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HomeMy WebLinkAbout12/11/2018 06A Accept Council Committee Minutes to\'4\lyy tbxk ik 1 PPP d g. P A P p P 1 PPi ittYlltYlt.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.A. For Meeting of: December 11, 2018 ITEM TITLE: Accept Council Committee minutes SUBMITTED BY: Cally Price,Assistant to the City Manager SUMMARY EXPLANATION: Healthy Communities minutes from September 13, 2018 Economic Development Committee minutes from September 27, 2018 Partnership Committee minutes from September 27, 2018 Partnership Committee minutes from November 16, 2018 ITEM BUDGETED: STRATEGIC PRIORITY: ft' if APPROVED FOR SUBMITTAL: If City Manager STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type kept 1 HEN minutes 11/1 /2013 ( r Memo C minutes 9- 7 12/5/201 r Me o i minutes 9-27 10/12/201 r Me o minutes 11-1 11/ 0/201 r Memo 2 Yakima City Council Committee Minutes Healthy Communities & Neighborhood Building Committee (HCNB) 2nd Floor Conference Room September 13, 2018 Committee Members Staff Others Councilmember/Chair Kay Funk Cliff Moore Adrianne Garner(HBCC) Councilmember Brad Hill (alternate) Ana Cortez Larry Mattson (YVCOG) Councilmember Kathy Coffey Joan Davenport Crystal Testerman (YVCOG) Councilmember Jason White (absent) Rosalinda Ibarra Sara Watkins Scott Schafer Joseph Calhoun Randy Beehler Alvie Maxey Archie Matthews With a quorum present, Chair Funk called this meeting to order at approximately 10:00 a.m. Reports from Departments/Commissions Transit Citizen Advisory Committee (TCA) — Maxey summarized two items that will be presented to Council: the Yakima Transit Development Plan 2018-2023, which includes the 2017 Annual Report, and is submitted to the State annually in order to be in compliance and be eligible for funding; and the YVCOG 314 Agreement which simply formalizes the collaboration of the City to share transit statistical information with YVCOG and WSDOT to be in good standing with the State and Federal government. Funk inquired about budget cutbacks to which Maxey replied that, if necessary, Yakima Transit would propose cuts to the public outreach programs such as free shuttle rides to the Fairgrounds. Hill asked about extending service of operation hours and Maxey responded that the annual estimated cost is 1/2 million dollars for every additional hour of service. Parks & Recreation Commission (P&R) — Funk reported that the Randall Park improvements are in the final phases of completion. Henry Beauchamp Community Center(HBCC)— Nothing to report. Historic Preservation Commission (HPC) — Calhoun stated that the Department of Archaeology & Historic Preservation (DAHP) grant contract was received and is being reviewed by City staff. The next meeting is 9/26 and there are still two vacancies on the commission. Yakima Planning Commission (YPC) — The YPC held a public hearing on proposed text amendments and the Comprehensive Plan Amendment (CPA) requests. At their next meeting on 9/26 the YPC will continue their study session on the extended stay hotel/motel definitions as well as hold a public hearing for a proposed rezone at 56th Ave & Summitview Ave. He noted a target date of 11/6 for the City Council public hearings on the 2018 CPA's. Bike & Pedestrian Committee (BPC) — the BPC discussed a public service announcement on crosswalk safety through YPD. Their next meeting is 10/10. Calhoun also noted that three terms will expire at the end of December. Tree City Board (TCB) — the TCB is continuing their work on the tree inventory and hope to finalize that within the next month or so. Their next meeting is 10/1. Community Integration Committee (CIC) — Beehler reported that the CIC is in an information- gathering phase and will be paying close attention to Council committee discussions, particularly the strategic plan, budget, and recruiting and hiring practices. Beehler shared information about the Government Alliance on Race and Equity organization. At their next meeting on 10/8 the CIC will evaluate the resources available through that organization. Fall 2018 Afterschool Programs / Role of the City — Cortez reported that the GRID (Gang Reduction Initiative of Denver) steering committee will meet to discuss the charter that will guide the functions of that body, review applicants to be considered for the coordinator position, and begin prioritizing strategies. City staff will ensure that Council's priority for providing direct services Page 1 3 to children is reflected in the budget as well as in partnerships with other agencies, such as YPAL and Henry Beauchamp Community Center. Homeless Operational Model/Administration — Watkins indicated that the Homeless Governance Committee is working on creating a charter that includes, among other things, a process to address homelessness and procedures for the distribution of funding. The proposal will be presented to the Board of County Commissioners at their October meeting. Crystal Testerman addressed Funk's concerns regarding the numbers not being comparable in the comparison between Washington State and Yakima County homeless performance and outcomes according to the Homeless System Performance Report. She noted YVCOG's annual performance rating at 99% and added that they are working towards improving their HMIS score of 76% by receiving additional technical assistance from the Department of Commerce. She further clarified the reporting numbers of sheltered versus unsheltered individuals. Hill reminded Larry Mattson that Council expects a written reply to the motion requesting information from YVCOG, which was unanimously passed at the recent Council business meeting. Mattson requested clarification and expressed concern on several issues stemming from that motion: comments about requesting data in order to assess the operations of YVCOG; accusatory statements on the process for distributing funds/granting contracts; forthcoming letter to the City to address issues about defamation of the YVCOG organization. Affordable/Senior/Low Income Housing/Urgent Issues Only— Matthews presented the 2005-2016 Affordable Housing Report. Highlights of the HOME program since 2005 include: HOME Funds spent is $8,101,193; 53 single-family homes constructed and sold to qualified first-time homebuyers; 195 affordable multi-family housing units. CDBG Funds spent is $3,931,378 and have primarily been used in assisting low to moderate income individuals through the Single Family Rehabilitation Program. Total investment of CDBG & HOME funds since 2005 is $12,032,571 and have assisted 1,303 affordable housing units. In-depth discussion continued about major upcoming projects such as the Bicycle Apartments on North 50th Avenue, which consists of 88 units; the Yakima Housing Authority Armory Project on South 16th Avenue, which provides housing for veterans; and the previous Pear Tree Place housing development on Powerhouse Road. The committee was in consensus, when appropriate and timely, that future projects be reviewed by the HCNB committee. Matthews informed of two potential projects that will be presented to City Council in the next month: update a housing unit with ADA accessibility, and another ADA assisted housing unit with new construction. Davenport explained that staff is working on an affordable housing report which will be presented to City Council later this year. Matthews mentioned that some of the challenges include a reduced staff level, federal appropriations are unknown year after year, and the ability to maintain volunteers is dependent on funding allocations. Watkins provided a recap of the litigation process of the Bicycle Apartments appeal. Community Crosswalks Feasibility Report — Schafer summarized that challenges due to staffing levels and funding resources will have an impact in the ability to incorporate a neighborhood crosswalk project in the City of Yakima. He provided an outline with questions related to initiation, design, installation/maintenance, and liability issues. It was committee consensus to postpone any consideration on this issue until Councilmember White is available to attend. It will be moved to the next HCNB agenda. Yak Back Proqress Presentation — Beehler reported on the progress of the Yak Back program. Since its inception, in 2013, usage has continued to increase, sometimes doubling. The City has effectively promoted the use of the Yak Back Program through social media platforms (Facebook, Twitter, YouTube, and Instagram), public service announcements, CityCast video programming, news releases to local and regional media, and by handing out business-size cards to community members with information in English and Spanish on how to access Yak Back. The ONDS Division has benefited greatly with the use of the Yak Back because it allows them to respond to graffiti issues in timely and productive manner. The City has maintained their commitment of responding Page 2 4 to user requests within 48-hours, whenever possible. Through August 2018, there have been 1,034 requests submitted with an average response rate of 88.3%. High School Parking Safety — this item has been moved to the Public Safety Committee for consideration. Approval of Minutes—A unanimous vote to approve the 8/16/2018 minutes carried, Future Items/ Recap of Deliverables — • HBCC quarterly meetings — add to the November HCNB agenda • YVCOG written reply directly to City Council • ONDS future projects to be added to HCNB on a monthly case by case basis • Affordable housing report to City Council in November • Add Community Crosswalk Program discussion to next HCNB agenda Funk announced interpreter services are available with 48 hour advance notice. Audience Participation —Adrianne Garner expressed appreciation to the City for participating in the 100 Jobs for 100 Kids program. She read comments submitted by staff about the youth participants that were placed in the Community Development Department and Fire Department. She also extended an invitation to the committee members to attend the HBCC's 50th Anniversary celebration on 10/25 at 5:30 p.m. at the Henry Beauchamp Community Center. Adjourn —This meeting adjourned at approximately 11:50 a.m. Next month's meeting conflicts with Council budget study sessions. Cally Price will try to reschedule the NCNB meeting date; otherwise, the Committee will consider cancelling the October HCNB meeting. - I Approved by: 00111Pr I Date Approved: Prepared by: Rosalinda Ibarra, Community Development Administrative Assistant This meeting was recorded by Y-PAC. Page 3 5 - I - • • II I St i *a aft 2nd Floor Conference Room City Hall September 27, 2018 1:30 p.m. Members: Staff: Others: Councilmember Gutierrez Cliff Moore, City Manager Luz Gutierrez Councilmember Cousens Randy Beehler, Communications & Public John Cooper Affairs Director Andrew Holt Rob Peterson, Airport Director Verlynn Best Cally Price, Assistant to the City Manager Jonathan Smith Deysi Gonzalez xecutive i utes Gutierrez offered to chair the meeting and called the meeting to order. 1. Review draft minutes from September 4, 2018 meeting: The September 4, 2018 meeting minutes were reviewed. Cousens motioned to accept the minutes as presented and Gutierrez seconded the motion. The minutes were approved as presented. 2. Discussions: a. Main Street business development Moore stated that Council had some questions on the Main Street business development and requested that a study session be scheduled to review the Main Street business development concept, economic development plan and strategic plan. The goal is to ensure that Council's priorities are consistent throughout all the plans. Price will find a date for the study session and schedule accordingly. Committee members will meet after the Council's study session. Holt asked for clarification on the Main Street business development concept. Committee members clarified that the MainStreet business development is a project for main arterials (road improvements); not a Main Street business development program. Committee members agreed to change the title so it is consistent with Council's strategic priority. 6 b. Downtown Central Plaza Moore reported that the link to the plaza website has been disabled. Beehler added that the plaza committee pays the domain fee; the only fee associated with the plaza website, The City was hosting the site similar to what it does for Craft Beverage and Downtown Association Yakima. This item can be removed from future agendas. c. Committee reports No updates. d. Partner reports Smith reported that he is still researching opportunity zones and opportunity funds for Yakima. There are some tax issues that need to be worked out, however, an opportunity fund might be a good thing for Yakima and investors. Investors can identify specific projects, invest funds, and differ any capital gains until 2026. As soon as additional information is available Smith will share it with the Committee. e. Staff reports Peterson presented a draft sponsorship letter that could be sent to partnering jurisdictions requesting funds for the FLY YKM campaign. The campaign was originally funded with grant dollars and proved successful in that we increased load factors enough to secure a fourth flight. A few minor corrections will be made to the letter and committee members agreed to have it presented to the full Council at the October 16th meeting. There was discussion about expanding flight service out of Yakima. Peterson will explore other destinations and report back to the Committee. Gutierrez moved that the Committee bring the Economic Development Plan back and have it listed on the agenda. Cousens added that sub committees should provide updates on their topic(s). 3. Other business Cousens mentioned that vacant building item that she previously provided to the Committee and asked that it be added to the November agenda. October meeting cancelled Due to scheduling the October meeting will be cancelled. The next meeting will be November 15th. 4. Future agenda items a. Main Street business development b. Committee member reports c. Partner reports d. Staff reports e. Vacant buildings f. Economic Development Strategic Plan a. Sub Committee updates 7 5. Audience Participation Cooper distributed information from Oxford Economics that shows how investments in the visitor economy drive broader economic growth, specifically through building transportation networks, attracting strategic events, raising quality of life, and raising destination profile. Smith reported that City staff will be attending a vacant building workshop and will be able to report back at a future meeting. Gutierrez suggested that Smith attend the budget discussion when Choose Yakima's additional funding request is up for discussion just in case there are any questions. The next meeting is scheduled for November 15 at 1:30 in the 2nd Floor Conference Room. 0 , - - Dulo utierrez, Chair c 8 PARTNERSHIP COMMITTEE INUTES City Manager's Conference Room September 27, 2018 @ 8:30 a.m. Meeting convened at 8:34 a.m. Council present: Carmen Mendez, Kathy Coffey and Brad Hill Staff present: City Manager Cliff Moore, Communications & Public Affairs Director Randy Beehler and Sonya Claar Tee, City Clerk 1. Approval of minutes • Coffey moved and Hill seconded to approve the August 16, 2018, Partnership Committee minutes. The motion carried by unanimous vote. 2. New business • Larry Mattson, Yakima Valley Conference of Governments (YVCOG) Executive Director and partner with Spark Northwest, gave a presentation regarding a campaign to promote solar technology in the City of Yakima. He reported Spark Northwest is a non-profit simplifying investing in solar energy. It was committee consensus to bring this forward to determine if Council would like to have staff investigate the potential of becoming a partner with YVCOG or directly with Spark NW. • Mendez reported on a meeting that she, Coffey and Gutierrez attended with the Communities of Concern Commission regarding a request for the City to support the commissions planned $10 million Capital Budget request during the 2019 Washington State legislative session. Committee members discussed possible negative impacts to local non- profits and suggested the City's lobbyists review this request to see what positive or negative impacts supporting this legislation may cause. Beehler will report back at the next committee meeting. • Moore reported on a request by the Yakima County Development Association to appoint Assistant City Manager Cortez to its board to replace Sean Hawkins. Hill moved and Mendez seconded to approve this request and bring it to the full Council at the next Council meeting. The motion carried by unanimous vote. 3. Old business • Committee members discussed the next steps related to the North 1st Street Listening Session. Moore reported they have the contact information of attendees from the meeting and will be sending periodic updates. Beehler will send out periodic emails updating those interested on the status and remind them that John Gasperetti offered to help lead stakeholders in forming a North 1st Street Association. The committee members suggested the City have quarterly meetings with North 1st Street stakeholders to keep everyone updated on the progress. • Moore updated the committee on a Rules of Procedure correction that is on the 10-2-18 Council agenda. 9 • After the Executive Session to review the qualifications of applicants, Chief Examiner Korevaar briefed the committee on the Civil Service Commission appointments. It was committee consensus to interview the candidate for the Charter Civil Service position. Moore reported he will in interview the candidates for his appointment to the Police & Fire Civil Service position. Claar Tee reported there is one candidate for the Community Integration Committee youth position. Coffey moved and Hill seconded to recommend the appointment of Alberto Macias to this position. The motion carried by unanimous vote. 4. Other business • Committee members discussed having the Partnership Committee meetings televised. It was committee consensus to begin televising the meetings and hold them in the 2nd floor conference room. • Committee members suggested the City schedule meetings with state representatives in December and early next year during a time that does not conflict with the AWC Conference. Beehler will discuss with the City's lobbyist and report back. • Claar Tee suggested canceling the October Partnership Committee meeting due to the Council's budget schedule, which was approved by committee consensus. Claar Tee reported the Committee will need to meet prior to year's end as the Tourist Promotion Area Committee and the Lodging Tax Association Committee have terms expiring at the end of the year. • Coffey suggested adding the Chamber of Commerce's 9-18-18 letter to the 10-16-18 Council agenda. It was committee to consensus to bring this forward at the next Council meeting. 5. Adjournment—the meeting was adjourned at 9:55 a.m. / men Mendez, Chair 10 PARTNERSHIP CO MITTEE MINUTES November 16, 2018 2nd Floor Conference Room Meeting convened at 8:45 a.m. Council present: Kathy Coffey, Brad Hill and Carmen Mendez via speakerphone Staff present: City Manager Cliff Moore, City Attorney Jeff Cutter, Communications & Public Affairs Director Randy Beehler, Transit Manager Alvie Maxey, Transit Office Assistant Naeem Kara and Sonya Claar Tee, City Clerk With Mendez attending via speakerphone, it was Committee consensus for Hill to Chair the meeting. 1. Approval of minutes • Coffey moved and Mendez seconded to approve the September 27, 2018, Partnership Committee minutes. The motion carried by unanimous vote. 2. New business A. Transit extension Maxey reviewed a requested change to Route 6 to encompass an extension to 41st Street in Terrace Heights. Maxey estimates the cost would be $106,000 with another $84,000 for Dial-a-Ride. However, these are only estimates as the costs would depend on ridership. Moore reported this change is outside the City limits and would require approval of Yakima County. It was Committee consensus to schedule a meeting with the requestor, Moore and Hill by the end of the month. B. The Seasons loan Moore reported in 2009 the City loaned $200,000 out of CDBG funds to the Strosahl's, as the owners of The Seasons Performance Hall, to install fire suppression equipment at The Seasons, with the loan to be repaid in two years. However, with the recession, no loan payments were received from 2009-2015, which increased the loan by $60,000 in interest. Cutter reported in 2015, the loan was renegotiated; however, without the City's knowledge the Strosahl's transferred the deed to The Seasons, although the Strosahl's are still responsible for the debt. The Strohsahl's/Seasons have since made payments on the loan totaling $60,000 and are now requesting the City to forgive the debt and become part-owners of The Seasons. Cutter explained the loan must be paid back to the CDBG fund prior to the next HUD audit and the current balance is $214,000. Coffey moved and Mendez seconded to take this to Council with a recommendation that the City repay CDBG out of general funds in order to satisfy HUD auditors, while still holding the 11 Seasons/Strosahl's accountable for the remaining debt. The motion carried by unanimous vote. 3. Old business A. Report from Olympia lobbyists regarding a potential letter of support for Communities of Concern Commission legislation request ■ Beehler reported the City's Olympia lobbyists did not recommend a letter of support on this issue. It was Committee consensus to decline this request, which Beehler will relay. B. Update on scheduling meetings with state representatives • Beehler reported this meeting is scheduled for December 7 at noon. Mendez stated she will not be able to attend. After discussion, Coffey moved and Mendez seconded to recommend to Council that capital facility upgrades to include the HBCC and YPAL/WFCC, Lions pool and Franklin pool, be added to the legislative priorities. The motion carried by unanimous vote. C. Report on updates to the N. 1st Street attendees ■ Beehler reviewed a draft letter to N. 1st Street attendees. It was Committee consensus to send the letter as soon as possible and to help facilitate a N. 1st Street Association meeting. The Committee would like to know which venue will be proposed before confirming for the next meeting. D. Boards & committee applications ■ This item was tabled. 4. Other business • Claar Tee reviewed the 2019 Council Business meeting schedule with the Committee for their input. • It was Committee consensus to cancel the December Partnership Committee meeting. 5. Future agenda items • Legislative issues including pools and community centers. Mendez left the meeting at 9:55 a.m. 6. After a brief adjournment, item 3D was brought back to the table. • Boards & committee applications • Claar Tee reviewed Boards & Commission vacancies and applications. Claar Tee noted she recently reached out to the Yakima Bikes &Walks group for applicants to the Bike/Ped Committee. It was Committee consensus (Mendez absent) to appoint and reappoint the following: 1. Charter Civil Service: appoint Louisa Beckstrand 2. Arts Commission community rep: appoint Maureen Adkison 3. Bike Ped: reappoint Ken Jones and Shirley Strader 4. LTAC: reappoint Colette Keeton, Charlie Robin, Angie Girard and Sarah Davila 5. TPA: reappoint Luis Gutierrez and Lisa Vallejo. Appoint Sarah Purdy 12 7. The meeting adjourned at 10:05 am. to the next meeting on January 19, 2019 at 8:30 am, in the 2nd floor conference room. arrnen Mendez, hair