HomeMy WebLinkAbout06/02/1981 Study Session JUNE 2, 1981
STUDY SESSION
The City Council met in session on this date at 1:00 p.m. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Assistant Mayor Don Hinman, Lynn Buchanan, Lynn Carmichael, Bruce Crest
and Shirley Doty. Mayor Betty L. Edmondson and Council member Henry
Beauchamp absent.
1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
Council member Doty noted that at one of the Yakima River
Basin water rights ajudication meetings, some citizens who are
in irrigation districts in the City are wondering who is
taking care of their interests. City Attorney Andrews re-
ported that on June 5, attorney Bill McArdle, who has been
retained to represent the City and other entities in the law
suit, is going to present to the Court, an order which will
specify that filings by (for example) Old Union Ditch Company
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will constitute filing on behalf of all the separate indi-
vidual users of that company. If this goes through, these
water users will not have to file individually. He gave
further information about the City's interest in several
irrigation districts and will bring back more information
after next week.
Council member Buchanan reported that there is one vacancy and
two term endings on the Yakima Center Advisory Committee. The
Committee of the Council has met and has the following sug-
gestions for filling the vacancy:
(1) Jim Elliott, whose terms expires June 6, 1981 - propose
to reappoint him to serve again;
(2) Jeanne Crawford whose term expires June 6, 1981 - does
not wish to serve again -- recommend the appointment of
Eileen Williams;
(3) For the vacancy of the position held by Jerry Franklin --
recommend the appointment of Robert Phillips.
It was MOVED by Buchanan, seconded by Doty to make the ap-
pointments and reappointment as recommended: unanimously
carried by voice vote. Beauchamp and Edmondson absent.
Council member Doty reported that the Committee of the Council
for the Human Relations Commission met and recommends that
Lynn Kittelson be appointed to fill the position vacated by
George McElroy. It was MOVED by Doty, seconded by Crest that
Lynn Kittelson be appointed to fill this vacancy: unanimously
carried by voice vote. Beauchamp and Edmondson absent.
2. REVIEW OF PROPOSED STAFFING FOR WASTEWATER TREATMENT PLANT
City Manager Zais explained that the purpose of the staff
report is to inform the City Council of the status regarding
staffing at the Wastewater Treatment Plant. Tom Day, Waste-
water Facilities Manager, reviewed the report and explained
that a previous report to the Council on February 17, 1981,
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identified a minimum staff of 25 as determined by various
statistical comparison. He also pointed out that a staff of
23 was budgeted for 1981, and he elected to staff at this
number until further data was available to substantiate addi-
tional staff. After providing further data regarding the
additional staffing requirements, he stated that in summary,
the request is for: (1) the addition of one permanent posi-
tion, Maintenance Supervisor; (2) the upgrading of a vacant
Operator II position to Chief Operator; and (3) the hiring of
two temporary Utility Workers. Also, in addition, that it
must be recognized the results of the sludge management plan
(currently underway) and future DOE requirements may require
additional staffing. After discussion regarding the proposed
staffing, reviewing the staff report, final inspection of the
treatment plant, and scheduling a tour of the plant, Assistant
Mayor Hinman asked the Council's direction. The City Council
chose not to take any action until they hear from EPA.
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JUNE 2, 1981
3. REPORT ON EXAMPLE ZONING FORMAT FOR URBAN AREA PLAN
Larry Wright, Planning Manager, referred to the report and
went over some samples of example zoning format, explaining
the process. Carol Darby, Director of Community Development,
referred to the memo which outlined the Urban Area Plan Zoning
Ordinance approach and explained that the staff members have
been working on an ordinance which combines the current City/
County Zoning Ordinances and incorporates some of the aspects
of intensity zoning into one document. She also reviewed the
proposed administrative and hearing examiner review process
and emphasized that the example format is of the type of
ordinance that could be put into place within a few weeks and
still implement the Urban Area Plan's original intent. After
discussion, it was the general consensus of the Council to
accept the report.
4. REPORT ON HUD SPONSORED REHABILITATION LOAN LEVERAGING PROGRAM
Carol Darby, Director of Community Development, reviewed the
background of how this program was developed over a period of
a year: (1) The approval by City Council in July 1980 of the
1981 CDBG application which included a deferred loan and
leveraging program. (2) The approval of a GPR in March 1981
which discussed the bidding and bonding problems and the need
for revision. (3) The HUD regional policy issue March 1981
which includes an MBE plan. She further explained that the
Housing staff has worked with banks, City Finance and the HUD
Area Office since March of 1981 in the preparation of the
program. She stated that when they notified the banks, four
responded and referred to the letters from Iris Sams, Assis-
tant Manager, Seattle First National Bank and Dick Maison,
Vice President, Yakima Valley Bank. Ken Coffin, CDBG Manager,
explained that the consolidation of this input and the
direction of Council resulted in the development of the
program, which consists of three parts, all of which depend on
as well as compliment one another in its implementation. He
went over the three parts in detail and further stated that
the overall program will be used to implement and encourage
minority vendors and contractors to participate in the
Community Development Rehabilitation Program. He explained
that in order to implement this program this year, it will be
necessary to complete the contract and the other program
documents within a short period of time. Completion of this
work is necessary prior to the end of August so that loans can
be processed and contracts are let before the end of the
construction season. He also explained that because this time
frame would place a burden on the Legal Department and funds
are available in the Block Grant Program to hire outside legal
assistance, he would like Council's approval to seek outside
legal assistance, if necessary. After discussion, it was
MOVED by Carmichael, seconded by Crest that the staff report
be accepted and the program be approved and staff be
instructed to prepare the necessary legislation that will be
required to implement the program. Unanimously carried by
voice vote. Beauchamp and Edmondson absent.
5. CONSIDERATION OF CHANGES IN WEED ABATEMENT PROGRAM
Lou Roederer, Code Manager, explained the manner in which the
weed abatement program is handled under the present ordinances
and stated that there is not sufficient manpower to adequately
follow the code requirements. He recommended that this
section be repealed and that the Uniform Fire Code be utilized
as the prime fire hazard abatement instrument. City Manager
Zais explained the background of the present weedy lot
abatement program, and concurred that the City is no longer
able to have the manpower to handle the program as it now
exists in the Municipal Code. He stated that if the Council
does repeal this code section, it is important that the public
understand that the City is not in the business of removing
weeds except as a fire hazard. After discussion, it was MOVED
by Buchanan to table this matter until next week. The motion
died for lack of a second. It was then MOVED by Crest,
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JUNE 2, 1981
seconded by Carmichael to approve the staff recommendation and
request that proper legislation be prepared and brought back
to Council for action. Unanimously carried by voice vote.
Beauchamp and Edmondson absent.
BUSINESS MEETING
6. ROLL CALL
At 3:00 p.m., the Council members commenced the regular meet-
ing, Assistant Mayor Hinman presiding, Council members Lynn
Buchanan, Lynn Carmichael, Bruce Crest and Shirley Doty and
City Manager Zais and City Attorney Andrews present on roll
call. Mayor Betty L. Edmondson and Council member Henry
Beauchamp absent.
7. INVOCATION
The Invocation was given by Council member Crest.
8. CONSENT AGENDA
Assistant Mayor Hinman referred to the items placed on the
Consent Agenda questioning whether there were any additions or
deletions from either Council members or citizens present.
Council member Doty requested that Item No. 9 be removed from
the Consent Agenda'. Council member Crest requested that Item
No. 12 be added and Council member Carmichael requested that
Item No. 13 be added. Assistant Mayor Hinman reported that
there has been a request from someone in the audience to
remove Item No. 20. Assistant Mayor Hinman requested that
Item No. 28 be removed from the Consent Agenda. It was the
general consensus of the Council that the addition of Items
No. 12 and 13 and the deletion of Items No. 9, 20 and 28, as
requested, be made. The City Clerk then read the Consent
Agenda items including resolutions and an ordinance by title.
It was MOVED by Carmichael, seconded by Doty that the Consent
Agenda, as read, be passed. Unanimously carried by roll call
vote. Beauchamp and Edmondson absent. (Subsequent paragraphs
preceded by an asterisk ( *) indicate items on the Consent
Agenda handled under one motion without further discussion.)
9. MINUTES
Council member Doty referred to Page 332, Item No. 6 of the
4/21/81 Council minutes and questioned if Crest is the Council
member who seconded the motion. She stated she thought it was
seconded by Council member Buchanan. Council member Buchanan
concurred with that statement. Council member Doty then
referred to Page 337 and stated that in the first paragraph,
it indicates that Buchanan will serve on the Cable Advisory
Commission and she thinks it should have been listed as Coun-
cil member Hinman. It was MOVED by Buchanan, seconded by Doty
that the Council minutes of April 21, 1981, as corrected, and
the minutes of April 28, 1981, be approved, having been duly
certified accurate by two Council members and no one present
wishing to have said minutes read publicly.
10. HEARING ON RESOLUTION OF INTENTION NO. D -4481 TO CREATE A SEWER
LOCAL IMPROVEMENT DISTRICT
This being the time fixed for the hearing on Resolution No.
D -4481 to create a sewer local improvement district, Carol
Darby, Director of Community Development, stated that staff
anticipates between 11 and 12 percent interest on the LID.
There being no citizen present wishing to speak to this item,
the public portion of the hearing was closed. Ordinance No.
2516 having been read by title, it was MOVED by Buchanan,
seconded by Doty that the Ordinance be passed. Unanimously
carried by roll call vote. Beauchamp and Edmondson absent.
ORDINANCE NO. 2516, AN ORDINANCE providing for the improvement
of certain property by constructing a pipe sewer with the
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JUNE 2, 1981
necessary wye branches and manholes; establishing a local
improvement district, providing for the method of payment
thereof, and creating a special fund.
11. AUDIENCE PARTICIPATION
Assistant Mayor Don Hinman introduced two students from Selah
High School, Gaylan Ball and Jeni - Nelson, who are this year's
delegates to Girls State and are here observing the meeting.
*12. CONSIDERATION OF YAKIMA VALLEY MEMORIAL HOSPITAL REZONE FOR PROP-
ERTY LOCATED AT 217 AND 219 SOUTH 30TH AVENUE
Council directed staff to prepare the proper legislation to
approve the rezone, in accordance with the Planning
Commission's recommendation.
*13. WOMEN AND MINORITY BUSINESS ENTERPRISE PROGRAM (WMBE)
RESOLUTION NO. D-4486, A RESOLUTION authorizing the adoption
of the Womens and Minority Business Enterprise Program for the
City of Yakima.
*14. SALE OF SURPLUS FIRE HOSE
RESOLUTION NO. D-4487, A RESOLUTION authorizing the Yakima
Fire Chief to declare fire hose as surplus and sell such
surplus hose.
*15. STATUS REPORT ON HOLM ANNEXATION, PETITION NO. 967
The staff report dated 6/2/81, regarding the status of the
Holm Annexation, was accepted.
*16. RIGHT OF WAY USE PERMIT FOR AUMILLER-CAHOON, INC., 601 NORTH FIRST
STREET
The right of way use permit for Aumiller-Cahoon, 601 North
' First Street, was approved.
*17. REPORT ON YMATS UNIFIED PLANNING WORK PROGRAM
The staff report dated 6/2/81, regarding the YMATS Unified
Planning Work Program was accepted and the work program ap-
proved.
*18. REPORT ON FEDERAL FLOOD INSURANCE PROGRAM
The staff recommendation in the 6/2/81 report recommending
that an appeal not be filed, providing no appeals are sub-
mitted between this date and the June 10th deadline, was
accepted.
*19. FINAL REPORT ON COMMUNITY DEVELOPMENT BLOCK GRANT 1978 AND 1979
AUDIT
The staff recommendation to instruct staff to prepare proper
legislation for appropriation of $772.69 from General Contin-
gency Fund - 199 Community Development Funds - 124, was
accepted.
20. AUTHORIZATION TO EXCEED BID LIMIT 10 TRANSPORT SLUDGE FOR SEEDING
WASTEWATER TREATMENT PLANT DIGESTER
Ines Rice, 4409 Arlington, asked how long the City will be
transporting the sludge. City Manager Zais reported that this
was done for 11/2 days at a cost of $2900, and we are no longer
transporting sludge. Mrs. Rice stated that she thinks the
City should get someone in here, who know something about
sewers. She expressed her concerns about this project.
Resolution No. D-4488, having been read by title, it was MOVED
by Buchanan, seconded by Doty that the Resolution be adopted.
Unanimously carried by roll call vote. Beauchamp and Edmond-
' , son absent.
JUNE 2, 1981
RESOLUTION NO. D-4488, A RESOLUTION authorizing and ratifying
the hiring of trucking services without calling for bids.
*21. AMENDMENT TO HUMANE SOCIETY AGREEMENT
RESOLUTION NO. D-4473, A RESOLUTION authorizing and directing
the City Manager and City Clerk of the City of Yakima to
execute an animal control agreement with the Yakima County
Humane Society.
*22. INTERFUND LOAN FROM EQUIPMENT RENTAL FUND TO THE VOLCANO EMERGENCY
FUND
RESOLUTION NO. D-4490, A RESOLUTION authorizing a temporary
loan of $165,308 from 551-Equipment Rental Revolving Fund to
197-Volcano Emergency Fund, and providing for repayment.
*23. PURCHASE OF TRUCK REPAIR PARTS WITHOUT CALLING FOR BIDS
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RESOLUTION NO. D-4491, A RESOLUTION authorizing the purchase
of truck repair parts without calling for bids.
*24. FINAL CONTRACT CONSTRUCTION PAYMENT ON SOUTH FIRST STREET PAVING
PROJECT
The report from the Director of Community Development, dated
5/27/81, with respect to the completion of the work on the
South First Street Paving Project perfotmed by Yakima Asphalt
Paving was approved, the work accepted, and the payment of the
final estimates as therein set forth was authorized.
25. WASTEWATER TREATMENT PLANT CONTRACT NO. 5, CHANGE ORDERS
Change Order No. 8 for Schedule A of the Peter Kiewit contract.
and Change Order No. 1 for Schedule B of the Peter Kiewit
contract were approved.
*26. INVESTMENT REPORT FOR APRIL 1981
The report of the City Treasurer dated April 1981, regarding
the investments of the City of Yakima was accepted and ap-
proved.
*27. OUT OF STATE TRAVEL REQUEST FOR JOHN VANEK AND BOB WEAVER TO LEWIS-
TON, IDAHO
The out of state travel request for John Vanek, Legal Depart-
ment and Bob Weaver, Personnel Officer, to Lewiston, Idaho on
June 4 1981, to obtain a deposition, at a cost of $25 and
$10.00 was approved.
28. UTILITY RATE ADVISORY BOARD
Assistant Mayor Hinman asked why the members of this Committee
will be appointed by City Manager and not the City Council.
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City Manager Zais stated that he thought that was a concept of
the original proposal. He stated that the responsibility for
making appointments to boards and commissions is divided
between the City Manager and City Council. He also stated
that any appointment made by the City Manager would be
confirmed by the City Council. Assistant Mayor Hinman stated
that he would have liked to have Council appoint the members
with more emphasis on the consumer. City Manager Zais
commented that you would be getting a consumer and expert that
has training in some of the specific areas. Ordinance No.
2517 having been read by title, it was MOVED by Crest,
seconded by Buchanan that the Ordinance be passed. Carried by
4-1 roll call vote. Hinman voting nay. Beauchamp and
Edmondson absent.
ORDINANCE NO. 2517, AN ORDINANCE relating to government admin-
istration; creating a Utility Rate Advisory Board and defining
its duties; enacting Chapter 1.90, "Utility Rate Advisory
Board", and Sections 1.90.010, 1.90.020, 1.90.030, 1.90.040,
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JUNE 2, 1981
1.90.050, 1.90.060, and 1.90.070 thereof, as a new Chapter and
new Sections of the City of Yakima Municipal Code.
29. APPROPRIATION OF FUNDS FROM FRS AND CONTINGENCY FUND TO THE VOLCANO
EMERGENCY FUND
An Ordinance appropriating funds from the FRS and Contingency
Fund to the Volcano Emergency Fund, having been read by title
only at this meeting, was laid on the table for one week or
until June 9, 1981.
30. ITEM REMOVED FROM THE AGENDA
31. OTHER BUSINESS
Council member Buchanan stated that the Council Committee for
appointments to the Airport Advisory Commission met and rec-
ommends that Don Heinen be reappointed. It was MOVED by
Buchanan, seconded by Crest, to reappoint Don Heinen to the
Airport Advisory Commission for another teLw to expire on June
6, 1985. Unanimously carried by voice vote. Beauchamp and
Edmondson absent.
INFORMATION ITEMS
Items of information supplied to Council were: memo from
Assistant City Attorney re Police and Fire Civil Service
meeting - May 19, 1981. 5/22/81; memo from Supervising Traf-
fic Engineer re So. 3rd St. Post Office. 5/12/81; memo from
Supervising Traffic Engineer re Gilbert School Area. 5/12/81;
memo from Director of Community Development re information to
Council on Women's Housing Conference. 5/7/81; memo from
Director of Community Development re Council redistricting.
5/19/81; memo from Deputy City Clerk re Boards and Commission
vacancies and term expirations. 5/18/81; NAHRO Fact Sheet - A
Crisis in Public Housing - A Time Bomb Ready to Explode.
4/81; Yakima Housing Authority Program Report. 1/81; memo
from AWC re Nominations and Resolutions Committee updates.
5/20/81; copy of notice to community organizations from CDBG
Manager requesting information about Neighborhood Improvement
needs. 5/18/81; article from the Grantmanship Center News:
"What Energy Crisis?" March/April/81; two articles from the
Wall Street Journal: "Cities Expected to Face Increased
Strain on Fihances; Report Urges Stance by U.S."; "A
Confounded Price jndeX". 5/18/81; monthly report of Chief of
Police for April 1981v agenda for 5/19/81 Yakima Housing
Authority Meeting and minutes from 4/14/81, 5/5/81 and 5/11/81
meetings; minutes of, April 21, 1981 Police & Fire Civil
Service Commission meeting; minutes of May 20, 1981 Yakima
Center Advisory Commission Meeting; and The Mayor; Volume 48,
No. 10, May 15, 1981.
32. ADJOURNMENT
There being no further business to come before the Council, it
was MOVED by Crest, seconded by Buchanan, that this meeting be
adjourned at the hour of 3:25 p.m. to then meet on Thursday,
June 4, 1981 at 2:00 p.m. in the Council Chambers. Unan-
imously carried by voice vote. Beauchamp and Edmondson ab-
sent.
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JUNE 4, 1981
ADJOURNED MEETING -- URBAN AREA PLAN
The City Council met in session on this date at 2:00 P.M. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Mayor Betty L. Edmondson, Lynn Buchanan, Lynn Carmichael, Bruce Crest,
Shirley Doty, and Don Hinman. Council member Henry Beauchamp absent.
The Council members toured the Urban Area Planning Boundary. Following
the tour, the Council members reconvened in the Council Chambers at City
Hall and discussed the motion presented by the Yakima County Commis—
sioners at the last joint meeting. No formal action was taken.
The meeting was adjourned at the liur of 4:21 P.M.
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