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HomeMy WebLinkAbout07/07/1981 Study Session JULY 7, 1981 STUDY SESSION The City Council met in session on this date at 2:00p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael, Bruce Crest, Shirley Doty and Don Hinman. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Edmondson reminded the Council members of the neighborhood meeting to be held this evening at the Salvation Army Building at 310 No. 16th Avenue. Mayor Edmondson noted that some time ago, the Council discussed trying to get more information to the public about the agenda of the Council meetings. She explained that she has talked with Jim Barnhill of the Herald-Republic who stated that they would like to work something out to publish the Council agenda in the paper each week and is also working on a proposed checkerboard of action taken after the Council meetings -- all to be done at no charge. Council member Doty noted that an interested citizen suggested that some consideration should be given to the type of format that the Council has. For instance, the previous week there were Transit Committee recommendations and they were dealing with appropriation of some funds -- that perhaps this type of discussion should be publicized even though it was a study session. She suggested that when the Council talks about some financial matters that gives financial impact, that perhaps it should be under a different format. Mayor Edmondson noted that many times public hearings are set for citizen participation. There was further discussion regarding whether the Council would like to set any guidelines for staff regarding the agenda and items involving money. Several Council members indicated that the suggestion that if an item involves money, that it should be put on the study session first -- and either brought on the regular agenda or continued to a regular business meeting at a later date, should.be sane consideration. No formal action was taken on this matter at this time. 2. REPORT FROM CHIEF OF POLICE RE CITIZEN'S PROPOSED YOUTH BUREAU Police Chief Jack LaRue reviewed the staff report and answered questions by Council members. He introduced Lts. Bernie Kline and Tony Wentz. He stated he felt basic attitudes of children towards the Police should be formed (or changed) between the first and fourth grades. Council member Hinman stated that he was disappointed in the report and referred to the Juvennile Code, distributing copies to Council members and the Police Chief. He suggested that staff be instructed to contact the parents who proposed that the Youth Bureau again be formed and see if there is some kind of way that the parents and police II/ can work together. He indicated that he does not know if it would require a special staffing or not, but he feels that there are so many things now for which people are not arrested and that there is a real need for same type of youth program. Mayor Edmondson noted that they are now working understaffed in the Police Department and asked if Council wishes to allocate more money to the Police Department -- for more bodies. Council member, Hinman referred to the Cadet Program, the OnGuard Program and stated that he feels there are some resources that can be used. Council member Beauchamp stated that if there is a lack of a clear understanding, it would be wise to set time with the parents -- that we need to do what we can with what we have. Lt. Bernie Kline indicated he agreed with same, , things talked about, but not all of them. He talked about the DSHS Program and stated that regarding runaways, they do make recommendations. They are either returned to family or CRC. Council member Doty stated she would like to see the full complement of Police and would like to urge that this be done as soon as possible. After discussion, it was the general consensus of the Council 03 JULY 7, 1981 members that staff should be directed to meet with interested citizens and parents to further explore some type of program whereby the Police and parents can work together on youth activities and problems. BUSINESS MEETING 4. ROLL CALL At 3:10 p.m., the Council members commenced the regular meeting, Mayor Betty L. Edmondson presiding. Council members Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman and II/ City Manager 5. INVOCATION Manager Zais and City Attorney An drews present on roll The Invocation was given by Council member Hinman. 6. CONSENT AGENDA Mayor Edmondson referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member Doty requested that Item No. 16 he added to the Consent Agenda. Mayor Betty Edmondson asked if any Council member would mind if Item No. 9 was deleted, Council member Doty indicated that she had a question on Item No. 9. It was the general consensus of the Council that the deletion of Item No. 16, as requested, be made. The City Clerk then red the Consent Agenda items, including Resolutions and Ordinances by title. It was MOVED by Cannichael, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent -Agenda to be handled under one motion without further discussion.) *7. MINUTES The Council minutes of June 23 • 29, 1981, were approved having been duly certified accurate by two Council members, and no one present wishing to have said minutes read publicly. 8. AUDIENCE PARTICIPATION • Mayor Edmondson advised the - Council -- - nembers that correspondence had been received from the Senior Citizen Center inviting them to attend a luncheon on July 24, 1981, at the Senior Citizens Center. 9. REPORT FROM POLICE CHIEF RE COMPLAINT DESK Chief LaRue reported to the Council on the six-month eval- uation of the Police Complaint Desk. He reported that since the complaint desk hours had been changed, they have had greater productivity. Doty questioned what would happen if the complaint desk was to be opened from 8:30 a.m. to 5:00 p.m. only and a citizen needed to obtain an accident report, how would the Police make it available? Chief LaRue explained that there would be sane way for the citizen to obtain an accident report and that the only time the complaint desk would be closed after 5:00 p.m. was during the months of December, January and February. Doty questioned on what help would be available to jail visitors after 5:00 p.m.? LaRue explained that the Police Department had nothing to do with jail visitors, that that was purely a County function. It was MOVED by Crest, seconded by Carmichael to accept the report. Unanimously carried by voice vote. n. JULY 7, 1981 10. REPORT RE FIRE HYDRANT METER USAGE Frank Mabry, Water Superintendent, reviewed the fire hydrant meter usage report supplied to Council. After discussion, it was MOVED by Buchanan, seconded by Hinman to accept the staff recommendation and direct staff to prepare the proper legislation. Unanimously carried by roll call vote. 11. AMENDMENT TO ENGINEERING AGREEMENT WITH R. W. BECK Jon Weise, Sanitary Engineer, reviewed the staff report with the Council members. After discussion, it was MOVED by Buchanan, seconded by Carmichael that Resolution No. D-4504 be approved as read. Unanimously carried by roll call vote. RESOLUTION NO. D-4504, A RESOLUTION authorizing the City II/ Manager and the City Clerk of the City of Yakima to execute an amendment to the agreement with R. W. Beck and Associates to prepare a Wastewater Facilities Design. 12. ORDINANCE AUTHORIZING LOAN AGREEMENT WITH DEPARTMENT OF ECOLOGY RE WASTEWATER FINANCING Don Horan, Finance Director, advised the Council that the Ordinance reflects the changes that the City had negotiated with the Department of Ecology. City Attorney Andrews then advised the Council members that the phrasing of the ordinance needed to be changed to provide for an emergency clause. It was MOVED by Buchanan, seconded by Hinman to accept the ordinance as read. Unanimously carried by voice vote. It was MOVED by Buchanan, seconded by Hinman that the ordinance be amended to declare an emergency and Section 13 be amended to declare an emergency. Unanimously carried by voice vote. ORDINANCE NO. 2526, AN ORDINANCE of the City of Yakima, Washington, amending Ordinance No. 2133 in whidh the Council heretofore adopted a plan of addition and improvements to and extensions of the combined water and sewerage system of the City; as amended by Ordinance No. 2231; authorizing the City to borrow from the State of Washington, Department of Ecology, not to exceed the principal amount of $2,600,000 ;for the purpose of paying part of the cost of carrying out said plan of additions and improvements; providing for the disposition of the proceeds thereof; pledging water and sewer revenues and grants to secure and pay the loan and authorizing the execution of a loan agreement and declaring an emergency. *13. AUTHORIZE LEASE WITH CAMCO AT YAKIMA AIRPORT RESOLUTION NO. D-4505, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute a lease agreement with CAMCO Aviation Services. *14. APPROVAL OF OUT-OF-STATE TRAVEL FOR DIRECTOR OF PUBLIC WORKS The out-of-state travel for Willis White, Director of Public Works, to attend the International Public Works Congress and Equipment Show in Atlanta, Georgia, September 12-17, 1981, was approved. *15. ORDINANCE APPROPRIATING MONEY WITHIN VARIOUS FUNDS AND ACCOUNTS RE EQUIPMENT RENTAL ORDINANCE NO. 2527, AN ORDINANCE amending the 1981 Budget for the City of Yakima; appropriating the amount of $12,675 from unappropriated money in 551-Equipment Rental Fund to Account 551.636.591.00.64.600 therein, as a 1981 appropriation for 551-Equipment Rental Fund. 16. ORDINANCE APPROPRIATING MONEY WITHIN VARIOUS FUNDS AND ACCOUNTS Doty questioned Item No. 2 of the Agenda Statement, suggesting that perhaps one vehicle shouldn't be purdhased. Instead, possibly the City should look into leasing vehicles or 5 JULY 7, 1981 purchasing used vehicles. Don Horan, Finance Director, advised Council that they would be supplied with a report regarding doing just that type of thing. Council members requested information regarding what divisions will be using these vehicles. Staff advised Council that three pickups are to be supplied to Customer Services, two to Sewer, one to Water and a sedan to the Engineering Division. It was MOVED by Beauchamp, seconded by Buchanan to approve this request without exceeding the $4,800 excess, and staff is to decide What vehicle should be cut. After discussion, Beauchamp withdrew his motion and Buchanan his second. Discussion continued with Horan advising that the bid couldn't be held up, because the City had already requested a 30-day extension from the supplier. It was MOVED by Hinman, seconded by Beauchamp that Ordinance No. 2528 be approved as written. Unanimously carried by roll call vote. It was MOVED by Beauchamp, seconded by Doty that the City take steps not to use the $4,800 of this appropriated money, if it is possible, and secure a lessor vehicle if necessary. It was MOVED by Beauchamp, seconded by Doty that we instruct staff to not exceed the gross bid of the $4,800 and to try to work with the bid deleting a vehicle or purchasing another vehicle. Carried by 5-1 vote. Buchanan voting nay. Motion carried. ORDINANCE NO. 2528, AN ORDINANCE amending the 1981 Budget for the City of Yakima; and appropriating, transferring and re-appropriating money within and among various funds and accounts, all as appropriations for the 1981 City of Yakima Budget. 17. OTHER BUSINESS Council member Carmichael advised Council that the Chamber of Commerce is sponsoring a forum luncheon on July 13, 1981, at the Holiday Inn, at Noon. The public speaker is with the Public Disclosure Commission, and he will be elaborating on the changes in the Public Disclosure requirements. Reservations must be made through the Chamber of Commerce office. Council member Carmichael also advised the Council that she had received some' correspondence from the Keelung City Council, that they would be caning to the United States on July 15, 1981, but she is unable to advise Council as to who is coming, where and when they will arrive, or be staying. City Manager Zais reported to Council on the Rattlesnake Creek hydro electric project. He stated that Sunnyside Irrigation District has preceded the City and if the Council is still interested in pursuing that, the City needs to file the notices of intent and petition that has been outlined as soon as possible. It was MOVED by Buchanan, seconded by Carmichael that we accept the recommendation to file a notice of intention and petition to intervene. Unanimously carried by voice vote. City Manager Dick Zais introduced Annette Wine, the Administrative Assistant for the City Manager's Office. ITEMS FOR INFORMATION Items supplied to Council were: monthly progress report for May, 1981, from R. W. Beck & Associates. 6/25/81; memo from Recreation Superintendent re .,-Kiwanis Park Lighting Project. 7/1/81; memo from Director of Public Works re Diamond Cab Company. 6/26/81; letter from Assistant City Manager to Robert E. Van Dyke, Chief Negotiator, Local 469, IAFF re Calculation of Salary Increases. 6/30/81; memo from Street and Refuse Manager re 1981 Leaf Collection Program. 6/23/81; memo from Director of Community Development re Closure of Bartlett Place/Buwalda Lane intersection. 6/30/81; letter from Alan Bushley, R. W. Beck & Associates re article from Public Works Publication. 6/25/81; emergency activity report for June, 1981, from Yakima Fire Department; Final 1981 0 e JULY 7, 1981 Legislative Bulletin from AWC; AWC information on Seattle City Fair at Seattle Center, July 3-12, 1981; AWC information on 1981 mini conventions; new release re Air Olympia inaugurating Yakima Service. 6/24/81; City of Yakima Civil Service Commission minutes of June 4, 1981. 18. ADJOURNMENT There being no further business to came before the Council, it was MOVED by Crest, seconded by Beauchamp that the meeting be adjourned'at the hour • 4:10 p.m. ' .usly carried by voice vote. fl / READ AND CERTIFIED ACCURATE n DATE c3F. •OUNCIL I R , /L- err 7 -267- 7 . L is Dr ATTEST: F1411 CITY MAYOR 1