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HomeMy WebLinkAbout07/21/1981 Adjourned Meeting L. 1 3 JULY 21, 1981 The City Council net in session on this date at 1:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Assistant Mayor Don Hinman, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael, Bruce Crest and Shirley Doty. Mayor Betty L. Edmondson absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Doty asked about next week's meeting stating that Council members, had been invited to attend the press conference for the Fair. City Manager Zais stated that he spoke with County Commissioner Chuck Klarich who suggested II/ that the joint meeting begin at 11:00 a.m. and end at Ion. Following discussion, it was the general consensus of the Council to meet at that time for a joint meeting with the County Commissioners and to postpone the beginning of the study session until 2:00 p.m. 2. DISCUSSION RE FORMATION OF CITIZENS COMMITTEE FOR PROMOTION OF STREET LIGHT BOND ISSUE Hank Hein, Supervising Traffic Engineer, stated that if the appointments were made by next Thursday, the committee would have about six weeks to put something together. Discussion followed regarding the number of votes needed to validate the election and when it would be better to put this on the ballot. It was MOVED by Crest, seconded by Carmichael to have the street light bond issue on the November 3, 1981 election and direct staff to start seeking individuals who might want to serve on a promotion committee. City Attorney Andrews briefly reviewed the requirements to put this issue on the ballot. The question was called for the vote on the notion. Unanimously carried by voice vote. Edmondson absent. 3. UPDATED REPORT ON 1980 FINANCIAL INDICATORS Nellie Horan, Accountant, reported that both revenues and expenditures are on a decline, with revenue dropping faster than expenditures. Referring to Indicator No. 5, she commented that the City is receiving less federal money. She also commented that there has been a dramatic increase from uncollected property tax due to the high interest rate in the private sector and low interest rate for late property tax payments. Council member Hinman stated he believes the increase of uncollected property tax could be due to the fact that people can't afford to pay their taxes. Referring to Indicator No. 24, Mrs. Horan stated that there was a dramatic jump in the unfunded liability for accumulated employee leaves. City Manager Zais commented that the amount of unfunded liability for accumulated employee leave for AFSCME employees amounts to $1.1 million. Discussion followed on this subject; City Manager Zais commented that this is something that should be budgeted. Mts. Horan referred to Indicator No. 26 and commented that the drop in the street maintenance effort was due to the fact that the street seal' coat program was eliminated last year due to the volcano eruption. City Manager Zais commented that additional funds for this program were budgeted in the 1981 budget. Council member Beauchamp inquired about those areas in which revenues have significantly dropped. Mrs. Horan stated she does not have that information at this time, but can get it for him. 4. REVIEW OF 1981 SIX MONTHS EXPENDITURE, FOR GENERAL GOVERNMENT AND ENTERPRISE FUNDS Don Horan, Director of Finance, referred to last week's report and commented that the General Fund Revenues have become an area of concern. He stated that the tax funds within the General Fund need to be watched because they are pre-determined to come out at zero balance. He stated that the danger we are facing is a shortfall of reserves. He stated that when you look at Exhibit I, it indicates that we are within tolerance, however, it does not reflect the fact 4 1 JULY 21, 1981 that we have had quite a few open positions. He stated that a $255,000 shortfall of expenses for the year is anticipated and based on a six month'experience, we are estimating a $65,000 carryover, which causes some concern. He further stated that our concern is not a crisis situation, however, we are concerned that the gap is narrowing. Discussion followed on the Parks & Refuse budget projections to the end of the year. 5. EXECUTIVE SESSION It was MOVED by Beauchamp, seconded by Doty to move into Executive Session for the purpose of discussing pending litigation and property lease negotiations. Unanimously carried by voice vote. Edmondson absent. BUSINESS MEETING II/ 6. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Assistant Mayor Hinman presiding, Council member Beauchamp, Buchanan, Carmichael, Crest and Doty and City Manager Zais and City Attorney Andrews present on roll call. Mayor Edmondson absent. 7. INVOCATION The Invocation was given by City Manager Zais. 8. CONSENT AGENDA Assistant Mayor Hillman referred to the items . placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member Buchanan requested that Item No. 15 be added to the Consent Agenda. It was the general consensus of the Council that the addition of Item No. 15, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions by title. It was MOVED by Carmichael, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously carried by voice vote. Edmondson absent. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda to be handled under one motion without further discussion.) 9. MINUTES The Council minutes of June 30, 1981, were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 10. HEARING ON FINAL ASSESSMENT ROLL FOR L.I.D. NO. 1030 II/ This being the time fixed for the hearing on the final assessment roll for L.I.D. No. 1030, 1980 Sewer Project, and no one present wishing to speak to this item, the public portion of the hparing was closed. Ordinance No. 2533, having been read by title, it was MOVED by Doty, seconded by Buchanan that the Ordinance be passed. Unanimously carried by voice vote. Edmondson absent. ORDINANCE NO. 2533, AN ORDINANCE confirming the assessment roll covering Local Improvement District No. 1030, as created and established by Ordinance No. 2423, as amended by Ordinance No. 2433 of the Ordinances of the City of Yakima. 11. AUDIENCE PARTICIPATION There wasn't any citizen present wishing to speak to any subject under this item. . . JULY 21, 1981 12. ODNSIDERATION OF PROPOSED APPOINTMENTS TO UTILITY RATE ADVISIORY BOARD Council member Doty canmented that several of the applicants live outside the City limits. City Manager Zais stated that there has not been a policy set that restricts the membership to those citizens living inside the City limits. He further commented that the utility rates affect the regional area. Assistant Mayor Hinman expressed his concern About appointing Jay Vincent to the committee because of his position with the Nob Hill Water District. Council member Carmichael suggested that the appointments be delayed for one week to allow further consideration. It was the general consensus of the Council to delay this item for one week. II/ 13. STATUS REPORT ON PAYROLL PERSONNEL MANAGEMENT SYSTEM PROJECT Assistant City Manager Wittenberg gave some background information on the contract with Northwest Data Systems, Inc. on the payroll personnel management system. There have been some difficulties in completing this project due to contractor time constraints and turnover of City personnel. Researching this program further, it was discovered that there were later versions Ofvthe;PPW'program. After discussing this with the City Manager and Information Systems Users Committee, he stated that it was decided to terminate the project and dependent upon the decision made on computer hardware, we would either renegotiate the contract or utilize the amended payroll system or start over. Council members expressed their concerns about this situation. Assistant City Manager Wittenberg stated that it looks as if it would be more cost-effective if the City acquired its own computer and develop its own payroll system. He stated that they found there was a need for a better automated finance system in the City word processing equipment and direct data terminals. 14. AGREEMENT WITH JAMES MONTGOMERY, CONSULTING ENGINEERS, INC. RELATING TO THE INDUSTRIAL SPRAYFIELD OPERATION Willis White, Director of Public Works, stated that this is a long range planning study recommended by the Industrial Sprayfield Committee. He commented that the cost for this study is funded by the industrial sprayfield users. Resolution No. D-4509 having been read by title, it was MOVED by Carmichael, seconded by Buchanan that the resolution be adopted. Unanimously carried by roll call vote. Edmondson absent. RESOLUTION NO. D-4509, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with James M. Montgomery, Consulting Engineers, Inc. for professional services in connection in developing a plan for industrial waste disposal. II/ *15. AIRPORT AGREEMENT WITH THE BOEING COMPANY RESOLUTION NO. D-4510, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an airport use agreement with The Boeing Commercial Airplane Company. *16. AGRICULTURAL LEASE WITH WILLIS AND JULIA DECOTO AT YAKIMA AIR TERMINAL RESOLUTION NO. D-4511, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agricultural lease with Willis ,DeCoto and Julia DeCoto for real property at the Yakima Air Terminal. r., r o JULY 21, 1981 *17. AGRICULTURAL LEASE WITH CLARENCE AND GLADYS FRANKLUND AT YAKLMA AIR TERMINAL RESOLUTION NO. D-4512, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a modification and extension of agricultural lease with Clarence E. Franklund and Gladys E. Franklund. *18. AGREEMENT ACCEPTING AN OFFER OF A GRANT INCREASE FROM EPA TO AID CONSTRUCTION OF WATER POLLUTION CONTROL FACILITIES RESOLUTION NO. D-4513, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement accepting an offer from the United States Environmental Protection Agency for a grant of funds to aid construction of water pollution control facilities. *19. OUT OF STATE TRAVEL FOR LUPE CASTELLANOS, POLICE DEPARTMENT The out of state travel for Lupe Castellanos, Police Department, to Del Rio, Texas for an emergency extradition of a prisoner, 7/14 to 7/15, 1981 at a cost of $100 was approved. 20. ORDINANCE RELATING TO PEDDLERS AND STREET SELLING Following discussion and Ordinance No. 2534 having been read by title, it was MOVED by Carmichael, seconded by Crest, that the Ordinance be passed. Unanimously carried by roll call vote. Edmondson absent. ORDINANCE NO. 2534, AN ORDINANCE relating to licenses and business regulations; defining and regulating peddling and street sales; amending Sections 5.56.010, 5.56.020, 5.56.050 and 5.56.051, and repealing Sections 5.56.030 and 5.56.040, all of the City of Yakima Municipal Code. 21. OTHER BUSINESS OUT OF STATE TRAVEL FOR WILLIS WHITE, DIRECTOR OF PUBLIC WORKS City Manager Zais reported that Willis White would be taking a trip to New York later this week for personal reasons and has suggested that he make a side trip to Washington, D.C. to meet with EPA officials About the wastewater treatment plant. The cost for this trip would be $120. It was MOVED by Buchanan, seconded by Beauchamp to approve the $120 expense money for Willis White to go to Washington, D.C. to approach the EPA officials about some of the City's litigation problems. Unanimously carried by voice vote. Edmondson absent. CITIZEN ADVISORY COMMITTEE City Manager Zais reported that he has received a letter of resignation from Lois Snyder resigning from the Citizen Advisory Committee on City Finandes. He stated that the 111 Committee discussed this resignation and felt that it would take someone quite sane time to be brought up-to-date on the meetings held previously and recommended that no replacement be made at this time. It was the general consensus of the Council to accept this recommendation. URBAN AREA PLAN Council member Crest inquired if a meeting was planned to discuss the material that is being prepared as discussed at the last Urban Area Plan meeting before the next meeting. City Manager Zais stated that he discussed this with staff and he is not sure it will be possible to net this week to discuss this. It was the general consensus of the Council to meet to discuss this, if possible. L4 7 JULY 21, 1981 . . INFORMATION ITEMS Items of information supplied to Council were: letter to County Planning Director from Director of Community Development re Urban Area Plan meeting - postponed to July 28, 1981. 7/15/81; letter from State Treasurer re extension of due date for payment on registered warrant. 7/8/81; letter to Norman L. Glenn, Supervisor, Department of Ecology, re assistance received re Wastewater Treatment Plant. 7/15/81; letter to attorney for Mildred A. Cahoon estate re gift presented to Senior Citizens Center. 7/15/81; memo from Traffic Engineer re City-wide Speed Study with copy of men from Mark Bontrager, Yakima School District No. 7. 7/2/81; article from Wall Street journal re impact of President II/ Reagan's budget cuts. 7/16/81; article from Wall Street Journal re effects of Reagan's austerity vary with City's economy. 7/14/81; article from Business Week re Financial Crisis in Detroit. 6/29/81; letter from Mayor of North Bend, Washington, re legislative efforts of Association of Washington Cities. 7/10/81; memo from Public Works Department re Six Month Water-Revenue Statistics. 7/3/81; monthly report for June, 1981 from Chief of Police; Airport Advisory Commission meeting minutes of June 16, 1981; Board of Appeals meeting minutes of July 9, 1981; and Parks & Recreation Commission meeting,minutes of June 9, 1981. 22. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at the hour of 4:05 p.m. to then meet at 11:00 a.m. on Tuesday, July 28, 1981 in Roan 104 at the Yakima County Courthouse. Unanimously carried by voice vote. Edmondson Absent. READ AND CERTIFIED ACCURATE : ) DATE OUNCIL IvaR O i Al a. .4 ' .41 . I A 4 , / / DATE e - K ?/ ..- COUNCIL 7a-mER ATTEST: 0 - f ,..........1 , CITY CLE,y / MAYOR . , . III/