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HomeMy WebLinkAbout11/14/1977 Business Meeting NOVEMBER 14, 1977 633 The City Council met in session on this date at 1:30 PM in the Conference Room at City Hall, Yakima, Washingtn. Council members present were Mayor Betty L. Edmondson, Jean Allard, Ralph Holbrook, W. K. "Pete" Moore, and Gordon Wonder. Council members Simmons and Walker absent. City Manager Eastman stated that at the request of Council, Ray Pittman and Fred Iraola are present to answer any questions regarding their request for assistance in beautifying Parker Ballfield in preparation for the American Legion World Series to be held August 31 thru September 4, 1978. Asked about the cost to the City, Dick Hilligus, Director of Parks & Recreation, stated that using the list of estimated hours of manpower, provided by the Committee, it would cost the City approximately $6600. Fred Iraola, stated that we have an excellent playing field, but the grounds need work, i.e., restrooms, fences and stands need painting and the bull pen area needs to be cleaned up. Mr. Iraola stated that two local nurseries will donate some shrubs. Councilman Wonder questioned if the City can legally donate the manpower for this cause. Fred Andrews, City Attorney, stated that it would be an unlawful gift for the City to make to a private organization. However, there is no legal impediment for the City to give work or gift to another government entity, such as work on the grounds for the benefit of Yakima Valley College. Mayor Edmondson inquired if this request could be fulfilled under Tourist Promotion. Mr. Andrews said he would check into it. Asked if he had approached the County for aid, Mr. Pittman replied that he hadn't, but plans to approach the State and already has a letter drafted to the Governor. After some further discussion, it was MOVED by Holbrook, seconded by Moore that staff be requested to come back with a legal opinion as to whether we can participate in doing this work at Parker Field as a contribution' to Yakima Valley College, and if so, proceed with proper legislation. Councilman Wonder asked if it wouldn't be better to put up a certain amount of money to cover the work to be done. He stated that he personally didn't feel that it is worth the money. Councilman Nadine Walker present at 2:00 PM. The question for the vote on the motion was called: Motion carried, Allard, Edmondson, Holbrook, Moore and Walker voting aye by voice vote. Wonder voting nay. Simmons absent. City Manager Eastman stated that last week he had requested authorization to proceed with amending the contracts with the Visitors & Convention Bureau. He reported that payment to the V&C is pending receipt of a statement verifying they raised over $30,000. Councilman Wonder stated that the City has a contract for Tourist Promotion with the V&C whereby they ar required to raise $30,000 and then the City would contribute $15,000. He stated that he thought that $30,000 should come from membership fees only. City Manager Eastman reported that about 28.5% came from their membership fees this year. Bob Brown, President, V&C, stated he did not think that would be a problem. City Manager Eastman stated that there are two clauses which require a report; one for past activities, and one for future activities. If Council approves the report, "The Visitor Speaks", as the annual report, by motion, then the Auditor will accept it and the same applies to their "Yakima Center 1978 Maintenance and Operation Budget Expenditure Explanation" report as their annual future activities report. Mr. Brown stated that Council was given a summary report, and the background information is available, but it would take time to put it together. Councilman Holbrook asked the City Manager if he was satisfied with the report we are receiving, and Mr. Eastman stated that he is. After further discussion, it was MOVED by Walker, seconded by Holbrook that Council accept the October 1976 to September 1977 annual report to the City of Yakima as published in "The Visitor Speaks", submitted by the Yakima Valley Visitors and Convention Bureau: carried, Allard, Edmondson, Holbrook, Moore, Walker and Wonder voting aye by voice vote. Simmons absent. It was MOVED by Moore, seconded by Wonder that the market and plan report for 1978, as outlined in their 1978 maintenance and operations budget expenditure explanation reportsbe accepted by the Council: carried, Allard, Edmondson, Holbrook, Moore, Walker and II/ Wonder voting aye by voice vote. Simmons absent. It was the general consensus of the Council to have the City Attorney draft an amendment to the contract that the $30,000 to meet the requirements of the contract come only from membership fees, which would be deleting the phrase "and other sources". It was MOVED by Wonder, seconded by Allard to have the City Manager meet with the Visitors & Convention Bureau to check into clarification of the reporting procedures of the items in the contract. City Manager Eastman stated that he should spend more time with Mr. Pittman and possibly see what kind of report he has been giving to his Executive Board. The question for thelvote on the motion was called: Wonder and Allard voting aye. Edmondson, Holbrook and Walker voting nay. Moore temporarily absent. Simmons absent. Motion failed for lack of a majority. After discussion, it was the general consensus of the Council to have a special study session on Thursday, November 15, 1977, at 2:00 PM to discuss the contractual relationship between the City and the Yakima Valley Visitors & Convention Bureau, and the 1978 Budget-Revenuesi It was also the general consensus of the Council to meet at the Yakima Valley Regional Library at 3:00 PM, Monday, November 21, 1977, to discuss the 1978 budget. 634 NOVEMBER 14, 1977 Councilman Walker reported that as this year there will be a Living Christmas Tree, it presents the problem of who will be responsible for taking the decorations down. Councilman Walker suggested the Fire Department do this job. City Manager Eastman said he would check into this matter. At 3:00 PM, the Council members moved into the Council Chambers for the balance of the meeting, Mayor Edmondson r presiding, Council members Allard, Holbrook, Moore, Walker and Wonder, City Manager Eastman, and City Attorney Andrews present on roll call. Councilman Simmons absent. It was MOVED by Walker, seconded by Holbrook that Councilman Simmons be excused from the meeting today, due to conflict of his work schedule: carried, Allard, Edmondson, Holbrook, Moore, Walker and Wonder voting aye by voice vote. Simmons absent. The Invocation was given by Councilman Moore. I Mayor Edmondson referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Councilman Walker requested that item #11 be deleted from the Consent Agenda. City Attorney Andrews reported that items #12 thru #15 should not be enacted today, as additional agreements are pending. It was MOVED by Allard, seconded by Holbrook to remove items #12 thru #15 from the Agenda: carried, Allard, Edmondson, Holbrook, Moore, Walker and Wonder voting aye by voice vote. Simmons absent. It was the general consensus of,the Council to delete item #11, as requested. The City Clerk then read the Consent Agenda. It was MOVED by Moore, seconded by Walker that the Consent Agenda, as read, be passed: carried, Allard, Edmondson, Holbrook, Moore, Walker and Wonder voting aye on roll call. Simmons absent. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda to be handled under one motion without further discussion.) *It was MOVED by Moore, seconded by Walker that the minutes of the previous meeting, having been duly certified accurate by two Councilmen and no. one present wishing to have said minutes read publicly, be approved: ,carried, Allard, Edmondson, Holbrook, Moore, Walker and Wonder voting aye on roll call. Simmons absent. This being the time fixed for the hearing on Resolution of Intention No. D-3678 to create a Local Improvement District - 16th Avenue - Chestnut to Barge, and alley block 2 - Tennant and Miles Modern Addition, the City Clerk read into the record letters of protest received from Allen B. Smyser, 6005 West Chestnut, protesting the 60th Avenue portion, and from Marie and Dean Jones, 1114 and 1116 Lincoln Avenue, protesting the alley portion, and a protest received from Lawrence Lenz regarding the alley improvements in the Tennant and Miles Modern Addition. Mayor Edmondson stated that this hearing was continued from October 10, 1977, due to a questionable description of the propertieS involved and several protests were heard then. It was verified that new notices were mailed prior to this hearing. Councilman Moore inquired about the cost of the improvements, and Don Wenzel, Office Engineer, stated that the alley improvements in the Tennant and Miles Modern Addition would cost $9,285 and the improvements on 60th Avenue would cost $42,355. Mr. Wenzel stated that he has received 3.5% of protests to the 60th Avenue improvements and approximately 17% of protests to the alley improvements. Councilman Moore expressed concern about the people in the Tennant and Miles Modern Addition paying so much when in fact, it is the businesses in that area who would be benefitted to a greater extent. Jim Patnode, owner of property at 1111 Jefferson Avenue, spoke against the creation of the I L.I.D., stating that he did not feel he would derive that much benefit to his property. May Lee Tonpkins, speaking in behalf of her father, Carl Smith, owner of property at 1103 and 1107 Jefferson, spoke against the creation of the L.I.D. statingthat the assessment was too high for the benefits that would be received. It was MOVED by Allard, seconded by Holbrook that the Ordinance be passed. to create the L.I.D. Councilman Moore stated that he was in favor of the 60th Avenue portion, but opposed to the alley improvements. City Attorney Andrews stated that the people have 30 days to file written protests and if enough protests are received, then it would override the passage of the Ordinance. After discussion, the question was called for a vote on the motion. Allard, Edmondson, and Holbrook voting aye on roll call. Moore, Walker and Wonder voting nay. Simmons absent. Motion failed for lack of a majority. It was MOVED by Allard, seconded by Wonder that Ordinance No. 2129, creating a Local Improvement District No. 1013, 1977 Street and Alley Paving District, with the deletion of the Tennant and Miles Modern Addition portion, be passed: carried, Allard, Holbrook, Moore, Walker and Wonder voting aye on roll call. Edmondson voting nay. Simmons absent. . ORDINANCE NO. 2129, AN ORDINANCE providing for the improvement of certain streets by grading, ballasting, surfacing with asphaltic concrete and constructing concrete curbs and gutters, together with the necessary drainage features, establishing a Local Improvement District, providing for the method of payment thereof, and creating a special fund. NOVEMBER 14, 1977 635 This being the time fixed for the hearing on the appeal from the Planning Commission's denial of the rezone request filed by Richard Cash and Dan Suchodolski for property at 1206 So. 12th Avenue and 1205 So. 13th Avenue, Mr. Suchodolski spoke in favor of the rezone and explained the events which led to this appeal.. Mr. Suchodolski stated that they would like to construct two four-plexes. Frank Palachuck, 1216 So. 13th Avenue, spoke against the rezone emphasizing the traffic problems already existing would be compounded. Jim Martin, 1207 So. 13th Avenue, and Mrs. Anne Kraining also spoke against the rezone citing the same reasons given by Mr. Palachuck. Mr. Cash spoke in favor of the rezone stating that housing in that area is needed, and that placement of stop signs would help to alleviate the traffic problems. After further discussion on the traffic problem, it was MOVED by Wonder, seconded by Moore that Resolution No. D-3804, affirming the action of the Planning Commission and denying the application of Richard Cash and Dan Suchodolski for the rezone of property situated at 1206 So. 12th Avenue and 1205 So. 13th Avenue, be passed: carried, Allard, Edmondson, Holbrook, Moore, Walker and Wonder voting aye on roll call. Simmons absent. Councilman Holbrook stated he would like staff to make recommendations to improve the traffic flow in that area. RESOLUTION NO. D-3804, A RESOLUTION affirming the action of the Planning Commission and denying the application of Richard Cash and Dan Suchodolski for the rezone of property situated at 1206 So. 12th Avenue and 1205 So. 13th Avenue in the City of , Yakima, Washington, from R-2, Two Family Zone, to Planned Development Zone. Mayor Edmondson excused Councilman Allard from the balance of the meeting, at his request. Councilman Allard absent after 4:30 PM. Mayor Edmondson announced that November 17, 1977, the American Cancer Society is sponsoring the "Great American Smoke Out Day". Mayor Edmondson stated that she would be participating and urged everyone to do the same. It was MOVED by Holbrook, seconded by Moore that Resolution No. D-3805, authorizing execution of an agreement with the State of Washington, Employment Security Department to hire one employee who will be working in the Police Department, be passed: carried, Edmondson, Holbrook ', Moore, Walker and Wonder voting aye on roll call. Allard and Simmons absent. RESOLUTION NO. D-3805, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with the State of Washington, Employment Security Department. It was MOVED by Moore, seconded by Walker that Resolution No. D-3806, authorizing execution of a license agreement with USA Department of the Navy for the use of the Marine Corps Reserve Center, be passed: carried, Edmondson, Holbrook, Moore, Walker and Wonder voting aye on roll call. Allard and Simmons absent. RESOLUTION NO. D-3806, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a license agreement with the United States of America, Department of the Navy. Judy Sheridan, Director of Transportation, reported on the bids for the Bulk Storage Building to be located at the City Shops Complex, stating that two of the bids were non-responsive, and one was several thousand dollars over the engineer's estimate, and requested that Council reject all bids and authorize negotiations without calling for bids. Mayor Edmondson excused Councilman Wonder from the balance of the meeting, at his request. Councilman Wonder absent after 4:50 PM. After discussion, it was , MOVED by Moore, seconded by Holbrook that the City reject all bids on the Bulk Storage Building at the City Shops Complex, and authorize staff to negotiate a contract without calling for bids: carried, Edmondson, Holbrook, Moore and Walker voting aye by voice vote. Allard, Simmons and Wonder absent. *It was MOVED by Moore, seconded by Walker that the report of the City Treasurer dated October 31, 1977, regarding the investments of the City of Yakima, be accepted and approved: carried, Allard, Edmondson, Holbrook, Moore, Walker and Wonder voting aye on roll call. Simmons absent. Councilman Walker requested item #11 be removed from the Consent Agenda because she will be unable to attend. COuncilman Holbrook also reported that he is unable to attend. Ines Rice, a citizen asked what benefit the City would receive from having so many Council members attend this conference. Mayor Edmondson stated that the Workshop at the National League of Cities Conference are very informative. Councilman Moore stated that Yakima has one voting delegate, and Mayor Edmondson stated that they indicated they might allow us more than one vote because of the number of Council members attending. It was MOVED by Walker, seconded by Holbrook to approve the out-of-state travel to San Francisco, California to attend the 1977 Congress of 636 NOVEMBER 14, 1977 Cities and exhibition of National League of Cities for Mayor Betty L. Edmondson, Council members Jean Allard and Gordon Wonder, and City Manager George Eastman: carried, Edmondson, Holbrook, Moore and Walker voting aye by_voice vote. Allard, Simmons and Wonder absent. Mayor Edmondson stated that if the Council has not . approved the 1978 budget, then she would not attend the conference. *It was MOVED by Moore, seconded by Walker to fix the time of hearing for November 28, 1977, to consider the rezone request filed by Craig Schultz for property at So. 1st Avenue and Nob Hill Boulevard: carried, Allard, Edmondson, Holbrook, Moore, Walker and Wonder voting aye on roll call. Simmons absent. There being no further business to come before the Council, it was MOVED by Walker, I seconded by Holbrook that this meeting be adjourned at the hour of 5:00 PM: carried, Edmondson, Holbrook, Moore and Walker voting aye by voice vote. Allard, Simmons and Wonder absent. READ AND CERTIFIED ACCURATE BYE - ".� ' DATE // °/7 COUNCILMAN c_.. j/ — '/ / "` /l � DATE / / /L / /�7 V COUNCIL'MA / / ATTEST: --Z r ., CITY C RK ( MAYOR i .