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HomeMy WebLinkAbout06/30/1981 Study Session P 397 JUNE 30, 1981 STUDY SESSION The City Council met in session on this date at 1:00 P.M. in the City Council Chambers of City Hall, Yakima, Washington. Council members pre- sent were Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael, and Shirley Doty. Council members Bruce Crest and Don Hinman absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Edmondson reported that the Committee of the Council for appointments to the Housing Authority met and recommend that Robert G. Villbrandt fill the vacancy left by Tom Bostic. It was MOVED by Carmichael, seconded by Buchanan that Robert G. Villbrandt be appointed to fill the vacancy on the Housing Authority. Unanimously carried by voice vote. Crest and Hinman absent. Council member Beauchamp reported that he was contacted by a citizen asking about getting the chuckholes on Nob Hill Boule- vard repaired. Discussion followed regarding the proposed major improvement project for Nob Hill Boulevard, which is currently in the process. Willis White, Director of Public Works, commented that regular maintenance is made on Nob Hill Boulevard, but filling all the chuckholes is a major project and would be a part of the improvement of Nob Hill Boulevard project. Council member Carmichael reported that the flag which is flying on the 2nd Street entrance of City Hall should be replaced as it is looking dirty and tacky. Mayor Edmondson suggested a larger flag with weights to prevent it from being wind whipped around the pole. City Manager Zais stated that staff will look at that. 2. REPORT ON TRANSIT SERVICE AND ROUTE EXPANSION, UMTA FUNDING AND EQUIPMENT NEEDS Willis White, Director of Public Works, stated that staff has been meeting with the Council Transit Committee and concluded that the recommendations in this report should be recommended to Council. He then read the report, dated June 29, 1981. It is recommended to eliminate the Summitview Route and create two new routes -- a revised Summitview Route, and a new Engle- wood Route which would reduce ridership time. He stated that this would require the addition of three buses to keep in reserve. He stated that the City has three buses on order, however, they won't be delivered for 9-12 months. He stated that Seattle-Metro will lease the City three buses at $250 each per month. He stated that staff has inspected the buses and feel they are sufficient for reserve buses. He stated that three additional drivers would also be required, which would be a cost of approximately $4,400 per month. He stated that a needs assessment would also be conducted to receive input from the citizens in that area for the best routing. He requested authorization to purchase a rebuilt engine for one of the 45-passengers buses, and cautioned Council that he may be back later this year requesting the same authorization for the other 45-passenger buses. He stated that it is also recommended to increase the sales tax from .02% to .03% and referred to the supportive material given in Exhibits 5 and 6. Council member Doty pointed out a typing error in Exhibit 5. Second item under column which should be $506,000 instead of $605,000. Mr. White explained the necessity for the in- crease of the sales tax, commenting that staff was remiss in estimating the $935,000. He stated that was based on an accrual basis, and not all that money will come in during this calendar year. He stated that the sales tax revenue for November and December of 1981 would probably come in in Jan- uary or February of 1982. Don Horan, Director of Finance and Budget,, gave some information on the miscalculation of the estimated revenue. , Council member Beauchamp expressed his concern about initiating the route changes and then conduct the needs assessment. Council member Carmichael stated that this was discussed at the meeting with staff. She commented JUNE 30, 1981 that the needs assessment was to get input from the riders regarding the route structure. She stated that the Committee and staff knew that the route should be split, however, the route structure was not definite. She stated that it is not exactly a "needs assessment ", but it is to make the best route changes we can. Council member Buchanan also expressed his concern regarding the order of initiating the change; change first, study second, and discussion followed regarding this concern. Mr. White stated that knowing the route had to be split, he does not have any problem in recommending the pro- posal. Council member Buchanan questioned if the bus drivers would have to be retained under the agreement with UMTA if this route change does not work. Mr. White stated that that is the 13 -C agreement under UMTA. City Manager Dick Zais indicated that the agreement would be applicable for the period of time the City was using UMTA funds. Council member Buchanan also expressed his concerns about the request for increased sales tax. Mr. White stated that this is a policy decision for the Council; to either stay with UMTA and keep the sales tax at .02% or increase the sales tax to .03% and eliminate UMTA funding. Following discussion concerning the route changes, Council member Buchanan expressed his concern about leasing three buses that are older than the ones staff wanted to build or replace last year. Rich Anenson, Fleet Manager, reported on the new maintenance program instituted this year and the results of the evaluation of the condition of the fleet. He stated that it is his belief that the eight buses will last for some time, as long as parts availability does not become a problem. City Manager Zais suggested that the Council give direction on Item No. 1 -4, and staff will come back in another three weeks on the issue of the sales tax. He suggested that temporary drivers be used for the balance of the year to implement the route changes. Council member Buchanan stated that he estimates that it will cost an additional $10,000 to implement the route changes, and in- quired who is responsible for major repairs to the leased buses. Mr. Anenson reported that Seattle -Metro would be responsible for the parts and the City of Yakima would provide the labor. Council member Carmichael reminded the Council that these buses are for reserve use only. It was MOVED by Carmichael, seconded by Doty to accept the Committee's recom- mendations No. 1 -4, as outlined, with the exception of sub- stituting temporary for permanent drivers involved in the route change. Carried by 4 -1 voice vote. Buchanan voting nay. Crest and Hinman absent. Mayor Edmondson requested that staff keep the Council advised about the publicity and status on this route change. 3. REVIEW OF PROPOSAL FOR ADDITIONAL AIR SERVICE FOR YAKIMA Larry Wittenberg, Assistant City Manager, reviewed his report dated June 26, 1981, regarding the request from Air Olympia to provide commuter service between Yakima, Olympia and Spokane. He stated that while they only have one plane available now for this service, they anticipate having another plane in service in 3 -4 months. He stated that they will have a month to month rental fee of $62.50 and $31.00 landing fees. Council member Carmichael questioned their flight schedule, commenting that it does not provide service between Yakima and Olympia the same day. Assistant City Manager Wittenberg stated that that service will be provided with the additional plane. There being no action required, it was the general consensus of the Council that the Council was supportive of this program. 4. EXECUTIVE SESSION It was MOVED by Doty, seconded by Carmichael to move into Executive Session for the purpose of discussing pending liti- gation and property lease negotiations. Unanimously carried by voice vote. Crest and Hinman absent. 388 JUNE 30, 1981 BUSINESS MEETING 5. ROLL CALL At 3:10 P.M. the Council members commenced the regular meet- ing, Mayor Betty L. Edmondson presiding. Council members Beauchamp, Buchanan, Carmichael and Doty and City Manager Zais and Assistant City Attorney Vanek present on roll call. Council members Crest and Hinman absent. 6. INVOCATION The Invocation was given by Council member Doty. 7. CONSENT AGENDA Mayor Betty L. Edmondson referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. The City Clerk then read the Consent Agenda items, including Resolutions and Ordinances, by title. It was MOVED by Doty, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Crest and Hinman absent. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further.discussion.) *8. MINUTES The Council minutes of May 5, and 14, 1981, and June 4, 9, and 16, 1981, were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. - 9. AUDIENCE PARTICIPATION Janet Snodgrass, 407 North 40th Avenue, presented the Council with a poster drawn by her son-in-law, depicting the Waste- water Treatment Plant Construction. *10. AUTHORIZE PURCHASE OF BUS MOTOR FOR TRANSIT DIVISION . ' RESOLUTION NO. D-4500, A RESOLUTION authorizing the purchase of bus motor without calling for bids. *11. PERMIT TO ENCROACH ON A CITY UTILITY EASEMENT RESOLUTION NO. D-4501, A RESOLUTION authorizing the issuance of a permit to encroach on a City utility easement as re- quested by Robert Lindeman. *12. DISPOSITION OF DAMAGE CLAIMS A. RESOLUTION N0. D-4502, A RESOLUTION denying a claim for damages filed with the City of Yakima by Helen Blakeney. B. RESOLUTION NO. D-4503, A RESOLUTION authorizing payment of $42.78 to Hubert H. Patterson in settlement of a claim for damages filed with the City of Yakima. *13. OUT-OF-STATE TRAVEL REQUEST The out-of-state travel .request for Ed Carroll, Fire Chief, and Ken Groth, Deputy Fire Chief, to attend the 1981 Annual Conference of the Western Fire Chiefs Association, in Elko, Nevada, was approved. *14. INVESTMENT REPORT FOR MAY, 1981 The report of the City Treasurer dated June 30, 1981, regard- ing the investments of the City of Yakima, was accepted and approved. --, eU 0 JUNE 30, 1981 *15. ORDINANCE APPROPRIATING RE LEGAL FEES FOR CAPITOL THEATRE LITIGA- TION ORDINANCE NO. 2525, AN ORDINANCE amending the 1981 Budget for the City of Yakima; and appropriating, transferring, and re- appropriating money within and among various funds, all as appropriations for the 1981 City of Yakima Budget. *16. ORDINANCE APPROPRIATING MONEY WITHIN VARIOUS FUNDS AND ACCOUNTS An Ordinance appropriating money within various funds and accounts, having been read by title only at this meeting, was laid on the table for one week or until July 7, 1981. *17. ORDINANCE APPROPRIATING MONEY WITHIN VARIOUS FUNDS AND ACCOUNTS II An Ordinance appropriating money within various funds and accounts, having been read by title only at this meeting, was laid on the table for one week or until July 7, 1981. 18. OTHER BUSINESS Mayor Betty L. Edmondson reported that a Brown Avenue Neigh- borhood Meeting will be held on July 7, 1981, at 7:30 P.M. at 310 North 16th Avenue. This neighborhood meeting will be held to discuss the Community Development 'Block Grant Program for the next three years. INFORMATION ITEMS Items of information supplied to Council were: memo from City Manager re 1982 Budget - Preliminary Guidelines. 6/22/81; Council originated pending items. 6/24/81; letter to State of Washington, Office of the Treasurer, from the Director of Finance and Budget re extension of loan registered warrants. 6/22/81; memo from Director of Community Development re Dia- mond Parking. 6/22/81; memo from Director of Community Development re status report on construction of High Zone Pump Station and High Zone 1 MG Reservoir. 6/25/81; memo from Supervising Traffic Engineer re South 1st Street/Mead Avenue. 6/24/81; correspondence between the Department of Community Development and Department of Ecology re National Flood Insurance Program; memo from National Community Development Association re legislative update -- Housing and Community Development. 6/10/81; The Mayor, Volume 48, No. 12. 6/15/81; The Visitor, publication from the Visitors and Convention Bureau. EXECUTIVE SESSION It was MOVED by Carmichael, seconded by Doty to move into Executive Session for the purpose of discussing property lease and then adjourn the meeting. Unanimously carried by voice vote. Crest and Hinman absent. 19. ADJOURNMENT II/ Upon completion of the Executive Session, the meeting was adjourned at the hour of 3:20 P.M., to then meet on Tuesday, July 7, 1981, at 11:30 A.M. to meet with the County Commis- sioners re Urban Area P an. 10 READ AND CERTIFIED ACCURATE BY hj ,, ,, , AB A 14 A, AO" DAT 0 t k 10 CO.' MEMBER 7/11k i Ai J ' _ igiiwir DATE 7 COUNCI MEMBER / ATTEST: , OF / 40 I ' • r -•,.........29" • _ 0 " A "" 4 07., ...... ...C.!". =LC ( MAYOR . , I