HomeMy WebLinkAboutR-2010-113 Yakima Gang Free Initiative Coordinator and Planner Contract with Magallan ConsultancyRESOLUTION NO R-2010-113
A RESOLUTION authorizing The City Manager of the City of Yakima to execute all
applicable contracts to hire Magallan Consultancy as the Yakima Gang
Free Initiative Coordinator and Planner
WHEREAS, The City of Yakima requires a contract for professional services for
Strategic Planning/Consulting and Coordination Services for the City of Yakima Gang Free
Initiative (GFI), and
WHEREAS, The City of Yakima has set aside up to $75,000 for professional services
and reimbursable expenses for Strategic Planning/Consulting and Coordination Services,
WHEREAS, The Purchasing Division advertised a Request for Qualifications, which were due
on August 2, 2010; and
WHEREAS, Qualification Packets were received from the following seven (7)
candidates,
Marcos Barrerio Magallan Consultancy
Ricardo deVilla dba deVilla & Associates Mc Mahon Consulting LLC
Nicolas Hughes Rebecca Thornton
Kraft Consulting
WHEREAS, an Evaluation Process was completed and it is recommended by the
Evaluation Committee that the City proceed with a contract award to Magallan Consultancy;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA.
The City Manager of the City of Yakima is hereby authorized and directed to execute all
applicable contracts to hire Magallan Consultancy as the Yakima Gang Free Initiative
Coordinator and Planner
ADOPTED BY THE CITY COUNCIL this 5th day of October, 2010
ATTEST
Micah Cawley, yor
GANG FREE INITIATIVE COORDINATOR
AGREEMENT FOR PERSONAL SERVICES BETWEEN THE CITY OF YAKIMA
AND
MAGALLAN CONSULTANCY
This PROFESSIONAL SERVICES AGREEMENT is made and entered into by and between the
CITY OF YAKIMA, Washington, a municipal corporation, located at 129 North 2nd Street,
Yakima, WA 98901 (hereinafter referred to as CITY), and MAGALLAN CONSULTANCY, an
independent contractor and sole proprietorship, located at 10408 W. Willow Way, Pasco, WA
99301 (hereinafter referred to as CONSULTANT).
WHEREAS, in November 2009, the Yakima City Council voted to direct staff to develop
a Gang Free . Initiative or a comprehensive long term action plan for the prevention and
intervention of Criminal Street Gangs, based on the Office of Juvenile Justice Delinquency
Prevention Model Plan; and
WHEREAS, the City of Yakima at the direction of the City Council requested
qualifications for Strategic Plan and Coordination Services to 'accomplish the goals of the
Yakima Gang Free Initiative; and
WHEREAS, MAGALLAN CONSULTANCY, an independent contractor, experienced in
strategic planning and positive youth development, has the desired qualifications to provide
strategic planning and coordination services; and
NOW, THEREFORE, in consideration of the mutual covenants, promises and
agreements set forth herein, it is agreed by and between the City and MAGALLAN
CONSULTANCY as follows:
1. Scope of Services. The CONSULTANT agrees to perform the following services and
work for the CITY:
A. Regularly communicate with the City of Yakima's Gang Free Initiative (GFI)
Director to assure mutual understanding of the work to be performed and the
satisfactory completion thereof.
B. The work and activities set forth in this Agreement and Addendums A(Request
for Qualifications No. 11019-P) and B (Yakima Gang Free Initiative Scope of
Work and Strategic Planning Matrix prepared by Magallan Consultancy).
C. The work and activities set forth as follows.
Duties include, but are not limited to, the following:
• Strategic planning and consulting services that includes conducting and/or
analyzing community needs assessment(s) thatrelate to the GFI.
• Train staff, volunteers and community and/or neighborhood groups to sustain
implementation of the GFI.
• Coordinate and facilitate meetings and activities of the Steering Committee
and prepare appropriate materials for meetings.
• Coordinate, monitor, and assist with all data collection by the Assessment
Workgroup and assists with compiling of information required for Assessment
work. Provides training on the assessment process.
• Coordinate and/or perform the completion and submission of quarterly and
annual reports utilizing statistics where appropriate.
• Work as a liaison between the Research Partner, Steering Committee, and
Assessment Work Group, updating personnel on progress and challenges
and arranging joint meetings.
• Confer and work effectively with participating agencies, including schools,
juvenile courts, law enforcement officials, probation officers, government
agencies, local elected officials, grassroots groups, and others in furtherance
of GFI goals and objectives.
• Develop public awareness documents and publicity materials.
• Identify, prioritize and make efforts to secure resources to fund program
implementation and short and long term program sustainability.
2. Term of Agreement. The term of this agreement shall begin upon execution by both
parties and shall terminate upon the completion of all services required hereunder by the
CONSULTANT, but no later than October 31, 2011 unless terminated earlier by the CITY in
accordance with Section 10 of this Agreement, or in the event of outside forces (illness etc.) and
accepted force majeure occurrences (natural disasters etc.).
3. Consideration. As consideration for the services performed under this Agreement, the
CITY agrees to compensate the CONSULTANT in accord with the following terms and rates:
A. As invoiced CITY will pay CONSULTANT ninety dollars ($90.00) per hour for the
satisfactory performance of the contracted activities rendered by the CONSULTANT.
The CONSULTANT shall invoice . CITY monthly for services the CONSULTANT
provides. An itemized statement listing the services provided, the dates services
were provided, and the amount of payment due shall accompany the invoice.
Invoices shall be sent to CITY, ATTN: Lt. Mike Merryman, 200 S. Third Street,
Yakima, WA 98901. CITY will reimburse the CONSULTANT within fifteen (15) days
of receipt of a valid invoice for the amount of payment due. CITY shall return any
invalid or incomplete invoice to the CONSULTANT within fifteen (15) days after CITY
receives the invoice. An explanation will accompany the invoice that states the
reason for return and any information needed to correct the invoice. Final invoices for
(t.
services provided under this agreement shall be submitted by the CONSULTANT no
later than ninety (90) days following the termination of the agreement.
B. It is expressly understood by CITY and CONSULTANT that the terms of this
Agreement limit the total compensation for services and miscellaneous expenses for
the period beginning upon execution of the Agreement and ending October 31, 2011,
to a maximum of $74,970. The CONSULTANT shall monitor the work performed
under this agreement and shall not accept an assignment under the agreement if it
will cause or is reasonably likely to cause the total amount paid under the agreement
for the agreement period specified in Section 2 to exceed the maximum allowable
• compensation for services.
4. Independent Contractor.
A. No agency, employment, joint venture or partnership has been or will be created
between the parties hereto pursuant to the terms and conditions of this agreement.
Inasmuch as CITY is interested in the CONSULTANT'S end product, CITY does not
control the manner in which the CONSULTANT performs this agreement. CITY is
not liable for workers' compensation or unemployment compensation payments
required by the State of Washington. In addition, the CONSULTANT assumes
responsibility for tax liabilities that result from compensation paid to the
CONSULTANT by CITY. CITY will report any payment made under this agreement
to the Internal Revenue Service on Form 1099.
B. No provision .contained in this agreement shall be construed as entitling the
CONSULTANT to participate in hospital plans, medical plans, sick leave benefits,
vacation, and other benefits available to employees of CITY.
C. The CONSULTANT certifies, that all approvals, licenses or other qualifications
necessary to conduct business in Washington have been obtained and are
operative. If at any time during the agreement period the CONSULTANT becomes
disqualified from conducting business in Washington, for whatever reason, the
CONSULTANT shall immediately notify CITY of the disqualification.
D. The CONSULTANT shall neither perform work nor submit an invoice for payment for
work performed under this agreement for any time period after the termination date
set forth in Section 2, above.
E. The CONSULTANT shall furnish its own support staff and services as necessary for
the satisfactory performance of the work described in Section 1, above. Unless
otherwise specified in this agreement, CITY will not provide any other staff, services,
or.material to the CONSULTANT for the purpose of assisting the CONSULTANT in
the performance of this agreement.
5. Hold Harmless.
A. CONSULTANT agrees to protect, defend, indemnify, and hold harmless the CITY,
its elected officials, officers, employees, agents, and volunteers from any and all
claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other
proceedings and all judgments, awards, costs and expenses (including reasonable
attorneys' fees and disbursements) resulting from death or bodily injury to any
person or damage or destruction to a third party or third parties to the extent caused
by any negligent act and/or omission of CONSULTANT, its officers, employees,
agents, volunteers and/or Sub -consultants, arising out of the performance of this
Contract.
B. CITY agrees to protect, defend, indemnify, and hold harmless the CONSULTANT, its
elected officials, officers, employees, agents, and volunteers from any and all claims,
demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings
and all judgments, awards, costs and expenses (including reasonable attorneys' fees
and disbursements) resulting from death or bodily injury to any person or damage or
destruction to a third party or third parties to the extent caused by any negligent act
and/or omission of CITY, its officers, employees, agents, volunteers and/or Sub -
consultants, arising out of the performance of this Contract.
C. Nothing contained in this Section or this Contract shall be construed to create a
liability or a right of indemnification in any, third party.
6. Insurance, At all times during performance of the Services, CONSULTANT shall secure
and maintain in effect insurance to protect the CITY and CONSULTANT from and against all
claims, damages, losses, and expenses arising out of or resulting from the performance of this
Contract. CONSULTANT shall provide and maintain in force insurance in limits no Tess than that
stated below, as applicable. The CITY reserves the right to require higher limits should it deems
it necessary in the best interest of the public.
A. General Liability Insurance. Before this Contract is fully executed by the parties,
CONSULTANT shall provide the CITY with a certificate of insurance as proof of
liability insurance and umbrella liability insurance with a total minimum liability limit of
One Million Dollars ($1,000,000.00) per occurrence combined single limit bodily
injury and property damage, and One Million Dollars ($1,000,000.00) general
aggregate. The certificate shall clearly state who the provider is, the coverage
amount, the policy number, and when the policy and provisions provided are in
effect. Said policy shall be in effect for the duration of this Contract. The policy shall
name the CITY, its elected officials, officers, agents, employees, and volunteers as
additional insured's, and shall contain a clause that the insurer will not cancel or
change the insurance without first giving the CITY thirty (30) calendar days prior
written notice (any language in the clause to the effect of "but failure to mail such
notice shall impose no obligation or liability of any kind upon the company" shall be
crossed out and initialed by the insurance agent). The insurance shall be with an
insurance company or companies rated A -VII or higher in Best's Guide and admitted
in the State of Washington.
B. Automobile Liability Insurance. It is understood that the CONSULTANT is not
authorized pursuant to this Agreement to transport or taxi individuals on behalf of the
CITY.
i. If CONSULTANT owns any vehicles, before this Contract is fully executed by the
parties, CONSULTANT shall provide the CITY with a certificate of insurance as
proof of automobile liability insurance and umbrella liability insurance with a total
minimum liability limit of One Million Dollars ($1,000,000.00) per occurrence
combined single limit bodily injury and property damage. Automobile liability will
apply to "Any Auto" and be shown on the certificate.
ii. If CONSULTANT does not own any vehicles, only "Non -owned and Hired
Automobile Liability" will be required and may added to the liability coverage at the
same limits as required in that section of this Contract, which is Section 12.2 entitled
"Commercial Liability Insurance".
C. Professional Liability Coverage. Before this Contract is fully executed by the
parties, CONSULTANT shall provide the CITY with a certificate of insurance as proof
of professional liability coverage with a total minimum liability limit of One Million
Dollars ($1,000,000.00) per claim combined single limit bodily injury and property
damage, and One Million Dollars ($1,000,000.00) aggregate. The certificate shall
clearly state who the provider is, the coverage amount, the policy number, and when
the policy and provisions provided are in effect. Said policy shall be in effect for the
duration of this Contract. The policy shall contain a clause that the insurer will not
cancel or change the insurance without first giving the CITY thirty (30) calendar days
prior written notice (any language in the clause to the effect of "but failure to mail
such notice shall impose no obligation or liability of any kind upon the company" shall
be crossed out and initialed by the insurance agent). The insurance shall be with an
insurance company or companies rated A -VII or higher in Best's Guide. If the policy
is written on a claim made basis the coverage will continue in force for an additional
two years after the completion of this contract.
D. Under either situation described in this Section, the required certificate of insurance
shall clearly state who the provider is; the coverage amount, the policy number, and
when the policy and provisions provided are in effect. Said policy shall be in effect
for the duration of this Contract. With the exception of. the automobile insurance
requirement enumerated in B of this section, the policies shall name the CITY, its
elected officials, officers, agents, employees, and volunteers as additional insured's,
and shall contain a clause that the insurer will not cancel or change the insurance
without first giving the CITY thirty (30) calendar days prior written notice (any
language in the clause to the effect of "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company" shall be crossed out and initialed
by the insurance agent). All insurance policies shall be with an insurance company
or companies rated A -VII or higher in Best's Guide and admitted in the State of
Washington.
7. Conflict of Interest and Ethics Laws.
A. The CONSULTANT hereby covenants that neither the CONSULTANT nor any
officer, member or employee of the CONSULTANT has interest, personal or
otherwise, direct or indirect, which is incompatible or in conflict with or would
compromise in any manner or degree with the discharge and fulfillment of his or her
functions and responsibilities under this agreement.
B. Neither the CONSULTANT nor any officer, member or employee of the
CONSULTANT shall, prior to the completion of such work and payment for such
work, acquire any interest, personal or otherwise, direct or indirect, which is
incompatible or in conflict with or would compromise in any manner or degree with
the discharge and fulfillment of his or her functions and responsibilities with respect
to the carrying out of such work.
C. The CONSULTANT shall not promise or give to any CITY employee anything of
value that is of such character as to manifest a substantial and improper influence
upon the employee with respect to his or her duties. The CONSULTANT shall not
solicit a CITY employee to violate any CITY rule or policy relating to the conduct of
contracting parties.
D. Nondiscrimination. During the performance of the Agreement, the CONSULTANT
shall not discriminate in violation of any applicable federal state, and/or local law or
regulation on the basis of age, sex, race, creed, religion, color, national origin, marital
status, disability, honorably discharged veteran or military status, pregnancy, sexual
orientation, and any other classification protected under federal, state, or local law.
This provision shall include but not be limited to the following: employment,
upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of
pay or other forms of compensation, selection for training, and the provision of
services under this agreement.
E. The Americans with Disabilities Act. CONSULTANT shall comply with the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA) and its
implementing regulations and Washington State's anti -discrimination law as
contained in RCW Chapter 49.60 and its implementing regulations with regard to the
activities and services provided pursuant to this Agreement. The ADA provides
comprehensive civil rights to individuals with disabilities in the area of employment,
public accommodations, public transportation, state and local government services
and telecommunications.
F. Compliance with Laws. The CONSULTANT shall comply with all applicable
federal, state and local laws, rules and regulations in performing this Agreement.
G. Debarment Certification: CONSULTANT certifies that it is not presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any Federal department or agency (debarred). The
CONSULTANT shall immediately notify the CITY if during the term of the agreement
it becomes debarred. In the event of such debarment, the CITY may immediately
terminate this Agreement by giving written notice to CONSULTANT.
8. Records, Documents, and Information. All records, documents, writings or other
information produced or used by the CONSULTANT in the performance of this agreement shall
be treated according to the following terms:
A. The CITY is required by law to comply with the Washington State Public Records Act
(PRA). All determinations of records subject to release under the PRA, or otherwise
required by law, shall be at the sole discretion of the CITY.
B. All CITY information which, under the laws of the State of Washington, is classified as
public or private, will be treated as such by the CONSULTANT. Where there is a
question as to whether information is public or private, CITY shall make the final
determination. The CONSULTANT shall not use any information, systems, or records
made available to it for any purpose other than to fulfill the agreement duties specified
herein. The CONSULTANT agrees to be bound by the same standards of
confidentiality that apply to the employees of CITY and the State of Washington. The
terms of this section shall be included in any subcontracts executed by the
CONSULTANT for work under this agreement.
C. All proprietary information of the CONSULTANT shall be held to be strictly confidential
by CITY. Proprietary information is information which, if made public, would put the
CONSULTANT at a disadvantage in the market place and trade of which the
CONSULTANT is a part. The CONSULTANT is responsible for notifying CITY of the
nature of the information prior to its release to CITY. CITY reserves the right to require
reasonable evidence of the CONSULTANT'S assertion of the proprietary nature of any
information to be provided. However, should the CITY be ordered to release the
information, the CITY shall comply with such Court Order.
D. All records relating to costs, work performed and supporting documentation for
invoices submitted to CITY by the CONSULTANT shall be retained and made
available by the CONSULTANT for audit by the State of Washington (including but not
limited to CITY, the Auditor of the State of Washington, the Inspector General or duly
authorized law enforcement officials) and agencies of the United States government
for a minimum of three years after payment for work performed under this agreement.
If • an audit, litigation, or other action is initiated during this time period, the
CONSULTANT shall retain such records until the action is concluded and all issues
resolved or the three years end, whichever is later.
9. Rights in Deliverables, Data and Copyrights. The Deliverables provided by the
CONSULTANT under Section 1 and any item produced under this agreement, including any
documents, data, photographs and negatives, electronic reports, records, software, source
code, or other media, shall become the property of CITY which shall have an unrestricted right
to reproduce, distribute, modify, maintain, and use the Deliverables. The CONSULTANT shall
not obtain copyright, patent, or other proprietary protection for the Deliverables. The
CONSULTANT shall not include in any Deliverable any copyrighted matter, unless the copyright
owner gives prior written approval to use such copyrighted matter.
10. Suspension and Termination. •
A. CITY may, by giving CONSULTANT thirty (30) calendar days written notice of
termination, terminate this Agreement as to all or any portion of the Services not then
performed, whether or not CONSULTANT is in breach or default, and with or without
cause. Upon receipt of any such notice of termination, the CONSULTANT shall,
except as otherwise directed by the City, immediately stop performance of the
Services to the extent specified in such notice. Consultant shall have the same
termination rights as the City as specified in Section 10.
B. In the event of termination pursuant to section 10A, the CONSULTANT, shall take all
necessary or appropriate steps to limit disbursements and minimize costs, and
furnish a report, as of the date of receipt of notice of suspension or termination
describing the status of all work under this agreement, including without limitation,
results accomplished, conclusions resulting there from, and such other matters as
CITY may require.
• In the event of suspension or termination under this Article, the CONSULTANT
shall be entitled to compensation, upon submission of a proper invoice, for the
work performed prior to receipt of notice of termination or suspension, which
shall be calculated by CITY based on the rate set forth in Section 3. CITY shall
not be liable for any further claims, and the claims submitted by the
CONSULTANT shall not exceed the total amount of compensation allowed by
this agreement.
C. If the City purports to terminate or cancel all or any part of this Agreement for
Consultant's breach or default when the Consultant is not in breach or default
which would permit termination or cancellation, such termination or cancellation shall
be deemed to have been a termination by the City pursuant to paragraph 10A and
the rights of the parties shall be determined accordingly.
11. Breach or Default.
A. Differences between the CONSULTANT and the CITY, arising under and by virtue of
this Agreement, shall be brought to the attention of the CITY at the earliest possible
time in order that such matters may be settled or other appropriate action promptly
taken. Any dispute relating to the quality or acceptability of performance and/or
compensation due the CONSULTANT shall be decided by the CITY'S Agreement
Representative or designee. All rulings, orders, instructions and decisions of the
CITY'S Agreement Representative shall be final and conclusive, subject to the
CONSULTANT'S right to seek judicial relief pursuant to this Section.
B. Upon breach or default by the CONSULTANT of any of the provisions, obligations or
duties embodied in this agreement, CITY may exercise all administrative,
contractual, equitable or legal remedies available, without limitation. The waiver of
any occurrence of breach or default is not a waiver of subsequent occurrences, and
CITY retains the right to exercise all remedies hereinabove mentioned.
• If CITY or the CONSULTANT fails to perform an obligation or obligations under
this agreement and thereafter such failure is waived by the other party, such
waiver shall be limited to the particular failure so waived and shall not be deemed
to waive other failures hereunder. Waiver by CITY shall not be effective unless it
is in writing and signed by the CITY contract manager.
C. Any action at law, suit in equity, or judicial proceeding arising' out of this Agreement
shall be instituted and maintained only in any of the courts of competent jurisdiction
in the COUNTY OF YAKIMA, Washington.
12. Amendments. This writing constitutes the entire agreement between the parties with
respect to all matters herein. This agreement may be amended only by a writing signed by both
parties. However, it is agreed by the parties that any amendments to laws or regulations cited
herein will result in the correlative modification of this agreement, without the necessity for
executing written amendments. Any written amendments to this agreement shall be prospective
in nature. When a new or different term or condition is added, additional consideration is not
necessary to bind the parties.
Additional work requested of the CONSULTANT outside of the scope of this agreement shall be
negotiated between the parties and memorialized in a letter of engagement prior to
commencement of any such work. The City Manager or his designee shall be authorized to
execute such agreements consistent with the CITY'S GFI efforts.
13. Assignment. The CONSULTANT shall not assign any interest (including subcontracts) in
this agreement and shall not transfer any interest in the same (whether by assignment or
notation) without the prior written approval of CITY. Any such assignments or subcontracts shall
be submitted for CITY'S review ninety (90) days prior to the desired effective date. Approval by
CITY shall not be deemed to increase in any manner the total compensation provided for in this
agreement. Claims for compensation due or to become due the CONSULTANT from CITY
under this agreement may be assigned to a bank, trust company, or other financial institution
without CITY'S approval if notice of any such assignment is promptly furnished in writing to
CITY.
14. Drug Free Workplace. The CONSULTANT shall comply with all applicable state and
federal rules, regulations and statutes pertaining to a drug free workplace. The CONSULTANT
shall make a good faith effort to ensure that all employees of the CONSULTANT do not
purchase, transfer, use or possess illegal drugs or alcohol or abuse prescription drugs in any
way while working on state, county, or municipal property.
15. Construction. This agreement shall be governed, construed and enforced in accordance
with the laws of the State of Washington. Should any portion of this agreement be found
unenforceable by operation of statute or by administrative or judicial decision, the enforceability
of the balance of this agreement shall not be affected thereby, provided that the absence of the
unenforceable provision does not render the. performance of the remainder of the agreement
impossible.
16. Written Notices. All written notices required by this Agreement shall be in writing and
deemed received if personally delivered or sent by United States mail, registered or certified,
return receipt requested, postage pre -paid, to the addresses set forth hereunder or to such
other addresses designated in writing by any of the parties in accordance with this provision.
In case of CITY, to:
Richard A. Zais, Jr.
129 North Second Street
Yakima, WA 98901
In case of CONSULTANT, to:
Steve Magallan
10408 W. Willow Way
Pasco, WA 99301
17. Survival. Any provision of this Agreement which imposes an obligation after
termination or expiration of this Agreement shall survive the term or expiration of this
agreement and shall be binding on the parties to this Agreement.
IN WITNESS WHEREOF, the parties, by signing below, indicate their agreement to the above.
CITY
Richard A. Zais, Jr.
City Manager
CONTACTOR
Steve Magallan
Consultant
Date: N
CITY CONTRAC r NO. ,-)0/14)-4-
RESOLUTION
0/`'4RESOLUTION NO:
Date: /D /Y—/C7
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No 9
For Meeting Of October 5, 2010
ITEM TITLE Consideration of a resolution authorizing the City Manager to execute a
professional services agreement and amendments thereto to retain Magallan
Consultancy as the Yakima Gang Free Initiative Coordinator
SUBMITTED BY. Dave Zabel!, Assistant City Manager
CONTACT PERSON/TELEPHONE Lt. Mike Merryman, Public Information Officer
Yakima Police Department (509) 575-6218
SUMMARY EXPLANATION The City of Yakima requires a contract for professional services
for Strategic Planning/Consulting and Coordination Services to assist the City in furthering of the
goals and objectives of the Yakima Gang Free Initiative (GFI) Request for Qualifications were
advertised and received through August 2, 2010 A selection committee comprised of Deputy
Mayor and GFI Steering Committee Chair Kathy Coffey, Steering Committee members Pat
Garcia and Eva Valdivia, Assistant City Manager Dave Zabell and GFI Director Lt. Mike
Merryman was appointed by the GFI Steering Committee to evaluate proposals and make
recommendations The committee evaluated the proposals, interviewed selected contractors,
and determined Magallan Consultancy to demonstrate the capacity and subject matter expertise
necessary to assist the Steering Committee The selected primary consultant, individually or in
conjunction with subcontractors, will work with the City to provide services as specified in the
attached agreement and exhibits
The City of Yakima Gang Free Initiative (GFI) is based on the five principles of the Office of
Juvenile Justice and Delinquency Prevention's Comprehensive Gang Model This model and
other "Best Practices" are being used by communities across the country to effectively address
gang crime and violence The City of Yakima has appointed a steering committee for
implementation of the GFI
(Continued on page 2)
Resolution X Ordinance _ Contract Other (Specify)
Funding Source For 2010, $25,000 from City's General Contingency Fund/for 2011, the
remainder from the Police Administration Professional Services Budget in the General Fund
APPROVED FOR SUBMITTAL.
City Manager
STAFF RECOMMENDATION Adopt a resolution authorizing the City Manager to execute all
applicable contracts to hire a Yakima Gang Free Initiative Coordinator and Planner
BOARD/COMMISSION RECOMMENDATION
• COUNCIL ACTION
(Continued from page 1)
Earlier this year the City Council authorized $75,000 from the City's General Contingency Fund
to fund the GFI Coordinator position These monies would be to fund professional services and
reimbursable expenses attributable to the GFI effort. In as much as these services are being
engaged at this time, it is expected that for the balance of this year, expenditures will not exceed
$25,000 from the Contingency Fund As proposed for 2011, however, expenditures under this
contract will be budgeted in the Police Professional Services Budget. It remains to be
determined in the future whether or not there would be a permanent position established for this
work, or if these services will continue to be provided through a professional services
agreement.
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Date August 31, 2010
To Dick Zais, City Manager
From. Maria Mayhue, Senior Buyer
Subject: RFQ 11019-P - City of Yakima Gang Free Initiative Planning &
Coordination Services
We are pleased to announce the proposal and evaluation process for a selecting a
candidate to provide GFI Planning & Coordination services is complete.
On August 2, 2010, Requests for Qualifications (RFQ) were accepted from interested
parties to provide the City with planning and coordination services. Qualification packets
were received from the following:
Marcos Barrerio
Ricardo deVilla dba deVilla & Associates
Nicolas Hughes
Kraft Consulting
Magallan Consultancy
Mc Mahon Consulting LLC
Rebecca Thornton
An evaluation committee was formed with the following individuals
Kathy Coffey
Pat Garcia
Mike Merryman
Eva Valdivia
Dave Zabell
Maria Mayhue, Purchasing Representative (non-voting member)
Purchasing reviewed the Qualification Packets for responsiveness to the RFQ The
committee met on August 9, 2010 All committee members were in attendance.
The seven Qualification Packets were reviewed and three proposals were chosen as
meeting the minimum requirements of the RFQ The top three candidates were invited to
attend individual interviews with the evaluation committee, which were held on August
110 23, 2010
11019 Yakima Gang Free Initiative Planner & Coordinator — Reconunendation of Award pg 1 of 2
The Evaluation Committee met again on August 24, 2010 The three responsive
proposals were subjected to a sconng matrix, where they were judged in five different
areas, worth a total of 100 points. There were five voting committee members, with a
total of 500 points possible The committee members chose Magallan Consultancy (483
points) as the top scoring candidate, meeting the requirements of the RFQ
The Evaluation Committee met with Magallan Consultancy on August 30, 2010 to
review the requirements of the RFQ and how the proposed delineation of approach by
Magallan Consultancy would meet these requirements
The committee is pleased to recommend Magallan Consultancy as the selected
candidate.
Please approve this Recommendation of Award, as outlined above and authorize the
Evaluation Committee to present a Resolution to City Council granting permission to the
City Manager to enter into a contract, upon review and approval by the City's Legal
Department, with Magallan Consultancy for these services.
Approved.
Richard A. Zais, Cit'lanager
11019 Yakima Gang Free Initiative Planner & Coordinator — Recommendation of Award pg 2 of 2
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