level svey
EXPERIENCE
Lynden Reconnaissance- evel Survey (2017-2018)
Northwest Vernacular conducted a reconnaissance survey, prepared a historic context, and
developed preservation strategy guidance for the City of Lynden. As a new certified local
government, this was the first large scale survey work
undertaken by the city and included 109 properties.
Spencer Howard conducted archival research to
develop a historic context for the city. Spencer worked
with City geographic information system (GIS) staff to
receive property base layers and then utilize these to
guidean initial selection of properties to survey, Katie
Pratt and Spencer developed digital field forms and
conducted field work recording physical information,
eligibility recommendations, and digital photographs
for properties surveyed. Properties surveyed included
commercial, single family, agricultural, education,
and religious buildings. All field work analysis and
findings were mapped in GIS to provide to the city as
an updated layer and to develop maps to illustrate
the survey report. Staff conducted data entry in
WIS.AARD, Katie and Spencer conducted public
meetings at the start of the project and to present
findings. Staff worked closely with the City and Historic
Preservation Commission to select the properties to
survey, develop mailers to notify property owners, and
for review of the historic context, survey report, and
forms.
Reference: Dave Timmer, City Planner
City of Lyndon
Phone: 360,354.5532
Email: timmerdglyndenwa,org
CITY OF LYNDEN
Reconnaissance Level Survey
2018-01-00051
Lyndon, aNnoicorri County, %Washington
Septrnber 2018
Psoion whored gnat gianasio conductant by:
AntaeOns.4 P-1,,s1Dr,ra, Nora....at Vnacun. firm.
*um:. hiossoita latasinns r, 7, Velx.,..kAto,
Mount Baker Park Addition Historic District Nomination 2017)
Northwest Vernacular prepared a National Register
of Historic Places historic district nomination for the
Mount Baker Park Addition neighborhood in Seattle,
This district encompasses 800 properties, largely
single-family residences, butalso included several
parks, landscaped boulevards, and parkways, Both
Spencer and Katie participated in field work, prepared
the physical and historic narratives for the nomination,
and conducted two public meetings to engage and
Normwest Vernacu[Hr
City of Hoquiarri Reconnaissance -level Survey 8
receive comments from the nelghborhood. They worked closely with DAHP staff throughout the
nomination process. Staff also coordinated and worked closely with local Volunteers to Support
both the field work, public process, and public outreach,
Reference-, Ta|isAbo8os
Friends ofMount Baker Town Center
Phone:7536B6.5175
Email: talis.abolinsCagmail.com
Uptown Historic Resources Survey (2018)
Northwest Vernacular prepared a historic context and conducted an intensive and
reconnaissance level survey of 100 properties witNn the neighborhood, This project marked the
first historic context specifically for Uptown, Katie Pratt conducted archival research and reviewed
historic maps, plats, and city zoning ordinances tounderstand the key periods and influences
shaping the neighborhood's growth and character.
Spencer Howard utilized City ofSeattle geographic
information system (BS) data to map all listed
and previously |nven1oded properties within the
neighborhood toguide the selection ofproperties
to sun/ey. Staff conducted a prehminary drive
through the neighborhood ioselect the properties
tosurvey. Katie and Spencer developed digital field
forms and conducted field work recording physical
informaUnn, eligibility recommendations, and digital
photographs for properties surveyed. Properties
surveyed included commercial, single and multi-
family, industrial, and religious buildings. All field
work analysis and findings were mapped in BS
to provide to the City as an updated layer and to
develop maps10 iUus1ra\eihe survey report, Staff
conducted data entry inthe City'sHistoric Resources
Survey Database, Staff worked closely with City
staff arid provided brief�ngsto the Uptown Alliance
and Queen Anne Historical Society through out the
UPTOWN
HISTORIC RESOURCES SURVEY
AUGUST 2018
PREPARED BY
KAnE PIRw,uSPENCER xOWARo
���F-5T V"RINACULAR, NC
,OR 'HE o/TY OF �kAT`aOF*CForpANNiNG
Refc/ence� Jim Holmes, Strategic Advisor
City ofSeattle Office ofPlanning and Community Development
Phone- 206.684,8372
NonhwestVemacu|ar
CONTACT
360.813,0772
spencer@nwvhp.com
www,nwvhboo m
EXPERTISE
Northwest Vernacular
SPENCER HOWARD
Co -Founder + Historic Preservationist
Howard takes an analytical
approach to preservation and
excels in Geographic Information
Systems (GIS), preservation
planning and policy, historic
building material identification,
and condition assessments,
Howard has 16 years' expel`
working in historic preservation In
the Pacific Northwest,
EDUCATION
M.S. Historic Preservation
University of Oregon, 2002
Concentration in Preservation
Technology & Design
B.A. German & Spanish
University of Oregon, 1999
PROFESSIONAL MEMBERSHIPS
Association for Preservation
Technology
CERTIFICATIONS
King County Small Contractor and
Supplier (SCS), 1/2164
PROFILE
Spencer Howard's detailed research capacity, writing skills, and
ability to work with clients bring a high level of efficiency to his
work. He has worked throughout the Pacific Northwest on a
range of project types from abandoned railway tunnels to medical
campuses. Howard served for six years on the Pike Place Market
Historical Commission and design review committee from 2006
through 2012. During this time, he served as vice -chair in 2010,
and chair from 2011 through 2012, Howard also served as a board
member on the National Association of Olmsted Parks, in 2010 and
2012.
KEY SKILLS
Research.. Howard has worked in a variety of archives across the
nation, and has high capacity to work through large volumes of
materials to fund and extract the relevant data quickly.
Preservation Planning, Howard is well -versed in the preparalon
of these plans for sites, campuses, and cities. His capacity to utilize
GIS software maintains enables him to layer the data sets over the
site or city to inform planning.
Historic Structures/Landsca.pe Reports. Howard has
extensive experience formulating a detailed set of prioritized
recommendations, specifically tailored for each client's needs,
He has worked with and led specialty sub consultants, such as.
structural engineers, arborists, landscape architects, and arc3hitects
to address specific items and integrate their findings.
Financial Incentives. Howard has extensive experience preparing
rehabilitation tax credit and Washington State Special Valuation
applications for individual buildings and larger complexes, working
closely with private developers, public development authorities,
and project architects to successfully guide projects through
design review,
Survey and Inventory. Howard is well versed in conducting both
reconnaissance and intensive level historic property surveys and
understands regulatory requirements for survey and inventory
work in Washington, Oregon, and Idaho, He works with clients to
help develop their survey area boundaries to provide the best
planning data based on their budget and project needs,
Nrrr ttrwest Vernacular
City of Hoquiam i Reconnaissance -level Survey 'I0
CONTACT
360,813.0772
katie@ nwvhp,com
www,nwvhp.com
EXPERTISE
Northwest Vernacular
KATIE PRATT
Co -Founder t Architectural Historian
Pratt appreciates the humanPties
aspect of historic preservation,
specializing in archival research,
historic context preparation, and
interpretive planning, Pratt has
8 years' experience working lira
historic preservation in the Pacific
Northwest.
EDUCATION
M.S. Historic Preservation
University of Oregon, 2009
Concentration in Cultural
Resource Management
B.A. HISTORY
Whitworth Unive
y, 2007
PROFESSIONAL MEMBERSHIPS
National Council on Public
History
CERTIFICATIONS
King County Small Contractor and
Supplier (SCS), #2164
PROFILE
Katie Pratt has a keen eye for detail, an excellent skill put to work
in her archival research, assessments of building conditions and
features, and use of Adobe Creative Suite to craft engaging
yet technical reports. She has worked throughout the Pacific
Northwest on a range of project types from high -style commercial
buildings to mid-century college campuses. Pratt served on the
Tacoma Landmarks Preservation Commission from 2012-2017. She
was the vice -chair in 2015 and the chair between 2016 and 2017.
KEY SKILLS
Research. Pratt has experience working in a variety of archives
nationwide, and has a high capacity to work through large volumes
of materials to find and extract the relevant data quickly. She can
work with clients to tailor her research to address their needs as
efficiently as possible.
Interpretation Planning. Pratt understands how to establish
the vision, goals, and the framework for interpreting historic
properties. She can develop a research design and conduct the
research to identify the themes, supporting stories and places that
communicate the historical or architectural significance of a place
and anchor its identity.
Preservation Planning. Pratt is welf versed in the preparation of
historic property management plans and city preservation pains.
She can conduct workshops and public meetings with non-profit.
Boards, historic commissions, and stakeholders to develop the
vision, goals, and uses that shape the policy guidance,
Survey and Inventory. Pratt has extensive working experience
conducting both reconnaissance and intensive level historic
property surveys in both urban and rural environments. She is
familiar with regulatory requirements for survey and inventory work
in Washington, Oregon, and Idaho.
Nominations, Pratt has experience working on National, State, and
Local Register nominations and evaluations. She understands the
regulatory needs for content and how to craft a compelling, and
concise successful nomination,
Nortnwesi. Vernacular
City of Hoquiarn 1 Reconnaissance -level Survey 11
Northwest Vernacula
City of Yakima
Fruit Row Intensive -level Survey
Y K MA AV
Addendum to Agreement Between City of Yakima, Washington
And Northwest Vernacular Services Inc.
For Professional Services
THIS AMENDMENT TO THE AGREEMENT between the City of Yakima ("City") and
Northw_ut Verna lar Services, Inc. ("CONSULTANT") is made and entered into by both parties
this a;ay of 2019. Both parties agree to the following amendments to the Agreement,
originally entered into on the St"" day of j.,,u,,,., , 2019, for professional
services related to the DHAP Historic Preservation Grant. Said Agreement shall be amended as
follows:
Section 1: Section 8 of the Agreement for Professional Services dated January 22, 2019
shall be amended to read as follows:
SECTION 8 INSURANCE
8.1 At all times during performance of the Services, CONSULTANT shall secure and
maintain in effect insurance to protect the City and the CONSULTANT from and against all
claims, damages, losses, and expenses arising out of or resulting from the performance of this
Contract. CONSULTANT shall provide and maintain in force insurance in limits no less than
that stated below, as applicable. The City reserves the rights to require higher limits should it
deem it necessary in the best interest of the public.
8.1.1 Commercial General Liability Insurance. Before this Contract is fully
executed by the parties, CONSULTANT shall provide the City with a certificate of
insurance as proof of commercial liability insurance and a commercial umbrella policy
with total minimum liability limits of One Million Dollars ($1,000,000.00) per occurrence
combined single limit bodily injury and property damage, and One Million Dollars
($1,000,000.00) general aggregate. The certificate shall clearly state who the provider
is, the coverage amount, the policy number, and when the policy and provisions
provided are in effect. Said policy shall be in effect for the duration of this Contract. The
policy shall name the City, its elected officials, officers, agents, employees, and
volunteers as additional insureds, and shall contain a clause that the insured will not
cancel or change the insurance without first giving the City thirty (30) calendar days prior
written notice. The insurance shall be with an insurance company or companies rated
A-VII or higher in Best's Guide and admitted in the State of Washington.
8.1.2. Commercial Automobile Liability Insurance.
a. If CONSULTANT owns any vehicles, before this Contract is fully executed by the
parties, CONSULTANT shall provide the City with a certificate of insurance as
proof of commercial automobile liability insurance and commercial umbrella
liability insurance with a total minimum liability limit of Two Million Dollars
($2,000,000.00) per occurrence combined single limit bodily injury and property
damage. Automobile liability will apply to "Any Auto" and be shown on the
certificate.
b. If CONSULTANT does not own any vehicles, only "Non -owned and Hired
Automobile Liability" will be required and may be added to the commercial liability
Northwest Vernacular Addendum
Pg. 1
coverage at the same limits as required in that section of this Contract, which is
Section 8.1.1 entitled "Commercial General Liability Insurance".
c. If CONSULTANT is using personal automobiles of its members or employees for
WORK related to this Contract, CONSULTANT may use personal automobile
insurance policies of its members or employees with the total minimum limit of
One Million Dollars ($1,000,000.00) per occurrence combined single limit bodily
injury and property damage and with proof to the City that the personal
automobile policy covers CONSULTANT and its employees and members when
engaging in commercial and/or business activities on behalf of CONSULTANT,
or, in the alternative, CONSULTANT may obtain "Non -owned and Hired
Automobile Liability" insurance with the total minimum limit of One Million Dollars
($1,000,000.00) per occurrence combined single limit bodily injury and property
damage and a copy of the lease agreement between NORTHWEST
VERNACULAR INC. and the members or employees utilizing their personal
vehicles while working on behalf of CONSULTANT, Northwest Vernacular, Inc.
d. Under the situations described above in Section 8.1.2.a, Section 8.1.2.b, and
Section 8.1.2.c, the required certificate of insurance shall clearly state who the
provider is, the coverage amount, the policy number, and when the policy and
provisions provided are in effect. Said policy shall be in effect for the duration of
this Contract. The policy shall name the City, its elected officials, officers,
agents, employees, and volunteers as additional insureds, and shall contain a
clause that the insured will not cancel or change the insurance without first giving
the City thirty (30) calendar days prior written notice. The insurance shall be with
an insurance company or companies rated A-VII or higher in Best's Guide and
admitted in the State of Washington.
8.1.3. Statutory workers' compensation and employer's liability insurance as required
by state law.
Section 2: Section 20 of the Agreement for Professional Services dated January 22, 2019 is
hereby shall be deleted in its entirety.
Section 3: This Addendum shall be incorporated into and deemed a part of the Agreement
between City of Yakima, Washington and Northwest Vernacular Services Inc. For Professional
Services.
Section 4: Except as expressly modified herein, all other terms and conditions of the original
Agreement, dated January 22, 2019, shall remain in full force and effect.
Section 5: Severability. If any section, subsection, paragraph, sentence, clause or phrase of
this Amendment is declared invalid or unconstitutional for any reason, such decision shall not
affect the validity of the remaining portions of this Amendment or the original Agreement.
Northwest Vernacular Addendum
Pg. 2
CITY OF YAKIMA
Cliff Moore
Printed Name(i,(rr tivto Ore'
Title: City Manager
Date: `-I
Attest
City Clerk
CITY CONTRACT NO')`v q -OfAdaend 1
RESOLUTION NO: h`ta
Northwest Vernacular Addendum
Pg. 3
Northwest Vernacular Inc.
Printed Name:
Title: ��