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01/15/2019 06A Council Committee Minutes BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.A. For Meeting of: January 15, 2019 ITEM TITLE: Accept Council Committee minutes SUBMITTED BY: Cally Price,Assistant to the City Manager SUMMARY EXPLANATION: November 8, 2018 Healthy Communities minutes November 15, 2018 Economic Development minutes November 15, 2018 Public Safety minutes December 21, 2018 Partnership minutes ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Accept minutes BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type tio•i• minutes 1 13/ 01* r e o D 11151* minutes 1 1/ 01' r e o D 111 1' minutes 1 1/ 01' r e o D 12211' minutes 1/10/201 r e o 2 Yakima City Council Committee Minutes Healthy Communities & Neighborhood Building Committee (NCNB) 2nd Floor Conference Room For the Record November 8, 2018 Committee Members Staff Others Councilmember Kathy Coffey (chair) Cliff Moore Adrianne Garner(HBCC) Councilmember Jason White Joan Davenport Frank Rowland (HBCC) Councilmember Brad Hill (alternate) Sara Watkins Andy Ferguson (TYT) Councilmember Kay Funk (absent) Rosalinda Ibarra Ken Wilkinson Scott Schafer Joseph Calhoun Randy Beehler With a quorum present, acting Chair Coffey called the meeting to order at approx. 10:01 a.m. Approval of Minutes — Hill motioned, seconded by White, to approve the 9/13/2018 minutes as presented. Motion carried unanimously. Reports from Departments/Commissions Transit Citizen Advisory Committee (TCA) — next meeting is November 14th at Public Works beginning at 4pm. Parks & Recreation Commission (P&R) —Wilkinson reported on the following wrap up activities: end of summer swimming at Franklin Pool, Randall Park project, Ed Putnam Memorial at Fisher Park Golf Course. A brief discussion about schools who utilize Lions Pool for swim meets and practices occurred. The next Parks & Recreation Commission meeting is November 14th. Henry Beauchamp Community Center (HBCC) — Adrianne Garner provided the HBCC 3rd Quarter Report. Highlights included: 50th Anniversary Celebration, S.T.E.M. programming from the Pacific Science Center, field trip to the Hanford Observatory, the Game On! program with Central Washington University, and the first graduation class for GED participants. Future activities include a Veteran's Luncheon and the annual holiday event, to which Garner extended an invitation. She mentioned several improvements necessary at the community center; such as, renovating the restrooms, updating the electrical panel and the HVAC system. She noted that her focus is on seeking additional funding to increase the capacity in order to support more children and families. In addition to HBCC reports, White motioned, seconded by Coffey, to include the Yakima Police Athletic League (YPAL) to subsequent agendas under reports. Motion carried unanimously. Historic Preservation Commission (HPC) — the HPC will be reviewing an application for a Certificate of Appropriateness for an addition to a home in the Barge-Chestnut Neighborhood. Staff is working on developing a contract to hire a consultant to perform the Fruit Row inventory. Yakima Planning Commission (YPC) —the 2018 Comprehensive Plan Amendments and rezone requests recently received approval. City Council will review the 2018 proposed text amendments at an upcoming public hearing on November 13th. The YPC will review their 2019 work plan. Bike & Pedestrian Committee (BPC) — a public service announcement on crosswalk safety through YPD is ongoing. Calhoun also noted that three terms will expire at the end of December. Tree City Board (TCB) — Calhoun reported that the tree city inventory has been completed. The TCB will have a report ready in December. Community Integration Committee (CIC)— nothing noted. It was NCNB Committee consensus to include in the Council's future briefing meeting, the Community Integration Committee as a topic of discussion so Council can provide further guidance for that Committee. Homeless Operational Model/Administration — Watkins shared a diagram illustrating the process and structure of the homeless operational model. She summarized the three main elements of the Homeless Housing & Assistance Program Charter of Yakima County: the Coalition, the Executive Committee, and the Program Administrator. She also explained the following proposed draft resolutions intended to be reviewed by the Board of County Commissioners which include: endorsing the Five-Year Plan to reduce homelessness in Yakima County; appointing the Yakima Homeless Coalition as the local homeless task force; and adopting the Yakima Homeless Housing Page 1 3 and Assistance Program Charter. Following an extended discussion on current homeless matters, Davenport reported she is preparing a memo describing a step-by-step process on the progress for implementing a low-barrier shelter in the City. Coffey motioned, seconded by Hill, to request that the Council submit a letter to the BOCC requesting that the excess revenue of the increase to the 2163 Fund be put into a Capital Facility development fund. Motion carried unanimously. This will be included on Council business meeting on December 4th as a Committee report. In the packet was Larry Mattson's (YVCOG) response to Council's motion from September 11th, a letter from YVCOG, and Funk's response to which Moore stated they were included for informational purposes only; no further action necessary. Affordable/Senior/Low Income Housing — Davenport provided an update on the Affordable Housing Report. The following issues will be covered: land and locational issues; regulatory barriers and incentives; the cost of development such as permitting, frontage improvements, and utilities; dedicated revenues; and housing maintenance code issues. This informational report will be provided to the City Council at their December 4th business meeting. Community Crosswalks Feasibility Report — Schafer described the City of Seattle's neighborhood crosswalk program. He reiterated the challenges the City faces in incorporating such a program in Yakima such as funding, cost maintenance, and lack of personnel resources. The traffic calming petition process was discussed. Staff will research whether a petition for Fair Ave was submitted. City Council Committee Procedures — Moore shared the latest City Council Committee process. Future Items — A brief discussion about federal legislative priorities lobbying efforts ensued, in particular about funding projects using the marijuana revenues. White motioned to move the legislative priorities for recreational marijuana revenues to full Council. Motion failed for lack of a second. It was Committee consensus to include this discussion to an upcoming Council briefing. White expressed the importance of securing funds to modernize the two existing pools and community centers. He requested further discussion on this matter. Staff will report back to NCNB on the status of existing facilities and projected improvements. It will be listed on the December HCNB agenda as Community and Neighborhood Facilities. Recap of Deliverables— • Add YPAL to HCNB monthly agenda under Reports • HCNB Committee Report to Council: Draft letter to BOCC regarding 2163 Fund excess revenue to create a capital facility fund • Include in an upcoming Council briefing meeting two items for discussion: o Council direction for Community Integration Committee o Marijuana revenue dedicated to specific youth development programs • Include Community and Neighborhood Facilities to the December HCNB agenda • Staff to research a traffic calming petition for Fair Avenue Audience Participation — Frank Rowland expressed appreciation for the City's efforts on the Henry Beauchamp Community Center. Adjourn —White motioned, seconded by Hill, to adjourn. Motion carried unanimously. This meeting adjourned at approximately 11:13 a.m. Approved by: :. I Date Approved: k 3 ( 6 6 Prepared by: Rosalinda Ibarra,Community Development Administrative Assistant.This meeting was recorded by Y-PAC. Page 2 4 ii• • * ea • 1 " 2,d Floor Conference Room City Hall November 15, 2018 1 :30 p.m. Members: Staff: Others: Council member White Ana Cortez, Assistant City Manager Luz Gutierrez Council member Gutierrez Cally Price, Assistant to the City Manager John Cooper Council member Cousens Andrew Holt Verlynn Best Jonathan Smith Maria Rodriguez Joe Morrier Jerry Mallen xec tive I utes White called the meeting to order. 1. Review draft minutes from September 27, 2018 meeting: The September 27, 2018 meeting minutes were reviewed. Gutierrez motioned to accept the minutes as presented and White seconded the motion. The minutes were approved as presented. 2. Discussions: a. Strategic Priorities per Plan i. Main arterial development White suggested that this go back to the full Council for discussion during the Strategic Planning study session in January. Gutierrez stated that the Council needs to identify the standards and who will maintain them. ii. Downtown Plaza Cortez asked for direction from the Committee members on how to create a more dynamic downtown without a plaza. b. Economic Development Plan White asked that staff present the Economic Development Plan with the Committee. He would like to see the findings that warranted the plaza and incubator projects be moved forward. Participants thought the City had a good plan and conducted a thorough process with a lot of time commitment; therefore, they would like Council to support the Plan and keep moving it forward. 5 Mann stated that there is plenty of parking in downtown but that it isn't being used adequately and suggested that Council revisit parking enforcement. Morrier stated that people miss things to do. The Convention Center is vital to the community and attendees want some where to go for shopping and entertainment. Holt added that a key element of the Plan is to make downtown more walkable. Best would like to see traffic on Yakima Avenue slowed down. Committee member Gutierrez would like to see the following things: -Solicit new ideas — replace the plaza -Different approach to port district marketing -New or modified parking regulations -Shared ride pick up spots on Yakima Avenue -Curb cuts for emergency vehicles -Restrict the number of banks on Yakima Avenue -Incentives for the former mall site I, Community Pride 1. Cinco de Mayo Committee members discussed whether the Cinco de Mayo event should be added to the Master Plan. Committee member Gutierrez doesn't think it should be added to the Master Plan without full Council support and public input. 2. Image: Creative District Committee member Gutierrez believes there needs to be a more thorough assessment of the Creative District concept and should not be included in the Master Plan. She moved that the Creative District discussion be moved to the full Council for discussion as part of the strategic planning session in January. White seconded the motion. The motion passed. c. Competitiveness i. Private sites ii. City sites iii. Mill site iv. Public Port Authority Committee member Gutierrez would like to begin working on a Port District in 2019 with the goal of moving it forward to the voters in 2020. v. Incentives vi. Education Alignment vii. YKM Partners need to support this asset. viii. Convention Center d. Traded Sector i. YKM White asked staff to provide an analysis of how to use a port district, potentially Yakima Airport as a centerpiece. ii. Clusters 6 This concept needs to be emphasized with the Airport. e. Council policy requests i. Vacant Building Ordinance Cortez shared what she believed was Holly's ideas about vacant buildings. White would like to see an inventory of all vacant businesses. 3. Staff and Partner Announcements White asked staff to research if hotel/motel funds can be used for Airport marketing. Committee member Gutierrez asked about the City's partnership with the Sundome and what it would take to appropriately promote the venue to Tri-Cities. There was discussion about the restaurant at the Airport and its usability. Gutierrez believes the Cinco de Mayo event should be added to the Strategic Plan. Smith reminded everyone of the Enterprise Challenge that will be starting. The first year 20 participants participated and in 2017 there were 34. Opportunity Zones and tax incentive guidelines will be out in November. Mann reported that the Light Parade will be December 2 at 6:00 p.m. The tree has been secured and will be decorated in time for the parade. 4. Future agenda items The next meeting will be December 20 at 1:30 at the Yakima Airport. CWSF representatives will be invited to the meeting so they can share their ideas of how to increase events at the Sundome. a. Agenda items: i. Vacant building ordinance ii. Review Economic Development Plan and Downtown Master Plan iii. CWSF presentation iv. Tour airport property 5. Audience Participation Jason CtJ 7 0 I • • I 2nd Floor Conference Room City Hall November 15, 2018 3:00 p.m. Members: Staff: Others: Councilmember Gutierrez Cliff Moore, City Manager Luz Bazan Gutierrez Councilmember White (alt) Jay Seely, Police Captain Nick Sloan Aaron Markham, Fire Chief Joe Caruso, Code Administration Manager Brett Sheffield, Chief Engineer Cynthia Martinez, City Prosecutor Chad Stephens, Police Lieutenant Hallie Meyers, Police Recruiting Officer Terri Croft, Police Executive mutes Gutierrez called the meeting to order at 3:05 p.m. 1. September 27, 2018 minutes It was MOVED by White and SECONDED by Gutierrez to accept the minutes as presented. The minutes were approved unanimously. 2. Department reports a. Fire Department I. September fire activity report Markham provided a monthly report of calls for service and fire inspections. Gutierrez inquired if the rate of 200 fire inspections per month was typical. Markham advised it was. There was further discussion regarding who conducts fire inspections for Union Gap, with Markham reporting that our staff conducts those as part of the contract with Union Gap. White inquired about arson investigators. Markham advised that he has an investigator available on each shift that can make preliminary determinations, but no longer has anyone who can conduct the in- depth investigations, as that person retired. There was discussion regarding how arson investigations are conducted, including Yakima Police Detectives conducting any criminal investigations. Markham's goal is to have continuing education for his employees to get a certified inspector. Gutierrez expressed her concerns with the progress of arson investigations, understanding the lack of evidence 8 and FTE to conduct the investigation. She asked if all resources had been exhausted to reduce arson. Seely advised that patrols can be restructured with the proper analysis of arson crimes. Gutierrez asked if the cost to certify an investigator is within the current budget or would it be over? Markham advised that the training and association memberships are free, but there is an expense in proctoring the certification test. Gutierrez requested that the arson topic remain a standing item on the committee agenda. b. Police Department i. Community Policing Report Seely reported that the department plans to implement permanent beat assignments in January. These assignments will last for one year, with an expectation that the officer will get to know his/her beat, the problem areas, and engage the community. The officer will be expected to attend community events and programs. There was discussion regarding how to let the community know who their beat officers were and engage with them. The committee requested Interim Chief Jones present this issue to the full council in December or January. Gutierrez asked if the school district could communicate the opportunities for interaction with the beat officers. Moore advised he would add this to his letter to the school district regarding Safe Routes to Schools. Seely noted that officers have been interacting with students by having breakfast or lunch with them. H. Designated Crisis Responder program Stephens provided a short history of the DCR program and its funding through the Trueblood grant. DCRs ride with the officer on patrol and are able to conduct evaluations of people in crisis in the field rather than officers having to wait for a DCR response. The program is helping with deferrals. Stephens added that Comprehensive Health Care had provided de-escalation training to all YPD officers. The committee would like to see ways for this program to continue after the Trueblood funding ends. iii. Police Recruiting Meyers reported she had been assigned to the recruiting position since April and has been traveling the state and adjoining states, attending general and military career fairs. White inquired about non- traditional options such as volunteers or security firms. Seely advised that there is high liability in these options. c. Legal i. DV Response survey ii. Martinez presented the comparison between the City of Yakima response to the model response. There is some grant funding available, however we do not currently receive funding. Martinez will look at grant funding if it is decided to move to a Community Crisis Response Team format. Martinez advised that most of the elements are already in place in our area, they are just not coordinated. There 9 was discussion about having the domestic violence advocate function as the coordinator for the CCRT. Gutierrez would like to present the inventory to the full council but would like to focus some of the points. The item will remain on the agenda for the December meeting to discuss ideas to overlap coordination and advocacy, what agencies would be invited to participate, and support and direction for the CCRT. d. Public Works I. Safe Routes to Schools Sheffield presented the Safe Routes to Schools report. He advised staff is reviewing the school districts concerns and is working to turn them into actionable goals. The committee inquired if the school district had surveyed the families. Sheffield advised there was some surveying that needed to be done as part of the grant application, and Moore stated he would include that in his letter to the school district. The committee would like to see the program not just focus on sidewalks, but incorporating other safety measures. White would like to see the projects prioritized by the current "danger" level of the area. 3. New Business None 4. Other business a. 1st Street curb cuts Gutierrez asked if the curb cuts for police vehicles on N. 1st Street had been completed. Sheffield advised they were being incorporated into Phase 2. 5. Recap of future agenda items Arson investigations Domestic Violence survey Continuing discussion of Public Safety Forums The two topics proposed by Councilmember Funk, Public Safety Leadership and Drivers on Yakima School District property, were to be moved to the December meeting. After discussion, the committee members present did not want to continue discussion on these matters. Moore noted that the Public Safety Leadership topic was proposed by Councilmember Funk at the June 19th full council meeting and died for lack of a second. It was MOVED by Gutierrez and SECONDED by White to remove these two items from the December agenda. Motion PASSED unanimously. io 6. Audience participation Nick Sloan spoke of the importance of the fire department public education captain position and asked for the council to reconsider eliminating the position. 7. Adjournment Meeting was adjourned at 4:35 p.m, Duce Gutierrez, Chair 11 PARTNERSHIP COMMITTEE MINUTES 2nd Floor Conference Room December 21, 2018 @ 8:30 a.m. Meeting convened at 8:30 a.m. Council present: Kathy Coffey, Carmen Mendez and Brad Hill a via speakerphone Staff present: : City Manager Cliff Moore, Communications & Public Affairs Director Randy Beehler, Water& Irrigation Manager Dave Brown and Sonya Claar Tee, City Clerk 1. Approval of minutes (11-26) ■ Hill moved and Coffey seconded to approve the 11-26-18 minutes. The motion carried by unanimous vote. 2. New business • Yakima Housing Authority request for support for a $2.5 million capital budget proposal for the armory project in the 2019 session ■ Susan Wilson, Housing Development Manager, Yakima Housing Authority (YHA), briefed the Committee on financing for the YHA Veterans Supportive Housing and Service Center and noted they anticipate breaking ground April 2019. Wilson requested the City send a letter of support to our legislators for their request of a $2.5 million capital budget proposal. It was Committee consensus to recommend approval of this request at the next Council meeting. • Yakima Basin Integrated Plan (YBIP) state funding request (County position) ■ Brown reported the County has reaffirmed its support of a request for state funds for YBIP projects. Mendez reported the Yakima Basin Integrated Plan Work Group will be meeting with federal legislators in D.C. the first week of February. Brown noted the importance of an elected official attending. Mendez will see if she can attend and if not, suggested Hill attend since he will be in DC around that time. • RFP Committee suggestions (transitional housing) ▪ Moore recommended the Committee be comprised of: 1 Council member, 1 Commissioner, 1 Greenway representative, 1 Arboretum representative, 1 expert on programs, 1 expert on housing and 3 community members. Claar Tee noted the Council has a policy that community members can only be on one committee at a time. Moore suggested Nathan Poole, Architect, could be the expert on housing. It was Committee consensus to bring this forward at the next Council meeting. Moore reported he understands the Greenway will be appealing the Wastewater Treatment Plant rezone and therefore, it would not be prudent to meet with the Greenway until after that appeal is settled. • Freight Rail Regulatory issue 12 ■ Moore reported on a request from Nate Kaplan of GORAIL for the City to sign a letter to Congress opposing Forced Access. It was Committee consensus to have Kaplan on an upcoming agenda for a 3-minute presentation of this request. 3. Old business A. Boards & committee applications (Clear Tee) • Lodging Tax Advisory Committee (LTAC)— Sara Allen (Ledgestone) has reapplied. It was Committee consensus to reappoint Sara Allen to the LTAC. 4. Other business • Moore provided an update on the Gang Proviso, 5. Future agenda items (Council Committee members) • None 6. The meeting adjourned at 9:15 a.m. to the next meeting on January 18, 2019 at 8:30 a.m. in the 2nd floor conference room. Carmen Mendez, Chair