HomeMy WebLinkAbout07/21/1981 Adjourned Meeting L. 1 3
JULY 21, 1981
The City Council net in session on this date at 1:00 p.m. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Assistant Mayor Don Hinman, Henry Beauchamp, Lynn Buchanan, Lynn
Carmichael, Bruce Crest and Shirley Doty. Mayor Betty L. Edmondson
absent.
1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
Council member Doty asked about next week's meeting stating
that Council members, had been invited to attend the press
conference for the Fair. City Manager Zais stated that he
spoke with County Commissioner Chuck Klarich who suggested
II/ that the joint meeting begin at 11:00 a.m. and end at Ion.
Following discussion, it was the general consensus of the
Council to meet at that time for a joint meeting with the
County Commissioners and to postpone the beginning of the
study session until 2:00 p.m.
2. DISCUSSION RE FORMATION OF CITIZENS COMMITTEE FOR PROMOTION OF
STREET LIGHT BOND ISSUE
Hank Hein, Supervising Traffic Engineer, stated that if the
appointments were made by next Thursday, the committee would
have about six weeks to put something together. Discussion
followed regarding the number of votes needed to validate the
election and when it would be better to put this on the
ballot. It was MOVED by Crest, seconded by Carmichael to have
the street light bond issue on the November 3, 1981 election
and direct staff to start seeking individuals who might want
to serve on a promotion committee. City Attorney Andrews
briefly reviewed the requirements to put this issue on the
ballot. The question was called for the vote on the notion.
Unanimously carried by voice vote. Edmondson absent.
3. UPDATED REPORT ON 1980 FINANCIAL INDICATORS
Nellie Horan, Accountant, reported that both revenues and
expenditures are on a decline, with revenue dropping faster
than expenditures. Referring to Indicator No. 5, she
commented that the City is receiving less federal money. She
also commented that there has been a dramatic increase from
uncollected property tax due to the high interest rate in the
private sector and low interest rate for late property tax
payments. Council member Hinman stated he believes the
increase of uncollected property tax could be due to the fact
that people can't afford to pay their taxes. Referring to
Indicator No. 24, Mrs. Horan stated that there was a dramatic
jump in the unfunded liability for accumulated employee
leaves. City Manager Zais commented that the amount of
unfunded liability for accumulated employee leave for AFSCME
employees amounts to $1.1 million. Discussion followed on
this subject; City Manager Zais commented that this is
something that should be budgeted. Mts. Horan referred to
Indicator No. 26 and commented that the drop in the street
maintenance effort was due to the fact that the street seal'
coat program was eliminated last year due to the volcano
eruption. City Manager Zais commented that additional funds
for this program were budgeted in the 1981 budget. Council
member Beauchamp inquired about those areas in which revenues
have significantly dropped. Mrs. Horan stated she does not
have that information at this time, but can get it for him.
4. REVIEW OF 1981 SIX MONTHS EXPENDITURE, FOR GENERAL GOVERNMENT AND
ENTERPRISE FUNDS
Don Horan, Director of Finance, referred to last week's report
and commented that the General Fund Revenues have become an
area of concern. He stated that the tax funds within the
General Fund need to be watched because they are
pre-determined to come out at zero balance. He stated that
the danger we are facing is a shortfall of reserves. He
stated that when you look at Exhibit I, it indicates that we
are within tolerance, however, it does not reflect the fact
4 1 JULY 21, 1981
that we have had quite a few open positions. He stated that a
$255,000 shortfall of expenses for the year is anticipated and
based on a six month'experience, we are estimating a $65,000
carryover, which causes some concern. He further stated that
our concern is not a crisis situation, however, we are
concerned that the gap is narrowing. Discussion followed on
the Parks & Refuse budget projections to the end of the year.
5. EXECUTIVE SESSION
It was MOVED by Beauchamp, seconded by Doty to move into
Executive Session for the purpose of discussing pending
litigation and property lease negotiations. Unanimously
carried by voice vote. Edmondson absent.
BUSINESS MEETING
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6. ROLL CALL
At 3:00 p.m., the Council members commenced the regular
meeting, Assistant Mayor Hinman presiding, Council member
Beauchamp, Buchanan, Carmichael, Crest and Doty and City
Manager Zais and City Attorney Andrews present on roll call.
Mayor Edmondson absent.
7. INVOCATION
The Invocation was given by City Manager Zais.
8. CONSENT AGENDA
Assistant Mayor Hillman referred to the items . placed on the
Consent Agenda, questioning whether there were any additions
or deletions from either Council members or citizens present.
Council member Buchanan requested that Item No. 15 be added to
the Consent Agenda. It was the general consensus of the
Council that the addition of Item No. 15, as requested, be
made. The City Clerk then read the Consent Agenda items,
including resolutions by title. It was MOVED by Carmichael,
seconded by Buchanan that the Consent Agenda, as read, be
passed. Unanimously carried by voice vote. Edmondson absent.
(Subsequent paragraphs preceded by an asterisk (*) indicate
items on the Consent Agenda to be handled under one motion
without further discussion.)
9. MINUTES
The Council minutes of June 30, 1981, were approved, having
been duly certified accurate by two Council members and no one
present wishing to have said minutes read publicly.
10. HEARING ON FINAL ASSESSMENT ROLL FOR L.I.D. NO. 1030
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This being the time fixed for the hearing on the final
assessment roll for L.I.D. No. 1030, 1980 Sewer Project, and
no one present wishing to speak to this item, the public
portion of the hparing was closed. Ordinance No. 2533, having
been read by title, it was MOVED by Doty, seconded by Buchanan
that the Ordinance be passed. Unanimously carried by voice
vote. Edmondson absent.
ORDINANCE NO. 2533, AN ORDINANCE confirming the assessment
roll covering Local Improvement District No. 1030, as created
and established by Ordinance No. 2423, as amended by Ordinance
No. 2433 of the Ordinances of the City of Yakima.
11. AUDIENCE PARTICIPATION
There wasn't any citizen present wishing to speak to any subject
under this item.
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JULY 21, 1981
12. ODNSIDERATION OF PROPOSED APPOINTMENTS TO UTILITY RATE ADVISIORY
BOARD
Council member Doty canmented that several of the applicants
live outside the City limits. City Manager Zais stated that
there has not been a policy set that restricts the membership
to those citizens living inside the City limits. He further
commented that the utility rates affect the regional area.
Assistant Mayor Hinman expressed his concern About appointing
Jay Vincent to the committee because of his position with the
Nob Hill Water District. Council member Carmichael suggested
that the appointments be delayed for one week to allow further
consideration. It was the general consensus of the Council to
delay this item for one week.
II/ 13. STATUS REPORT ON PAYROLL PERSONNEL MANAGEMENT SYSTEM PROJECT
Assistant City Manager Wittenberg gave some background
information on the contract with Northwest Data Systems, Inc.
on the payroll personnel management system. There have been
some difficulties in completing this project due to contractor
time constraints and turnover of City personnel. Researching
this program further, it was discovered that there were later
versions Ofvthe;PPW'program. After discussing this with the
City Manager and Information Systems Users Committee, he
stated that it was decided to terminate the project and
dependent upon the decision made on computer hardware, we
would either renegotiate the contract or utilize the amended
payroll system or start over. Council members expressed their
concerns about this situation. Assistant City Manager
Wittenberg stated that it looks as if it would be more
cost-effective if the City acquired its own computer and
develop its own payroll system. He stated that they found
there was a need for a better automated finance system in the
City word processing equipment and direct data terminals.
14. AGREEMENT WITH JAMES MONTGOMERY, CONSULTING ENGINEERS, INC.
RELATING TO THE INDUSTRIAL SPRAYFIELD OPERATION
Willis White, Director of Public Works, stated that this is a
long range planning study recommended by the Industrial
Sprayfield Committee. He commented that the cost for this
study is funded by the industrial sprayfield users.
Resolution No. D-4509 having been read by title, it was MOVED
by Carmichael, seconded by Buchanan that the resolution be
adopted. Unanimously carried by roll call vote. Edmondson
absent.
RESOLUTION NO. D-4509, A RESOLUTION authorizing and directing
the City Manager and City Clerk of the City of Yakima to
execute an agreement with James M. Montgomery, Consulting
Engineers, Inc. for professional services in connection in
developing a plan for industrial waste disposal.
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*15. AIRPORT AGREEMENT WITH THE BOEING COMPANY
RESOLUTION NO. D-4510, A RESOLUTION authorizing and directing
the City Manager and City Clerk of the City of Yakima to
execute an airport use agreement with The Boeing Commercial
Airplane Company.
*16. AGRICULTURAL LEASE WITH WILLIS AND JULIA DECOTO AT YAKIMA AIR
TERMINAL
RESOLUTION NO. D-4511, A RESOLUTION authorizing and directing
the City Manager and City Clerk of the City of Yakima to
execute an agricultural lease with Willis ,DeCoto and Julia
DeCoto for real property at the Yakima Air Terminal.
r., r
o JULY 21, 1981
*17. AGRICULTURAL LEASE WITH CLARENCE AND GLADYS FRANKLUND AT YAKLMA AIR
TERMINAL
RESOLUTION NO. D-4512, A RESOLUTION authorizing and directing
the City Manager and City Clerk of the City of Yakima to
execute a modification and extension of agricultural lease
with Clarence E. Franklund and Gladys E. Franklund.
*18. AGREEMENT ACCEPTING AN OFFER OF A GRANT INCREASE FROM EPA TO AID
CONSTRUCTION OF WATER POLLUTION CONTROL FACILITIES
RESOLUTION NO. D-4513, A RESOLUTION authorizing and directing
the City Manager and City Clerk of the City of Yakima to
execute an agreement accepting an offer from the United States
Environmental Protection Agency for a grant of funds to aid
construction of water pollution control facilities.
*19. OUT OF STATE TRAVEL FOR LUPE CASTELLANOS, POLICE DEPARTMENT
The out of state travel for Lupe Castellanos, Police
Department, to Del Rio, Texas for an emergency extradition of
a prisoner, 7/14 to 7/15, 1981 at a cost of $100 was approved.
20. ORDINANCE RELATING TO PEDDLERS AND STREET SELLING
Following discussion and Ordinance No. 2534 having been read
by title, it was MOVED by Carmichael, seconded by Crest, that
the Ordinance be passed. Unanimously carried by roll call
vote. Edmondson absent.
ORDINANCE NO. 2534, AN ORDINANCE relating to licenses and
business regulations; defining and regulating peddling and
street sales; amending Sections 5.56.010, 5.56.020, 5.56.050
and 5.56.051, and repealing Sections 5.56.030 and 5.56.040,
all of the City of Yakima Municipal Code.
21. OTHER BUSINESS
OUT OF STATE TRAVEL FOR WILLIS WHITE, DIRECTOR OF PUBLIC WORKS
City Manager Zais reported that Willis White would be taking a
trip to New York later this week for personal reasons and has
suggested that he make a side trip to Washington, D.C. to meet
with EPA officials About the wastewater treatment plant. The
cost for this trip would be $120. It was MOVED by Buchanan,
seconded by Beauchamp to approve the $120 expense money for
Willis White to go to Washington, D.C. to approach the EPA
officials about some of the City's litigation problems.
Unanimously carried by voice vote. Edmondson absent.
CITIZEN ADVISORY COMMITTEE
City Manager Zais reported that he has received a letter of
resignation from Lois Snyder resigning from the Citizen
Advisory Committee on City Finandes. He stated that the
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Committee discussed this resignation and felt that it would
take someone quite sane time to be brought up-to-date on the
meetings held previously and recommended that no replacement
be made at this time. It was the general consensus of the
Council to accept this recommendation.
URBAN AREA PLAN
Council member Crest inquired if a meeting was planned to
discuss the material that is being prepared as discussed at
the last Urban Area Plan meeting before the next meeting.
City Manager Zais stated that he discussed this with staff and
he is not sure it will be possible to net this week to
discuss this. It was the general consensus of the Council to
meet to discuss this, if possible.
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JULY 21, 1981
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INFORMATION ITEMS
Items of information supplied to Council were: letter to
County Planning Director from Director of Community
Development re Urban Area Plan meeting - postponed to July 28,
1981. 7/15/81; letter from State Treasurer re extension of
due date for payment on registered warrant. 7/8/81; letter to
Norman L. Glenn, Supervisor, Department of Ecology, re
assistance received re Wastewater Treatment Plant. 7/15/81;
letter to attorney for Mildred A. Cahoon estate re gift
presented to Senior Citizens Center. 7/15/81; memo from
Traffic Engineer re City-wide Speed Study with copy of men
from Mark Bontrager, Yakima School District No. 7. 7/2/81;
article from Wall Street journal re impact of President
II/ Reagan's budget cuts. 7/16/81; article from Wall Street
Journal re effects of Reagan's austerity vary with City's
economy. 7/14/81; article from Business Week re Financial
Crisis in Detroit. 6/29/81; letter from Mayor of North Bend,
Washington, re legislative efforts of Association of
Washington Cities. 7/10/81; memo from Public Works Department
re Six Month Water-Revenue Statistics. 7/3/81; monthly report
for June, 1981 from Chief of Police; Airport Advisory
Commission meeting minutes of June 16, 1981; Board of Appeals
meeting minutes of July 9, 1981; and Parks & Recreation
Commission meeting,minutes of June 9, 1981.
22. ADJOURNMENT
There being no further business to come before the Council,
the meeting was adjourned at the hour of 4:05 p.m. to then
meet at 11:00 a.m. on Tuesday, July 28, 1981 in Roan 104 at
the Yakima County Courthouse. Unanimously carried by voice
vote. Edmondson Absent.
READ AND CERTIFIED ACCURATE : ) DATE
OUNCIL IvaR
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CITY CLE,y / MAYOR
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