HomeMy WebLinkAboutR-2019-008 Addendum 5 to Engineering and Consulting Services Agreement with Golder Associates, IncA RESOLUTION
RESOLUTION NO. R-2019-008
authorizing execution of addendum 5 to the engineering and consulting
services agreement with Golder Associates, Inc. to complete permitting
efforts for the Naches River Water Treatment Plant Intake Project.
WHEREAS, the City is in the process of making improvements to the Water Treatment
Plant Intake, which requires applying and obtaining permits for the project; and
WHEREAS, the US Corps of Engineers requires some additional Professional Services
to develop additional materials for the 404 permit; and
WHEREAS, the City desires to enter into Addendum 5 to the existing Professional
Services Agreement with Golder Associates, Inc 2011-085 to provide the additional materials
and apply and obtain permits required for the Water Treatment Plant Intake Improvements, and,
WHEREAS, the City of Yakima used the procedure established by the State of
Washington and used the Municipal Research and Service Center Professional Services Roster
process to select a firm to perform the design work; and
WHEREAS, Golder Associates, Inc. was determined to be qualified to perform the needed
hydraulic model work, and
WHEREAS, the Scope of Work and Budget included in this supplement meet the needs
and requirements of the City of Yakima for this project, and
WHEREAS, the City Council of the City of Yakima finds that it is in the best interest of the
City and its residents to enter into Addendum 5 to the Professional Services Agreement with
Golder Associates, Inc. 2011-085, to apply and obtain permits for the Water Treatment Plant
Intake Improvement Project, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the attached Addendum 5 to the
Professional Services Agreement with Golder Associates, Inc , attached hereto and incorporated
herein by this reference, not to exceed $114,712 00 to provide the Professional Services as
described in the Addendum.
ADOPTED BY THE CITY COUNCIL this 15th day of January, 2019
ATTEST
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Sonya Claar Tee, City Clerk
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For City of Yakima Use Only:
Contract No.2011-085
Project No AC2335
Resolution No.R-2011-154
SOQ No.
AGREEMENT FOR PROFESSIONAL SERVICES
ADDENDUM NO. 5
This Addendum, hereinafter identified as Addendum No. 5, is hereby entered into and made a part of the
Agreement between City of Yakima, Washington, and Golder Associates, Inc., for Professional Services
first entered into on the 9th day of April, 2010, by the CITY OF YAKIMA, hereinafter called the "CITY," and
GOLDER ASSOCIATES, INC., hereinafter called the "ENGINEER."
WITNESSETH That in consideration of the mutual covenants and agreements herein contained, the parties
hereto do mutually agree to amend, revise, and/or add the following to the referenced Agreement:
SECTION 2 - SCOPE OF SERVICES
2.1 Basic Services. In addition to the duties set forth in the underlying agreement,
ENGINEER agrees to perform additional work tasks described in the attached Addendum
No. 5 Exhibit A: Design Modifications and Construction Support for the City of
Yakima Water Intake Project (Project).
SECTION 5 - COMPENSATION
5.1 COMPENSATION ON A TIME SPENT BASIS AT SPECIFIC HOURLY RATES. For the
services described in the attached Addendum No. 5 Exhibit A, compensation shall be on
a time spent plus expenses basis at the ENGINEER's normal hourly billing rates shown on
Exhibit B, attached to this agreement.
IN WITNESS WHEREOF the parties hereto duly enter into and execute this Addendum No. 5, as of this
day of , 2019
Other than specific amendments stated herein, all other terms, conditions and requirements of the
underlying contract shall remain in full force and effect throughout the term of the underlying contract.
CITY OF YAKIMA
Printed Name. Cliff Moore
Title.
Date
Attest
City Manager
GOLDER ASSOCIATES, INC.
Signature Printed Name. 4ktotfr e kac e
Title.
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ova aar Tee, City Clerk '- , -\' ,i ` ti
City Contract No. 2011-85 Q6ck 5 fc,
Resolution No R-2011-154
Page 1
Nationwide Permit process instead of the going through the larger effort of the full
Alternatives Analysis and Individual Permit process. To make these adjustments, Golder
proposes to complete the following design change tasks to prepare an updated design for
a new Joint Aquatic Resources Permit Application (JARPA) submission.
• Additional scope includes permitting support for the Washington Department of Fish and
Wildlife (WDFW) Hydraulic Project Approval (HPA), which Golder assisted early this year
with development of a figure for the WDFW HPA. The Corps indicated that a Section 404
of the Clean Water Act (CWA) permit through the Corps may need to be obtained for
continued dredging activities associated with annual work that has been completed in
order to maintain flows to the water intake. Additional budget has been included for Golder
to assist in these efforts for 2019 if the permitting need arises.
Deliverables: As described in subsequent tasks.
Schedule: Final schedule to be coordinated with the City. Anticipated completion late fall 2019.
A working schedule will be initiated immediately upon start of the work, and then updated and
revised as additional and/or new information is developed.
Task 10a — Preliminary Alternatives Analysis
Description: Prepare preliminary Alternative Analysis for the Corps in support of the JARPA.
Assumptions:
• Golder will serve as the prime and main author of the Alternatives Analysis to summarize,
expand upon, and develop the Alternatives Analysis. 48 North, as a sub -contractor to
Golder, will provide permit expertise, support, development, and review of the Alternatives
Analysis.
Deliverables: Coordinate, participated, prepared one draft preliminary Alternatives Analysis and
reviewed the initial comments from the Corps.
Schedule: Task Completed
Cost: $9,020.
Task 10b — Prepare and Coordinate Meetings with Corps
Description: Prepare and Coordinate meetings with the Army Corps of Engineers to review
Alternatives Analysis and address a project path forward.
Assumptions:
• Golder served as the prime and main coordinator for the Corps meeting. 48 North
Solutions, Inc. (48 North), as a sub -contractor to Golder, provided presentation review,
meeting facilitation and support. Matthew Wells, as separately contracted through the City,
provided review and input regarding any discussions on water rights and point of diversion
transfers.
• Golder will prepare and coordinate a meeting with the Corps to present project background
and respond to most recent alternatives analysis comments. The goal of the meeting is to
educate the Corps about the project, establish clarification on the comments and develop
an agreed upon working path (scope) forward.
Page 3
Assumptions:
• Golder will develop a final Issued for Construction (IFC) design drawings that will
incorporate comments from the JARPA package submission and comments from the
reviewing regulatory agencies. The ultimate comments and extent of which the City will
implement design modifications is unknown at this time and a general estimate for the
level of effort is made within this task.
• Final IFC drawings will modify the ELJ elevations within the water intake RGC structure to
confirm that the structure elevations are set at an elevation to allow for flows to enter and
access the secondary channel. Golder will review water surface elevations within the 2D
Tuflow model as they correspond to the RGC structure at the water intake.
• Golder will develop project specifications to be incorporated into the final IFC drawing
package. These will include general specifications, materials specifications, and general
guidance on installation of the RGC and ELJ structures.
• Golder will prepare a planning level construction cost estimate and develop a bid list and
summary of quantities for contractor bid submittals. Golder will complete a bid walk with
the prospective contractors to answer questions.
Deliverables: Golder will develop a final IFC design drawings and specifications, a planning
level construction cost estimate and attend a bid walk. Drawings will be provided electronically
and two (2) full-sized signed hard copies will be provided to the City.
Schedule: Final schedule to be coordinated with the City and pending input from
Agency/regulatory review; anticipated completion Q2-Q3/2018.
Cost: $19,390.
Task 10e — Construction Support
Description: Provide on -site engineering support during construction.
Assumptions:
• Golder will be prepared to provide construction support to respond to requests for
information (RFIs) and provide on -site construction support during installation of the
project. The extent and duration of this task and quantity of RFIs is currently unknown,
and an initial level of effort is assumed for 1-week of in -office and 3-weeks of on -site
construction support (assuming 12-hour days, 5 days a week).
• Golder will work with an on -site construction manager or inspector to direct and implement
the construction drawings and specifications.
Deliverables: RFI responses and daily field report updates (provided in email format).
Schedule: Final schedule to be coordinated with the City and pending input from
Agency/regulatory review, river conditions, permit stipulations and contractor selection;
anticipated completion Q3-Q4/2018.
Cost: $39,380.
Task 10f — Water Intake Dredging Permit Support
Description: Provide interim water intake dredging permit support
Page 5
ADDENDUM NO. 5
EXHIBIT B
Golder
Associates
SCHEDULE OF FEES
REDMOND, WASHINGTON
Effective January 1, 2017
Invoices from Golder Associates include labor charges, other direct costs, and costs associated with in-house services
Charges include only those services directly attributable to the execution of the work. Time spent when travelling in the
interests of the work will be charged in accordance with the hourly rates
Labor charges are based upon standard hourly billing rates for each category of staff The billing rates include costs
for salary, payroll taxes, insurance associated with employment, benefits (including holiday, sick leave, and vacation),
administrative overheads, and profit. In some cases statutory overtime rates may apply Rates by labor category are
as follows
ENGINEERS, SCIENTISTS, PROJECT MANAGERS
AND REVIEWERS*
Junior I
Level C1
$100/h
Junior II
Level C2
$110/h
Intermediate I
Level C3
$135/h
Intermediate 11
Level C4
$165/h
Associate/Senior I
Level C5
$185/h
Associate/Senior II
Level C6
$215/h
Principal/Associate/Senior III
Level C7
$230/h
Principal/Specialist
Level C8
$250/h
ADMINISTRATIVE SUPPORT
Admin Support
Level B1
$75/h
Staff Admin Support
Level B2
$85/h
Senior Admin Support I
Level B3
$95/h
Senior Admin Support II
Level B4
$105/h
TECHNICIANS/TECHNOLOGISTS
Junior I
Level T1
$80/h
Junior II
Level T2
$100/h
Intermediate
Level T3
$115/h
Senior
Level T4
$125/h
CAD AND CIVIL ENGINEERING DESIGN
TECHNOLOGISTS/ GIS /
Draftsperson
Level D1
$85/h
Staff Draftsperson
Level D2
$95/h
Senior Draftsperson
Level D3
$115/h
NOTES
The above rates are subject to revision
A 7% charge will be added to the total fees to cover normal incidental office disbursements, including but not limited
to associated communication charges, travel and document production
A 15% carrying charge will be added to disbursements including materials, subcontractor costs, drilling or excavation
services and use of external laboratory services
* Rates for specialist services, including but not limited to litigation support, expert witness, including time spent in
depositions and the preparation and presentations of testimony, and/or senior level consultation, and priority
emergency level services are available upon request.
Rates for laboratory services and use of equipment owned by Golder Associates will be provided upon request.
Special Note
1 The rates and charges listed above exclude applicable local and federal taxes The taxes will appear as a separate
line item on each invoice
Golder Associates Inc.
18300 NE Union Hill Road, Suite 200
Redmond, WA 98052 USA
Tel: (425) 883-0777 Fax: (425) 882-5498 www golder.com
Golder, Golder Associates and the GA globe design are trademarks of Golder Associates Corporation
Golder Associates: Operations in Africa, Asia, Australasia, Europe, North America and South America
ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.H.
For Meeting of: January 15, 2019
Resolution authorizing Addendum 5 to the Engineering and
Consulting Services Agreement with Golder Associates, Inc. to
complete permitting efforts for the Naches River Water Treatment
Plant Intake Project
Scott Schafer, Public Works Director
David Brown, Assistant Public Works Director, 509-575-6204
SUMMARY EXPLANATION:
This is Addendum 5 to our current contract with Golder Associates for the design and permitting
of the City of Yakima's Water Treatment Plant Intake I mprovements project. During recent
flooding and long duration high water events, the Naches River has migrated towards the
southeast river bank. The City's Water Treatment Plant intake is located on the northwest river
bank. This project redirects the river flow back towards the northwest bank and the Water
Treatment Plant intake to ensure adequate water is readily available for treatment to meet the
domestic, commercial, industrial, irrigation and fire suppression needs of the City of Yakima.
During the permitting process, the US Army Corps of Engineers (USACE) requested some
design changes and re -submission of permit documents. This requirement will result in additional
work by Golder Associates.
The City secured a Department of Ecology (Ecology) Watershed grant that was to cover some of
the design cost, with most of the funding obligated for actual construction. Because of the
USACE additional requirements, Ecology has agreed to modify the grant in order to shift more
funds towards the design and permitting of the project. However, this will reduce the amount of
funding available for construction. Funds not ultimately spent on design or permitting, may be
redirected back to construction. Additional funds if needed for construction will be from the Water
Improvement Fund. Addendum 5 is not to exceed $114,712.00 and has been attached for City
Council review.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Trust and Accountability
2
APPROVED FOR
SUBMITTAL:
City Manager
STAFF RECOMMENDATION:
Adopt Resolution
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date
Resdution 12/27(2018
contract 1/10/2019
Type
Resofutbn
Cover Memo
Contract Supplemental Agreement
Supplemental Agreement
Number: 1
Original Contract Number:
2011-085 Addendum 6
City Engineering Project Number: AC2335
Project Title:
Permitting Support for the City of Yakima
Water Intake Project
Maximum Total Amount Payable for the
Agreement:
Task 11 Additional Permitting Support
Organization and Address:
Golder Associates, Inc.
9 Monroe Parkway, Suite 270
Lake Oswego, OR 97035
Execution Date of Supplement:
February 17, 2020
Completion Date of Supplement:
Upon completion of City Project AC2335
Maximum Amount Payable this Supplement:
$70,100.00
$289,00.00
Description: Support additional permitting requests by federal and local agencies for the City
of Yakima Water Intake Project permits as described within the following subtasks 11a through
11d below.
Assumptions:
• Golder Associates, Inc. (Golder) will serve as the prime through permitting process and
provide integrated engineering, coordination and project management.
• 48 North Solutions, Inc. (48 North), as a sub -contractor to Golder, to provide permit
expertise, support, development, and coordination.
• This scope/budget is focused on efforts already completed and requested to be
completed to continue the permitting process with the United States Army Corps of
Engineers (USACE), National Marine Fisheries Service (NMFS), United States Fish and
Wildlife Service (USFWS), Department of Natural Resources (DNR), City of Yakima, Yakima
County and the Washington Department of Fish And Wildlife (WDFW).
Deliverables: As described in subsequent tasks.
Schedule: Final schedule to be coordinated with the City. Anticipated completion mid 2020. A
working schedule will be initiated immediately upon start of the work, and then updated and
revised as additional and/or new information is developed.
Task l a — Permittin Meetings and Coo dination
Description: Prepare and attend meetings with the USACE, NMFS and USFWS. Coordinate and
prepare for meetings with nearby landowners.
Assumptions:
• Golder and 48 North has prepared, coordinated and attended meetings with various
stakeholders to coordinate, educate and progress the permitting process.
• Work included a trip to Yakima to meet with agencies on November 25, 2019.
Deliverables: Coordinated, participated, developed meeting minutes, for in person and
telephone meetings with various stakeholders.
Schedule: Task Completed
Cost: $14,800.
Task llb -- Prepare Permitting Documents
Description: Prepare additionally requested Biological Assessment (BA) addendum, Turbidity
Plan, Fish Salvage, Site Mitigation and Monitoring Plan documents to support federal permitting
requests.
Assumptions:
• Golder will serve as the prime and 48 North Solutions, Inc. (48 North), as a sub -contractor
to Golder, who will primarily develop these documents for review by Golder and the City.
Deliverables: Biological Assessment addendum with supporting documents
Schedule: Final schedule to be coordinated with the City, where anticipated completion to
occur in Q1-Q2/2020.
Cost: $25,600_
Task ilc — Prepare Adaptive anagement Plan
Description: Develop an Adaptive Management Plan to include a 5-year maintenance window.
Assumptions:
A draft framework for an Adaptive Management Plan prepared by Golder in June 2017
and will be updated to include requests made by the USACE. To be addressed within the
plan includes project objectives, monitoring objectives, frequency of monitoring and
what/when mitigative actions are to be taken.
Deliverables: Prepare an Adaptive Management Plan to be included within the BA addendum.
Schedule: Final schedule to be coordinated with the City, where anticipated completion to
occur in Q1-Q2/2020.
Cost: $8,000.
Task lid — On -going Perrrdtting Support
Description: Provide continued permitting support to coordinate additional meetings, address
agency comments, and subsequent updates to design drawings, construction sequencing and
phasing.
Assumptions:
• Golder will provide on -going project support to complete permitting and Issued for
Construction (IFC) design drawings that will incorporate comments from the Washington
Department of Fish and Wildlife (WDFW) HPA package submission and comments from
the reviewing regulatory agencies. The ultimate comments and extent of which the City
will implement design modifications is unknown at this time and a general estimate for
the level of effort is made for this task.
Deliverables: Permitting support and IFC design drawings and specifications
Schedule: Final schedule to be coordinated with the City and pending input from
Agency/regulatory review; anticipated completion Q2 /2020.
Cost: $21,700.
Consultant Signature
CITY CONTRACT NO. ao
zu
RESOLUTION NO i-