HomeMy WebLinkAboutR-2018-138 Write-Off of Uncollectable Parking Citations RESOLUTION NO. R-2018-138
A RESOLUTION authorizing the write-off of certain uncollectable parking citations and
penalties for the City of Yakima
WHEREAS, the attached listing of accounts is recommended for write-off by the City of
Yakima in connection with delinquent parking citations of the City. These past due parking
citations of the general fund of the City have been deemed ready for write-off due to (1) the age
of the account is past the statute of limitations for collecting such accounts, (2) bankruptcy, (3)
the death of debtor, and/or (4) the account is otherwise uncollectable. It is recommended that
these accounts be written-off(removed from the accounts receivable of the City) by City Council,
now, therefore.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA.
The attached "Parking Citation Write-off List" is hereby approved, and the past due
accounts receivable, consisting of 85 citations totaling an original amount of$5,015 20 and
applicable penalties are hereby written off and cancelled
ADOPTED BY THE CITY COUNCIL this 11th day of December, 2018
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Kathy Coffey, Mayo) V \
ATTEST:
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Sonya Claar Tee, City Clerk
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.E.
For Meeting of: December 11, 2018
ITEM TITLE: Resolution authorizing certain uncollectable parking citations to be
written off
SUBMITTED BY: Steve Groom, Director of Finance and Budget
SUMMARY EXPLANATION:
The City began using a new parking citation system in 2015. Outstanding citations written
under the former system will continue to be included in the City's accounts receivable
records until such time as they are paid or written off according to state regulation. This
item handles the delinquent accounts of the former parking system that are eligible to be
written off at this time.
Following city staff collection efforts and collections notice, accounts were sent to
collections agency; these are what remain unpaid. A total of 85 citations with an original
face value of$3,760.00 and a write-off value of$5,015.20 (including penalties),
representing one year of activity, are included for write-off with this resolution.
Delinquent accounts for which collection efforts have been terminated are analyzed at the
end of each year to determine eligibility for write-off. Accounts meeting the criteria listed below
are included on the proposed write-off list which is attached:
1. The Statute of Limitations (six(6) years or older) has been met; $4,875.20
2. Bankruptcy(discharge of debt); $140.00
3. Death of a debtor; None
4. Tickets deemed Void/U ncollectable; None
With approval of this Resolution by Council, these accounts will be removed from the City's
accounts receivable records. The new parking citation system employs a program administered
by the Washington State Department of Licensing (DOL)whereby the City submits unpaid
citation information to the state. If a person has received at least 2 citations within 120 days of
renewal of their vehicle registration, they are required to pay their fines to the reporting jurisdiction
before they can register their vehicle. This reporting system is widely used by other cities and has
had a positive impact on the collectability of citations issued under the City's new parking citation
system.As yet, there are no accounts from the new system that meet the eligibility criteria for
write-off.
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ITEM BUDGETED: NA
STRATEGIC PRIORITY: Public Trust and Accountability
APPROVED FOR
SUBMITTAL: City Manager
STAFF RECOMMENDATION:
Adopt Resolution
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
D 2018 Resolution-Parking Write-off 11i27/2018 Cuter Memo
D 7018 Parking 1A/rite-offs 11177/7015 CtrAer Memo