HomeMy WebLinkAbout01/15/2019 06I Feasibility Study Agreement with Counsilman-Hunsaker for Outdoor Community Swimming Pool at Martin Luther King Jr. Park to\'4\lyy tbxk ik 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.1.
For Meeting of: January 15, 2019
ITEM TITLE: Resolution authorizing a Feasibility Study Agreement with
Counsilman-Hunsaker for an Outdoor Community Swimming Pool
at Martin Luther King Jr. Park
SUBMITTED BY: Scott Schafer, Director of Public Works
Ken Wilkinson, Parks and Recreation Manager 576-6416
SUMMARY EXPLANATION:
At the June 5, 2018 City Council meeting, staff was directed to bring forth a proposal regarding
the possibility of constructing a City pool on the east side of town. With input from the Community
Swimming Pool Ad Hoc Committee, the City Council determined that the best location of the
pool would be at Martin Luther King Jr. Park. In order for the City to proceed with the proposed
project and to be eligible for any possible grant funding for the outdoor swimming pool, a defined
scope of work must first be developed consisting of actual designs with estimated operational
and construction costs.
Utilizing the State of Washington Municipal Research and Service Center Professional Services
Roster process, the City selected the consulting firm of Counsilman— Hunsaker to conduct the
Feasibility Study. Counsilman— Hunsaker is considered a leading expert in pool evaluations and
designs.
The terms of the Feasibility Study is to identify three possible schematic designs for the
community outdoor pool, provide estimated cost to construct each of the designs and estimated
operational cost for each pool. The cost for the study is not to exceed $35,000 and is attached
for review. City Council identified using REET I Funds to fund the Feasibility Study and funds
were approved in the 2019 budget.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Neighborhood and Community Building
APPROVED FOR
SUBMITTAL: City Manager
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STAFF RECOMMENDATION:
Adopt Resolution
BOARD/COMMITTEE RECOMMENDATION:
The feasibility study was discussed at multiple Parks and Recreation Commission meetings and
the Park and Recreation Commission recommends approving the proposal.
ATTACHMENTS:
Description Upload Date Type
D reso 1110'2019 Cover Memo
D Agreement 12128/2018 Contract
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RESOLUTION NO. R-2019-
A RESOLUTION authorizing an agreement with Counsilman-Hunsaker to conduct a
feasibility study for construction of an outdoor pool at Martin Luther King
Jr. Park.
WHEREAS, the City is the owner of Martin Luther King Jr. Park located at S. 9'h St. & E.
Race St., Yakima, Washington, situated generally upon and within Yakima County Assessor's
Parcel No. 19131941451; and
WHEREAS, the City intends to conduct a professional feasibility study to consider the
construction of an outdoor pool at Martin Luther King Jr. Park; and
WHEREAS, the City has identified Counsilman-Hunsaker as a consultant that
possesses the necessary expertise in swimming pool complex siting, planning and design; and
WHEREAS, the City desires to retain Counsilman-Hunsaker as its independent
consultant for purposes of feasibility analysis and planning for a proposed outdoor pool at Martin
Luther King Jr. Park; and
WHEREAS, the Scope of Work and Budget included in the Feasibility Study Agreement
attached hereto and incorporated herein by this reference meet the needs and requirements of
the City of Yakima for this project; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Feasibility Study Agreement with Counsilman-Hunsaker for consultation services
related to conducting a feasibility study for the proposed Martin Luther King Jr. Park pool
project; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute a Professional Services
Agreement with Counsilman-Hunsaker, attached hereto and incorporated herein by this
reference, in an amount not to exceed Thirty-Five Thousand Dollars ($35,000) to provide the
Professional Services described in the Agreement.
ADOPTED BY THE CITY COUNCIL this 15'h day of January, 2019.
Kathy Coffey, Mayor
ATTEST:
Sonya Clear Tee, City Clerk
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AQUATICS FOR LIFE
FEASIBILITY STUDY AGREEMENT
THIS AGREEMENT made and entered into at St. Louis, Missouri this day
of , 2018, by and between the CITY OF YAKIMA, hereinafter referred to as
"the Owner" and COUNSILMAN-HUNSAKER, a Missouri corporation, doing business at 10733
Sunset Office Drive, Suite 400, St. Louis, Missouri 63 127-1 0 1 8, hereinafter referred to as "the
Consultant".
WHEREAS, the City of Yakima is undertaking a Feasibility Study Plan for an outdoor pool at
Martin Luther King Jr. Park, located in Yakima, WA and,
WHEREAS, the Consultant is a consultant in the field of swimming pool complex planning and
design, and
WHEREAS, the City of Yakima, is desirous of retaining the Consultant as its independent
contractor for purposes of planning the aquatic center.
NOW, THEREFORE, in consideration of the covenants and agreements herein contained, the
parties hereto agree as follows:
I. SERVICES.
The City of Yakima, hereby retains the Consultant as its aquatic planning and design
consultant for the proposed project. The scope of the Consultant's services are:
TASK 1 - NEEDS ANALYSIS: (1 trip)
A. Meet with the steering committee, plus any designated community groups and/or
individuals involved in the project to analyze needs and determine objectives. The
Consultant will conduct individual interviews as necessary with, for example,
local education administrators and/or athletic directors, chamber of commerce
representatives, business leaders, private and public recreation providers, health
professionals, competitive swim groups, swim coaches, instructors, activity
programmers, youth and seniors groups, and others if requested in order to
ascertain existing levels of service and the perceived needs of various user groups
in the community.
B. In addition to individual meetings, The Consultant will participate in a public or
by invitation civic meeting to discuss the various issues concerning the proposed
facility. This discussion will include images and/or video presentations with
commentary on features of other aquatic centers similar to that being considered
for this project, background information on historic and contemporary issues in
the industry, and an open-forum question-and-answer session to discuss
concerns and needs of those individuals and groups attending the meeting. A
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matrix of programming priorities will be developed and discussed to prioritize
programming and facility features. The Consultant will use the results of the
interviews and public workshop to develop a needs profile.
C. Conduct research and compile demographic information necessary to
appropriately evaluate the proposed facility, including population, age distribution,
income, weather analysis and economic considerations that could affect the
project's viability.
D. Prepare and submit an outline of a Design Program of spaces and features for the
proposed aquatic center describing the pool size, shape and support spaces based
on preliminary discussions and meetings noted above.
E. Based on the first meeting and committee's review of the outline program, develop
with the Owner or architect a Design Program for the aquatic facility with
recommendations on the size and shape of the pool(s) as well as architectural and
engineering features of the building and support spaces. The Design Program will
address the following items:
1. Pool (or pools) or Spaces Design: Size, Depth, Configuration, Water
Features, etc.
2. User Populations and Programs to be Supported
3. Pool Markings
4. Traffic Patterns
5. Deck Equipment
6. Underwater Features
7. Mechanical Features, Filter System Options, Water Treatment and
Automatic Water Treatment Control
8. Support Spaces including parking, bathhouse, pool mechanical spaces,
fencing, landscaping, etc.
TASK 2 - CONCEPTUAL PLAN: (1 trip)
A. Based on the agreed upon program, the Consultant will prepare three concepts.
Typically, these concepts consist of an ideal, preferred and minimum acceptable.
The ideal concept includes areas of programming without taking into account
budget considerations. The preferred facility supports the design program with
costs to meet the proposed budget. The minimum acceptable concept is a facility
that will be considered if the project experiences limited funding.
B. The Consultant will provide a conceptual plan of the site and support buildings.
The purpose of the plans will be to illustrate ways to organize the spaces in a
functional arrangement and to confirm that the support spaces will contain the
areas proposed in the Design Program.
December 5, 2018 Page 2 City of Yakima
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C. The Consultant will prepare an Opinion of Probable Construction Cost for the
pool(s) and building. Recent project bid figures of similar projects will be used as
well as national estimating guides and local cost adjustment factors. The hard
construction cost figures will be supplemented by a development cost factor,
which will include such "soft" costs as professional fees, survey, geotechnical
report, document reproduction, advertisement for bids and all anticipated expenses
related to the administration of the project. The sum of these two cost figures will
be the total project cost so that the Owner will have a comprehensive overview
before making an informed decision about the project.
D. The Consultant will meet a second time with the committee to participate in a
design workshop. Preliminary concepts and program features will be reviewed
and confirmed. A public meeting may or may not be held as a part of this visit.
E. Following the meeting, the Consultant will make revisions to the selected plan, if
necessary, and mail it to the Committee.
TASK 3 - EXPENSE and REVENUE ANALYSIS: (1 trip)
A. The Consultant will prepare a Feasibility Study and will develop an opinion of
operations protocol for the proposed project. The following will be researched
and analyzed:
1. Area Aquatic Providers
2. Market Area Demographics
Population, Age, Income
3. Area Aquatic User Groups
Historic Usage and Project Level of Growth
4. Facility Management Outline
Facility Operating Schedule
Facility Capacity Limits
Organization Chart
Wage Structure
5. Opinion of Probable Revenue
Market Penetration
Seasonal Usage
Develop Fee Structure
Opinion of Attendance By User Group
Opinion of Revenue
6. Opinion of Probable Expenses
Labor Demand
Chemical Demand
Supply Demand
Maintenance and Repair Demand
Utility Demand
7. Opinion of Facility Financial Performance
December 5, 2018 Page 3 City of Yakima
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B. The Consultant will make a final presentation to the project committee outlining
the methods and results of the study.
DRAWINGS.
Except for reference and coordination purposes in connection with future additions or
alterations to the work, drawings, specifications and other documents prepared by
Counsilman-Hunsaker are instruments of the service for use solely with respect to this
project and, unless otherwise provided, Counsilman-Hunsaker shall be deemed the author of
these documents and shall retain all common law, statutory and other reserved rights,
including copyright. The Consultant's drawings, specifications or their documents shall not
be used by the Architect or others on other projects except by agreement in writing and with
appropriate compensation to the Consultant. The Architect shall be permitted to retain
copies, including reproducible copies of the reports.
II. FEES: The Consultant's lump sum, Not Too Exceed fee shall include three (3) site visits
which include reimbursable travel expenses. (Site visits in excess of three (3) shall be
authorized by the Client in writing in advance and compensated with fee and reimbursable
expenses as Additional Services.) The Lump Sum Not Too Exceed fee including site visits
is $35,000, including reimbursable travel expenses.
TASK 1: Needs Analysis $7,900.00
TASK 2: Conceptual Plan(s) $8,600.00
TASK 3: Expense and Revenue Analysis $13,500.00
Additional Services Rates:
Principal $220.00/hour
Director $200.00/hour
Project Manager $175.00/hour
Project Engineer/Architect $150.00/hour
Design Associate $125.00/hour
Administrative $70.00/hour
Site Visit $1,500.00/day *
* Excluding travel expenses
The Consultant shall submit monthly invoices for services and reimbursable expenses
incurred, based upon the percentage of the Consultant's services completed at the time of
billing. Owner shall make payments to Consultant within forty-five (45) days of the invoice
date. Consultant may, after giving seven (7) days written notice to the Owner, suspend
services until payment is made in full of all past due invoices for this project.
December 5, 2018 Page 4 City of Yakima
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The Consultant shall submit monthly statements of basic and additional services and for
reimbursable expense incurred, based upon the Consultant's hourly rate schedule for services
completed at the time of billing. Reimbursable expenses shall include qualifying travel
expenses, postage, express mailings, printing expenses for copies in excess of 10 of the final
report and 5 draft copies, and any artwork desired, such as renderings, cad imaging including
fly-through segments that might be used in community publicity. Telephone and fax services
are included in the basic fee. Owner shall make payment within thirty (30) days after receipt
of invoice from Counsilman-Hunsaker. If Owner fails to make any payment due Consultant
for services and expenses within forty-five (45) days after receipt of invoice, Consultant may,
after giving seven (7) days written notice to the Owner, suspend services under his Agreement
until payment in full of amounts due Consultant for services and expenses have been paid.
To the fullest extent permitted by law, and notwithstanding any other provision of this
Agreement, the total liability, in the aggregate, of Counsilman-Hunsaker and Counsilman-
Hunsaker's officers, directors, partners, employees, agents and Counsilman-Hunsaker's
Consultants, and any of them, to OWNER and anyone claiming by, through or under
OWNER for any and all claims, losses, costs, or damages whatsoever arising out of,
resulting from, or in a any way related to the conclusions and recommendations expressed
in the Feasibility Study shall not exceed the total compensation received by Counsilman-
Hunsaker under this Agreement.
III. TERMINATION:
Each party agrees that upon the occurrence of a material breach or default of the other under
the terms of this Agreement, it shall provide written notice of such default to the other. Such
written notification given by the party shall specifically state the material breach or default
under the terms of this Agreement. The notified party shall have thirty (30) days after such
notice is given to remedy the specific breach or default. Upon the failure by the defaulting
party to cure the specified breach or default within the allotted time, or recurrence of the same
breach within thirty (30) days after its initial cure, the other party shall have the right to
terminate this Agreement except with respect to any liabilities or obligations which, under the
terms of this Agreement are to survive its termination.
IV. SCHEDULE OF WORK:
The Consultant shall execute all of the tasks listed above within 120 calendar days of receipt
of a signed agreement and authorization to proceed. Review periods by the Owner,
postponement of meetings, submittal of Owner information or other delays not caused by the
Consultant, will be added to the 120 calendar days.
December 5, 2018 Page 5 City of Yakima
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V. ENTIRE AGREEMENT:
This agreement constitutes the entire understanding between the parties and cannot be
modified except by their mutual written consent. In the event of a conflict between his
Agreement and the terms of any other agreement or document pertaining to the Project, the
terms and provisions of this Agreement will be controlling.
IN WITNESS WHEREOF, the parties have hereunto set their hands on the day and year first
above written.
ACCEPTED:
COUNSILMAN-HUNSAKER CITY OF YAKIMA
BY: '- BY:
Michael Gartland - Principal
Date: December 5, 2018 Date:
Contact Information:
Ken Wilkinson
City of Yakima
Parks and Recreation
2301 Fruitvale Blvd.
Yakima,WA 98902
509-576-6416
Kenneth.wilkinson@yakimawa.gov
December 5, 2018 Page 6 City of Yakima