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HomeMy WebLinkAbout06/02/1981 Study Session JUNE 2, 1981 STUDY SESSION The City Council met in session on this date at 1:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Assistant Mayor Don Hinman, Lynn Buchanan, Lynn Carmichael, Bruce Crest and Shirley Doty. Mayor Betty L. Edmondson and Council member Henry Beauchamp absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Doty noted that at one of the Yakima River Basin water rights ajudication meetings, some citizens who are in irrigation districts in the City are wondering who is taking care of their interests. City Attorney Andrews re- ported that on June 5, attorney Bill McArdle, who has been retained to represent the City and other entities in the law suit, is going to present to the Court, an order which will specify that filings by (for example) Old Union Ditch Company II/ will constitute filing on behalf of all the separate indi- vidual users of that company. If this goes through, these water users will not have to file individually. He gave further information about the City's interest in several irrigation districts and will bring back more information after next week. Council member Buchanan reported that there is one vacancy and two term endings on the Yakima Center Advisory Committee. The Committee of the Council has met and has the following sug- gestions for filling the vacancy: (1) Jim Elliott, whose terms expires June 6, 1981 - propose to reappoint him to serve again; (2) Jeanne Crawford whose term expires June 6, 1981 - does not wish to serve again -- recommend the appointment of Eileen Williams; (3) For the vacancy of the position held by Jerry Franklin -- recommend the appointment of Robert Phillips. It was MOVED by Buchanan, seconded by Doty to make the ap- pointments and reappointment as recommended: unanimously carried by voice vote. Beauchamp and Edmondson absent. Council member Doty reported that the Committee of the Council for the Human Relations Commission met and recommends that Lynn Kittelson be appointed to fill the position vacated by George McElroy. It was MOVED by Doty, seconded by Crest that Lynn Kittelson be appointed to fill this vacancy: unanimously carried by voice vote. Beauchamp and Edmondson absent. 2. REVIEW OF PROPOSED STAFFING FOR WASTEWATER TREATMENT PLANT City Manager Zais explained that the purpose of the staff report is to inform the City Council of the status regarding staffing at the Wastewater Treatment Plant. Tom Day, Waste- water Facilities Manager, reviewed the report and explained that a previous report to the Council on February 17, 1981, II/ identified a minimum staff of 25 as determined by various statistical comparison. He also pointed out that a staff of 23 was budgeted for 1981, and he elected to staff at this number until further data was available to substantiate addi- tional staff. After providing further data regarding the additional staffing requirements, he stated that in summary, the request is for: (1) the addition of one permanent posi- tion, Maintenance Supervisor; (2) the upgrading of a vacant Operator II position to Chief Operator; and (3) the hiring of two temporary Utility Workers. Also, in addition, that it must be recognized the results of the sludge management plan (currently underway) and future DOE requirements may require additional staffing. After discussion regarding the proposed staffing, reviewing the staff report, final inspection of the treatment plant, and scheduling a tour of the plant, Assistant Mayor Hinman asked the Council's direction. The City Council chose not to take any action until they hear from EPA. 371 JUNE 2, 1981 3. REPORT ON EXAMPLE ZONING FORMAT FOR URBAN AREA PLAN Larry Wright, Planning Manager, referred to the report and went over some samples of example zoning format, explaining the process. Carol Darby, Director of Community Development, referred to the memo which outlined the Urban Area Plan Zoning Ordinance approach and explained that the staff members have been working on an ordinance which combines the current City/ County Zoning Ordinances and incorporates some of the aspects of intensity zoning into one document. She also reviewed the proposed administrative and hearing examiner review process and emphasized that the example format is of the type of ordinance that could be put into place within a few weeks and still implement the Urban Area Plan's original intent. After discussion, it was the general consensus of the Council to accept the report. 4. REPORT ON HUD SPONSORED REHABILITATION LOAN LEVERAGING PROGRAM Carol Darby, Director of Community Development, reviewed the background of how this program was developed over a period of a year: (1) The approval by City Council in July 1980 of the 1981 CDBG application which included a deferred loan and leveraging program. (2) The approval of a GPR in March 1981 which discussed the bidding and bonding problems and the need for revision. (3) The HUD regional policy issue March 1981 which includes an MBE plan. She further explained that the Housing staff has worked with banks, City Finance and the HUD Area Office since March of 1981 in the preparation of the program. She stated that when they notified the banks, four responded and referred to the letters from Iris Sams, Assis- tant Manager, Seattle First National Bank and Dick Maison, Vice President, Yakima Valley Bank. Ken Coffin, CDBG Manager, explained that the consolidation of this input and the direction of Council resulted in the development of the program, which consists of three parts, all of which depend on as well as compliment one another in its implementation. He went over the three parts in detail and further stated that the overall program will be used to implement and encourage minority vendors and contractors to participate in the Community Development Rehabilitation Program. He explained that in order to implement this program this year, it will be necessary to complete the contract and the other program documents within a short period of time. Completion of this work is necessary prior to the end of August so that loans can be processed and contracts are let before the end of the construction season. He also explained that because this time frame would place a burden on the Legal Department and funds are available in the Block Grant Program to hire outside legal assistance, he would like Council's approval to seek outside legal assistance, if necessary. After discussion, it was MOVED by Carmichael, seconded by Crest that the staff report be accepted and the program be approved and staff be instructed to prepare the necessary legislation that will be required to implement the program. Unanimously carried by voice vote. Beauchamp and Edmondson absent. 5. CONSIDERATION OF CHANGES IN WEED ABATEMENT PROGRAM Lou Roederer, Code Manager, explained the manner in which the weed abatement program is handled under the present ordinances and stated that there is not sufficient manpower to adequately follow the code requirements. He recommended that this section be repealed and that the Uniform Fire Code be utilized as the prime fire hazard abatement instrument. City Manager Zais explained the background of the present weedy lot abatement program, and concurred that the City is no longer able to have the manpower to handle the program as it now exists in the Municipal Code. He stated that if the Council does repeal this code section, it is important that the public understand that the City is not in the business of removing weeds except as a fire hazard. After discussion, it was MOVED by Buchanan to table this matter until next week. The motion died for lack of a second. It was then MOVED by Crest, ^fi JUNE 2, 1981 seconded by Carmichael to approve the staff recommendation and request that proper legislation be prepared and brought back to Council for action. Unanimously carried by voice vote. Beauchamp and Edmondson absent. BUSINESS MEETING 6. ROLL CALL At 3:00 p.m., the Council members commenced the regular meet- ing, Assistant Mayor Hinman presiding, Council members Lynn Buchanan, Lynn Carmichael, Bruce Crest and Shirley Doty and City Manager Zais and City Attorney Andrews present on roll call. Mayor Betty L. Edmondson and Council member Henry Beauchamp absent. 7. INVOCATION The Invocation was given by Council member Crest. 8. CONSENT AGENDA Assistant Mayor Hinman referred to the items placed on the Consent Agenda questioning whether there were any additions or deletions from either Council members or citizens present. Council member Doty requested that Item No. 9 be removed from the Consent Agenda'. Council member Crest requested that Item No. 12 be added and Council member Carmichael requested that Item No. 13 be added. Assistant Mayor Hinman reported that there has been a request from someone in the audience to remove Item No. 20. Assistant Mayor Hinman requested that Item No. 28 be removed from the Consent Agenda. It was the general consensus of the Council that the addition of Items No. 12 and 13 and the deletion of Items No. 9, 20 and 28, as requested, be made. The City Clerk then read the Consent Agenda items including resolutions and an ordinance by title. It was MOVED by Carmichael, seconded by Doty that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Beauchamp and Edmondson absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) 9. MINUTES Council member Doty referred to Page 332, Item No. 6 of the 4/21/81 Council minutes and questioned if Crest is the Council member who seconded the motion. She stated she thought it was seconded by Council member Buchanan. Council member Buchanan concurred with that statement. Council member Doty then referred to Page 337 and stated that in the first paragraph, it indicates that Buchanan will serve on the Cable Advisory Commission and she thinks it should have been listed as Coun- cil member Hinman. It was MOVED by Buchanan, seconded by Doty that the Council minutes of April 21, 1981, as corrected, and the minutes of April 28, 1981, be approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 10. HEARING ON RESOLUTION OF INTENTION NO. D -4481 TO CREATE A SEWER LOCAL IMPROVEMENT DISTRICT This being the time fixed for the hearing on Resolution No. D -4481 to create a sewer local improvement district, Carol Darby, Director of Community Development, stated that staff anticipates between 11 and 12 percent interest on the LID. There being no citizen present wishing to speak to this item, the public portion of the hearing was closed. Ordinance No. 2516 having been read by title, it was MOVED by Buchanan, seconded by Doty that the Ordinance be passed. Unanimously carried by roll call vote. Beauchamp and Edmondson absent. ORDINANCE NO. 2516, AN ORDINANCE providing for the improvement of certain property by constructing a pipe sewer with the 373 JUNE 2, 1981 necessary wye branches and manholes; establishing a local improvement district, providing for the method of payment thereof, and creating a special fund. 11. AUDIENCE PARTICIPATION Assistant Mayor Don Hinman introduced two students from Selah High School, Gaylan Ball and Jeni - Nelson, who are this year's delegates to Girls State and are here observing the meeting. *12. CONSIDERATION OF YAKIMA VALLEY MEMORIAL HOSPITAL REZONE FOR PROP- ERTY LOCATED AT 217 AND 219 SOUTH 30TH AVENUE Council directed staff to prepare the proper legislation to approve the rezone, in accordance with the Planning Commission's recommendation. *13. WOMEN AND MINORITY BUSINESS ENTERPRISE PROGRAM (WMBE) RESOLUTION NO. D-4486, A RESOLUTION authorizing the adoption of the Womens and Minority Business Enterprise Program for the City of Yakima. *14. SALE OF SURPLUS FIRE HOSE RESOLUTION NO. D-4487, A RESOLUTION authorizing the Yakima Fire Chief to declare fire hose as surplus and sell such surplus hose. *15. STATUS REPORT ON HOLM ANNEXATION, PETITION NO. 967 The staff report dated 6/2/81, regarding the status of the Holm Annexation, was accepted. *16. RIGHT OF WAY USE PERMIT FOR AUMILLER-CAHOON, INC., 601 NORTH FIRST STREET The right of way use permit for Aumiller-Cahoon, 601 North ' First Street, was approved. *17. REPORT ON YMATS UNIFIED PLANNING WORK PROGRAM The staff report dated 6/2/81, regarding the YMATS Unified Planning Work Program was accepted and the work program ap- proved. *18. REPORT ON FEDERAL FLOOD INSURANCE PROGRAM The staff recommendation in the 6/2/81 report recommending that an appeal not be filed, providing no appeals are sub- mitted between this date and the June 10th deadline, was accepted. *19. FINAL REPORT ON COMMUNITY DEVELOPMENT BLOCK GRANT 1978 AND 1979 AUDIT The staff recommendation to instruct staff to prepare proper legislation for appropriation of $772.69 from General Contin- gency Fund - 199 Community Development Funds - 124, was accepted. 20. AUTHORIZATION TO EXCEED BID LIMIT 10 TRANSPORT SLUDGE FOR SEEDING WASTEWATER TREATMENT PLANT DIGESTER Ines Rice, 4409 Arlington, asked how long the City will be transporting the sludge. City Manager Zais reported that this was done for 11/2 days at a cost of $2900, and we are no longer transporting sludge. Mrs. Rice stated that she thinks the City should get someone in here, who know something about sewers. She expressed her concerns about this project. Resolution No. D-4488, having been read by title, it was MOVED by Buchanan, seconded by Doty that the Resolution be adopted. Unanimously carried by roll call vote. Beauchamp and Edmond- ' , son absent. JUNE 2, 1981 RESOLUTION NO. D-4488, A RESOLUTION authorizing and ratifying the hiring of trucking services without calling for bids. *21. AMENDMENT TO HUMANE SOCIETY AGREEMENT RESOLUTION NO. D-4473, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an animal control agreement with the Yakima County Humane Society. *22. INTERFUND LOAN FROM EQUIPMENT RENTAL FUND TO THE VOLCANO EMERGENCY FUND RESOLUTION NO. D-4490, A RESOLUTION authorizing a temporary loan of $165,308 from 551-Equipment Rental Revolving Fund to 197-Volcano Emergency Fund, and providing for repayment. *23. PURCHASE OF TRUCK REPAIR PARTS WITHOUT CALLING FOR BIDS II/ RESOLUTION NO. D-4491, A RESOLUTION authorizing the purchase of truck repair parts without calling for bids. *24. FINAL CONTRACT CONSTRUCTION PAYMENT ON SOUTH FIRST STREET PAVING PROJECT The report from the Director of Community Development, dated 5/27/81, with respect to the completion of the work on the South First Street Paving Project perfotmed by Yakima Asphalt Paving was approved, the work accepted, and the payment of the final estimates as therein set forth was authorized. 25. WASTEWATER TREATMENT PLANT CONTRACT NO. 5, CHANGE ORDERS Change Order No. 8 for Schedule A of the Peter Kiewit contract. and Change Order No. 1 for Schedule B of the Peter Kiewit contract were approved. *26. INVESTMENT REPORT FOR APRIL 1981 The report of the City Treasurer dated April 1981, regarding the investments of the City of Yakima was accepted and ap- proved. *27. OUT OF STATE TRAVEL REQUEST FOR JOHN VANEK AND BOB WEAVER TO LEWIS- TON, IDAHO The out of state travel request for John Vanek, Legal Depart- ment and Bob Weaver, Personnel Officer, to Lewiston, Idaho on June 4 1981, to obtain a deposition, at a cost of $25 and $10.00 was approved. 28. UTILITY RATE ADVISORY BOARD Assistant Mayor Hinman asked why the members of this Committee will be appointed by City Manager and not the City Council. II/ City Manager Zais stated that he thought that was a concept of the original proposal. He stated that the responsibility for making appointments to boards and commissions is divided between the City Manager and City Council. He also stated that any appointment made by the City Manager would be confirmed by the City Council. Assistant Mayor Hinman stated that he would have liked to have Council appoint the members with more emphasis on the consumer. City Manager Zais commented that you would be getting a consumer and expert that has training in some of the specific areas. Ordinance No. 2517 having been read by title, it was MOVED by Crest, seconded by Buchanan that the Ordinance be passed. Carried by 4-1 roll call vote. Hinman voting nay. Beauchamp and Edmondson absent. ORDINANCE NO. 2517, AN ORDINANCE relating to government admin- istration; creating a Utility Rate Advisory Board and defining its duties; enacting Chapter 1.90, "Utility Rate Advisory Board", and Sections 1.90.010, 1.90.020, 1.90.030, 1.90.040, 3 7 5 JUNE 2, 1981 1.90.050, 1.90.060, and 1.90.070 thereof, as a new Chapter and new Sections of the City of Yakima Municipal Code. 29. APPROPRIATION OF FUNDS FROM FRS AND CONTINGENCY FUND TO THE VOLCANO EMERGENCY FUND An Ordinance appropriating funds from the FRS and Contingency Fund to the Volcano Emergency Fund, having been read by title only at this meeting, was laid on the table for one week or until June 9, 1981. 30. ITEM REMOVED FROM THE AGENDA 31. OTHER BUSINESS Council member Buchanan stated that the Council Committee for appointments to the Airport Advisory Commission met and rec- ommends that Don Heinen be reappointed. It was MOVED by Buchanan, seconded by Crest, to reappoint Don Heinen to the Airport Advisory Commission for another teLw to expire on June 6, 1985. Unanimously carried by voice vote. Beauchamp and Edmondson absent. INFORMATION ITEMS Items of information supplied to Council were: memo from Assistant City Attorney re Police and Fire Civil Service meeting - May 19, 1981. 5/22/81; memo from Supervising Traf- fic Engineer re So. 3rd St. Post Office. 5/12/81; memo from Supervising Traffic Engineer re Gilbert School Area. 5/12/81; memo from Director of Community Development re information to Council on Women's Housing Conference. 5/7/81; memo from Director of Community Development re Council redistricting. 5/19/81; memo from Deputy City Clerk re Boards and Commission vacancies and term expirations. 5/18/81; NAHRO Fact Sheet - A Crisis in Public Housing - A Time Bomb Ready to Explode. 4/81; Yakima Housing Authority Program Report. 1/81; memo from AWC re Nominations and Resolutions Committee updates. 5/20/81; copy of notice to community organizations from CDBG Manager requesting information about Neighborhood Improvement needs. 5/18/81; article from the Grantmanship Center News: "What Energy Crisis?" March/April/81; two articles from the Wall Street Journal: "Cities Expected to Face Increased Strain on Fihances; Report Urges Stance by U.S."; "A Confounded Price jndeX". 5/18/81; monthly report of Chief of Police for April 1981v agenda for 5/19/81 Yakima Housing Authority Meeting and minutes from 4/14/81, 5/5/81 and 5/11/81 meetings; minutes of, April 21, 1981 Police & Fire Civil Service Commission meeting; minutes of May 20, 1981 Yakima Center Advisory Commission Meeting; and The Mayor; Volume 48, No. 10, May 15, 1981. 32. ADJOURNMENT There being no further business to come before the Council, it was MOVED by Crest, seconded by Buchanan, that this meeting be adjourned at the hour of 3:25 p.m. to then meet on Thursday, June 4, 1981 at 2:00 p.m. in the Council Chambers. Unan- imously carried by voice vote. Beauchamp and Edmondson ab- sent. 1 READ AND CERTIFIED ACCURATE B I f DATE & 36 QCOUNCIL MEMBER LOA DATEq)0/4/ COUNCIJI ' BER ATTE T: Al - (14 2---r...Nr-• 1 . • CITY RK AsP0MAYOR 7 6 JUNE 4, 1981 ADJOURNED MEETING -- URBAN AREA PLAN The City Council met in session on this date at 2:00 P.M. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Lynn Buchanan, Lynn Carmichael, Bruce Crest, Shirley Doty, and Don Hinman. Council member Henry Beauchamp absent. The Council members toured the Urban Area Planning Boundary. Following the tour, the Council members reconvened in the Council Chambers at City Hall and discussed the motion presented by the Yakima County Commis— sioners at the last joint meeting. No formal action was taken. The meeting was adjourned at the liur of 4:21 P.M. , READ AND CERTIFIED ACCURATE Bal AAA■ ,•DATEL.5!)'"%i •UNCE., MEMBER 4 .9 DATE MB 61MB a - ATTEST: / A 41 h Jr.t o CITY CL,a1( f' f MAYOR • • 1