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HomeMy WebLinkAbout05/05/1981 Adjourned Meeting "cni3 • MAY-5, 1981 STUDY SESSION The City Council met in session on this date at 1:00 P.M. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L.' Edmondson, Henry Beauchamp, Lynn Buchanan, Lynn Carmi- chael, Bruce Crest, Shirley Doty and Don Hinman. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Edmondson gave some information on meetings that will take place in the next couple of weeks which Council members might like to attend. 2. STATUS REPORT ON WASTEWATER TREATMENT PLANT FINANCES Don Horan, Director of Finance and Budget, reviewed the report explaining the figures on the attachments. He commented that II/ Municipal money is not as attractive in the money market as it was in the past. He stated that he will try to negotiate a contract with a bank to purchase the revenue warrants issued through March, 1981. He commented that the fund will continue to operate in a deficit position until new bond funds become available. He explained that the pending items are expenses that could be grant eligible if approved, however, the Federal government won't put anything in writing when asked. Dennis Bertek, Supervising Sanitary Engineer, explained the items listed on Attachment IV. Discussion followed on the R. W. Beck contract and the impact the time extension had on the financing. City Manager Zais commented that it may take years to resolve court cases and in the meantime we have to pay our bills. Council member Hinman stated that he needs more infor- mation on the breakdown for the $2 million. Mr. Horan stated that he can bring that information. Mr. Horan stated that he would like Council's authorization to start working in the bond market in order to bring back more accurate figures. It was MOVED by Carmichael, seconded by Crest to authorize the staff to do the preliminary work necessary in the bond market for this particular proposed bond issue. Unanimously carried by voice vote. City Manager Zais stated that he hopes it is clear that we are in a situation where we have to have this additional funding to complete this project, and that pro- jected additional revenue requested does not address the outstanding claims with the contractor. Discussion followed, during which Don Horan explained the teems of the bond and the payments on a twenty year bond. City. Manager Zais stated that staff will be back with the information requested and a recom- mendation to engage a firm for a sewer rate study. Mr. Horan commented that in order to obtain a rating for a bond at this point, it is going to require a professional point of view as to the adequacy of our rate structure to support the bond issue. 3. STATUS REPORT ON COMPREHENSIVE UTILITIES PLANNING PROGRAM II/ Carol Darby, Director of Community Development, commented that this is an in-house study performed by Public Works and Com- munity Development. The schedule for this project is January, 1981, to April, 1983. This will be a part of the Urban Area Plan. She stated that this is background work for the joint sewer plan. She stated that she anticipates having to bring in some extra help when it comes time to do some sewer moni- toring. Don Skone, Project Manager, stated that the collec- tion system needs to be improved on a yearly basis on a short term capital improvement project. Mayor Edmondson inquired if any of this would be recoupable. Mr. Skone stated that it would be recoupable through the sewer rates and reimbursable contracts. Willis White, Director of Public Works, commented that in our present sewer rates we built in money to maintain our sewer system, but not the capital improvements. Mayor Edmondson gave a brief report on the proceedings of the Capital Theatre litigation. 3 4 MAY 5, 1981 BUSINESS MEETING 4. .ROLL CALL At 3:00 P.M., the Council members commenced the regular meet- ing, Mayor Edmondson residing, Council members Beauchamp, Buchanan, Carmichael, Crest, .Doty and Hinman and City Manager Zais and City Attorney Andrews present on roll call. 5. INVOCATION The Invocation was given by Council member Beauchamp. 6. CONSENT AGENDA Mayor Edmondson referred to the items placed on the Consent Agenda questioning whether there,were any additions or dele- tions from either Council members or citizens present. Coun- cil member Doty requested that Item No. 13 be removed. It was the general consensus of the Council that the deletion of Item No. 13, as requested, be made. .The City Clerk then read the Consent Agenda items, including Resolutions and Ordinances, by title. , It was MOVED by Carmichael, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (Subsequent paragraphs. preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) 7. AUDIENCE PARTICIPATION , Mayor Edmondson announced the following proclamations: the week of May 3 through 9, 1981, is proclaimed to.be "Week of the Parents and.the Young Child". The week of May 9 through 17, 1981, is "Bicycle Week", and May 13th is "Bike. to Work" or "Bike. to School, Day". The week of May 10 through 16 is "Nursing Home Week" and also "Small Business Week". Mary Hersey, AFSCME Representative, complimented the Parks Department Director on his budget looking healthy and the innovative changes to alleviate some of the personnel problems that had existed, which has raised morale in the Department. Magnolia Rentz, 1001 South 6th Street, complained about the dogs running loose in her neighborhood and in her garden. APPEARANCE BY VISITORS AND CONVENTION BUREAU MANAGER RE VOLCANO SUNDAY Les McNary, Director, gave information onithe events that will take place on Sunday, May 17th,-in commemoration of. the com- munity spirit that existed following the May 18th Mount St. II/ Helens eruption. It will begin with a "Jog For Fun" event at 12:45 P.M., and end at 6:00 P.M. Events throughout the day will be a parade at 1:00 P.M., live music at 2:00 P.M. at the Yakima Center until 5:30 P.M., and in the east lobby at 2:30 P.M. there will be video tape copies available for viewing of the media's film coverage from May 18th through the Memorial weekend, 1980. 8. AGREEMENT REGARDING TRANSIT MARKETING PROGRAM . . - : Willis White, Director of Public Works, stated that in the 1981 budget, $30,000 was budgeted for a marketing program. He stated that he requested proposals based on a $15,000 adver- tising program. He stated that the panel selected WINS and Company to enter into a contract from now until the end of the year, for $21,000, of which their profit is about 10%. Coun- - 'ciL member Hinman expressed concern about the proposed adver- tising program for the population of the City. Ken Toney, WINS and Company, _ explained his advertising program, using displays for the ad and read the script for radio ads. He 3v MAY 5, 1981 also explained a flyer which would go into the Yakima Herald - Republic Newspaper which would entitle a person to a free ride on the bus, and explained the contest to win a free pass for riding the bus for one month. Council member Doty expressed her concern that the proposal came in at $21,000 when propos- als were requested for a $15,000 program. Mr. Toney stated that this was a revised proposal, and that the original pro- posal was for $15,000. Council member Crest expressed concern that the free rides might be considered a gift of public funds. Council member Carmichael expressed her concern with the wording in the contract which calls for a 12 month con- tract with a renewal option. She stated she thought this contract was for the time between May and December. Mr. Toney stated that they base their contracts on a 12 month period. Council member Carmichael also expressed her displeasure with the wording in the proposal describing the advertising target area. Council member Hinman expressed his concern that there is not a good understanding of the market and the people who would ride the bus. He suggested that the program be centered around a like an employer urging his employees to ride the bus, or senior citizens riding the bus to the medical center. Council member Crest expressed his concern about the large expenditure on one project, and stated that alternatives need to be looked at. Following discussion, the Resolution authorizing the execution of the contract was read. It was MOVED by Beauchamp that the Resolution be adopted. The Motion died for lack of a second. It was MOVED by Crest, seconded by Doty to send this back to staff and have them come back with a little different program with a lower dollar amount. It was MOVED by Hinman, seconded by Carmichael; to ask staff to negotiate this proposal with WINS and Company and not put it out for bids. Carried by 6 -1 voice vote. Beauchamp voting nay. The question was called for the vote on the Motion as amended. Carried by 6 -1 voice vote. Edmondson voting nay. Council member Hinman suggested that staff work with the Transit Committee to come up with some ideas. It was MOVED by Hinman, seconded by Carmichael to ask staff to work with the Transit Committee and come up with an alternative. Carried by 5 -2 voice vote. Beauchamp and Edmondson voting nay. 9. REPORT ON EAST NOB HILL OUTSIDE UTILITY AGREEMENT It was the general consensus of the Council that the report be accepted. *10. SALE OF SURPLUS CITY PROPERTY ON NOB HILL BOULEVARD BETWEEN 32ND AND 34TH AVENUES RESOLUTION NO. D -4475, A RESOLUTION authorizing the sale of surplus real property owned by the City situated on Nob Hill Boulevard between 32nd and 34th Avenues, Yakima, Washington. *11. AMENDMENT TO THE CITY /COUNTY JAIL AGREEMENT RESOLUTION NO. D -4476, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an Addendum To City /County Jail Agreement. *12. REIMBURSABLE CONTRACT WITH WILLIAM EDENS FOR SEWER LINE RESOLUTION NO. D -4477, A _RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an agreement with William Edens for the partial reimbursement construction costs for a sewer line on Castlevale Road. 13. RIGHT -OF -WAY USE PERMIT REQUESTED BY RICHARD FLATHERS, 5 SOUTH 2ND STREET Council member Doty questioned if staff felt that granting this,would set a dangerous precedent. Larry Wright, Planning Manager, stated that this is a relatively permanent installa- tion, and that he could get other requests. It was MOVED by 349 MAY 5, 1981 Hinman, seconded by Doty to accept the staff recommendation and deny the application for a right-of-way use permit. Unanimously carried by voice vote. *14. ORDINANCE APPROPRIATING MONEY WITHIN VARIOUS FUNDS AND ACCOUNTS An ordinance appropriating money within various funds and accounts, having! been read by title only at this meeting, was laid on the table for one week or until May 12, 1981. *15. ORDINANCE APPROPRIATING MONEY WITHIN VARIOUS FUNDS AND ACCOUNTS An Ordinance appropriating money within various funds and accounts, havin been read by title only at this meeting, was laid table for one week or until May 12, 1981. 11/ 16. OTHER Council member Hinman inquired about the status of the Council Committee on City finances. City Manager Zais stated that Mel Wagoner withdreW his name because he had accepted another commitment. He stated that staff was in the process of set- -- Ifignp an initial meeting to establish a meeting time and chairman. He stated that he will come back with a request to appoint another individual. Council member Doty asked if they could discuss the meeting coming up this Thursday. • INFORMATION ITEMS Items of information supplied to Council were: letter from HUD re renewal of agreement between the Housing Services Center and HUD. 4/27/81; letter from Yakima County Public Works Department re Urban Area Drainage Study. 4/20/81; letter from Washington State Public Broadcasting Commission re Public Hearing on May 13, 1981 for a State Plan for Public Telecommunications. 4/29/81; correspondence concerning the ornamental plaster that fell from the balcony of the Capitol Theatre. 4/28/81 -- 4/30/81; letters of commendation to Joel Gutierrez regarding his conduct in apprehending an individual at the Airport. 4/13/81 and 4/29/81; article from April 27, 1981, Business Week, "Talking Tough to Public Workers" and an editorial "The Cities Tighten Up"; report from the Yakima Air Terminal for the month of March,. 1981; monthly report of Chief of Police for March, 1981; and memo from Director of Community Development re the impact of Northwest Regional Power Act on the City of Yakima. 4/27/81. , . 17. ADJOURNMENT It was MOVED by Buchanan, seconded by Doty that this meeting be adjourned at the hour of 4:35 P.M., to then meet at 4:40 P.M., May 5, 1981, to discuss the strategy for the meeting on May 7, 1981, on the Urban Area Plan. Unanimously carried by voice vote. - • READ AND CERTIFIED ACCURATE B Ii4u DATE 6 OP IOUNCIL ER V • • '4... . DATE COUNCIL ''ER ATTEST: 11.;c-/Y er CITY CL "ilAYOR