HomeMy WebLinkAbout10/13/1981 Study Session 4 9 5
OCTOBER 13, 1981
STUDY SESSION
The City Council net in session on this date at 6:30 P.M. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Mayor Betty L. Edmondson, Clarence Barnett, Lynn Buchanan, Lynn
Carmichael and Don Hinman. Council members Henry Beauchamp and Shirley
Doty absent. Mayor Edmondson reported she had received a phone call
informing her that Council member Beauchamp is stranded out of town and
will arrive as soon as possible. Council member Doty is also out of
town.
1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
Mayor Edmondson reported that Council has received an
invitation from the Yakima Toastmistress Club to attend a
special program at the Yakima Valley Museum on October 20th at
7:30 p.m., regarding citizens who have lived in the oonmunity
for a number of years.
Mayor Edmondson reported that on November 9, 1981, the special
session of the legislation will convene and on November 11 and
12, 1981, AWC will have a special City legislative conference.
She asked haw many Council members can attend; Council members
Carmichael and Hinman responding in the affirmative. She then
advised the other Council members to check their calendars and
let her secretary kncw about their attendance so that
registrations may be made.
Mayor Edmondson distributed a memo from Bruce Crest, Cable TV
Coordinator, informing Council about the results on the terms
of office for the Cable TV Advisory Commission. It was MDVED
by Hinman, seconded by Carmichael that one-year terns for the
Cable TV Advisory Commission will be served by Cherie Hanses
and Roberta P'Pool; two-year terms will be Melanie Low and
Robert Plumb; three-year terms will be Doyle Hardy and Randall
Marquis; four-year terms will be Audrey Fetters and Ermelindo
Escobedo; and five-year terms will be Linda Dobbs and John
Maxon; and officers to be John Maxon, Chairman; Linda Ddbbs,
Vice-Chairman; and Roberta P'Pool, Secretary; and the meetings
will be held the first Thursday of each month. Unanimously
carried by voice vote. Beauchamp and Doty absent.
2. 1981 THIRD QUARTER BUDGET REVENUE STATUS REPORT
Don Horan, Director of Finance, reported that the October
taxes came in at 60%, which is the percentage that was
received
property tax should come in at 100% and possibly one-half
point more than that. He reported on the short-fall of the
sales tax receipts and stated he does not think it will
improve in the 4th quarter. He also reported that the natural
gas taxes are low th
er an anticipated. The anticipated
short- in 19 1
short-fall H enu e e approximately the
stated
that the budget normally comes in about two points under the
budgeted amount. (one point worth $100,000). He stated that
all departments have been instructed to conserve. He reported
II/ on the low reserves in the contingency fund and revenue
sharing fund, and cautioned that the amount of revenue sharing
funds in the future is still unknown.
3. REPORT RE SOUTHEAST CENTER MAINTENANCE REQUIREMENTS AND REQUEST FOR
CITY ASSISTANCE
Council member Hinman excused himself from this discussion due
to possible conflict of interest. Larry Wright, Acting
Director of Community and Econanic Development, distributed
additional information on the contracts between the City of
Yakima and the Southeast Community at Work and between HUD and
the Southeast Community at Work. Mr. Wright stated that staff
performed an inspection at the Southeast Center after
receiving a letter from Mr. Posey, Director, requesting the
City to take over sane of the maintenance there and same of
the programs. He stated that a number of code deficiencies
4SE
OCTOBER 13, 1981
were found; some of which were there at the time the facility
was built. He distributed photos showing sae of the
deficiencies at the facility; the code reference listed on the
back. He stated that staff was requested to look at funding
alternatives, which is listed in the staff report dated
October 9, 1981. Discussion followed on the alternative; Mr.
Wright and Lou Roe3erer, Code Manager, addressing the
Council's questions. There was some discussion regarding the
use of Community Development Block Grant Funds to correct
these deficiencies. Expressing grave concern, Council members
inquired about interim measures which could be taken to
prevent the closure of the facility. Following consideration,
it was MOVED by Carmichael, seconded by Buchanan to allocate
$17,700 of Community Development Funds to be used toward
immediate repair of these deficiencies, to be determined by
staff, and asked that the bid requirements be waived due to
the emergency conditions involved. City Manager Zais
commented that Council ought to look at the sizable amount
allocated for Housing Rehabilitation. Mayor Edmondson stated
that she is going to vote yes, however, she commented that if
the City is going to allocate a large capital outlay from City
general funds, then the City should look seriously at running
the Southeast Community Center. The question was called for
the vote on the motion. Unanimously carried by voice vote.
Hinman not voting due to possible conflict of interest.
Beauchamp and Doty absent. There was discussion regarding the
possible closure of the Center and it was the general
consensus of the Council to have staff attempt to keep areas
in the Center open, if possible, but to close down those areas
that have life threatening deficiencies.
4. EXECUTIVE SESSION
It was the general consensus of the Council to hold the
Executive Session at the end of the business meeting.
BUSINESS MEETING
5. mut CALL
At 8:15 P.M., the Council members commenced the regular
meeting, Mayor Edmondson presiding, Council members Clarence
Barnett, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael and
Don Hinman and City Manager Zais and City Attorney Andrews
present on roll call. Council member Doty absent.
6. INVOCATION
Council member Carmichael led the citizens in the Pledge of
Allegiance.
7. CONSENT AGENDA
Mayor Edmondson referred to the its placed on the Consent
Agenda, questioning whether there were any additions or
deletions fran either Council members or citizens present.
Mayor Edmondson suggested that Item No. 13 be added to the
Consent Agenda, however, there was a citizen present with
questions about that item. The City Clerk then read the
Consent Agenda items, including resolutions by title. It was
MOVED by Carmichael, seconded by Buchanan that the Consent
Agenda, as read, be passed. Unanimously carried by roll call
vote. Doty absent. (Subsequent paragraphs preceded by an
asterisk (*) indicate items on the Consent Agenda handled
under one motion without further discussion.)
8. MINUTES
/
The Council minutes of September 15, 1981 were approved,
having been duly certified accurate by two Council members and
no one present wishing to have said minutes read pUblicly.
2,NN
OCTOBER 13, 1981
9. AUDIENCE PARTICIPATION
Mayor Edmondson proclaimed the week of October 7-13, 1981 as
National Beauty Salon Week. She also mentioned a joint
proclamation, proclaiming October 18-24, 1981, as Business
Women's Week, in honor of Yakima Business and Professional
Women's Club and Chinook Business Women Club.
10. HEARING ON PETITION NO. 967 FOR ANNEXATION OF PROPERTY LOCATED AT
1809 WEST LINCOLN AVENUE AS REQUESTED BY RALPH HOLM
This being the time fixed for the hearing on the annexation
requested by Ralph Holm, Council member Beauchamp inquired
about the terrain of that property. Larry Wright, Acting
Director of Community and Economic Development, stated that
there is a difference in elevation of about 20 feet. The
grade is such that the driveway is steep and vehicles
virtually enter onto Lincoln Avenue as if they came out of no
where. There being no citizen present wishing to speak on
this, Council members inquired about the notice given for this
hearing. Iris Litzenberger, City Clerk, stated that there was
a notice published and the property was posted. Mayor
Edmondson closed the public hiring. There was further
discussion regarding the notice of this hearing and concern
expressed and it was MOVED by Hinman, seconded by Buchanan to
continue this hearing to October 27, 1981 and notify the
people involved. Unanimously carried by voice vote. Doty
absent.
11. CONSIDERATION OF REQUEST FROM PUBLIC WORKS REGARDING CONTRACT FOR
PUBLIC WORKS PERSONNEL TRAINING
Willis White, Director of Public Works, distributed letters of
recommendation from various clients about the consultant. He
explained the need for the training and the objective of the
training to ease some of the employee/supervisor problems that
have been appearing. In response to Council's questions, he
gave information about the employees who would participate in
the program. He explained that the training program is the
joint venture between the Public Works and Department of
Engineering and Utilities and the AFSCME Union. There was
concern expressed about the cost of the program. Council
member Beauchamp spoke in support of the program stating that
training of employees is beneficial to the City. The
Resolution having been read by title, it was MOVED by
Beaudhalp that the Resolution be adopted. The motion died for
lack of a second. City Manager Zais commented that in terms
of funding, the department has funds available to cover this
program. He stated that training is important and there is a
great deal of time spent on grievances. The Resolution having
been read by title, it was MOVED by Beaudhamp, seconded by
Hinman that the Resolution be adopted. Council member Hinman
commented that $5,000 for five days is too much money for 17
people. The question was called for the vote on the motion.
Failed by 5-1 roll call vote. Barnett, Buchanan, Carmichael,
Edmondson and Hinman voting nay. Doty absent.
12. CONSIDERATION OF REQUEST REGARDING CONTRACT FOR STORM DRAINAGE
STUDY
Denny Cavell, Director of Engineering & Utilities, explained
that last year an inventory of the storm drainage system was
accomplished. He reviewed the processing of the 23 proposals
received and the review committee recommended HDR to perform
this study. He stated that the study will be performed in two
phases because of budget constraints. He stated that Phase I
will begin this year and Phase II will depend on the 1982
budget. In response to Council's concerns, Mt. Covell stated
that Phase I would give staff valuable information to work
with the developers even if Phase II is not completed. He
stated that Phase I would not tell what is needed to handle
land use and population trends in the future. City Manager
Zais commented that $25,000 has been budgeted for this in the
1982 budget. Ines Rice, 4409 Arlington, commented that
:i4 Si 8
OCTOBER 13, 1981
although she has heard of drain problems for years, she does
not want expenses to go beyond the City's control. John
Klingele, 1312 West Walnut, referred to the agreement and
asked what proportion of the drainage system is less than 15
inches. Mr. Covell stated that the vast majority is over 15
inches in size. Mr. Klingele commented that although he is
uneasy about the cost of the study, he can see its value.
Resolution No. D-4559, having been read by title, it was MOVED
by Budhanan, seconded by Carmichael that this resolution be
passed. Carried by 4-2 roll call vote. Beauchamp and Hinman
voting nay. Doty absent. Council member Beauchamp commented
that the only option to do anything is by using bond money.
RESOLUTION NO. D-4559, A RESOLUTION authorizing and directing
the City Manager and City Clerk of the City of Yakima to
execute an agreement engaging Henningson, Durham and
Ridtardson, P.S. for professional engineering services.
It was MOVED by Budhanan, seconded by Carmichael to direct
staff to supplement the original $30,000 with $6,000 from
Accumulative Reserves in 1980 funds carried over into 1981
reserves. Council member Hinman stated that the possiblity of
constructing a storm drainage system is remote. He suggested
that in the future more of these studies should be done by
City staff. The question was called for the vote on the
motion. Carried by 4-2 voice vote. Beauchamp and Hinman
voting nay. Doty absent.
13. REPORT RE STREET LIGHT BOND ISSUE AND IMPACT OF BONNEVILLE POWER
ADMINSTRATION FUNDING
Elsie Gregorich, 1516 Browne Avenue, stating that she is
interested in sidewalks and street lights, asked if there is
anything in the foreseeable future for funding sidewalks and
street lights. Mayor Edmondson stated that there will be a
street light bond issue on the November ballot. She stated
that if we receive any money from Bonneville Power, it will go
towards reducing the amount of the bond issue. It was MOVED
by Hinman, seconded by Beauchamp to accept the staff report
and recommendation. Unanimously carried by voice vote. Doty
absent.
14. STATUS REVIEW OF SHORT TERM CAPITAL IMPROVEMENT PROGRAM FOR
UTILITIES
Larry Wright, Acting Director of Community and Econanic
Development, commented that this is the first phase of a
four-phase comprehensive utility plan. He stated that the
funds would come from the sewer cash reserve fund. He
reported that there is a problem with inflow-infiltration of
water into the system and staff has tried to identify those
that could be fixed at a reasonable cost. He advised Council
that this is being done in conjunction with the irrigation
program to be accomplished through Community Development Block
II/
Grant Funds. He commented that the water projects are
currently unfunded. City Manager Zais commented that this is
a reference document to accompany Council's project
consideration in the future. John Klingele, 1312 West Walnut,
stated that some of these projects listed are really major
maintenance projects and not capital expenditures. It was
MOVED by Hinman, seconded by Budhanan, to follow the staff
recommendation and adopt the program. Unanimously carried by
voice vote. Doty absent.
*15. SCHEDULED PASSENGER AIRLINE LEASE WITH VAGABOND AVIATION, INC., DBA
AIR OLYMPIA
RESOLUTION NO. D-4560, A RESOLUTION authorizing the execution
of a "Sdheduled Passenger Airline Lease" agreement with
Vagabond Aviation, Inc., dba Air Olympia.
• L. 99
OCTOBER 13, 1981
*16. SET DATE OF HEARING RE FEDERAL FLOOD INSURANCE PROGRAM REGULATORY
ORDINANCE
November 3, 1981 was set as the date of hearing to amend the
Federal Flood Insurance Program Regulatory Ordinance.
*17. FINAL CONTRACT PAYMENT - 1981 SIDEWALK PROJECT
The report of the Director of Engineering and Utilities, dated
10/5/81, with respect to the completion of the work on the
1981 Sidewalk Project, performed by Anderson- Gamache, was
approved, the work accepted and payment of the final estimate
as therein set forth was authorized.
*18. OUT OF STATE TRAVEL REQUEST FOR THE PURCHASING AGENT
The out of state travel request for the Purchasing Agent to
attend the Semi- Annual Pacific Northwest Public Purchasing
Conference in Canada, October 14 -16, 1981, at a cost of $357,
was approved.
19. OTHER BUSINESS
City Manager Zais advised Council that the City's Agenda
Manual prepared by the City Clerk and Assistant City Manager,
has been published as a Technical Bulletin by the
International Municipal Clerks Association.
INFORMATION ITEMS
Items of information supplied to Council were: memo from
Association of Washington Cities re Local Sales Tax - Contact
with Governor Spellman Needed Immediately. 10/5/81; memo from
Association of Washington Cities re General Revenue Sharing
Cuts Proposed - Contact Needed. 10/5/81; letter from
Association of Washington Cities re Revenue Sharing Faces
Budget Ax. 10/5/81; letter from the International Institute
of Municipal Clerks, re Council Agenda Manual. 10/2/81; memo
from Hank Hein, Supervising Traffic Engineer, re South 8th
Street /Adams Street. 10/5/81; letter from R. W. Beck &
Associates re Yakima Wastewater Project Progress Report for
August, 1981. 9/30/81; The Mayor, Publication dated October
6, 1981; Yakima Air Terminal Monthly Report for August 1981;
August 11, 1981 minutes of Parks & Recreation Commission;
monthly report of Code Administration Office for September,
1981; and monthly report of Permit Center for September, 1981.
EXECUTIVE SESSION
It was MOVED by Hinman, seconded by Buchanan to move into
Executive Session for the purpose of discussing collective
bargaining and pending litigation and immediately adjourn the
meeting Unanimously carried by voice vote. Doty absent.
20. ADJOURNMENT
Following the completion of Executive Session and there being
no other business before the Council, the meeting was
adjourned at the hour of 10 :50 P.M.
READ AND CERTIFIED ACCURATE B apt A,DAQQQ DATE /' - 3--3
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