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Home My WebLink About12/04/2018 13 Clean City Program - Revised Program DesignBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT 1 Item No. 13. For Meeting of: December 4, 2018 ITEM TITLE: Clean City Program (CCP) - Revised Program Design SUBMITTED BY: Ana Cortez, Assistant City Manager SUMMARY EXPLANATION: During the 2019 Budget study sessions, staff introduced the Clean City Program (CCP) which reflects a comprehensive approach to address blight, illegal dumping and excessive refuse in problem areas throughout the City. The original nine -component CCP design recognized the importance of a broad, multi -layer strategy and included a new fee on refuse accounts. The nine components are included in attachment 1 and include: 1. Fair Housing FTE 2. Refuse Code Enforcement FTE 3. Maintenance worker FTE 4. Volunteer coordination and blight FTE 5. Disposal fees and supplies 6. Overtime for YPD, YFD and Public Works 7. Contracts with community organizations for clean ups 8. Equipment rental 9. Dangerous Building Fund Staff recommends implementation of the original CCP design in phases; this approach is recommended to ensure that legal concerns and questions regarding how to appropriately fund CCP are answered. We recommend 3 phases: (attachment 2) Phase I- Strategic Deployment (FY 2019) Phase I I- Capacity Building (FY2019) • Phase III- Community Building/Sustainability (FY2020) Phase I includes deployment of two positions already funded through the General Fund to assist the Refuse Division with limited blight prevention activities. This phase includes elements 1 and 4 from the original CCP design and carry a cost of $117,367.This phase would commence at the beginning of the fiscal year in January. The use of General Fund dollars eliminates the need for a rate increase or new fee in 2019. The Refuse Manager will coordinate efforts and supervise positions. Phase I I includes ramping up to four positions under CCP to provide staff capacity to respond to illegal dumping, blight, graffiti and other quality of life issues in target areas in the City. Council 2 has the option of allocating $176,072 from the General Fund to cover this phase in 2019 once the City has determined that the 2018 Fund Balance is healthy enough to cover these costs. This phase includes items 2, 3 and 5. This option allows Council to protect the projected 2019 contribution to Reserves. As previously presented, the 2019 Budget included a $335,457 contribution to Reserves. Phase III includes broadening ownership of community clean up through partnership with non profits, community based organizations, schools and neighborhood groups. This phase complements, not supplants, activities in Phase I and 11. Council has the option of allocating $334,000 in fiscal year 2020. The source of funding may include a new rate increase, more general fund contributions or a mix of these two sources. Staff will use 2019 to further investigate the most appropriate funding mechanism. This phase includes elements 6 through 9 from the original CCP design. Staff recognizes the importance of careful analysis of new strategies; furthermore, staff appreciates the wisdom of community stakeholders that provide practical perspectives to new efforts. The gradual build-up of this program through two years is a sound and more careful approach, and implementation of all nine components within 24 months is realistic. ITEM BUDGETED: No STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Staff recommends that Council consider the revised CCP program design. BOARD/COMMITTEE RECOMMENDATION: NA ATTACHMENTS: Description Upload Date d 1. Original CCP gn 11130!2018 2. ReHsed CCP Design 11130/018 Type Coyer Memo Coker Memo COUNCIL PRIORITY: CLEAN CITY PROGRAM (CCP)- POLICY CLEAN CITY PROGRAM (CCP)- SUPPLEMENTAL Clean City Program CMO/CD FTE- 1 Tenant/Landlord Services and Fair Housing Housing Loan Specialist (Tenant Landlord Services/ Fair Housing) position will be added to CCP. Current position can no longer stay in CDBG (per HUD direction). This position currently requires $56,000 from GF. Recommendation is to fully incorporate this position under CCP and to fully funded. FTE plus supplies. $ 70,000.00 $ 70,000.00 Clean City Program CMO/CD FTE -1 Refuse Code Enforcement 1 FTE to conduct code enforcement CCP activities in addition to education and other preventative measures. $ 70,000.00 $ 70,000.00 Clean City Program CMO/Fire OVERTIME Overtime to address fire prevention, investigation and related fire activities. $ 10,000.00 $ 10,000.00 Clean City Program CMO/Police OVERTIME Support for YPD overtime assistance to address issues like illegal camping, known drug or gang houses. $ 25,000.00 $ 25,000.00 Clean City Program CMO/PW Contracts with community partners (non profits) Partner with non profits to create a method of supporting community cleanup operations and a response to illegal dumping. Funding for this would support community building activities. Partner(s) will also coordinate court ordered volunteers. $ 140,000.00 $ 140,000.00 Clean City Program CMO/PW Equipment Rental +Cameras Rental for clean up related equipment. $ 70,000.00 $ 70,000.00 Clean City Program CMO/PW FTE- 1 Maintenance workers Solely assigned staff o address clean city requests. $ 46,072.00 $ 46,072.00 Clean City Program CMO/PW FTE- 1Graffiti Abatement Program Housing Rehab Assistant from General Fund to CCP. Full time plus supplies. Will be responsible for coordinating 10Kvolunteer hours and manage court ordered activities. $ 101,880.00 $ 101,880.00 Clean City Program CMO/PW Other Clean City Expenses Fuel, disposal fees, supplies. $ 70,000.00 $ 70,000.00 Clean City Program CMO/PW OVERTIME OT to address issues like illegal camping, blight, etc. (STREETS). $ 30,000.00 $ 30,000.00 Clean City Program CMO/PW OVERTIME OT to address issues like illegal camping, blight, etc. (REFUSE). $ 30,000.00 $ 30,000.00 Clean City Program COM/CD Clean City Campaign Increase Dangerous Building Fund Increase of $34,000 a year in Codes budget for Dangerous Buildings. This fund will help with hazardous buildings and for boarding up abandoned structures. $ 34,000.00 $ 34,000.00 CLEAN CITY PROGRAM (CCP)- PHASE I - STRATEGIC DEPLOYMENT Activity Department Title Description Revised 2019 Original 2019 GENERAL FUND CMO/CD FTE- 1 Refuse, Blight Prevention Housing Loan Specialist (Tenant Landlord Services/ Fair Housing) position will be added to CCP. Recommendation is to fully incorporate this position under CCP with NEW focus on education on refuse activities with emphasis on blight and illegal dumping prevention. Position will continue to act as Fair Housing clearinghouse with focus on "problem" homes where owner or tenant are acting against city regulations re: refuse and illegal dumping. 54,137.00 $ 54,137.00 Clean City Program CMO/CD FTE- 1 Illegal Dumping Specialist Housing Rehab Assistant Full time plus supplies. Will be responsible for coordinating 10K volunteer hours and manage court ordered activities that support CCP; will address related negative uses that promote illegal dumping such as graffitti. FTE=63,230 63, 230.00 $ 101,880.00 156,017 Activity Department CLEAN CI Title Phase I - Total PROGRAM (CCP)- PHASE II - CAPACITY BUILDING 7,367.00 Description Revised 2019 Original 2019 CLEAN CITY PROGRA CCP)- PHASE III -COMMUNITY BUILDING/SUSTAINABILITY 176,072.00 6,072 Activity Department Title Description Revised 2019 Original 2019 Clean City Program CMO Contracts with community partners (non profits) for community clean ups and related activities Partner with non profits to create a method of supporting community cleanup operations and a response to illegal dumping. Funding for this would support community building activities. Partner(s) will also coordinate court ordered volunteers. 140, 000.00 $ 140,000.00 Clean City Program CMO Clean City Campaign Increase Dangerous Building Fund Increase of $34,000 a year in Codes budget for Dangerous Buildings. This fund will help with hazardous buildings and for boarding up abandoned structures. 34, 000.00 $ 34,000.00 Clean City Program CMO/PW Equipment Rental +Cameras Rental for clean up related equipment. Added: graffitti related expenses $ 100,000.00 Clean City Program CMO/PW OVER TIME (1-2 YEARS) OT to address issues like illegal camping, blight, etc. (REFUSE). 60,000.00 $ 70,000.00 $ 60,000.00 Phase III - Total 334,000.00 $ 676,144.00 FTE -1 Refuse Code 1 FTE to conduct code enforcement CCP activities in addition to Clean City Program CMO/PW Enforcement education and other preventative measures. $ 70,000.00 $ 70,000.00 Worker solely assigned to collecting illegal dumping and Clean City Program CMO/PW FTE- 1 Maintenance worker addressing blight. $ 46,072.00 $ 46,072.00 Clean City Program CMO/PW Other Clean City Expenses Fuel, disposal fees, supplies, graffitti supplies. $ 60,000.00 $ 70,000.00 CLEAN CITY PROGRA CCP)- PHASE III -COMMUNITY BUILDING/SUSTAINABILITY 176,072.00 6,072 Activity Department Title Description Revised 2019 Original 2019 Clean City Program CMO Contracts with community partners (non profits) for community clean ups and related activities Partner with non profits to create a method of supporting community cleanup operations and a response to illegal dumping. Funding for this would support community building activities. Partner(s) will also coordinate court ordered volunteers. 140, 000.00 $ 140,000.00 Clean City Program CMO Clean City Campaign Increase Dangerous Building Fund Increase of $34,000 a year in Codes budget for Dangerous Buildings. This fund will help with hazardous buildings and for boarding up abandoned structures. 34, 000.00 $ 34,000.00 Clean City Program CMO/PW Equipment Rental +Cameras Rental for clean up related equipment. Added: graffitti related expenses $ 100,000.00 Clean City Program CMO/PW OVER TIME (1-2 YEARS) OT to address issues like illegal camping, blight, etc. (REFUSE). 60,000.00 $ 70,000.00 $ 60,000.00 Phase III - Total 334,000.00 $ 676,144.00