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Home My WebLink About12/04/2018 11 Washington Fruit Community Center and Henry Beauchamp Community Center Capital Facility Needs and Feasibility StudyITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT 1 Item No. 11. For Meeting of: December 4, 2018 Discuss capital facility needs and feasibility study for Washington Fruit Community Center and Henry Beauchamp Community Center Scott Schafer, Public Works Director Richard Wonner, Fleet & Facilities Manager - 576-6412 SUMMARY EXPLANATION: At the November 13, 2018 City Council meeting, City Council requested a capital facility needs assessment and feasibility study for Washington Fruit Community Center and Henry Beauchamp Jr. Community Center. Washington Fruit Community Center The Washington Fruit Community Center (W FCC) currently houses YPAL, a nonprofit organization that brings kids and volunteers together; providing positive, worthwhile activities. The City of Yakima owns and maintains the building. The building consists of 10,472 sq. ft. and was constructed in 1975. It is in need of much renovation. The City entered into a five-year Agreement with Washington Fruit & Produce Company to renovate the building with Washington Fruit and the City each contributing $50,000 per year for five years. This Agreement has been attached along with the Detailed Facilities Report. The total amount of $250,000 was to cover the cost of the first 5 Phases of renovation based on the YPAL Building Renovation Study completed by Wardell Architects which covered Phases 1 — 6. Attached. The 5 Phases were identified as: Phase 1 — Replacement of Windows and Siding; $80,000 Phase 2 — Renovate Classroom/Conference Room; $204,000 Phase 3 — New Restrooms; $84,000 Phase 4 — Remodel Offices/Reception/Cafe; $93,000* Phase 5 —Assembly Room/Hallways; $13,000 *City staff is looking for direction from the City Council prior to proceeding with Phase 4 to ensure that the future renovations reflect the desired programming and activities of City Council in order to be the most effective. 2 Also attached is the Agenda Statement ratifying the Agreement with Washington Fruit as well as the Department of Public Works Status Report for Phases 1 through 3. Currently, $97,000 remains of the initial $500,000 to complete Phases 4 and 5. However, staff has identified an issue with the roof and HVAC system. In order to replace the roof, the 4 large HVAC units must be removed. The HVAC units are approximately 30 years old and have passed their expected life span. It is our recommendation that the roof be replacement along with the 4 Targe HVAC units as one project prior to proceeding to Phase 4 of the renovations. This capital project is estimated to be $409,000. Attached is the City of Yakima Cost Estimate Roof and HVAC systems replacements. Henry Beauchamp Jr. Community Center The Henry Beauchamp Jr. Community Center (HBCC) formerly known as the Southeast Community Center, is operated and management by Opportunities Industrialization Center of Washington (OIC) a nonprofit organization that provides essential services to meet the needs of the poor and disadvantaged specifically in the areas of health, education, employment, welfare and recreation. The City of Yakima owns and maintains the building. The building was constructed in 1972; consisting of 17,000 sq. ft. And like WFCC, HBCC also is in need of renovation. In 2016, Erickson Structural Consulting Engineering conducted an evaluation on the HBCC, as well as three existing building for a proposed Yakima Police station. The evaluation on the HBCC was to identify needed upgrades and improvements. The outcome of the evaluation indicated that the HBCC building was sound, but attention to mechanical and ventilation systems were needed. It was recommended that this be the priority of the City when funding was available. The Erickson Structural Consulting Engineers Report has been attached. Over the past 5 years, staff has been addressing the priority of the ventilation systems through HVAC unit replacements. They have also conducted mechanical capital projects such as security doors and locks. In addition, converting existing lighting to LED lighting. This in turn provides the facility with better quality of lighting at a significant operational savings. Attached is a history of the capital improvements made over the last five years at the HBCC (HBCC Completed Projects Detail 2013 — 2018) and projected capital projects over the next five years (HBCC Projected Projects Detail 2019- 2023). The capital expenditures for these actual projects and projected projects has been attached as HBCC Capital Expenditures. ITEM BUDGETED: No STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: 3 BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D Cover Memo 11/20/2018 Cover Memo O WFCC Agreement 11/20/2018 Exhibit D WFCC Detailed Facilities Report 11/20;2018 Exhibit D WFCC Renovation Study 11/20/2018 Exhibit D WFCCAgreement Ratification 11/20/2018 Resolution D WFCC Phases 1-3 Renovations 11/20/2018 Exhibit D WFCC Roof Estimate 11/20/2018 Exhibit D HBCC Evaluation 11/20/2018 Exhibit ID List of Completed/Projected Projects 11/20/2018 Exhibit O HBCC Capital Expenditures 11/21/2018 Omer Memo 4 To: Yakima City Council From: Richard Wonner — Fleet and Facilities Manager cc: Scott Schafer — Public Works Director Date: December 4, 2018 Re: Facilities Status Report The enclosed documents provide a history of the capital improvements made over the last five years at the Henry Beauchamp Community Center and the Washington Fruit Community Center / YPAL and projections for future capital needs in the next five years. Included are: an historical engineering report for HBCC, contractual agreements, previous five year capital expenditures, future projected five years capital expenditures, and a five year accounting of the capital progress made at Washington Fruit Community Center under agreement with Washington Fruit & Produce Company, Phases One thru Three and a request for direction with regard to future phases. Washington Fruit Community Center Exhibits: • WFCC Detailed Facilities Report • Agreement between the City of Yakima and Washington Fruit and Produce Co. for development and improvement of the Yakima Police Athletic League facility. • Wardell Architects YPAL Building Renovation Study Phases one thru six. • City of Yakima Agenda Statement ratifying the agreement with Washington Fruit • City of Yakima, Department of Public Works Status Report Phases one thru three. • City of Yakima Cost Estimate roof and HVAC systems replacements. Henry Beauchamp Community Center Exhibits: • Erickson Structural Consulting Engineers Report — Identification of needed upgrades and improvements at the Southeast Community Center. • Capital Expenditures Summary — 2013 — 2018 Actual and 2019 — 2023 Projected. • HBJCC Completed Projects Detail 2013 — 2018. • HBJCC Projected Projects Detail 2019- 2023. In order to proceed with future capita planning at Washington Fruit Community Center, direction is requested from Council as to future tenants and programs at the center as many modifications to the facility are program driven. c:\program files (x86)\neevia.com\docconverterpro\temp\nvdc\17c4009a-765d-40d6-9a86- 3064d4235edd\yakima.11048.1.council_memo__hbcc_and_wfcc_ _2018.docx 5 AGREEMENT BE EN THE CITY OF YAKIMA AND WASHINGTON FRUIT & PRODUCE CO. FOR DEVELOPMENT AND IMPROVEMENT OF THE YAKIMA POLICE ATHLETIC LEAGUE FACILITY THIS AGREEMENT is entered Into by and between the City of Yakima and Washington Fruit & Produce Company for the development and improvement of the Yakima Police Athletic League facility located adjacent to Miller Park, as set forth below. • 1 RECITALS A. City of Yakima (hereafter called "City") is a municipal corporation of the State of Washington with City Hall located at 129 North 2"d Street, Yakima, Washington 98901. B. Fruit) l WashiVon Washington 98907. Washington Fruit & Product Co. (hereafter called "Washington rod existing under the laws of the State of c * * •. ra c located at 401 North let A ue, Yakima, 902, and mailing address of P.O. Box 1588, Yakima, Washington C. City is the owner of a building and facilities known as the Yakima Police Athletic League Building ("YPAL Building') located on a pa «-I of land 12,340 square feet in area, commonly known as 602 North 4th t, Yakima, Washington, adjacent to Miller Park, a public park. The legal description of the parcel containing the YPAL Building is: City of ,Yakima: Lot 1, Block 64, also one-half of vacated "F" Street accruing thereto. Situate In City of Yakima, Yakima County, State of Washington. Yaki County Assessor's-Parcel'No.191°318- 2479 D. The Yakima Police Athletic League ("YPAL") is a nonprofit corporation duly formed and existing under the laws of the State of Washington to provide alternative recreational, educational and athletic activities under the supervision of police officers and community volunteers. YPAL conducts such activities within the YPAL. Building and property, and is funded by community donations, grants and fundraisers conducted throughout the year. E. The YPAL Building is 10,472 square feet in area, and was constructed in 1975. The YPAL Building is in need of renovation, including but not limited to, replacement of windows and siding, renovation of classroom/conference rooms, construction of new restrooms, remodeling of offices, reception area and cafe, and renovation of assembly areas and hallways. 1 F. Washington Fruit desires to contribute up to $250,000, payable at the rate of $50,000 per year commencing January 1, 2014, for construction of certain designated improvements and renovations described below. Likewise, City desires to match such contributions up to $250,000, payable at the rate of $50,000 per year commencing January 1, 2014, for such purposes. G. Washington Fruit and City desire to enter into an Agreement for the use of such funds, to describe the improvements and renovations to be accomplished, and to provide for the administration of such projects and funds. II. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants, conditions and promises herein, and for the mutual be - ' to the parties hereto, the parties agree as follows: 1. ► Nptionn of improvement Phases. The improvements and renovations to the YPAL Building shall consist of the following generally described project phases (hereafter "Improvements"), with estimated costs: A. Phase1 dla o gd Siding. Estimated construction costs: Construction Cost Subtotal: Design Contingency (o 30%: Subtotal: G neral Contractor's Overhead a P,4 "OH BP". $49,431 14,829 $64,260 9639 TOTAL Phase 1 Construction Costs: $73,699 Washington State Sales Tax © 8.2%: $ 8,060 TOTAL wiT 2 7 .959 6 B. C Estimated construction ... ts: Construction Cost Subtotal: Design Contingency 30%: Subtotal: $125,916 37,775 $163,691 General Contractor's s - rhead and Profit ("OH & P") ( 15%: $ 24,554 TOTAL Phase 2 Construction Costs: $188,244 Washington %: 15,438 TOTAL hTaxes: $203.t1 C. P 3'N Ree Estimated construction ►+ . Construction Cost Subtotal: D Ign Contingency c 30%: Subtotal: $ 55,825 16,748 $72,573 General Contractor's Overhead and Profit ("OH & P") (g 15%: $10,886 TOTAL Phase 3 Construction Costs: $83,458 ` t` w� TOTAL with Tax; $90 302 D. Phase 4 Remodel Estimated construction costs: Construction Cost Subtotal: Design Contingency ri) 30%: Subtotal: General Contractor's .-rhead' and Profit ("OH & P") 15%: 3 $57,260 17,178 $74,438 $11,168 7 8 TOTAL Phase 4 Construction Costs: $86,604 Washington State Sales Tax Ty 8.2%: $ 7,020 E. Phase 6 Meemblv»r # If: ave Estimated construction costs: Construction Cost Subtotal: Design Contingency : 30%: Subtotal: General Contractor's Overhead and Profit ("OH & P") 15%: sp2.623 $ 8,092 2,428 $10,520 $ 1,578 TOTAL Phase 6 Construction Costs: $12,098 Washington State Sales Tax CO 8.2%: $ 992 TOTAL - wiTaxes: TOTAL ESTIMATED ALL PHASES, Including taxes: Estimated "soft costs'"` © 20% of Construction Costs: (*Archiiect/engineer fees, printing, • IRS L etc,)... _ �... _� TOTAL ESTIMATED_ PROJECT COSTS: $479,655 $ 88,661 $568,316 2. Miluations of ashinatori Fruit. Washington Fruit shall perform the following duties: A. Washington Fruit shall contribute and pay the City the sum up to $250,000 from funds authorized by its board toward the costs of design and construction of the Improvements. Such funds shall be paid to City in annual installments of $50,000 commencing on or before January 15, 2014, and on or before January 15 of each succeeding year, with last payment payable on or before January 15, 2018. Such funds shall be deposited in an account or accounts 4 of the City appropriate for the administration of such funds. Thereafter, such funds, together with funds contributed by City as set forth in Section 3 below, will be expended by City to accomplish the purposes of this Agreement. B. Washington Fruit, at Washington Fruit's election, may assist the City in planning, design and site development of the Improvements, and confer with the City as desired by Washington Fruit in regard to any outstanding matters relating to use, maintenance and repair of the completed Improvements. C. Washington Fruit understands and agrees that design and construction of the Improvements shall be deemed a public works project of the City, subject to laws and procedures governing public works projects, including but not limited to, bidding laws and payment of prevailing wages, as applicable. 3. Obligations of City. The City shall provide the following services and perform the following duties: A. City shall contribute the sum up to $250,000 from funds authorized by its City Council toward the costs of design and construction of the Improvements. Such funds shall be, paid by City in annual installments of $50,000 commencing on or before January 15, 2014, and on or before January 15 of each succeeding year, with last payment payable on or before January 15, 2018. Such funds shall be deposited In an account or accounts of the City appropriate for the administration of such funds. The = - er, such funds, together with funds contributed by Washington Fruit as set forth in Section 2 above, will be expended by City to accomplish the purposes of this Agreement. B. City, in consultation with Washington Fruit, and subject to the provisions of Section 3 (C) below, shall be responsible for the design of the Improvements, including designation of location of the Improvements within the YPAL Building and property. City, in consultation with Washington Fruit, shall be responsible for developing and implementing an plans for construction of the Improvements, including but not limited to, implementing such construction in phases as necessary or appropriate to accommodate financing of such project. C. City shall cons manage the rnp ements as a public ion site. City shall' 5 rs project and ponible for 9 compliance with construction and design standards regarding accessibility for the handicapped pursuant to applicable codes. D. Upon completion of the Improvements, the finished facilities, amenities and fixtures shall be owned, operated and maintained by the City; shall be incorporated into the City's public p rty; and will meet the standards set by City. E. City shall manage all funds allocated, collected, paid and received pursuant to this Agreement, and shall maintain such funds in an appropriate account or accounts, to be expended by City to accomplish the purposes of this Ag >v ment. City shall manage such account or accounts in accordance with its existing procedures and standards. City shall provide periodic reports or statements of account and expenditure to Washington Fruit as requested, and shall provide a final statement of account and expenditure upon completion and final acceptance of the Improvement project. 4. Scheduling of Construction — Funding — Budgeting. It is the intention and desire of the parties that funds sufficient to accomplish the construction of each Phase will be in hand or committed prior to commencement of construction of each Phase. The City shall have final authority to determine when such construction shall commence and how such construction shall progress. City shall budget the construction funds in accordance with its budgeting procedures and applicable standards. To this end, if requested by Washington Fruit, the parties will meet and confer as necessary and appropriate prior to issuance of the City's Preliminary Budget to discuss the anticipated construction schedule for the next budget year and the funds to be budgeted for such construction. entofArinus�l u'rtd� A }. ;. s . o Fundi, -Ether party may prepay any annual contribution, or any portion thereof, in order to accomplish construction of any Phase within an agreed timeframe or to cover cost overruns for any Ph e. In the event of prepayment of any annual contribution, or portion thereof, the amount of such prepa ,,rent shall be against the total $250,000 comm M° by each party pursuant to thisAgr - t, with such credit applied against the final annual pay nt unite of =e agreed. Either party may also contribute funds in excess of Its total commitment of $250,000, and such excess funds may be provided through donation and/or grants from the contributing party, or donations and/or grant funds dedicated to the project contributed by third parties and governmental agencies. Such excess contributions of the parties and donations and/or grants from third parties and governmental agencies shall be documented and considered components of this Agreement. 6 10 11 6. Use. Maintenanceand Insure rice. Except as otherwise insured by r sj during construction, such innv . ents and the YPAL Building and property shall be owned, maintained and insured by City in accordance with standards and procedures of the City. 7. Namaof YPAL Buildino. Asa ~ di on for the donation of funds for improvement of the YPAL Building by Washington Fruit herein, W hington Fruit is granted the right to name the improved and renovated facilities, subject to final acceptance and approval of the City Council. 8. Duration. The term of this Agreement shall commence upon execution hereof and shall remain In effect through completion and final acceptance by City of all Phases described In Section 1 of thls Agreement Notwithstanding the above, this Agreement may be terminated earlier by either party pursuant to the provisions of Section 21 below. 9. Administration. This Agreement shall be administered by the City Manager or his designee. 10. Independen Contractor. Washington Fruit and the City understand and expressly agree that Washington Fruit and the City are each independent contractors in the performance of each and every part of this Agreement. Nothing contained herein shall be interpreted as creating a relationship of servant, employee, partnership, or agency between Washington Fruit and the City and/or any officer, employee or agent of Washington Fruit and the City. 11. 14o Third Party Right ,. This Agreement is entered into for the sole benefit of the parties. It shall confer no benefits or rights, direct or indirect, on any third parties. No person or entity other than the City and Washington Fruit may rely upon or enforce any provision of this Agreement. 12. ni and Ho a A. Each party hereto agrees to maintain responsibility and assume liability in the performance of this Agreement for its own wrongful and/or negligent acts or omissions, and those of its officers, agents or employees to the fullest extent allowed by law. B. City specifically agrees that it will indemnify and hold harmless Washington Fruit, its board members, officers, employees, volunteers, insurers and agents from any claims, demands, damages, lawsuits and actions arising out of any injury or loss, or claim of injury or loss, arising out of the construction, use, maintenance or repair of the 7 Improvements, the YPAL Building and facilities, caused by the sole negligence or intentional wrongful acts of City, its elected and appointed officials, officers, contractors, volunteers and employees. • C. The provisions of this Section shall survive the termination or expiration of this Agreement. D. Nothing contained in this Section or this Agreement shall create a liability or a right of indemnification in any third party. 13. Nondlscrirning5of. During the performance of this Agreement, the parties shall not discriminate in violation of any applicable federal, state and/or local law or regulation on the basis of age, sex, race, creed, religion,, color, national origin, marital status, disability, honorably discharged veteran or milit status, pregnancy, sexual orientation, and any other class cation pr under -ral, state, or • = l law. This provision shall include bw the foil} ;ng; piayment, upgrading, demotion, transfer, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision of services under this Agreement. 14. Coy * 1 q i L The parties to this Agreement shall comply with all applicable *'=veli, s to and local laws, rules and regulations in carrying out the terms and conditions of this Agreement. • 15. No Insurance. It is understood the City does not maintain liability insurance for Washington Fruit or its employees, volunteers and contractors. It is understood that Washington Fruit does not maintain liability insurance for the City or its employees, officers, volunteers and contractors. 16. Walver of k ch. A waiver by either party hereto of a breach of the other party hereto of any covenant or condition of this Ag- .ent'shal not impair the right of the party not in default to a it Itself of any su uent b leniency, gelato,: tiu 4 * •party tainaktu of any agreement, covenant or condition of this Agreement, or to exercise any right herein given in any one or more instances, shall not be construed as a waiver or relinquishment of any such agreement, covenant, condition or right. 12 17. DIsputs Resol .. rs. '1' City and Washington Fruit agree to to discuss any outstanding i ' . .- related to the d *lopment of Improvements and the performance of this Agreement in order to resolve any disputes through cooperation and negotiation. In the event any dispute cannot be resolved through cooperation and negotiation, the parties agree to submit such dispute to a mediator, mutually acceptable to both parties. Each party shall bear and pay its own e , • - nses and costs of mediation, Including attorneys' fees, and the parties will each pay one-half of the mediator's fee. If such dispute is not resolved through mediation, the parties may seek redress through any court with 13 diction, and the substarrtially prevailing party therein shalt be entitled to its costs of suit tog th r with its reasonable attorneysfees. 18. intenratlon. This Ag = ment contains all of the terms and conditions agreed on by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement, are deemed to exist or to bind either of the parties. 19. Modi gne. The parties may modify this Agreement but no proposed changes or modifications shall have validity or become binding on either party unless such changes or modifications are in writing and executed by both parties. 20. 8ev.ra4litty. A. If a court t f competent jurisdiction holds any part, term or provision of this Agreement illegal or invalid in whole or in part, the validity of the siring provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as If the Agreement did not contain the particular provision' held invalid.- B. If any provision of this Agreement is in direct conflict with ,any statutory provision of the State of Washington, that provision which may conflict shall be deemed inoperative and null and void insofar as it may conflict, and shall be deemed modified to conform to such statutory provision. 21. Tenni ,t- • n Effect f' ` I attoe Modfficatiott The parties may terminate this w e only a .. rdl to the following provisions: A. Pre -Construction. 1. Emit is Estimate. The parties shall meet and confer to - : the Engineer's Estimate for the cost of each Phase o e ro -Tr. such- cost exceedsthe total funds contributed by the parties, the parties, or either of them, may terminate this Agreement Such termination shall be by written notice of termination delivered to the other party at the add = s given in Section 21 below. Upon the effective date of termination, the balance of funds contributed by each party for that Phase shall be remitted and paid to the contributing party, less that party's share of p Monate costs and ex es Incurred in the design, impleme : - ion and work performed pursuant to this Agree nt prior to the effective date of termination. In the alternative, the parties may revise the scope of improvements to fit within the budget of funds on hand and proceed to bidding and construction with the modified scope of improvements, or may contribute excess funds to accomplish the original scope of improvements. 9 or to Reopes for Bids; Either party may terminate this errt any time prior to publication of RequesM Requestsfor Bids for on of the Imp =nye . Such termination shall be by of termination delivered to the otter party at the add ress given in _ ,ton 21 below. U thea effgy. j e date of nation, the ba of fundsbalance contri by each party shall be and paid the contributing pa , less that party's share of proportionate ts' and ex r. incurred in the d impl entation and = rk + -fined pursuant to this Agr to the effective date of termination. After Award of Consftuctign Contractts) shall have the right to unit: ..Ily ter . rd of any contract for Improvements. After completion urtilateraliyteinat e _ date of td intiorr, t1 each party shall be x l and to contribubn that party's sh w of proportionate cos a p design, implementation and performed Agreement prior to the effective a of termination. C. Mutual Agre nt of the Parties. This Ag µ;;:m t may be terminated by mutual = A nternt of the parties it any t any Ph. er parti Hing Phas `u s ntribul 22. Construction Manage nt. Construction of the Improvement Project, and each Phase, will be managed by City, and contractor(s) performing the work will be bonded in accordance with City public works contracting procedures. 23. N arm requ red_i 114ceirrandsentto the-padlesattheiredd se stop TO: CITY OF YAKIMA Tony O'Rourke, City Manager (or successor) City of Yakima 129 North Second Street Yakima, WA 98901 TO: WASHINGTON FRUIT & PRODUCE CO. Roderick Plath, President/Chairman P.O. Box 1588 Yakima, Washington 98907 Unless otherwise stated herein, ail notices and demands 10 14 24. GovernIna L.w — Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. Venue for any action arising out of the Implementation, performance or breach of this Agreement shall lie in Yakima County, State of Washington. 25. FIIInn‘ Copies of this Agreement shall be filed with the City Clerk of Yakima. CITY OF YAKIMA WASHINGTON F UIT & PRODUCE COMPAN By: Roderick Plath, President/Chairman A. Date Sg By: 11 Cif ord Plath, Secretary dfr Date Signed 15 16 City of Yakima Public Works Department Washington Fruit Community Center Detailed Facilities Report • YPAL Building Renovation Study, Phases 1 thru 6 — Wardell Architects — July 18, 2013. A part of the City of Yakima Partnership Development to become part of the 2014 Strategic Plan. o Initial renovation study — Phase 1— Replace windows and siding - Phase 2 — Renovate Classrooms/ Conference Room — Phase 3 — New Restrooms — Phase 4 — Remodel Offices/Reception Area/Cafe — Phase 5 — Painting Multipurpose Room, Paint main hallway / replace floor covering. Estimated cost - $570,000. o Phase 6 — Major expansion of the facility — renovate multipurpose room — expansion of office space — expansion of kitchen — construction of new gymnasium with new entry pavilion connecting the existing building and the new gym — estimated cost $2.5 - $3.5 million. • Agreement Between the City of Yakima and Washington Fruit & Produce Company for Development and Improvement of the Yakima Police Athletic League Facility (Phases 1 thru 5), January 2014. o Washington Fruit to provide $50,000 per year for five years, totaling $250,000, to be matched by the City of Yakima. • Council Resolution — City of Yakima / Washington Fruit, For Development and Improvement of the YPAL Building — January 1, 2014 thru January 15, 2018. o Ratification of the agreement by City Council. • Washington Fruit Building Renovation Status Report, Phases 1 thru 3, Public Works Department — February 13, 2018. o Management of the original agreement changed to the City of Yakima Public Works Department. Project details were reorganized as noted in the Status Report. $97,000 remains of the initial $500,000 to complete Phases 4 and 5. Priority one should be the roof replacement and the HVAC systems replacement. • Washington Fruit Community Center Roof and HVAC Systems Replacement Cost Estimate — 2018. • City staff is looking for direction from the City Council prior to proceeding with Phase 4 since future renovations must be programming and activities focused in order to be the most effective. c:\program files (x86)\neevia.com\docconverterpro\temp\nvdc\6270fcf1-bdff-49d8-8b52-10be19752e74\yakima.11051.1.washington_fruit_- _city_of_yakima_improvement_agreement_-_2018.docx A RC, t 1 11-1F, PAL Building Renovation Study July 18, 2013 Work Outline Phase 1: Replace windows and siding This phase would replace the siding on the building, which has deteriorated over the years. At the same time, the existing single glazed windows would be replaced with new double -glazed windows, which will result in significant energy saving. In addition to the existing window locations, more windows will be installed on the east and west elevations to provide additional light/visability for those rooms. The building exterior will be repainted in this phase. The phase is indicated as Phase 1 of construction, although it could also be done slightly later, or in combination with Phase 2. Phase 2: Renovate ClassroomslConference Room This phase would turn the two northwest classrooms into 3 classrooms, divide the south classroom into two classrooms either with a wall or folding partition, and move the family conference room across the north hall from its present location, to allow for construction of a new women's restroom in Phase 3. Work would include painting, new floor coverings, new acoustical tile ceilings, more energy-efficient lighting, and better communications systems (data and power) in the classrooms. Phase 3: New Restrooms This phase would move the women's restroom to be adjacent with the existing men's restroom. Both restrooms would be remodeled to conform to current ADA standards. Moving the women's restroom will also allow for better use of the space near the front entrance, which will be remodeled during Phase 4. Work would include all new energy efficient plumbing fixtures and accessories, ceramic tile floors and wainscot, new ceilings, and energy efficient lighting. Phase 4: Remodel Offices/Reception Area/Cafa Phase 4 would remodel the present offices and reception area to make better use of the existing space. In addition, the area formerly the women's restroom at the east entrance to the building would be opened up to the main corridor and remodeled into a "cafe" space where parents could wait for their children, observe the main area with the boxing and wrestling areas, and could be a 509 W. Chestnut • Yakima • WA • 98902 phone 509.453.3693 • fax 509.453.1336 17 18 community gathering place. The cafe would be served out of the present kitchen, A feature of the new space would be a glazed rolling garage door, which would serve as "eyes on the street" and in nice weather could be opened to allow use of the exterior covered walkway as additional seating space, much like the outdoor area in front of the Second Street Grille restaurant in downtown Yakima. Work would include new floor coverings, ceilings and energy efficient lighting. Phase 5: Phase 5 would complete renovations in the existing building and would include painting of the large multipurpose room, and paint and new floor covering in the main hall. Major work in the multipurpose room and possibly expansion of the kitchen would not occur until Phase 6. Cost: Project Cost for Phase 1 thru 5 is projected at approximately $ 570,000. Phase 6: New Gymnasium and Expanded Offices Phase 6 would be a major expansion of the facility and would include construction of a gymnasium, allowing for relocation of the wrestling and boxing programs, renovation of the multipurpose room, expansion of the offices to a new entry pavilion connecting the gym and the existing building, expansion of the cafe into the existing office space, and possible expansion of the kitchen. Cost: Project Cost for Phase 6 is projected at $ 2.5 to $3.5 million. PAL Building Renovations Study Estimate of Probable Construction Cost Summary June 20, 2013 Phase 1 Replace window and siding Construction Cost Subtotal $49,431 Design Contingency @ 30% $14,829 Subtotal $64,260 Gen Contractor's OH&P @ 15% $9,639 Total Phase 1 Construction Cost $73,899 WSST @ 8.2% $6,060 Total w/ WSST Phase 2 Renovate Classrooms/Conference Construction Cost Subtotal $125,916 Design Contingency @ 30% $37,775 Subtotal $163,691 Gen Contractor's OH&P @ 15% $24,554 Total Phase 2 Construction Cost $188,244 WSST @ 8.2% $15,436 Total w/ WSST Phase 3 New Restrooms Construction Cost Subtotal $55,825 Design Contingency @ 30% $16,748 Subtotal $72,573 Gen Contractor's OH&P @ 15% $10,886 Total Phase 3 Construction Cost $83,458 WSST @ 8.2% $6,844 Total w/ WSST Wardell Architects, P.S. $79,959 $203,680 $90,302 19 1 4/14/2015 20 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 5.H. For Meeting of: February 03, 2015 ITEM TITLE: SUBMITTED BY: SU ARY EXPLANATION: Resolution ratifying an agreement with Washington Fruit & Produce Company for development and improvement of the Yakima Police Athletic League Facility (YPAL Building) Joe Caruso, Code Administration Manager (509) 575-6257 Randy Pitney, Building Superintendent The 2014 Strategic Plan included an update to the Yakima Police Athletic League facility at Miller Park as part of the City's Partnership Development. The YPAL facility is currently known as Washington Fruit Community Center. Washington Fruit & Produce Company desires to contribute up to $250,000, payable at the rate of $50,000 per year commencing January 1, 2014 for improvements and renovations. The City matching commitment pursuant to the Agreement is up to $250,000 payable at the rate of $50,000 per year, for a total commitment of $500,000 toward completion of the project. The City and Washington Fruit & Produce Company had executed the agreement on February 10, 2014. The attached Resolution approves and ratifies the agreement as and from such date. Other (Specify): Contract: X Start Date: January 1, 2014 Item Budgeted: Yes Funding Source/Fiscal Impact: lnance Contract Term: 5 years End Date: January 15, 2018 Amount: $250,000 Strategic Priority: Partnership Development Insurance Required? No Mail to: Washington Fruit & Produce Company c/o Roderick Plath, President/Chairman, P.O. Box 1588, Yakima, WA 98907 Phone: 21 APPROVED FOR SUBMITTAL: RECOMMENDATION: Approve the Resolution to authorize this agreement. ATTACHMENTS: Description Upload Date TYPe ID Resolution - WA Frun 1100 1=015 Resoktibn It Contract WA Fruit 1/22/2015 Exhibit r . r ..rirrnapoidord6.0.146.40,arryr.rarmvir rye...,,orr.arr—rrirorr.r. 22 City of Yakima Department of Public Works Washington Fruit Building Renovation STATUS PHASES 1 THROUGH 3 — FEB 2018 REVISED FEBRUARY 13, 2018) On Wednesday, July 20, 2016, Randy Pitney and I met with Bob and Lois Wardell to discuss design options for Phase 3 of the renovation which is to include complete updating of the restroom facilities. We began with a review of Phase 1 and 2, what has been completed and what funds have been spent. As of now, Phase 1 is complete and Phase 2 is in the final stages of completion. Phase 1 cost $140,000 and Phase 2 cost $55,000, a total of $195,000. With regard to cash flow, beginning in 2014, $100,000 per year for five years has been committed. To date, $300,000 has been provided to cover 2014 — 2016. An additional $100,000 will be made available in January 2017 and 2018. Included is a letter from Wardell Architects with projected costs of $208,000 for Phase 3, restrooms renovation. This cost estimate is all inclusive, Construction cost, State Sales Tax, A/E fees, Plan Review and Permits, and Construction Contingency for a total of $208,000. When added to Phase 1 and 2 costs, the total projection of costs through completion of Phase 3 becomes $403,000. With the current cash flow of $300,000 revenue for 2014 — 2016, funds are not available to complete Phase 3 by year end 2016. As an option, we are proposing to complete design and contract documents this summer/fall, bidding in November, awarding in December, with construction to begin early 2017. From an accumulated cash flow perspective, $400,000 revenue would have been made available through January 2017 with an expenditure total of $403,000 through 2017. This would be our plan unless funding is advanced during 2016. $97,000 would be available for Phases 4 and 5, with total expenditures of $500,000 for the contract term 2014 through 2018. With YPAL the only occupant, the building is underutilized. It has been suggested that the building utilization be expanded to include reopening of a senior center. In light of this, we are suggesting that a meeting be conducted to determine future use of the building before any further improvements be made beyond Phase 3. Included are communiques from Wardell Architects with historical information, A/E cost agreement, and the renovation cost estimate for completion of Phase 3. Phase 3 was completed in the 4th quarter 2017. If you have any questions, please contact me. Richard Wonner Fleet and Facilities Manager c:\program files (x86)\neevia.com\docconverterpro\temp\nvdc\a6776e2a-4144-41f1-b056- 30981b4b7959\yakima.11052.1.washington_fruit_2016-2018.docx 23 509-576-6412 Richard.wonner@yakimawa.gov c:\program files (x86)\neevia.com\docconverterpro\temp\nvdc\a6776e2a-4144-41f1-b056- 30981b4b7959\yakima.11052.1.washington_fruit_2016-2018.docx CITY OF YAKIMA DEPARTMENT OF PUBLIC WORKS FACILITIES WASHINGTON FRUIT COMMUNITY CENTER ROOF AND HVAC REPLACEMENT COST ESTIMATE ROOF REPLACEMENT $110,000 HVAC UNITS REPLACEMENT EQUIPMENT $ 172,000 FIRE ALARM SYSTEM $ 35,000 ENGINEERING $ 30,000 AIR BALANCING $ 5,000 SUB TOTAL $ 242,000 8.2% WA STATE SALES TAX $ 19,844 HVAC TOTAL $ 261,844 GRAND TOTAL 10% CONTINGENCY PROJECT ESTIMATED COST $ 261,844 $371,844 $ 37,200 $409, 044 C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\E51B1EAE-5638-4330-A89D- 2A5A4CBCB864\Yakima. 11053.1.WASHINGTON FRUIT CC ROOF AND HVAC COST ESTIMATE - 2018.xlsx 24 ERICKSON STRUCTIA AL AAA CONSOLTING EN(- INE'ERS, June 27, 2016 Brett H. Sheffield, PE Chief Engineer Department of Utilities and Engineering City of Yakima 129 N 2nd Street Yakima, VVashington, 98601 RE Scoping Phase Evaluation of the Southeast Community Center and Potential Police Station Buildings for the City of Yakima Yakima, Washington Erickson Structural Job No. 160101 EXECUTIVE SUMMARY 25 The City of Yakima (the City) has commissioned an initial scoping phase evaluation to 1) assist with the preliminary identification of needed upgrades and improvements at the Southeast Community Center, and 2) solicit opinions regarding the appropriateness of three options considered as candidates for use as a police station. The Southeast Community Center exhibits many needed repairs, deferred maintenance and recommended upgrades, The greatest current needs appear to be related to the mechanical, heating, cooling and ventilation systems, A more detailed assessment is required to organize and priontize annual projects into discretized $100,000 budgets, as requested by the Cfty. None of the proposed police station options presented by the City are deemed to be viable candidates for use as a police station, Consideration should be given to other options, including expansior, of the current police station. A more detailed assessment is required to more fully critique the viability of expanding the current police station. 2. INTRODUCTION The City seeks to implement various upgrades and improvements to the Southeast Community Center, located at 1211 S. 7th Street, and is considering three existing buildings as candidates for a new police station. The three police station candidates include two separate areas within the old Yakima Mall, located at 300 E. Yakima Avenue, and an industrial building, referred to as the old Jeld-Wen Building, located at 1015 E. Lincoln Avenue. The services of Erickson Structural Consulting Engineers, PC (Erickson Structural) and Enc Lanciault, Architect (Lanciault) were retained by the CO to assist the City with an initial scoping phase evaluation of these buildings. This report summarizes the current opinions and recommendations developed by Erickson Structural and Lanciault as a result of the services rendered on behalf of the City with respect to these topics, 2.1. Purpose of Assessment This initial scoping phase evaluation served as an opportunity to become generally familiar with the subject buildings, to establish project priorities and objectives with City representatives, form initial opinions and establish a course of action for a follow-up, detailed assessment, discussed herein as phase two, involving additional professionals. Actionable recommendations are expected to be available at the conclusion of the phase two activities. 10000 NE 7TH AVE. ° SUITE 130 VANCOUVER, WA 98685 P 360.571.5577 F 360.571,5578 26 Eg 4 ERICKSON STRUCTURAL CONSULTING ENGINEERS, PC 2.1,1. Southeast Community Center 27 Brett Sheffield, Chief Engineer City of Yakima Structural Condition Assessment Southeast Community Center and Potential Police Station Buildings Yakima, Washington June 27, 2016 Page 2 of 11 The assessment was commissioned by the City to assist with the identification of needed upgrades and improvements at the Southeast Community Center, The City has dictated that the annual projects be prioritized according to need and be discretized into $100,000 budgets. The assessment also endeavored to assess and comment upon three existing buildings identified by the City as possible police stations. 2.1.2. Police Stations The assessment was commissioned by the City to solicit opinions regarding the appropriateness of the three buildings, identified by the City, as candidates for use as a police station, 2.2. Project Team Organization At the request of the City, Erickson Structural functioned as the assessment project team leader and point of contact with the City. In addition to this role, Erickson Structural reviewed issues and topics pertaining to the buildings' structural components and features. Lanciault provided technical support to Erickson Structural and reviewed issues and topics pertaining to the buildings' non-structural components and features, 2.3. Scope and Organization of Assessment The evaluation process is characterized by a two-phase approach. The efforts completed to date represent the completion of phase one, referred to as the scoping phase. During phase one the City's needs and goals with respect to the Southeast Community Center and police stations were established, With the City's specific needs and goals identified, the project team conducted preliminary assessments of the Southeast Community Center and the prospective police stations, resulting in the opinions, findings and recommendations stated herein. Based upon the opinions, findings and recommendations developed during phase one, a more detailed assessment, considered phase two, can now be conducted. During phase two the project team is envisioned to be expanded, to include mechanical and electrical engineers and a professional cost estimator, to address the building's mechanical and electrical systems and establish project costs, The results of phase two are expected to yield more detailed and actionable recommendations for the City to consider. 2.4. Meetings Erickson Structural and Lanciault met with City representatives, in Yakima, Washington on February 25, 2016 to discuss the City's needs and goals with respect to the Southeast Community Center and the police department's facility needs. City representatives included personnel from the engineering department, the police department and the Southeast Community Center, ERICKSON STRUCTURAL.. CONSULTING ENGINEERS, PC GENERAL BUILDING DESCRIPTIONS 28 Brett Sheffield, Chief Engineer City of Yakima Structural Condition Assessment Southeast Community Center and Potential Police Station Buildings Yakima, Washington June 27, 2016 Page 5of11 General building descriptions and characterizations of the buildings' structural and non-structural systems are summarized below. Though three separate police station options were presented by the City h}the evaluation team, two of the options are housed in different areas of the same building, referred to as the old Yakima Mall. These two options are deemed sufficiently similar and without measurably different benefits or drawbacks as to consider them as a single option for the purposes of this evaluation, As such, the two locations within the old Yakima Mall are discussed herein as a single option, referred to as "Police Station Option 1" The oldJmld40nn building is referred to as "Police Staon Option 2' 3.1. Southeast Community Center The Southeast Community Center is single %tory, multi-purpose public building. The majority of the space is used as a|ibr3ry and a community center, which includes agymnasium, kitcUen, dining area, classrooms and offices. The facility is currently occupied. 3.1.1. Non -Structural Systems Piease refer to Appendix B - Existing Facility Conditions Report, Yakima, Washington, /211 S. 7th Street, produced by Lanciault, for a description of the non-structural systems and characteristics of the building. 3.1.2. Structural System The Southeast Comrnunity Center roof structure is comprised of parallel chord trusses and plywood roof sheathing supported by masonry bearing walls, The floors are comprised of concrete slabs -on -grade. The foundation system is understood to be a shallow, conventionally reinforced concrete spread and strip footing system. Lateral loads (wind and seismic) are resisted by the plywood roof diaphragm and the masonry shear walls. 3.2. Poiice Station Option 1 (oid Yakima Mali) Police Station Option 1 was originally constructed according to design plans prepared in 1970 for use as a mu0' otory. multi -tenant retail shopping center. A multi-level parking structure is located immediately adjacent to the building. The facility currently sits vacant. 3.2.1. Non -Structural Systems Please refer to Appendix C - Existing Facility Conditions Report, Yakima, Washington, 300 E. Yakima Avenue, produced by Lanciault, for a description of the non-structural systems and characteristics of the building. 3.2.1 Structural System The lowest level of the facility is comprised of a concrete slab -on -grade. Elevated floors and roof slabs are constructed of reinforced concrete beams and slabs supported by reinforced concrete columns and waUs, and concrete masonry unit (CK8U)walls. The foundation system is understood to be comprised a sUaUnw, conventionally reinforced concrete spread and strip footing system. Lateral loads (wind and seismic) are resisted by the concrete roof and fioor diaphragms and the concrete and CMU shear wails for 4 ERICKSON SCR CTU RAL CONSULTING ENGINEERS, PC 29 Brett ShmffielN, Chief Engineer City of Yakima Structural Condtion Assessment Southeast Community Center and Potential Police Station Buildings Yakima, Washington June 27, 2016 Page 40y11 3.3. Police Station Option 2 (old Jeld-Wen Building) Police Station Option 2 has reportedly been utilized as a window manufacturing facility, but now houses multiple tenants, including an automotive retail store and a sports training facility, Portions of the facility remain vacant, 3.3.1. Non -Structural Systems Please refertoAppnndixD—Existing Facility Conditions Report, Yakima, Washington, 1D15ELincoln Avenue, produced by Lanciault, for a description of the non-structural systems and characteristics of the building. 3.3.2. Structural System The facility is single story a pre-engineered metal building, The floor of the facility is comprised of a concrete slab- on'grade. The roof structure is comprised of a metal deck supported by light metal roof framing and steel frames. The foundation system is understood to be comprised of shall to be a nhaUow, conventionally reinforced concrete spread and strip footing system. Lateral loads (wind and seismic) are resisted by the metal deck roof diaphragm attached to the metal frames and X -bracing metal rods. 4. OBSERVATIONS The project team's general observations are summarized below. Photographs referenced herein are contained in Appendix A. For each building the observations are grouped according to both non-structural observations by Lanciautt, which are contained in Appendices B, C and D, and structural observations byErickson Structural. Alt observations wero made from accessible waiking surfaces and limited to readily visible and exposed building features. No efforts were made in this scoping phase to expose concealed elements or to conduct diagnostic testing. 4.1. Southeast Community Center A summary of the general observations at the Southeast Community Center are presented below, 4./.1. Non -Structural Systems Please refer to Appendix B — Existing Facility Conditions Report, Yakima, Washington, 121/ S. Th Street, produced by Lanciault, for a summary of the non-structural observations 4.1.2. Structural Systems a) Photograph No. 1 depicts the exterior of the Southeast Community Center. b) Water heaters exhibit no apparent seismic or lateral bracing, nor flexible couplings on the gas line, as exemplified in Fhotograph No. 2. c) The extent of the steel reinforcement within the structural CMU walls, such as the gymnasium walls shown in Photograph No. J. is unclear, A hole in one portion of a gymnasium wall revealed that the w@|| is partially grouted, as evidenced by the empty cavity exposed by the hole in the face of the CMU block, as shown in Photograph No. 4 ERICKSON STRUCTURAL CONSULTING ENGINEERS, PC 30 Brett Sheffield, Chief Engineer City of Yakima Structural Condition Assessment Southeast Community Center and Potential Police Station Buildings Yakima, Washington June 27, 2016 Page 5 of 11 d) The gymnasium walls are tall and appear vulnerable to a code -level seismic event, especially if the walls are under -reinforced, e) The observed CMU walls appear to be in good physical condition, with no visible cracking or similar evidence of distress, as exemplified in Photograph No. 5. M The gymnasium ceiling is constructed with acoustical ceiling tiles that appear to be adhered directly to Uwall attached to the roof framing. Several of the ceiling tiles exhibit moderate water staining. The extent to which water leaking has affected the roof framing was not discernabie. g) Several of the observed lower ceilings throughout the facility, including COrhdOrS. utilize fluorescent lights suspended in the ceiling grid, as shown in Photograph No, 0, These lights should be independently supported by the roof framing to prevent a falling and egress hazard should the ceiling fail. h) Much of the observed roof framing appears to be comprised of open web, parallel chords joists with wooden chords and steel tube webs. The observed framing appeared to be in good physical condition. See Photograph No. 7. |) The mjndtv{fthebui|diO8eXtehorinuunnundedby8p|anto[Umx'ooexemp|ifiedinPho0zgraphNo,8. The soil and bark dust inside the planters appear to be in direct contact with the exterior faces of the CMU walls of the building. The extent to which the exterior walls are properly waterproofed is unclear, The planter boxes represent a potentially adverse condition for the physical conditions of the exterior walls, j) Although weep holes are present in the exterior walls of the planter b0xen. some of the observed weep holes appeared non-functional. The resulting consequences of accumulation of moisture in the planter boxes is evident, as demonstrated by portions of the planer box walls that exhibit spalling and cn3ohing, an indication that the reinforcng steel within the welis of the pla.ner hox is r.orroding See Photograph No 9. N Portions of the planter boxes appear to have been constructed of relatively poor quality concrete, as evidence by the observed honey combing and rock pockets. U An automatic gas shut off vaive was not observed8enPhot0g[aphNO.1O. 4.2. Police Station Option 1 (old Yakima Mall) A summary of the general observations at the Police Station Option 1 (old Yakima Mall) are presented below. 4.2.1. Non -Structural Systems Please refer to Appendix C — Existing Facility Conditions Report, Yakima' Washington, 300 E. Yakima Avenue, produced by Lanciault, for a summary of the non-structurai observations. 4.2,2. Structural Systems a) Photographs No. 11 and No. 12 depict representative examples of the interior space. b) Photograph No. 13 depicts typical masonry walls and concrete floor beams and slab, c) The building is comprised of structurally independent sub -structures separated by a joint, as shown in Photographs No, 14 and No. 15. Evidence of structure movement was oboorved, as demonstrated by the widening of the joint between two adjacent columns, ERICKSON STRUCTURAL CONSULTING ENGINEERS, PC 31 Brett Shnffield, Chief Engineer City of Yakima Structural Gondition Assessment Southeast Community Center and Potential Police Station Buildings Yakima, Washington June 27, 2016 Page 6 of 11 d) Photograph No. 16 depicts the typical interior conditions of the adjacent parking structure, Several of the observed beams exhbit stress cracking, as shown in Photograph No, 17, e) Photograph No, 18 depcts the exterior, top level of the parking garage. Portions of the sieb exhibits age- and deterioration -related cracking and distress, as shown in Photograph No. 19. 4.3, Police Station Option 2 (o|dJo|d-Wen Building) A summary of the general observations at the Police Station Option 1 (old Jeld4Wen building) are presented below. 4.3.1. Non -Structural Systems Please refer to Appendix D — Existing Facility Conditions F?eport, Yakima, Washington, 1O15ELincoln Avenue, produced by Lanciauit, for a summary of the non-structurai observations. 4.3.2. Structural Systems a) Photograph No. 20 depicts a typical exterior face of the building. b) Photograph No. 21 depicts the typical interior conditions of the unoccupied portion of the building. c) The structure exhibits typical pre-engineered metal oomponeOts, including steel hamoo, columns and roof framing, as exemplified in Photograph No. 22. d) The building relies upon metal rod X -braces for isteral stability, as shown in Photograph No. 23. 5. FINDINGS AND OPINIONS Current findings and opinions for each building are summarized belok 5 1 Southeast Community Center Erickson Structural's and Lanclaultofindings and opinionsmgardiogthm3Outhoas Center, developed as a result of the scoping phase efforts described herein, are summarized below. 5.1,1 Non-structural Systems Please refer to Appendix B — Existing FBc84 Conditions Report, YaAima, Nauhilgton, 1211 S. 71h Street, produced byLanoiau|t.for asummary ofthe non-structural findingGand opinions. 5,1`2. Structural Systems The Southeast Community Center's structural system is antiquated and does notmeet currentseismic standards, is otherwise performing well for the current use of the building. Multipie opportunities exist to improve the structurai and seismic resilience of the bui|ding, many of which could be incorporated into other building projects, allowing structural and seismic upgrades to be phased over time as opportunity and budget allows. Should the City wish to pursue this course of aodon, the phase two evaluation efforts should include a detailed structural and seismic evaluation of the bui|Uing, resulting in the identification of structural deficiencies and recommended corresponding upgrades. As future projects are initiated, needed structural upgrades in the same project footprint could be completed, For example, waU'to'rnofconnoodOn3 could be seismically strengthened during a re -roof project. ERICKSON STRUCTURAL CONSULTING ENGINEERS, PC 32 Brett 3heffield, Chief Engineer City of Yakima Structurai Condition Assessment Southeast Community Center and Potentiai Police Station Buildings Yokima.VVanhington June 27, 2016 Page 7of11 Consideration should be given to the removal of the existing planters around the perimeter of the building to avoid continued chronic moisture exposure to the exterior walls of the building. Once the planters and soil are removed, the exterior walls of the building should be carefully inspected, and damage repaired, as needed, Although many opportunities exist to improve the structural and seismic performance of the building, the non- structural systeims of the building appear to present a greater and more urgent need for the City's available project funds. Commissioning a detailed structural evaluation of the building in phase two is a prudent effort so that when 'funding does become available, structural and seismic improvements can be economically incorporated into buildirig projects, Provided that the use or occupancy of the building doesn't change, or that other code -triggering changes to the building are not undertaken, initiating structural and/or seismic improvements to the building would be considered voluntary efforts. As such, the City can tailor future seismic upgrades to meet a standard established by the City, A range of seismic performance options for a variety of earthquake intensities could be considered, each with associated costs (i.e. higher performance standards for larger earthquakes generally correspond with larger construction budgets), If the building is to be relied upon in a post -emergency envirnn0nent, a higher (immediate occupancy) standard would be mppmpriate, whereas a lower (life safety) standard would be common for non- emergency uses, such as the current nn'omnrQencyuses.uuchastheourmnt use, 5.2, Police Station Option 1 (old Yakima Mall) Erickson 5(0cturo|'o and LanciauK'sfindings and opinions regarding the Police Station Option 1, the old Yakima K8al|, developed as a result of the scoping evaluation phase efforts described herein, are summarized below. 5.2.1. Non-structural Systems Please refer to Appendix C — Existing Facility Conditions Report, Yakima, Washington, 300 E. Yakirna Avenue, produced by Lanciault, for a summary of the non-structural findings and opinions. 5.2.2. Structural Systems To function as a police station, a building structure must meet a heightened standard for structural and seismic performance, Given the age and original structural design of Police Station Option 1, the old Yakima M8|[ the existing building stmctDre, without improvements, falls below the required "essential facility" structural standards for police stations. The building is a candidate for structural and seismic improvements that could bring the building into compliance with "essential foci|i1y^ standards, however the scope and breadth of the anticipated improvements are perceived to be cost prohibitive reiative to other buiiding optlons. Sub -standard seismic performance is the building's greatest perceived structural deficiency. Although the Yakima area is considered to be a moderate seismic risk, as a multi -story, |orge, heavy concrete buiiding, the seismic mass and anticipated seismic forces acting upon the building are large. Though m0znna| seismic evaluation of the building was outside the scope of this initial scoping evaluation phase, extensive upgrades to most, if not all, ofthe structural components of the building would be anticipated to bring the building into conformance with appropriate "essential ERICKSON STRUCTURAL CONSULTING ENGINEERS, PC 33 Brett Sheffied, Chief Engineer City of Yakima Structural Condition Assessment Southeast Communfty Center and Potential Police Station Buildings Yakima, Washington June 27, 2016 Page 8 of 11 The buHding is Iarge and offers more space than the City can reportedly utilize now, or in the foreseeable future. While occupying a portion of the building is reportedly feasible from a functionality staDdp0int, a partial occupancy does not relieve the need to structurally and seismically rehabilitate the entire building. Specific tenant space within the building structure cannot be seismically isolated and upgraded. If the City wishes to occupy a part of the building, the entire building would likely require seismic and structural improvements. The scope of the needed improvements could potentially be minimized if the occupied space were limited to areas that do not cross the building's structural jointHowever, if the Citys occupied space were to include areas on both sides of the structural joint within the building, both structurally independent portions of the building would require improvements. Even upgrading only one of the two portions of the building structure is perceived to be a large and costly effort. In addition to anticipated seismic improvements, the building appears to require other corrective work. Structural movement has occurred, as evidenced by the varying width of the structural joint between the km0 portions of the building. Though diagnosing the cause(s) of the structure movement was outside the scope of this initial scoping evaluation ph@Sn, arresting the movement and correcting the resulting consequences would be an essential part of a remediation project intended b)convert1he building into a police station. The parking structure also exhibits deferred maintenance and structural cracking that merits further assessment and remediation. Though Police Station Option 1, the old Yakima Mall, is well suited for its initial intended purpose, and could be utilized again for the same or a similar use, the existing structure presents many challenges that must be overcome tnonnmartittVan^eonenda|fooi|ity^.sVChosapo|ice station. Though the required improvements are perceived to be physically possible, they are expected to be cost prohibitive relative to competing building options, Erickson Structural recommends that the City pursue other options and abandon Police Station Option 1 the old Yakima Mall, from consideration as a pohce station. 5.3. Police Station Option 2(old Jeld-VVen Building) Erickson Struotuna|'s and Lanciault's findings and opinions regarding the Police Station Option 2, the old Jo|U'VVen building, developed as a result of the scoping phase efforts descdbed herain are summazed beiow, 5.3.1. Non-structural Systems Please refer to Appendix D—EXistihD Facility Conditions Report, Yakima, Washington, 1015 E. Lincoln Avenue, produced by Lanciault, for a summary of the non-structural findings and opinions. 53.2. Structural Systems Similar to Police Station Option 1, the old Yakima Mall, Police Station Option 2, the old Jeld-Wen Building, must meet a heightened standard for structural and seismic performance to function as a police station. Pre-engineered metal buUdinQx, such as Police Station Option 2, the old JeId-Wen Building, are ntentionally designedned and constructed with relatively little structural reserve capacity, Often even small modificahnns, such as placing a mechanical unit on a roof or hanging an item from the roof structure, requires above-average efforts to strengthen the affected portions of R pre-engineered metal building, Though a formal seismic or structural evaluation of the building was outside the scope of this initial scoping evaluation phase, Police Station Option 2, the old Je|d'VYen Building, clearly falls well below the required "essential facility" structural standards needed to allow the building to function as a police station. ° ERICKSON STRUCTURA CONSULTING ENGINEERS, 34 Brett Sheffield, Chief Engineer City of Yakima Structural Condition Asxesamunt Southeast Community Center and Potential Police Station Buildings Yakima, Washington June 27, 2016 Page 9 of 11 Unlike Police Station Option 1. the old Yakima Mall, where structural and seismic improvements are deemed possible, though costly, the practicality of physicaliy augmenting and strengthening Police Station Option 2, the old Jeld-Wen Building, is not immediately evident, Substantial modifications would likely be required to every aspect of the building structure. In some instances, such as the rod X,b[aCing. portions of the existing structural system would likely require removal and replacement because strengthening of the existing elements to an appropriate level is not practical, Erickson Structural recommends that the City pursue other options and abandon Police Station Option 2, the old Jeld-Wen Building, from consideration as a police station. 6. RECOMM EN DATIONS Erickson Structural's and Lanciaults current recommendations, developed as a result of the scoping scoping evaluaon phase efforts described herein, are summarized below. Southeast Community Center With the initial scoping evaluation phase completed, the development of actionable, project -specific recommendations can now be developed and planned during phase two. The project team should Pe expanded to include mechanical and electrical engineers and a professional cost estimator. The greatest needs appear to be associated with the mechanical and ventilation systems of the building, Attention to these matters should be made a priority before addressing other building needs. Additional recommendations and comments are summarized below. Please refer to Appendix B — Existing Facility Conditions Report, Yakima, Washington, 2 S. 7Th Street, produced by Lanciault, for a summary of the non-structural conclusions and recommendations. EKE. Structural Systems Though the building exhibits some structural deficiencies, they do not appear to currently impede or curtail the iritended uses of the building, Given the build nes more urgent non-structural needs, budgets and consideration should be prioritized in favor of norostmclural projects, However, should the City elect to designate the building as part of a post -emergency recovery plan, then greater priority should be given to structural improvements and upgrades. Erickson Structural also recommends that the existing perimeter planter boxed be removed. Once removed the physical condition of the exterior building walls should be examined and repaired, if needed. Alts ERICKSON STRUCTURAL CONSULTING ENGINEERS, PC 35 Brett Sheffield, Chief Engineer City of Yakima Structural Condition Assessment Southeast Community Center and Potential Police Station Buildings Yakima, Washington June 27, 2016 Page 10 of 11 6.2. Police Station Option 1 (old Yakima Mall) Erickson Structural and LaOCiaultnecOmmend that the City abandon consideration of Police Station Option 1 (old Yakima MaU)as a police station, Additionai recommendations and comments are summarized below. 6.2.1. Non-structural Systems Please refer to Appendix C — Existing Facility Conditions Rennrt, Yakima, Washington, 300 E. Yakima Avenue, produced by Lanciault, for a summary of the non-structural conclusions and recommendations. 6.2.2. Structural Systems VVhile Police Station Option 1 (old Yakima Mall) is well suited for its oriinaUyintendeU use, conversion to a police station presents multiple structural obstacles and oosts, as discussed herein. Though physically possibie to enact the needed structural changes to bring the structure into compliance with essential facility' criteria, the costs are perceived to be prohibitive relative to options associated with different buildings. Erickson Structural recommends that the City abandon consideration of Poiice Station Option 1 (old Yakima MoU) as a police station and consider other options. 6.3. Police Station Option 2 (old JeId-Wen Building) Erickson Structural and Lanciault recommend that the City abandon consideraon of Police Station Option 2 (old Jeid-Wen building) uoopolice station. Additional recommendations and comments are summarized below, 6.3,1. Non-structural Systems Please refer to Appendix D — Existing Facility Conditions Report, Yakima, Washington, 1015 E Lincoln Avenue, produced by Lanciault, for a summary of the non-structural conclusions and recommendations. 6.3.2. Structural Systems While Police Station Option 2 (old Jeld-Wen Building) appears well suited for its current uses, conversion to a police station presents multiple physical and structural obstacles. The extent of needed structural modifications to the existing building toachieve compliance with "essential facility" criteria are expected to be so extensive and expensive that the project scope and budget could approach, or even 8XC88d, the structural system costs associated with construction of a new facility. Erickson Structural recommends that the City abandon consideration of Police Station Option 2 (old Jeld-Wen Building) as a police station and consider other options. ERICKSON STRUCTURAL CONSULTING ENGINEERS, PC 36 Brett Sheffield, Chief Engneer City of Yakima Structural Condition Assessment Southeast Community Center and Potential Police Station Buildings Yakima, Washington June 27 2016 Page 11 of 11 0/4. Expansion of Existing PoIice Station The City has reportedly given prior consideration to expanding the existing police station in lieu of occupying an additional facility. Based upon an informal tour of the existing police station following the meeting with City representatives oon February 25, 2016, Eckson Structural and Lanciault considerof the exisng police staon to be a viable and cost effective Option relative to Police Station Options 1 and 2 discussed hehoO As the City contemplates alternatives for the additional space to house police activities, Erickson Structural and Lanciault recommend that expansion of the existing pohce station be given appropriate consideration. Additional analyses are required to more fully understand the details of this option. Erickson Structural and LaDCaultnecQm0end that phase two assessment efforts regarding the police staon include further consideraon of this opon Should additional information become available, please contact Erickson Structural so that we may determine the impact, if any, of the additional information upon our findings, conclusions and recommendations. We appreciate the opportunity to be of assistance to the City of Yakima. Should you have questions or wish to discuss the contents of this report, please contact us at 350'571'5577, Brandon W, Erickson, PE, SE Principal Erickson Structural Consulting Engineers, PC Attachments: Appendix A — Photographs No, 1 through No. 23 Appendix B—Existing Foo0ly Conditions Report, Yak!ma, Washington, 1211 S. 7th Street Appendix C—Existing Facility Conditions Report, Yakima, Washington, 300 E. Yakima Avenue RAL, 0.46 4,4 14 ERICKSON STRUCTURAL CONSULTING ENGINEERS, PC 37 10000 NE 7TM AVENUE, SUITE 130 VANCOUVER, WA 98685 360.571.5577 OFFICE 360.571.5578 FAX Appendix A Photographs No, 1 through No. 23 38 PHOTOGRAPH No. PHOTOGRAPH No. 2 ERICKSON STRUCTURAL_ CONSULTING ENGINEERS, PC 10000 NE 7rF1 AVE. ' SUITE 130 VANCOUVER, WA a 98685 360.571.5577 " A 360.571.5578 ERICKSONSTRUCTURAL.COM Scoping Phase Evaluation of the Southeast Community Center and Potential Police Station Buildings for the City of Yakima Yakima, Washington ERICKSON STRUCTURAL PROJECT NUMBER: 160101 DATE: June 27, 2016 PHOTOGRAPH No. 3 PHOTOGRAPH No. 4 39 ERICKSON STRUCTURAL CONSULTING ENGINEERS, P 1 0000 NE 7TH AVE SUITE 130 VANCOUVER, WA 98685 360.571.5577 360.571.5578 ERICKSONSTRUCTURAL.COM Scoping Phase Evaluation of the Southeast Community Center and Potential Police Station Buildings for the City of Yakima Yakima, Washington ERICKSON STRUCTURAL PROJECT NUMBER: 160101 DATE: une 27, 2016 PHOTOGRAPH No.5 PHOTOGRAPH No. 6 ERIC_KSON STRUCTURAL CONSULTING ENGINEERS, PC 10000 NE 7TH AVE. SUITE 130 VANCOUVER, WA 98685 360.571.5577 360.571.5578 ERICKSONSTRUCTURAL.COM 40 Scoping Phase Evaluation of the Southeast Community Center and Potential Police Station Buildings for the City of Yakima Yakima, Washington ERICKSON STRUCTURAL PROJECT NUMBER: 160101 DATE: June 27, 2016 PHOTOGRAPH No.7 PHOTOGRAPH No. 8 ERICKSON STRU_CTURAL CONSULTING ENGINEERS, PC 10000 NE 7TMI AVE. P SUITE 130 VANCOUVER, WA 98685 P , 360.571.5577 F • 360,571.5578 ERICKSONSTRUCTURAL.COM 41 Scoping Phase Evaluation of the Southeast Community Center and Potential Police Station Buildings for the City of Yakima Yakima, Washington ERICKSON STRUCTURAL PROJECT NUMBER: 160101 DATE: June 27, 2016 PHOTOGRAPH No.9 PHOTOG ERICKSON STRUCTURAL CONSULTING ENGINEERS, PC 10000 NE 7Th AVE. SurrE 130 VANCOUVER, WA 98685 P 360.571.5577 360.571.5578 ERICKSONSTRUCTURAL.COM 42 PH No. 10 Scoping Phase Evaluation of the Southeast Community Center and Potential Police Station Buildings for the City of Yakima Yakima, Washington ERICKSON STRUCTURAL PROJECT NUMBER: 160101 DATE June 27, 2016 ERICKSON STRUCTURAL CONSULTING ENGINEERS. PC 43 10000 NE 7Th AVENUE, SUITE 130 VANCOUVER, WA 98685 360.571.5577 OFFICE 360.571.5578 FAX Appendix Existing Facility Conditions Report, Yakima, Washington, 1211 S. 7th Street 44 Conditions Report Southeast Community Center EXISTING FACILITY CONDITIONS REPORT YAKIMA, WASHINGTON 1211 S. 7th Street Prepared for: City of Yakima Conditions Assessment Date: February 24, 2016 Report Date: February 24, 2016 Revision: Prepared by: Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798,3801 eric@elaooa.com Conditions Report Southeast Community Center SITE INFORMATION Location Development Name 1211 South 7t Street Yakima, Washington Southeast Community Center Construction Type Fire/Life Safety Stories and floor location Jurisdiction Applicable Codes V -B Concrete masonry unit walls with metal web wood roof joists and wood decking Fire Sprinkler: No Fire Alarm: Limited One story Type A-3, B Off-street parking lot Yakima, Washington 2012 International Building Code with Washington State Amendments (WAC 51-50), referred to as WSBC. Note: International Existing Building Code may be used with approval of Authority Having Jurisdiction ICC/ANSI A117.1-03 Accessible and Usable Buildings and Facilities, with Washington State Amendments (WAC 51-50) 2012 International Mechanical Code with Washington State Amendments (WAC 51-52) 2012 International Fire Code with Washington State Amendments (WAC 51-54) 2012 Uniform Plumbing Code and Standards with Washington State Amendments (WAC 51-56 and WAC 51- 57 Eric Lanciault, Architect 3200 SE 164th Avenue,. Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 2 45 Conditions Report Southeast Community Center Applicable Codes (continued) 2012 Washington State Energy Code (WAC 51-11) 2012 National Electrical Code (NFPA 70) with Washington State Amendments Notes: 1. Original construction documents were not available at the time of this review. Reviewed by: Eric Lanciault, Architect Review date: February 24, 2016 Eric Lanciault Architect 3200 SE 164Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 3 46 Conditions Report Southeast Community Center Eric LraultArchitect 3200 5E 164' Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com EXISTING CONDITIONS PLANS 4 47 48 Conditions Report Southeast Community Center Community Centt3r NORTH Eric Lanciault, Architect 3200 SE 16e Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com Conditions Report Southeast Community Center Eric Lanciauit, Architect 3200 SE 160 Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@eiaooa,com 2 SITE AND BUILDING ASSESSMENT 6 49 Conditions Report Southeast Community Center SITE ASSESSMENT SITE ACCESS A.2 Item Requirement Surveyed Condition Accessible Accessible route within site from bus Site from public transportation stop at 6' and Arlington Arrival and public sidewalks, | extends to the building. . Points minimum 3'-0ywide with 5'-0" by�-0"passing spaces sd maximum 2OU-07intervals .� Off-site parking VVSBC1104.1'11O4.Z ICC/ANSI A117.1/402 All, or part, of parking is located off-site; if located off- site, accessible parking is Iocated in close proximity to accessible site arrival points All parking is off-street. Accessible parking is dispersed throughout the parking lots, grouped near building entries Meet Requirement Yes On-site Parking On-site Parking ParkinQ All ng for suite is located on site All on-site parking is self - parking, including employees and customer . If no, accessible ng is in close proximity to accessible building entrances On-site parking provided Photo 1,2 All on-site parking is self- pammg Yes Yes A^2.3 Accessible Accessible parking is equally Parking` distributed throughout on-site parking and provides equivalent or greater accessibility to each accessible building entrance Accessible parking is distributed throughout parkirig areas and is grouped near building entrances Photo 3 Yes Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 7 50 Conditions Report Southeast Community Center A.2.4 Item Accessible Parking Requirement Accessible parking is in different, separated parking faci!ities and is substantially equivalent or greater in accessibility in terms of distance from an accessible entrance or entrances, parking fee and user convenience WSBC 1106.6 Exception 2 Surveyed Condition AH parking is in one facility without fee and of equal convenience Meet Requirement Not Applicable A.2.5 Accessib e Parking Minimum number of accessible parking spaces is provided as a proportion of total number of parking spaces WBBC Table 1106.1 Specific existing parking count not available, However, number of parking spaces appears to serve the building Yes A.3 Accessible Accessible parking spaces Some spaces, though Parking located on the shortest located at the ends of accessible mute of travel from adjacent parking to an accessible building entrance WSBC 1106.6 parking rows closest ta the building entrances are somewhat remote. Accessible Parking In parking facilities that do not serve a particular building (shared parking fmo|itioa), accessible parking spaces shall be Iocated on the shortesroute to an accessible pedestrian entrance to the parking facility WSBC 1106.6 On-site|a parking dedicated to the building Not Applicable Eric LanciArchitect 3200 SE 1641h Avenue, Suite 302 Vancouver, Washingto98683 v. 360,7983801 eric@elaooa.com 8 51 Conditions Report Southeast Community Center Item Requirement Accessibe Parking Where buildings have multiple accessible entrances with adjacent parking, accessible parking is dispersed and ocated near the accessible entrances WSBC 1106.6 Surveyed Requirement Multiple accessible spaces Yes located near building entrances Accessible Parking spaces and access Parking aisles accommodate cars and vans so that, when parked, these vehicles cannot obstruct the clear ) width of adjacent accessible routes 1CC/ANS|A117.1/5O2.8 No adjacent accessible routes exist Photo 3 A.4�VanOne van accessibe parking Accessible 'pace for every (6) or Parking froctio of (6) accessible parking spaces VVSBC 1106.5 No van accessible parkng space exists A.5 Van Van accessible Accessible space minimum 8'-07wide w�e��ent�-�w�e ��—access aisle or11'-0"wide without access aisle. CC/ANSI A117.1/502.2 See A.4 Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 300.788J801 eric@elaooa.com 9 52 Conditions Report Southeast Community Center A.5.1 Item VanAccessible Parking Requirement Vertical clearance of 98" minimum 3 provided at parking spaces for vans, access aisles serving them, and vehicular routes from an entrance to the van parking spaces, and from the van parking spaces to a vehicular exit serving them |CC6ANS|A1171/5@2G Surveyed See A.4 Meet Requirement No A.6 Accessible Parking Accessible car parking space All accessible car parking minimum 8'-07wide with is at least 8'-0" wide with adjacent 5-0" wide access | no adjacerit access aisle aisle. ICC/ANSI=—� A.6.1 Accessible Parking Accessible car parking space See A.6 access aisle extends full depth of parking space ICC/ANSI A117.1/502.4.3 A.6.2 Accessible Parking A.6.3 Accessible Parking Accessible car parking space access aisle shall not require travel into vehicular way |CC/ANS|A1171/5U2..4.1�� Accessible car parking ssoe� access aisle connects to accessible route ICC/ANSI Al 17.10A5 02.4 Eric LancArchitect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com AII accessible spaces require travel into vehicular way due to their Iocations not adjacent to building sidewalk. Photo 3 See A.6 10 53 Conditions Report Item - Requirement A.7 / Accessible Access aisles marked to Parking discourage parking KCC/ANG|AJ171/5U2.44 Surveyed Condition See A.6 Meet Requirement No A.8 Accessible Accessible parking and Parking ^ access aisles surfaces are stab|e, firm and slip resistan A.8.1 Accessible A.8.2 ICC/ANSI A117.1/502.5 Accessible parking and Parking access aisles have surface siopes not steeper than 1:48 (2%) Accessible Parking |CC/AVS|A1171/5Q2.5 Accessible parking access aisle is on the same level as the parking space served kCC/8NS|AJ17.1/502.5 Accessible parking is on asphalt concrete. See also A.6 Accessible parking has slope less than 2% See A.6� A.9 Accessible Parking Accessible parking spaces identified with sigris including the Internationat Symbol of Accessibility complying with !CCI,aJVS| A117.1/703.0.3.1 Accessible car parking spaces have signage appearing to meet MUTCD standards which meet criteria ICC/ANSI A117.1/5027 Photo 2 Yes A.9.1 Accessible Van parking identified as in See A.4 Parking A,9, above, with additional "van accessible" designation ICC/ANSI A117.1/5O2.7 Accessible Parking Alt accessible parking identification mounted 5''0" above parking surface ICC/ANSI A117.1/502.7 Center of signs are mounted at 5'-0" Yes Accessible Accessible parking access Parking aisle transitions to sidewaik with curb ramp |CC/ANS|AJ17]/4g0.6 Curb rarnp provided at sidewaik to driveway transition Photo 4 Yes Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 80683 v. 300r98.3801 erio@e|aona.00m 11 54 Conditions Report Southeast Community Center .11 Requirement Curb Curb ramps �-0"wide Ramp' minimum and 1:12 maximum siope (8.3%) with additional 11U(1Of6)max slope flares each side with minimum 3-0" deep landing attop Surveyed Condition Curb ramps meet criteria Meet Requirement Yes Curb Ramp Counter slopes of adjoining gutters and road surfaces immediately adjacent curb ramp shall not be steeper than 1:20 )CC/ANS|/\117.1/4O82 Counter slopes meet criteria Yes Curb Ramp Adjacent surfaces at transitions at curb ramps to walks, gutters and streets shall be at the same evel ICC/ANSI A117.1/406.2 Adjacent surfaces are at the same levels Yes .11.3 Curb Curb ramps Iocated or Ramp protected to prevent their obstruction by parked vehicles 8 Curb ramps are located vilhere they may be temporarily obstructed by parkedistanding cars A.11.4 Curb Ramp 24' deep detectabe No detectable warning warnings extending full width provided of bottom of curb ramp ICC/ANSI A117.1/406.12 Na� .12 Protruding Objects — Public Right-of- Way Objects with leading edge more than 27 nches and not more than 80 inches above the floor shall protrude 4 inches maximum horizontally into the circulation path, with the foliowing exceptions: 1. Handrails are permitted to protrude 4-1/2 inches maximum 2. Door closerand door stops are permitted to be 78 inches minimum above the floor ICC/ANS1 A117.1/307.2 Eric Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 38683 v. 360.792.3801 eric@elaooa.com No projections observed Not Applicable 12 55 Conditions Report Southeast Community Center Item A.13 Protruding Objects -- Public Right -of - Way Requirement Objects on posts or pylons are permitted to overhang 4 inches maximum where more than 27 inches and not more than 80 inches above the floor. |CC/ANS|A1171/307.3�_~ Surveyed Condition Meet Requirement__. No projectons observed Not Applicable Protruding Objects -- Public Right -of - Way Objects on multipte postsor pylons where the clear distance between the posts or pylons is greater than 12 inches shall have the Iowest edge of such object either 27 inches maximum or 80 inches minimum above the floor ICC/ANSI 3�� No projections observed Not Applicable A13.2 Protruding Objects -- Public Right-of- Way Where objects protrude beyond the Iimits set in A.13 and A.13.1.and where vertical clearances are less than 80 nches above the floor, provide guardrails or other barriers whose teading above the floor ICC/ANSI A117.1/A307.4 No projections observed Not Applicable A13.3 Protruding Protruding objects shanot Objects -- reduce the clear width Public required for accessible Right -of- routes Way kCC6ANS\A11Z1/A807.5 No projections observed Not Applicable A14 Accessible Running slope of walking Route— :eu�aoonnot steeper �an �� Public 1:20 with cross siope not Right -of- steeper than 1:48 (excep Way ramps and curb ramps) ICC/ANSI A117.1/303 Waiking surfaces within the public right-of-way are generalty tow slope Yes Eric Lanciault, Architect 3200 SE 1641h Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 13 56 Conditions Report Southeast Community Center Its [ A14.1 ^Accessible Route— ] Public Right -of Way Requirement Where an accessible route makes a 180 degree turn around an objecthat is ess than 48 inches in width, provide clear route width of 42 inches minimum approaching the turn, 48 inches minimum during the tum, and 42 inches minimum leaving the turn. This does not apply where the clear width at the turn is a minimum of 60 inches. ICC/ANSI A117.1/403,5.1 Surveyed Condition ] Meet Requirement h� NotApplicable No 180 degree turns public right-of-way accessible routes observed A14.2 Accessible Route — Public Right -of - Way An accessible route with a clear width less than 60 inches shall provide passing spaces at intervals of 200 feet maximum. Passing spaces shall be either a 60 inch minimum by 60 inch minimum space, or an intersection of two walking surfaces that provide a T-shaped turning space provided the base and arms of the T-shaped space extend 48 inches minimum beyond the intersection. The T-shaped space shall be with a 60 -inch minimum square with arms and base 36 inches minimum in width with each arm clear of obstruction for 12 inches in each direction and the base clear of obstruction for 24 inches minimum |CC/ANSIA1171/4O3.5i2. 304,3.2 All accessible public right- of-way routes observed to be minimum of5''O^wide Not Applicable Eric Lanciault, Architect 3200 SEt64.Avenue, Suite 3O2 Vancouver, Washington 98683 v. 300.798.5801 eric@elaooa.com 14 57 Conditions Report Southeast Community Center Item Requirement Surveyed Condition Meet Requirement A.14.3 Accessible Route — Public Right -of - Way Walking surfaces that are part of an accessible route shall be stable, firm and slip - resistant ICC/ANSI A117.1/403.2 All walking surfaces are cement concrete Yes A.14.4 Accessible Route — Public Right -of - Way Vertical changes in surface along accessible route maximum 1/4 inch; changes in level greater than' inch shall not exceed 1/2 inch and shall be beveled with a slope not steeper than 1:2 ICC/ANSI A117.1/303.2, 303.3 No vertical changes greater than'/ inch and less than 1/2" observed Not Applicable A.14.5 Accessible Vertical changes greater Route — than 1/2 inch in height shall be Public ramped Right -of - Way ICC/ANSI A117.1/303.4 No vertical transitions greater than 1/2 inch in height observed Not Applicable A 15 Acraccihle Route — Public Right -of - Way WhA.rA. pinning slnnA...is steeper than 1:20, ramps shall conform to 1:12 maximum with handrails, each side and edge protection and shall be a minimum of 3'-0" wide, except at landings and changes of direction ICC/ANSI-A117.1 /A405 No ramps Not Applicable A.16 Ramps — Where ramps are required Accessible f ` and installed, cross slopes Route — shall not be steeper than Public 1:48 Right -of - Way ICC/ANSIA117.1/405.3 No ramps Not Applicable Eric Lanciault, Architect 3200 SE 164 Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 15 58 Conditions Report Southeast Community Center Item Requirement Surveyed Condition Meet Requirement A.17 ~ Accessible Route— Public Right -of - Way Ramp floor surfaces shall be No ramps stable, firm and slip-resistan ICC/ANSI A1171/405.4 Not Applicable Accessible Route— Public Right -of- Way Handrails are provided on No amps both sides of ramp ICC/ANSI A117.1/505.2 Not Applicable A.17.2 Accessible Route — Public Right-of- Way Handrails are continuous for full Iength of ramp run with inside handrails on switchback or dogleg ramps continuous between runs ICC/ANSI A1171/505.3� No ramps Not Applicable A.17.3 Accessible Route — Public Right -of Way Top of gripping surfaces of handrails are minimum 34 inches arid maximum 38 inches vertically above ramp surface and are consistently at that height for entire ramp run |CCAANS|A1171/5O5/4 No ramps Not Applicable A.17.4 Accessible Route — Public Right-of- Way Railing gripping surfaces are continuous, without interruption by newepoots, other construction elements, or obstructions Railings do not rotate within their fittings |CC6ANS|A1171/5O5O. 505.9 No ramps Not Applicable A.17.5 Accessible Clearance between handrails Route — * gripping surface and Public adjacent surfaces is 1-1/2" Right -of - Way |CC/ANS|A117.1/5U5.5 No ramps Not Applicable Eric Lanciault, Architect 3200 SE169-Avenue, .Suite 3O2 Vancouver, Washington 98683 v 350.798.3001 oho@e|auoa.00m 16 59 Conditions Report Southeast Community Center Item A.17.6 Accessible Ramp handrails extend Route — horizontally above the Public landing 12 inches minimum Right -of- beyond top and bottom of Way ramp runs. Requirement Extensions return to wall, guard or floor or are continuous to the handrail of an adjacent ramp run ICC/ANSI Surveyed Condition No ramps Meet Requirement Not A.i8 Route — between landings; Public intermediate Iandings to Right -of- have clear length of5''O^ Way ICC/ANSI A117.1/405.6 No ramps Not Applicable A.19 Accessible Ramp changes ofdirection No ramps Route — shall have landings with Public ' minimum 5'-07by5''O^ Right -of - Way ICC/ANSI A117.1/405.7.4 Applicable A.90 Arraccibla Tnp and hnttiwn 1911Hirgc tn No ramps Not Route — baominimum ufS'-0ylong atApplicable Public all ramps Right-of- Way A.20.1 Accessible ) Public Right-of Way ICC/ANSI A117.1/405I3 Landings subject to wet conditions are installed to prevent the accumulation of water ICC/ANSI A117.1/405.10 No ramps Not Applicable Eric Lanciault, Architect 3200 SE 164' Avenue, Suite 302 Vancouver, Washington 98683 v, 360.798.3801 eric@elaooa.com 17 60 Conditions Report Southeast Community Center Rem A.20.2 Accessible Route— Public Right -of - Way Requirement Edge protection is provided on each side of ramp runs and at each side of ramp landings, except: 1. Ramps not required to have handrails where curb ramps flares 2. Sides of ramp landings serving an adjoining ramp run or stairway 3. Sides of ramp landings having a vertical drop-off of 1/2 inch maximum within 10 inches horizontally of the minimum landing area Edge protection is either 1. floor surface of ramp extends minimum 12 inches beyond inside face of raHing 2. curb or barrier that prevents passage of 4 inch diameter sphere where any portion of the sphere is within 4 inches of the floor. ICC/ANSI A117.144O5.Q Surveyed Condition No ramps Meet Requirement Not Applicable A.21 Accessible Route — Public Right -of - Way Openings in accessible routes shall riot exceed 1/" in width and shall run perpendicularly to dominant path of travel |CCAANSIA117.1l3O2.3 Sidewalk joints less than or equal to W in width A.22 Detectable Marked vehicular drive Warnings crossings raised to the same — Public level anadjoining sidewalk Right -of- and all curb ramps shall have Way 24" deep detectable warnings extending full width of marked pathway. ICC6ANS1A1171/4O612 Yes Public right-of-way ' Not crossings not reviewed Applicable 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 18 61 Conditions Report Southeast Community Center Item Requirement Warnings the curb line isS^0u8^from — Public the curb line. Right-of- Way ICC/ANSI A117.1/406.13.2 Surveyed Condition Meet Requirement� See A.22 Applicable Detectable Locate so the edge nearesNot A.24 Protruding Objects with leading edges Objects — On-site more than 27 nches and not more than 80 inches above the floor shall protrude 4 inches maximum horizontally into the circulation path, with the following exceptions: 1. Handrails are permitted to protrude 4-112 inches maximum 2. Door closers and door stops are permitted to be 78 inches minimum above the floor ICC/ANSI A117.1/307.2 No projections observed Not Applicable A.25 Protruding Objects — Objects on posts or pylons No projections observed Not are permitted to overhang 4 | Applicable nches maximum wheree more than 27 inches and not more than 80 inches above the floor. ICC/ANSUAJ171/307 3 Protruding Objects — On-site Objects on multiple posts or pylons where the clear distance between the posts or pylons is greater than 12 inches shall have the Iowest edge of such object either 27 inches maximum or 80 inches minimum above the floor |CCA4NS|A1171/A307.3 No projections observed Not Applicable Eric Lanciault Architect J2003E16&-Avenue, Suite 302 Vancouver, Washington 98683 v. 380.798.3801 eric@elaooa.com 19 62 Conditions Report Southeast Community Center Rem A25.2 Protruding � 1 Objects — On-site Protruding "j=^=_ On-site Requirement Surveyed Condition Where objects protrude No projectons observed { beyond the Iimfts set in A,1 3 and A.13.1, and where vertical clearances are less than 80 inches above the floor, provide guardrails or other barrers whose leading edge is 27 nches maximum above the floor |CC6ANS|A1171&A3O7.4 Protruding objects shaU not reduce the clear width required for accessible routes ICC/ANSI A117.1/A307.5 Meet Requirement Not Applicable Not Applicable A.26 Accessible Route — On-site A�6.1 Accessible Route— At least one accessible rou connects accessible bui|dingo, accessible facilities, accessible elements and accessible spaces that are on the same site, except: e Single building An accessible route is not required between accessible buildings, accessible facilities, accessible elements and accessible spaces that have, as the only means of access between them, a vehicular way not providing for pedestrian access WSBC 1104.2 Running slope ofwalking surfaces not steeper than 1:20 with cross siope not steeper than 1:48 (except ramps and curb ramps) ICC/ANSI A117.1/303 Not Applicable Walking surfaces generally Yes flat with minimal cross slope Eric Lanciault, Architect 32qo8Ete4~Avenue, Suite 3O2 Vancouver, Washington 88083 v. 360798.3801 eho4De|aouo.00m 20 63 Conditions Report Southeast Community Center Item A26.2 Accessible Route On-site - Requirement Where an accessible route makes a 180 degree turn around an object that is Iess than 48 inehes in width, provide clear route width of 42 inches minimum approaching the turn, 48 nches minimum during the turn, and 42 inches minimum leaving the turn. This does not apply where the clear width at the turn is a minimum of 60 inches. A117.1/403.5.1 Surveyed Condition Meet Requirement No 180 degree turns in Not accessible routes Applicable observed A26.3 Accessible An accessible route with a Route - clear width ess than 60 On-site inches shall provide passing spaces at intervals of 200 feet maximum. Passing spaces shall be either a 60 inch minimum by |^ 60minimumim�o,-c-.m |' an intersection of two waiking surfaces that provide a Tsha ped turning space provided the base and arms of the T-shaped space extend 48 incheminimum beyond the intersection. The T-shaped space shall be with a 60 -inch minimum square with arms and base 36 inches minimum in width with each arm clear of obstruction for 12 inches in each direction and the base clear of obstruction for 24 inches minimum |CCAANS|A1171/403.5.2. 304.3.2 Eric Lanciault, Architect 3200 SE 164° Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com AH accessible routes obsered to be minimum Yes 21 64 Conditions Report Southeast Community Center Item Requirement Surveyed Condition Meet Requirement A.26.4 Accessible Route — On-site Accessible Route — On-site Walking surfaces that are part of an accessible route shall be stable, firm and slip - resistant |CC/ANS|A117.1/4O32 All vva|kingsurfaoee cement concrete Yes Vertical changes in surface along accessible route maximum 1/4 inch; changes in level greater than%imch shal! not exceed 1/2 inch and shaH be beveled with a slope not steeper than 1:2 |CCA\NS|A1171/3O3.2. 303.3 No vertical changes greater than ¼ inch and less than '1/2" observed Not Applicable A.26.6 Accessible Route — On-site Vertical changes greater than 1/2 inch in height shall be ramped ICC/ANSI A117.1/303-4 No vertical changes greater thaIAinch except at curbs with curb ramps Yes A.2"7 Accessible Route — On-site Where running siope is steeper than 1:20, ramps shall conform to 1:12 maximum with handroils, each side and edge protection and shall be a minimum of3''O^wide, except at Iandings and changes of direction ICC/ANSI A117.1/A405 Walks to building entrances siope up at 1:7.5 Yes A.28 Ramps - Accessible Route — On-site Where ramps are required and installed, cross slopes shall not be steeper than 1:48 Accessible Route — On-site ICC/ANSI A117.1/405.3 Ramp floor surfaces shall be stable, firm and slip -resistant ICC/ANSI A117.1/405.4 Minimal cross siopes Yes Ramp surfaces are concrete Yes Accessible Route — On-site Moxknumramphna3O^ between landings; intermediate landings to have clear length of 5'-0" ICC/ANSI A117.1/405.6 Rise appears to be less than 30" Yes Eric Lanciault, Architect 3200 SE 164' Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 22 65 Conditions Report ItemSoutheast Community Center Condition Meet^ _�_— Surveyed Requirement A.31 Accessible Ramp changes of direction ~ No changes of direction Not Route — shall have Iandings with Applicable ICC/ANSI A117.1/405.7.4 A.32 Accessible Top and bottom andings to Route— beaminimum of5/-0"long sd On-site all ramps ICC/ANSI A117.1/405.7.3 No top landings Photo 5 �32.1 Accessible Route — On-site Handrails are provided on both sides of ramp No handrails provided ICC/ANSI A117.1/5@5i2 Photo 5 A.32.2 Accessible Route — Handrails are continuous for full Iength of ramp run with inside handrails on switchback or dogleg ramps continuous between runs 7ttsn5�3 See A.32.1 A.32.3 Accessible Top of gripping surfaces of Route — handrails are minimum 34 On-site nches and maximum 38 inches vertically above ramp surface and are consistenfly at that height for entire ramp run ICC/ANSI /\1171/505.4 See A.32 1� A.32,4 Accessible Railing gripping surfaces are Route — continuous, without On-site interruption by newel posts, � 1 � other construction elements, � | or obstructions Railings do not rotate within their fittings ICC/ANSI A117.1/505.0. 505.9 B��32.1 No Eric Lanciault, Architect 328OOE164'Avenue, Suite 3U2 Vancouver, Washington 98083 v. 360,798.3801 eric@elaooa.com 23 66 Conditions Report Southeast Community Center A.32.5 Accessible Route — On-site Requirement Clearance between handrails gripping surface and adjacent surfaces is 1-1/2" Surveyed Condition Meet Re u|remmentNo� A.32.6 Accessible Route — On-site Accessible Route — On-site ICC/ANSI A117.1/505.5 Ramp handrails extend horizontally above the landing 12 inches minimum beyond top and bottom of ramp runs. Extensions return to wall, guard ar floor or are continuous to the handrail of an adjacent ramp run See A.32.1 ICC/ANSI A117.1/505.10.1 Landings subjecto wet conditions are installed to prevent the accumulation of water ICC/ANSI A117.1/405.10 Accessible Edge protection is provided Route — on each side of ramp runs On-site and at each side of ramp landings, except: 1. Ramps not required to have handrails where curb ramps flares 2. Sides of ramp landings serving an adjoining ramp run or stairway 3. Sides of ramp landings having a vertical drop-off of 1/2 inch maximum within 10 inches horizontally of the minimum landing area Edge protection is either: 1. floor surface of ramp extends minimum 12 inches beyond inside face of railing 2. curb or barrier that prevents passage of 4 inch diameter sphere where any portion of the sphere is within 4 inches of the floor. ICC/ANSI A117.1/405.9 Eric LancArchitect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360790.3801 eho@o|anna.00m Ramps are sloped and appear to dram adequately Edge protection is provided Yes Yes 24 67 Conditions Report Southeast Community Center e Requirement Surveyed Condition �� ° Meet Requirement A.33 Accessible Route — On-site Openings in accessible routes shaU not exceed %" in width and shall run perpendicularly to dominant path of travel ICC/ANSI A117 1/302 3_ Sidewalk joints less than Yes cxequal to1/2"inwidth A.34 DetectableWarnings— On-site Marked vehicular drive crossings raised to the same level as adjoining sidewalk and all curb ramps shall have 24" deep detectable warnings extending full width of marked pathway. ICC/ANSI A117.1/406.12 No crossing markings, no Nodetectable warnings Photo 4 A.35 DetectablWarnings e Locate so the edge neares the curb line is8^to 8" from the curb line. ICC/ANSI A117.1/406.13.2 lSee A£4�� A.36 Accessible Entrance At least one accessible entrance to suite WSBC 1105.1 Entrance door appearto be heavy though has opening assist. Yes Accessible Cigar door :peni:gwidth Entrance minimum 32^(open sdQO~) with maneuvering clearances in accordance withTable 404.2.3.1 ICC/ANSI A117.1/404.2.3 {}penmgwidtho34^; maneuvering clearances meet requirements Yes A.38 Accessible Door threshold nfaximum1/2" Entrance height with 'A" bevel at top ICCA\NS|/4117.1/4O4.2.4 1/4" thresholds Yes A.39 Accessible Door Iatch shall release Entrance subject to15-poundforce, set in motion subject to 30 - pound force, and swing to fuII-open position when subject to 1 5 -pound force. WSBC 1008. 1.3 Force was not measured; Yes see also A.36 Eric Lanciault, Architect 32OU3E164'Avenue, Suite 3O2 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 25 68 Conditions Report Southeast Community Center A.40 item Accessible Entrance Accessible Entrance Requirement Bottom 10" of door o be smooth for full door width ICC/ANSI AJ1 1 Handles, pulls, latches, Iocks, and other operable parts have a shape that is easy to grasp with one hand and does not require tight grasping, pinching, or twisting of the wrist to operate ICC/ANSI A117.1/404.2.6 Eric Lanciault, Architect 3200 SE 164' Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com Surveyed Condition Meet Requirement Door bottom complies Yes Door hardware ncludes Yes puoh/puUbano. Door is to remain unlocked during business hours. Door is Iocked using key with twisting motion 26 69 Conditions Report Southeast Community Center BUILDING ASSESSMENT B. B.1 B/ B.3 B I DN SHELL AND UTILITIES Item Exits Minimum Iwo exits where occupancy over 49 persons WSBC 1015.1 Exits Minimum two exits wher common path of egress exceeds 75'-0" (unsprinklered) and 100''0^ (sprinklered) Exits Marked by approved, ] illuminated exit sign VVSBC10111 Exits Tactile sign stating EXIT provided at each exit discharge VVSBC1O11.3 Surveyed Condition More than two exits present; building appears to have adequate exit access There does not appear to be a common path of egress greater than 20 feet. Illuminated exit signs present Meet Requirement Yes Exit Exterior balconies, stairways Discharge ^ and ramps shall be located at least 10' from adjacent lot lines and from oter building on the same lot unless the adjacent building exterior walls arid openings are protected in accordance with Section 705 based on fire ) WSBC 1027.3, Table 705.8, WSBC 706.6.1 Eric Lanciault, Architect 32OO8E16'Avenue, Suite 3O2 Vancouver, Washington 98683 v. 300.798.3801 whu@e|aooa"uom No exterior balconies, stairways or ramps Not Applicable 27 70 Conditions Report Southeast Community Center Item Requirement B.5 Fire Alarm Fire alarm required with combned floor occupant load exceeding 500 persons and/or exceeding 100 persons above or below Iowest level of exit discharge or as required by AHJ WSBC 907.2.2 Surveyed Condition Meet Requiremen Building occupancy is over No 500 persons. Fire alarm ` ^ appears to be limited to pull box at front door. B.6 Fire All structures to be fire sprinklered as required by Authority Having Jurisdiction No fire sprinkler BJ� DomesticMinimum 1/4"aence into Water suite 4" water service was observed Yes BJ.1 Domes Water ic Minimum water pressure to provide adequate pressures throughout suite = B.8 | Electrical Adequate forService expansion/remodel� Water pressure was not observed Not Applicable Spa epanel ^ Photo 15 Yes B.9 Electrical Service B.1O Gas Service Me ering As required or gas-fired HVAC units Metering not observed Gas service supply o HVAC units Not Applicable Yes Gas Service^ Automatic seismic shutoff valve required, installed in building supply line immediately after gas meter and located outside of the structure and easily accessible No valve observed Eric Lanciault, Architect az000E1o4-Avenue, Suite 3O2 Vancouver, Washington 98683 v. 300.788.3801 orio@o|aoonoom 28 71 Conditions Report Southeast Community Center Ite Requiremen Surveyed Condition eet Requirement B.13 Plumbing Minimum 4" waste line, inver low enough to accommodate restroom anywhere in suite Waste line size not observed Not Applicable B.14 B.15 B.16 HVAC HVAC HVAC Minimum outside air, cooling and heating provided; HVAC units with more than 10 years expected additional life Several rooftop units. At least (3) units appear to be at or near life expectancy Rooftop mounted units on No seismic restraints curbs with seismic restraint observed Seismically rated rooftop curbs Curbs covered by'roofing; likely not rated B.17 Exterior Skin B.18 Exterio Skin No signs of rot or water intrusion No physical damage, graffiti, deferred maintenance Skin in good condition Well maintained Yes Yes B.19 Exterior Skin No paint peeling; no masonry efflorescence; no organic staining No peeling pain Yes B. 9.1 Exterior Skin Walls: Minimum R-21 insulation or R-10 with solid grouted cmu. Walls are intermittently grouted cmu with no insulation B.20 Roof No apparent ponding areas; no membrane damage; ease of penetration installation and flashing Fairly significant ponding,, on single -ply roofing in multiple areas; drains are raised above adjacent roofing, damaged- scuppers Photo 9, 10, 13 B.20. Roof No cables, pipes, ductwork resting unsupported on roofing Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com Several cables resting directly on roofing may result in accelerated deterioration of roof membrane__ Photo 9 29 72 Conditions Report Southeast Community Center SITE AND BUILDING ASSESSMENT C.INTERIOR C. Item Requirement Occupant If occupancy is to charige, change does not require upgrades WSBC Chapter 3 Surveyed Condition No change proposeo current mixed use. Meet Requirement Not Applicable C.2 Occupant General upkeeof interior is good; no apparent areas of significant deferred maintenance/neglect No apparent maintenance neglect Yes C.3 Occupant Flooring wea— no evidence of floor structure problems No uneven wearing observed Yes C.4 Acoustics Building has appropriate internal acoustical separation and exterior acoustical separation Acoustical separation from exterior is excellent; no interior acoustical separation issues observed however the gymnasiunl was not in use Yes DaylightNievvs Access toview and daylight Several interior rooms from all rooms do not have access to daylight and view although dining roomincludes skylights. C.6 Restrooms (1) toilet room specific for each gender (total 2 toilet rooms) compant with accessibility standards Iocated where compatible with suite Iayout WSBC 1109.2 ICC/ANSI Chapter 6 (1) unisex toilet was observed and requires additional grab bars andchange to flush valve configuration to meet code requirements. Additional toilet rooms were not reviewed and may require additional Also, the number of toilet rooms does not meet current code requirements Eric Lanciauit, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.7983801 eric@elaooa.com 31 73 Conditions Report Southeast Community Center Item CJ Reception Requirement Reception area is accessible C.8 Doors Door hardware is accessible C.9 Stage Stage has fixed ramp meeting accessibility requirements Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com Surveyed Condition Reception desk does not include a max 34" high horizontal surface 36 wide. Doors into reception area are large, heavy sliders that do nat meet accessibility requirements. Doors to not meet exiting requirements Photo 6 Door handles are knob type, not meeting accessibility requirements Photo 7 No ramp Photo 8 Meet Requirement No 32 74 Conditions Report Southeast Community Center Eric Lanciault, 'Architect 3200 SE 16e Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com EXISTING CONDITIONS PHOTOGRAPHS 33 75 Conditions Report Southeast Community Center Photo 1 — View looking south at south parking lot Eric Lanciault, Architect 3200 SE 1640 Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 34 76 Conditions Report Southeast Community Center Photo 2 — View looking east at south parking to Eric Lanciault, Architect 3200 SE 164'" Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 35 77 Conditions Report Southeast Community Center Photo 3 — Typical accessible parking stall and aisle Eric Lanciault, Architect 3200 SE 16e Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 36 78 Conditions Report Southeast Community Center Photo 4 — View looking northwest at SECC en Eric Lanciault, Architect 3200 SE 164' Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 37 79 Conditions Report Southeast Community Center Photo 5 — Ramp at SECC entrance Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 38 80 Conditions Report Southeast Community Center Photo 6 — Main reception desk Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 39 81 Conditions Report Southeast Community Center Photo 7 — Typical doors Eric Lanciault, Architect 3200 SE 164°i Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 40 82 Conditions Report Southeast Community Center Photo 8 — Stage and gymnasium Eric Lanciault, Architect 3200 SE 164°i Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 enc@elaooa.com 41 83 Conditions Report Southeast Community Center Photo 9 — South portion of building roof looking wes Eric Lanciault, Architect 3200 SE 164"' Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 42 84 Conditions Report Southeast Community Center • ..;•ggi•F•;*•••••,:ititAtiutiaz... • •:142.47 • Photo 10 — Northeast portion of roofing looking west Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360,798.3801 eric@elaooa.com 43 85 Conditions Report Southeast Community Center Photo 11 — Typical coping Eric Lanciault, Architect 3200 SE 164" Avenue, Suite 302 Vancouver, Washington 98683 v. 360198.3801 eric@elaooa,com 44 86 Conditions Report Southeast Community Center Photo 12 — Coping corner Eric Lanciault, Architect 3200 SE 1641h Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 45 87 Conditions Report Southeast Community Center Photo 13 — Roof downspout Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric©elaooa.com 46 88 Conditions Report Southeast Community Center Photo 14 — Typicai roof drain Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 47 89 Conditions Report Southeast Community Center Photo 15—Bect 'cal switchge� Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98883 v. 360788.38O1 eric@elaooa.com .�� 48 90 Conditions Report Southeast Community Center Photo 16 — Domestic water point of entry Eric Lanciault, Architect 3200 SE 164'x' Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 49 91 Conditions Report Southeast Community Center Photo 17 — Water meter Eric Lanciault, Architect 3200 SE 164'" Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 50 92 Conditions Report Southeast Community Center REVIEW SUMMARY Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 51 93 Conditions Report Southeast Community Center GENERAL SLIM MARY The building is a one'ntVry, freestanding structure constructed of concrete masonry unitm, aluminum storefront windows and doore, metal -web wood joists and wood roof decking with overhands clad in wood siding. It is generally well-maintained with minimal signs of wear. Its aesthetics and finishes are generally consistent with its era of construction. Access to the building from parking lot to front doors does not meet accessibility standards. It was noted that the building is used by a large number of mobility - challenged individuals. In addition, the existing reception/business desk and many doors do not meet current accessibility standards. Based on the type of construction, evidence of of electrical, gas, and water systems, the building appears to have at least 20 years life expectancy vvith proper maintenance. However, HVAC units will require replacement prior to that life span. The following items were found to be ether non..'xntrmn with standards or Codes or are items that require additional information or action. A.3: In general, accessible parking does not meet Code requirements and is not a safe arrangement. Code requires that all accessible spaces be located in a way that travel from the parking space to the front sidewalk requires that pedestrians walk across driving lanes. With the current arrangement of accessible parking, challenges, this presents a safety risk. However, due to the parking lot arrangement, redesigning the parking lot to eliminate pedestrian/driver conflict will be costly and, to some degree, im. A.11.4� upgraded warning strip. A.32: Access to the main doors requires use of a ramp. The ramp does not meet Code requirements as it does not include handrails and a top landing. A.34: To improve safety in the parking lot, add a marked crosswalk for pedestrians. /\.34: Provide tactile signage, B.14: Several fiVAC units are at the end of their lifespan and should be replaced prior to failure. Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 52 94 Conditions Report Southeast Community Center B6: Building has extremely limited fire alarm system. Based on the building occupancy size, and considering its use, a fire alarm is required. This is strongly recommended. B.11: Provide a seismic shut-off valve at gas entrance meter, B.20: Although the building's roof was recently replaced, several items requiring remediation were obsebred. First, there are areas of significant ponding due to lack of proper cricketing and drain height. This will contribute to a shortened roof life span. In addition, fleshings appear to have been reused and, based on their- .. condition, are essential ineffective. As a result, the only line of resistance to water intrusion is likely to be the roofing lapped over the parapet. This is a good short-term solution, but having nevy, properly instalied copings arid fleshings will prowde a much longer lifespan for the roofing. Remediation of these conditions will require a complete roof replacement. Considering the age of the existing roofing, we recommend delaying roof replacernent for several years but monitoring its condition on a yearly basis. 0.6: Although we did riot observe all restrooms, based on the building's age and the recently significant changes to the Washington State accessibility codes, it is likely that some level of upgrades for the restrecms is required. C.T The existing reception desk should be modified to allow for an accessible transaction surface. C.8: Door hardware should be replaced building -wide to meet accessibility standards. 0,9: If the stage is still used, providing an accessibility ramp will make it code compliant. Eric Lanciault, Architect 3200 SE 164th Avenue, Suite 302 Vancouver, Washington 98683 v. 360.798.3801 eric@elaooa.com 53 95 96 97 HBJCC Completed Projects 2013-2018 2013 Replace two east steel exterior restroom doors. $1,282 2014 Add mag locks on three exterior double doors. $3,335 2015 Replaced rooftop HVAC unit #7 front lobby. $9,047 New heater in North exterior restroom. $364 2016 Add wall heater by Library front door. $1,115 Add extra outlets in kitchen area. $2,130 ADA door closer work. $1,075 Replaced HVAC unit #1 Gym. $18,022 Erickson Structural Engineering Consulting. $1,290 New HBJCC signage. $4,598 Remove large glass sliding doors replace with stud and sheetrock walls, new door paint and flooring $9,025 Replaced T-12 light fixtures with energy efficient LED light units in front lobby and both north south hallways up to the gym. $10,085 2017 Add 4 ton HVAC unit #10 in the Library. $12,488 2018 Replaced HVAC unit #5 Northwest offices. $13,087 Replaced T-12 light fixtures with energy efficient LED light units in the MLK, dining room and kitchen. $7,000 98 HBJCC Projected Projects 2019-2023 2019 Roof repair. $12,000 HVAC replacement. $18,000 Total $30,000 2020 Roof repair. $12,000 LED light updates. $15,000 HVAC replacement. $18,000 BEST lock change out. $15,000 Total $60,000 2021 ADA upgrades. $42,000 HVAC replacement. $18,000 Total $60,000 2022 ADA upgrades. $42,000 HVAC replacement. $18,000 Total $60,000 2023 ADA upgrades. $42,000 HVAC replacement. $18,000 Total $60,000 99 100 City of Yakima Department of Public Works Henry Beauchamp Community Center Capital Expenditures Summary Actual Capital Expenditures 2013 — 2018 2013 - $1,282 2014 - $3,335 2015 - $9,411 2016 - $47,340 2017 - $12,488 2018 - $20,087 Projected Capital Expenditures 2019 — 2023 2019 - $30,000 2020 - $60,000 2021 - $60,000 2022 - $60,000 2023 $60,000 c:\program files (x86)\neevia.com\docconverterpro\temp\nvdc\21d5080c-3ee3-4f97-84a9- f8fa3d98abeb\yakima.11057.1.hbcc_capital_expenditures_2013_-_2023.docx