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HomeMy WebLinkAbout10/13/1981 Study Session 4 9 5 OCTOBER 13, 1981 STUDY SESSION The City Council net in session on this date at 6:30 P.M. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Clarence Barnett, Lynn Buchanan, Lynn Carmichael and Don Hinman. Council members Henry Beauchamp and Shirley Doty absent. Mayor Edmondson reported she had received a phone call informing her that Council member Beauchamp is stranded out of town and will arrive as soon as possible. Council member Doty is also out of town. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Edmondson reported that Council has received an invitation from the Yakima Toastmistress Club to attend a special program at the Yakima Valley Museum on October 20th at 7:30 p.m., regarding citizens who have lived in the oonmunity for a number of years. Mayor Edmondson reported that on November 9, 1981, the special session of the legislation will convene and on November 11 and 12, 1981, AWC will have a special City legislative conference. She asked haw many Council members can attend; Council members Carmichael and Hinman responding in the affirmative. She then advised the other Council members to check their calendars and let her secretary kncw about their attendance so that registrations may be made. Mayor Edmondson distributed a memo from Bruce Crest, Cable TV Coordinator, informing Council about the results on the terms of office for the Cable TV Advisory Commission. It was MDVED by Hinman, seconded by Carmichael that one-year terns for the Cable TV Advisory Commission will be served by Cherie Hanses and Roberta P'Pool; two-year terms will be Melanie Low and Robert Plumb; three-year terms will be Doyle Hardy and Randall Marquis; four-year terms will be Audrey Fetters and Ermelindo Escobedo; and five-year terms will be Linda Dobbs and John Maxon; and officers to be John Maxon, Chairman; Linda Ddbbs, Vice-Chairman; and Roberta P'Pool, Secretary; and the meetings will be held the first Thursday of each month. Unanimously carried by voice vote. Beauchamp and Doty absent. 2. 1981 THIRD QUARTER BUDGET REVENUE STATUS REPORT Don Horan, Director of Finance, reported that the October taxes came in at 60%, which is the percentage that was received property tax should come in at 100% and possibly one-half point more than that. He reported on the short-fall of the sales tax receipts and stated he does not think it will improve in the 4th quarter. He also reported that the natural gas taxes are low th er an anticipated. The anticipated short- in 19 1 short-fall H enu e e approximately the stated that the budget normally comes in about two points under the budgeted amount. (one point worth $100,000). He stated that all departments have been instructed to conserve. He reported II/ on the low reserves in the contingency fund and revenue sharing fund, and cautioned that the amount of revenue sharing funds in the future is still unknown. 3. REPORT RE SOUTHEAST CENTER MAINTENANCE REQUIREMENTS AND REQUEST FOR CITY ASSISTANCE Council member Hinman excused himself from this discussion due to possible conflict of interest. Larry Wright, Acting Director of Community and Econanic Development, distributed additional information on the contracts between the City of Yakima and the Southeast Community at Work and between HUD and the Southeast Community at Work. Mr. Wright stated that staff performed an inspection at the Southeast Center after receiving a letter from Mr. Posey, Director, requesting the City to take over sane of the maintenance there and same of the programs. He stated that a number of code deficiencies 4SE OCTOBER 13, 1981 were found; some of which were there at the time the facility was built. He distributed photos showing sae of the deficiencies at the facility; the code reference listed on the back. He stated that staff was requested to look at funding alternatives, which is listed in the staff report dated October 9, 1981. Discussion followed on the alternative; Mr. Wright and Lou Roe3erer, Code Manager, addressing the Council's questions. There was some discussion regarding the use of Community Development Block Grant Funds to correct these deficiencies. Expressing grave concern, Council members inquired about interim measures which could be taken to prevent the closure of the facility. Following consideration, it was MOVED by Carmichael, seconded by Buchanan to allocate $17,700 of Community Development Funds to be used toward immediate repair of these deficiencies, to be determined by staff, and asked that the bid requirements be waived due to the emergency conditions involved. City Manager Zais commented that Council ought to look at the sizable amount allocated for Housing Rehabilitation. Mayor Edmondson stated that she is going to vote yes, however, she commented that if the City is going to allocate a large capital outlay from City general funds, then the City should look seriously at running the Southeast Community Center. The question was called for the vote on the motion. Unanimously carried by voice vote. Hinman not voting due to possible conflict of interest. Beauchamp and Doty absent. There was discussion regarding the possible closure of the Center and it was the general consensus of the Council to have staff attempt to keep areas in the Center open, if possible, but to close down those areas that have life threatening deficiencies. 4. EXECUTIVE SESSION It was the general consensus of the Council to hold the Executive Session at the end of the business meeting. BUSINESS MEETING 5. mut CALL At 8:15 P.M., the Council members commenced the regular meeting, Mayor Edmondson presiding, Council members Clarence Barnett, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael and Don Hinman and City Manager Zais and City Attorney Andrews present on roll call. Council member Doty absent. 6. INVOCATION Council member Carmichael led the citizens in the Pledge of Allegiance. 7. CONSENT AGENDA Mayor Edmondson referred to the its placed on the Consent Agenda, questioning whether there were any additions or deletions fran either Council members or citizens present. Mayor Edmondson suggested that Item No. 13 be added to the Consent Agenda, however, there was a citizen present with questions about that item. The City Clerk then read the Consent Agenda items, including resolutions by title. It was MOVED by Carmichael, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Doty absent. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) 8. MINUTES / The Council minutes of September 15, 1981 were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read pUblicly. 2,NN OCTOBER 13, 1981 9. AUDIENCE PARTICIPATION Mayor Edmondson proclaimed the week of October 7-13, 1981 as National Beauty Salon Week. She also mentioned a joint proclamation, proclaiming October 18-24, 1981, as Business Women's Week, in honor of Yakima Business and Professional Women's Club and Chinook Business Women Club. 10. HEARING ON PETITION NO. 967 FOR ANNEXATION OF PROPERTY LOCATED AT 1809 WEST LINCOLN AVENUE AS REQUESTED BY RALPH HOLM This being the time fixed for the hearing on the annexation requested by Ralph Holm, Council member Beauchamp inquired about the terrain of that property. Larry Wright, Acting Director of Community and Economic Development, stated that there is a difference in elevation of about 20 feet. The grade is such that the driveway is steep and vehicles virtually enter onto Lincoln Avenue as if they came out of no where. There being no citizen present wishing to speak on this, Council members inquired about the notice given for this hearing. Iris Litzenberger, City Clerk, stated that there was a notice published and the property was posted. Mayor Edmondson closed the public hiring. There was further discussion regarding the notice of this hearing and concern expressed and it was MOVED by Hinman, seconded by Buchanan to continue this hearing to October 27, 1981 and notify the people involved. Unanimously carried by voice vote. Doty absent. 11. CONSIDERATION OF REQUEST FROM PUBLIC WORKS REGARDING CONTRACT FOR PUBLIC WORKS PERSONNEL TRAINING Willis White, Director of Public Works, distributed letters of recommendation from various clients about the consultant. He explained the need for the training and the objective of the training to ease some of the employee/supervisor problems that have been appearing. In response to Council's questions, he gave information about the employees who would participate in the program. He explained that the training program is the joint venture between the Public Works and Department of Engineering and Utilities and the AFSCME Union. There was concern expressed about the cost of the program. Council member Beauchamp spoke in support of the program stating that training of employees is beneficial to the City. The Resolution having been read by title, it was MOVED by Beaudhalp that the Resolution be adopted. The motion died for lack of a second. City Manager Zais commented that in terms of funding, the department has funds available to cover this program. He stated that training is important and there is a great deal of time spent on grievances. The Resolution having been read by title, it was MOVED by Beaudhamp, seconded by Hinman that the Resolution be adopted. Council member Hinman commented that $5,000 for five days is too much money for 17 people. The question was called for the vote on the motion. Failed by 5-1 roll call vote. Barnett, Buchanan, Carmichael, Edmondson and Hinman voting nay. Doty absent. 12. CONSIDERATION OF REQUEST REGARDING CONTRACT FOR STORM DRAINAGE STUDY Denny Cavell, Director of Engineering & Utilities, explained that last year an inventory of the storm drainage system was accomplished. He reviewed the processing of the 23 proposals received and the review committee recommended HDR to perform this study. He stated that the study will be performed in two phases because of budget constraints. He stated that Phase I will begin this year and Phase II will depend on the 1982 budget. In response to Council's concerns, Mt. Covell stated that Phase I would give staff valuable information to work with the developers even if Phase II is not completed. He stated that Phase I would not tell what is needed to handle land use and population trends in the future. City Manager Zais commented that $25,000 has been budgeted for this in the 1982 budget. Ines Rice, 4409 Arlington, commented that :i4 Si 8 OCTOBER 13, 1981 although she has heard of drain problems for years, she does not want expenses to go beyond the City's control. John Klingele, 1312 West Walnut, referred to the agreement and asked what proportion of the drainage system is less than 15 inches. Mr. Covell stated that the vast majority is over 15 inches in size. Mr. Klingele commented that although he is uneasy about the cost of the study, he can see its value. Resolution No. D-4559, having been read by title, it was MOVED by Budhanan, seconded by Carmichael that this resolution be passed. Carried by 4-2 roll call vote. Beauchamp and Hinman voting nay. Doty absent. Council member Beauchamp commented that the only option to do anything is by using bond money. RESOLUTION NO. D-4559, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement engaging Henningson, Durham and Ridtardson, P.S. for professional engineering services. It was MOVED by Budhanan, seconded by Carmichael to direct staff to supplement the original $30,000 with $6,000 from Accumulative Reserves in 1980 funds carried over into 1981 reserves. Council member Hinman stated that the possiblity of constructing a storm drainage system is remote. He suggested that in the future more of these studies should be done by City staff. The question was called for the vote on the motion. Carried by 4-2 voice vote. Beauchamp and Hinman voting nay. Doty absent. 13. REPORT RE STREET LIGHT BOND ISSUE AND IMPACT OF BONNEVILLE POWER ADMINSTRATION FUNDING Elsie Gregorich, 1516 Browne Avenue, stating that she is interested in sidewalks and street lights, asked if there is anything in the foreseeable future for funding sidewalks and street lights. Mayor Edmondson stated that there will be a street light bond issue on the November ballot. She stated that if we receive any money from Bonneville Power, it will go towards reducing the amount of the bond issue. It was MOVED by Hinman, seconded by Beauchamp to accept the staff report and recommendation. Unanimously carried by voice vote. Doty absent. 14. STATUS REVIEW OF SHORT TERM CAPITAL IMPROVEMENT PROGRAM FOR UTILITIES Larry Wright, Acting Director of Community and Econanic Development, commented that this is the first phase of a four-phase comprehensive utility plan. He stated that the funds would come from the sewer cash reserve fund. He reported that there is a problem with inflow-infiltration of water into the system and staff has tried to identify those that could be fixed at a reasonable cost. He advised Council that this is being done in conjunction with the irrigation program to be accomplished through Community Development Block II/ Grant Funds. He commented that the water projects are currently unfunded. City Manager Zais commented that this is a reference document to accompany Council's project consideration in the future. John Klingele, 1312 West Walnut, stated that some of these projects listed are really major maintenance projects and not capital expenditures. It was MOVED by Hinman, seconded by Budhanan, to follow the staff recommendation and adopt the program. Unanimously carried by voice vote. Doty absent. *15. SCHEDULED PASSENGER AIRLINE LEASE WITH VAGABOND AVIATION, INC., DBA AIR OLYMPIA RESOLUTION NO. D-4560, A RESOLUTION authorizing the execution of a "Sdheduled Passenger Airline Lease" agreement with Vagabond Aviation, Inc., dba Air Olympia. • L. 99 OCTOBER 13, 1981 *16. SET DATE OF HEARING RE FEDERAL FLOOD INSURANCE PROGRAM REGULATORY ORDINANCE November 3, 1981 was set as the date of hearing to amend the Federal Flood Insurance Program Regulatory Ordinance. *17. FINAL CONTRACT PAYMENT - 1981 SIDEWALK PROJECT The report of the Director of Engineering and Utilities, dated 10/5/81, with respect to the completion of the work on the 1981 Sidewalk Project, performed by Anderson- Gamache, was approved, the work accepted and payment of the final estimate as therein set forth was authorized. *18. OUT OF STATE TRAVEL REQUEST FOR THE PURCHASING AGENT The out of state travel request for the Purchasing Agent to attend the Semi- Annual Pacific Northwest Public Purchasing Conference in Canada, October 14 -16, 1981, at a cost of $357, was approved. 19. OTHER BUSINESS City Manager Zais advised Council that the City's Agenda Manual prepared by the City Clerk and Assistant City Manager, has been published as a Technical Bulletin by the International Municipal Clerks Association. INFORMATION ITEMS Items of information supplied to Council were: memo from Association of Washington Cities re Local Sales Tax - Contact with Governor Spellman Needed Immediately. 10/5/81; memo from Association of Washington Cities re General Revenue Sharing Cuts Proposed - Contact Needed. 10/5/81; letter from Association of Washington Cities re Revenue Sharing Faces Budget Ax. 10/5/81; letter from the International Institute of Municipal Clerks, re Council Agenda Manual. 10/2/81; memo from Hank Hein, Supervising Traffic Engineer, re South 8th Street /Adams Street. 10/5/81; letter from R. W. Beck & Associates re Yakima Wastewater Project Progress Report for August, 1981. 9/30/81; The Mayor, Publication dated October 6, 1981; Yakima Air Terminal Monthly Report for August 1981; August 11, 1981 minutes of Parks & Recreation Commission; monthly report of Code Administration Office for September, 1981; and monthly report of Permit Center for September, 1981. EXECUTIVE SESSION It was MOVED by Hinman, seconded by Buchanan to move into Executive Session for the purpose of discussing collective bargaining and pending litigation and immediately adjourn the meeting Unanimously carried by voice vote. Doty absent. 20. ADJOURNMENT Following the completion of Executive Session and there being no other business before the Council, the meeting was adjourned at the hour of 10 :50 P.M. READ AND CERTIFIED ACCURATE B apt A,DAQQQ DATE /' - 3--3 UNCIL MEMB // - 9 �7 COUNCIL MEMBER ATTEST: G2�� CITY M ( MAYOR" 500