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HomeMy WebLinkAbout01/22/1980 Business Meeting JANUARY 22, 1980 429 The City Council met in session on this date at 7:00 P.M. in the Council Chambers of City Hall, Yakima, Washington; Mayor Betty L. Edmondson pre- siding, Council members Henry Beauchamp, Lynn Buchanan, Lynn Carmichael, Shirley Doty, ,Don Hinman and Frank Roberts, and City Manager Zais and City Attorney Andrews present on roll call. The Invocation was given by City Attorney Andrews. Mayor Edmondson referred to the items placed on the Consent Agenda, l e c s k unciti al ni t 4 h g e wfhiertsliteletehtleg en were any Counclsasclmaid Hinman requested of Council members or citizens present. in inman restd t Item No. 19 be removed, and Councilman Roberts requested that Item No. 14 be removed from the Consent Agenda. City Manager Zais requested that Item No. 10 be removed from the agenda, stating that it will be brought the Council that the deletions of Item Nos. 10, 14, and 19, as reques- ted, be made. The City Clerk then read the Consent Agenda items, inclu- ding resolutions and ordinances by title. It was MOVED by Beauchamp, seconded by Buchanan that the Consent Agenda, as read, be passed: Beauchamp, Buchanan, Carmichael, Doty, Edmondson, Hinman and Roberts voting aye on roll call. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda to be handled under one motion without further discussion.) It was MOVED by Roberts, seconded by Hinman that the established order of the agenda be suspended and that Item No. 19 be considered at this time: carried, Beauchamp, Buchanan, Carmichael, Doty, Edmondson, Hinman and Roberts voting aye by voice vote. It MOVED by Hinman, seconded by Beauchamp that Ordinance No. 2368, amending compensation plan for City employees, be passed. Norm Steuart, 217 .North 16th Avenue, ad- dressed this proposed increase of the City Manager's increase in salary, expressing concern about a possible withholding of federal funds for the City for the violation of federal guidelines for wage increases. He suggested a more gradual approach to this end by granting a wage of $36,000 plus the vehicle allowance, and if conditions and personnel remain the same, to grant the $39,000 for 1981. John 'Klingele, 1312 West Walnut, requested the Council to substantiate in three Ways the increase that the City Manager has done a good job for our City. Mayor Edmondson stated that Council stated several ways at the last meeting that the City Manager has been beneficial to the City of Yakima. She stated that she would be happy to review it with Mr. Klingele at a later time. She did the City Manager has followed the direction and guidelines and communication dictates of the Council. She stated that the City Manager has kept. the Council informed on ongoing matters. Councilman Roberts stated that this was not a unanimous decision in Executive Session. He stated that he voted against it and suggested following the Presidential Guideline of a 7% increase. Councilman Hinman stated that when the,City Manager was first appointed he was not paid the going market rate at that time, but was told that if he did a good job during the first year, then his salary would be raised substan- tially at that time. Council member ,Carmichael stated she was opposed to such a high increase in salary at this time. Councilman Beauchamp spoke in support of the proposed salary increase. Councilman Buchanan also spoke in favor of the salary increase- stating that if the City Manager had been paid the market rate when he was hired, then this Increase would be small. Mayor Edmondson spoke in support of the salary - I ll increase, stating, that this ordinance would not :be effective- until February so the annual salary this year would be $38,5,00. Yellowing discussion, the question was called for the vote on the motion: car- ried, Beauchamp, Buchanan, Doty, Edmondson and Hinman voting aye on roll call. Carmichael and Roberts voting nay. ORDINANCE NO. 2368, AN ORDINANCE relating to City personnel; adopting a compensation plan for City employees, and amending Section 2.20.110 of the City of Yakima Municipal Code. . Councilman Roberts stated that he .did not receive the minutes of Novem- ber 27, 1979, or December 4 and 5, 1979, in his Council packet. It was the general consensus of the Council to continue this item for one week. • 430 JANUARY 22, 1980 This being the time fixed for the hearing on the Assessment Roll for L.I.D. No. 1020, Pierce Street Paving District, and there being no citizen present wishing to speak to this matter, it was MOVED by Beau- champ, seconded by Doty that Ordinance No. 2365, confirming the Assess- ment Roll on L.I.D. No. 1020, be passed: Beauchamp, Buchanan, Carmi- chael, Doty, Edmondson, Hinman and Roberts voting aye on roll call. ORDINANCE NO. 2365, AN ORDINANCE confirming the Assessment Roll covering Local Improvement District No. 1020 as created and established by Or- dinance No. 2208, as amended by Ordinance No. 2213 of the ordinances of the City of Yakima. This being the time fixed for the hearing on the rezone request filed by IT-IN Development Company, Larry Wright, Principal Planner, outlined the area involved in this rezone. Council member Doty inquired about how the residents feel about this rezone. Mr. Wright stated that the resi- dents have expressed interest in hooking up to the sewer, which will be expensive. He stated that it will take a business such as this to help Ilir pay for the sewer services. Following discussion on the type of busi- ness this land is being rezoned to accommodate, it was MOVED by Hinman, seconded by Buchanan to follow staff recommendation and findings and request that legislation be prepared in accordance with them: Beau- champ, Buchanan, Carmichael, Doty, Edmondson, Hinman and Roberts voting aye by voice vote. Mayor Edmondson stated that a letter of resignation has been received from Miguel Rodriguez, resigning from the Human Relations Commission. She stated that she has also received a request from the Human Relations Commission for the termination of Abe Gonzales as a Commission member, stating that he has done an excellent job, but he has missed more than three consecutive meetings. Stating that he believed Mr. Gonzales was going to resign anyway, it was MOVED by Hinman, seconded by Roberts to accept the Human Relations Commission's recommendation and remove Abe Gonzales for the reason that he missed three meetings in a row without being excused: carried Beauchamp, Buchanan, Carmichael, Doty, Edmon- dson, Hinman and Roberts voting aye by voice vote. , Mayor Edmondson stated that the 95th Congress honored Justice Douglas by naming the Federal Building after him and proclaimed January 21 through 26 as Justice William O. Douglas Week. Ines Rice, 4409 Arlingon, asked how many houses the City owns. Mayor Edmondson stated that Council had requested a report on the rental fee, location and condition-of the houses the City owns. City Manager Zais stated that that is a comprehensive report and won't be available for several months. He stated that the property involved relates primarily to Parks properties. He stated that the City owns a residence at the Arborteum, Randall and Kiwanis Parks and one other location. He stated that there are two houses at the Oak Flats property. City Attorney Andrews stated that the City Charter prohibits an employee or officer of theCity from benefiting from any contract. He stated that a lease of City property to a City employee is prohibited unless the occupancy of that land is a condition of employment for the benefit of the City. Mrs. Rice also requested a list of heavy equipment and vehicles of the - Public Works Department. John Klingele, 1312 West Walnut, questioned if Council is planning on seeking public input before the water rates are increased. Mayor Edmondson stated that the citizens have always been II/ asked for their input. *It was MOVED by Beauchamp, seconded by Buchanan that Resolution No. D-4192, accepting the Community Development Block Grant No. B-80-MC-53-0008, be passed: carried Beauchamp, Buchanan, Carmichael, Doty, Edmondson, Hinman and Roberts voting aye on roll call. RESOLUTION NO. D-4192, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an agreement accepting Com- munity Development Block Grant No. B-80-MC-53-0008 from the United States of America, Department of Housing and Urban Development. It was MOVED by Buchanan, seconded by Hinman that Resolution No. D-4193, amending and readopting the "Rules of Procedures of Yakima City Coun- JANUARY;22, 1980 431 ci1", be passed. Councilman Roberts stated that he had some concerns on this but would bring them up to the Committee of the Council working on the Rules of Procedures. The question was called for the vote on the Motion: carried' Beauchamp,' Buchanan, Carmichael, .Doty, Edmondson, Hinman and Roberts voting aye on roll call. RESOLUTION NO. D -4193, A- RESOLUTION amending and readopting "Rules of Procedure of Yakima City Council ". *It was MOVED by Beauchamp, seconded by Buchanan that the report from the Department of Community Development dated January 10, 19.80, with respect. to the completion of the work on Washington Park Tennis Courts performed by Superior Asphalt, be approved, the work be accepted and payment of'the final estimates as therein set forth is hereby author- ized: - carried Beauchamp, Buchanan, Carmichael, Doty, Edmondson, Hinman and Roberts voting aye on roll call. *It was MOVED by Beauchamp, seconded by Buchanan that. the report from the Director of Community Development dated January 22, 1980, with respect to the completion of the work bn Prospect Park Paving L :I.D. No. 1022, performed by Superior Asphalt, be approved, the work.be accepted and payment-of the "final estimates as therein set forth is hereby auth- orized: . carried Beauchamp, Buchanan, Carmichael,: Doty, Edmondson, Hinman and Roberts voting aye on'roll call. *It was MOVED by Beauchamp, seconded by Buchanan that Resolution No. D -4194, authorizing payment of $145.14 to Gary Pue in settlement of a claim for damages when gravel from a gravel =spr -eader damaged his ve- hicle: carried Beauchamp, Buchanan, Carmichael, Doty; Edmondson,' Hinman and Roberts voting aye on roll call. RESOLUTION NO. D- 4194, A - RESOLUTION authorizing payment of $145.14 to Gary Pue in settlement of a . claim for damages filed with the City of Yakima. *It was MOVED by Beauchamp, seconded by Buchanan that Resolution No. D = 4195, authorizing payment of Kenneth Meade in settlement of a claim for-- damages when a City sewer line backed up into his basement, be passed: carried - Beauchamp Carmichael, Doty, Edmondson, Hinman and Roberts 'voting aye on roll call. RESOLUTION NO. D- 4195, A RESOLUTION authorizing payment of $.170'.84 to Kenneth R. Mead in settlement of, a claim for damages filed with the City of Yakima. J John 'Klingele, 1312.Walnut, expressed concern about the method of snow removal and the fact that money -was not budgeted this in the 1980 budget. Willis White, Director of Public Works, stated that the City practices snow control• :and not snow removal. He stated that there has been 37.4 inches of snowfall in the last two months. The stated that last 'year - additional assistance ;had to be hired. . He stated that this year $14,500 has been spent for outside assistance to date.. He des- cribed the control program, stating that he called in. additional staff to ^help with the snow control program. Councilman Roberts.ques- tioned the policy of waiting until four inches of snow has .fallen before the snow plow goes out. Del Kary, Street and Refuse Manager, stated that-it does not take any more effort to remove four inches of snow than two inches. He stated he plans onianalyzing the program at the end of the season. He stated that staff tries to intiate action to do the best with what equipment is available. , It was MOVED by Hinman, seconded by Beauchamp that Resolution No. D- 4196, authorizing. the hiring of snow removal services, be passed: carried Buchanan, Carmichael, Doty, Ed- mondson, Hinman, Roberts- .and .Beauchamp voting aye_on roll call. ' RESOLUTION NO. D -4196, A.RESOLUTION authorizing and ratifying the hiring of snow removal. services without calling for bids. • *It•was MOVED by Beauchamp, seconded by Buchanan that Resolution No. 1D -4197, extending the repayment, dates, for various interdepartmental loans,`be passed: 1 carried Beauchamp, Buchanan, Carmichael, Doty, Ed- mondson, Hinman and Roberts voting aye on roll call. JANUARY 22, 1980 RESOLUTION NO. D-4197, A RESOLUTION extending the date for repayment of various interfund loans. Willis White, Director of Public Works, reviewed his memo in the Council packet regarding the Wastewater Facilities Project. He stated that back in 1976 the City of Yakima, Yakima County, Terrace Heights and Union Gap signed a Wastewater Facilities Contract which says that the City of Yakima will own, operate and develop the regional sewer treatment facil- ity and then develop rates to recover the cost for the service provided. Those people connecting to the sewer would sign an Outside Utility Agreement, which provides for, annexation to, the City. The City would recoup.their expense through a.Capital Recovery Charge. , Councilman Hinman expressed concern about there not being a mechanism in: the con- tract with R. W. Beck that.requires some of guide-in accounting for their service. Mr. White stated there is a reference in the contract that says Beck must maintain standard accounting practices. They must also demonstrate to DOE and EPA how they plan to spend these funds. Mr. II/ White reviewed the services provided by the engineer. Dennis Bertek, Supervising Sanitary Engineer, reviewed the proposed Change-Order No. 8 which would result in an increase in the contract in the amount of $4,069.72. It was. MOVED by Hinman, seconded by Carmichael to approve and authorize Change Order No. 8 to the R. W. Beck contract, as outlined by the Project Engineer: carried Beauchamp, Buchanan, Carmichael, Doty, Edmondson, Hinman and Roberts voting aye by voice vote. Dennis Bertek reviewed the bids received for Phase II of the project and recommended awarding the contract to Peter, Kiewit and Sons, as low bidder. He stated their low bid came in at $8,692,000 but was 33% higher than the engineer's estimate. He stated that the bids have been reviewed and staff has met with DOE and EPA and they report they don't have enough funds to fund the entire Phase II project. He recommended awarding Schedule A of the contract and delay Schedule B. Councilman Beauchamp inquired if Schedule B is not funded, will Schedule A be usable, and Mr. Bertek reported that they would not. Mayor Edmondson stated that there have been several statements made by people in Congress that they are committed to this. Mr. Roster and Mr. Thomas, DOE, stated that Washing- ton State was allocated $59-billion this year and the State was con- sidering a bill of $360 million for State funding on a. 50/50 match. Mr. Bertek recommended the awarding of Schedule A with Alternate No. 5. He stated that Schedule'B was included in the contract with the option of doing it contingent on funding. - The cost to the City would be $205,495 for ineligible items, $855,223 for the City's 10% share, totaling $1,060,178. He recommended that this be funded with the Water/Sewer Funds. Councilman Beauchamp inquired if there were any funding, alterna- tives other than • an increase of sewer rates. Mr. White stated that staff doesn't know of any alternatives. City Manager Zais stated that this will accelerate the need for an additional increase in sewer rates. It was MOVED by Hinman, seconded by Buchanan to accept the staff's recommendation and award the contract for Phase II, Schedule A to the low bidder, Peter Kiewit and Sons, and authorize the City Manager to direct the negotiation of Schedule B: carried Beauchamp, Buchanan, Carmichael; Doty, Edmondson, Hinman and Roberts ,voting aye by voice vote. It was MOVED by Roberts, seconded by Beauchamp that Resolution No. D-4198, approving the grant increase for Wastewater Project C-530557-05, be , passed: carried, Carmichael, Doty, Edmondson, Hinman, II/ Roberts, Beauchamp and Buchanan voting aye on roll call. RESOLUTION NO. D-4198, A RESOLUTION authorizing the application by the City of Yakima for a grant increase for the Yakima Wastewater Project. , - It was. MOVED by Hinman, seconded by Carmichael that Resolution No. D-4199, approving the grant .increase for Wastewater Project C-530557-04, be passed: carried, Doty, Edmondson, Hinman', Roberts, Beauchamp, Bu- chanan and Carmichael voting aye :on roll call. RESOLUTION NO. D-4199, A RESOLUTION authorizing the. application by the City of Yakima for a grant increase for the Yakima Wastewater Project. It was MOVED. by Hinman, seconded by Carmichael that Resolution No. D-4200, authorizing the execution of Change Order No. 7 to the agreement with R. W. Beck and Associates, be passed. Mr. Bertek stated that the engineering agreement has been adjusted-and distributed a revised Exhi- , JANUARY 22, 1980 433 bit. B where the engineering fees have been reduced. He stated they proposed that the profit be split 50% to help the City in the situation. It was MOVED by Hinman, seconded by Doty to incorporate Exhibit B Re- vised, regarding the, splitting of the profit of R. W. Beck by 50%, as ,part ,of Resolution No. D-4200: carried Beauchamp, Buchanan, Carmichael, Doty, Edmondson, Hinman, and ,Roberts voting aye by voice vote. The question was called for the vote on the Motion as amended: carried Edmondson, Hinman, Roberts, Beauchamp, Buchanan! Carmichael-and Doty voting on roll call. City Manager Zais stated that R. W. Beck was allowed a 13% profit; Beck's original proposal was 10%, and they are now taking a 5% profit. RESOLUTION NO. D-4200, A RESOLUTION authorizing the, City Manager and City Clerk of the City of Yakima to execute an amendment to the agree- ment with R. W. Beck and Associates to prepare wastewater facilities design. *An Ordinance amending the 1980 budget, appropriating, transferring and reappropriating monies for the restoration of the position of Street Inspector, and a DA II to the Police Department and the purchase of filing cabinets for the Police Records Department, having been read by title only previously, it was MOVED by Beauchamp, seconded by ,Buchanan that Ordinance No. 2366, amending the 1980 budget and appropriating, transferring, and reappropriating money within and among various funds, be passed: carried Beauchamp, Buchanan, Carmichael, Doty, ,Edmondson, Hinman and Roberts voting aye on roll call. ORDINANCE NO. 2366, AN ORDINANCE amending the 1980 budget for the City of Yakima; and appropriating', transferring and reappropriating within and among various funds and accounts, all as appropriations for the 1980 City of Yakima budget. *It was MOVED by Beauchamp, seconded by Buchanan that Ordinance No. 2367, accepting the recommendation of the Planning Commission and auth- orizing a major modification to a planned development zone for property at the northwest corner of the intersection of 31st Avenue and Tieton Drive, as requested by Yakima Valley Memorial Hospital, be passed: carried Beauchamp, Buchanan, Carmichael, Doty, Edmondson, Hinman and Roberts voting aye on roll call. ORDINANCE NO. 2367, AN ORDINANCE accepting the recommendation of the Planning Commission and authorizing a major modification to a planned development zone, applicable to property at the northwest corner of the intersection of 31st Avenue and Tieton Drive in the City of Yakima. It was MOVED by Hinman, seconded by Doty that Ordinance No. 2369, amend- ing the Equipment Rental and Replacement Fund, be passed: carried, Hinman, Edmondson, Roberts, Beauchamp, Buchanan, Carmichael and Doty voting aye on roll call. ORDINANCE NO. 2369, AN ORDINANCE relating to City funds and accounts; specifying formulas for deriving rental charges to be charged by the Equipment Rental and Replacement Fund; defining terms; and amending Subsection 3.15.030 B and Section 3.15.040 of the City of Yakima Munici- pal Code. 1/ An Ordinance amending the 1980 budget and appropriating money within the Federal Shared Revenue Fund and transferring to the Capitol Theatre Fund, having been read by title only at this meeting, was laid on the table for three weeks or until Tuesday, February 13, 1980. An Ordinance amending the 1980 budget and appropriating funds from the Contingency Fund and Revenue Sharing Fund to repay loans, having been read by title only at this meeting, was laid on the table for three weeks or until Tuesday, February 13, 1980. Mayor Edmondson reminded Council that this Thursday, January 24th, is the date set for the luncheon with the County Commissioners at the Holiday Inn at Noon. She also stated that the tour of the V & C was scheduled for Friday at 4:00 P.M. Council member Doty requested that that be delayed. City Manager Zais stated that that can be delayed for a few weeks. 4 34 JANUARY 22, 1980 Following discussion, it was the general consensus of the Council to meet with the County Commissioners on January 30, 1980, at 2:00 P.M. to discuss the Joint Law Facility. Items of information supplied to •Council were: .agenda for Board of Adjustment meeting and minutes of 12/18/79 Board of Adjustment meet- ing;. invitation to Council members to attend briefing and tour of the C onven ti on b Center and Yakima Valley. Visitors and Convention Bureau on Friday, 1/25/80, 4:00 P.M., 1/14/80; thank you from the Northeast Neigh- borhood Improvement Committee to-the-Traffic Engineer for helping them with their traffic concerns, 1/14/80; minutes of Police and Fire Civil Service Commission meeting of 11/20/79; AWC Legislative Bulletin No. 1, 1/11/80; Conference of Governments Newsletter, Vol. 6, No. 1, 1/14/80; and AWC City News, January,. 1980. . .1 It was MOVED by Hinman, seconded by Doty to move into Executive Session for the purpose of discussing collective bargaining and pending litiga- tion and then adjourn the meeting: carried ,Beauchamp, Buchanan, Car- michael, Doty, Edmondson, Hinman and Roberts voting aye by voice vote. Upon completion of Executive Session, and there being no further busi- ness to come before the Council, the meeting was adjourned at of A.M. READ . AND CERTIFIED ACCURATE ( BY /IAA -1 A . OUNCILMAN, ' - ' - DATEetrelaok, fi ,COUNCILMAN 0. ATTEST: 0 - • / cf/Z/M2Ordtan- CI CLERK MAYOR . 1 •