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HomeMy WebLinkAbout03/24/1981 Adjourned Meeting MARCH 24, 1981 STUDY SESSION The City Council met in session on this date at 1:00 P.M. in the Council Chanters of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Carmichael, Bruce Crest, Shirley Doty and Don Hinman. Council member Buchanan absent. Mayor Edmondson stated that Council member Buchanan is out of town, but he may be here for the business meeting. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Edmondson commented that the AWC Conference will be held in Yakima June 16 through 19, 1981. She stated that they are seeking nominations for appointments to the Nominations and Resolutions Committee. It was MOVED by Crest, seconded by II/ Doty to nominate Council member Carmichael to the Resolutions Committee and Council member Hinman to the Nominations Committee. Unanimously carried by voice vote. Buchanan Absent. Mayor Edmondson reported that the Cammittee to recommend appointments to the Housing Authority met and recommended that Carroll E. Martin be appbinted. She commented briefly on his background and qualifications. It was MOVED by Hinman, seconded by Carmichael to accept the recommendation of the committee and appoint Carroll E. Martin to the Housing Authority to fill the term vacated by Margaret W Unanimously carried by voice vote. Buchanan absent. City Manager Zais stated that Chris Schmidt has been filling out an unexpired term on the Board of Adjustment and recammended his reappointment. It was MOVED by Doty, seconded by Carmichael that Chris M. Schmidt be reappointed to the Board of Adjustment. Unanimously carried by voice vote. Buchanan absent. The Mayor mentioned the letter sent to the County Commissioners regarding the Urban Area Plan and Council member Hinman commented that he has received several phone calls from people Who would like to begin their projects and are having problems with the City's outside utility agreement. He asked if the Council should become more aggressive and contact the County CommissiOners to find out where they are and inquire about our staff's concerns. He suggested taking a Committee approach or start having extra meetings to get this problem resolved. During the discussion, Council member Crest stated that the main thrust of his motion last week was to obtain the 13 points of concern that the County has expressed. It was MOVED by Hinman to appoint a Committee of the Council to get together for the purpose of resolving the Urban Area Agreement for the County Commissioners and take the approach of getting together with the County and find out what the issues are. The motion died for lack of a second. Council member Beauchamp suggested a series of lunch meetings with the County Commissioners and all Council meMbers. It was MOVED by Crest, seconded by Beauchamp to set up at least two meetings with the II/ County Commissioners starting next week or this week if possible, to discuss the Urban Area Plan and ask the County Commissioners to provide us with a brief list of their points of concern. Unanimously carried by voice vote. Buchanan absent. City Manager Zais commented that it is the City that is coming out with a negative image because of its stand on the outside utility policy which is restricting development and growth. Council member Doty told about a concern she heard expressed by one of the members of the Transportation Committee. The Association of Retarded Citizens (ARC) group sponsors events and they bring people from nursing homes When they get them there. The transportation is a prdbiem. She asked if there is any way the City can use a bus and driver to provide transportation for these people and find out the cost to do this. Following discussion, it was the general consensus of the Council to inquire about the cost and the legality to provide the transportation for the ARC. MARCH 24, 1981 305 Council member Beauchamp extended an invitation to attend the OIC 10th Anniversary banquet at the Yakima Center on April 28, 1981 at 6:00 p.m. 3. STATUS REPORT RE SOUTHEAST RECYCLING CENTER AND RECERTIFICATION REQUIREMENTS. Council member Beauchamp excused himself from discussion on this item due to possible conflict of interest. Jim Posey, Director of Southeast Community Center, reported that he has initiated their insurance and it will be under the same policy with the City through Glen Williams. Mr. Posey gave some information on the possibility of the Center being chosen as a two-year demonstration project for WIER. Council member Crest 11/ expressed concern about the projected amount of revenue in their budg because cause cf the competition from the Star Program, the Golden Goat and Reynolds Recycling. Mr. Posey stated that Reynolds Recycling sells the aluminum at 28 a pound. They have said they would give the Southeast Center a volume kind of market at 34c a pound. Mr. Posey stated that the primary purpose of recycling aluminum is to demonstrate their organization and they would handle other recycleables. Following discussion, it was MOVED by Carmichael, seconded by Crest to accept alternative #2, as outlined in the March 23, 1981 staff report. Carried by 4-1 voice vote. Hinman voting nay. Beauchamp not voting due to possible conflict of interest. Buchanan absent. 4. CONSIDERATION OF FINANCE REQUIREMENTS FOR DIRECT BILLING SYSTEM AND OUTSIDE COMPUTER PROGRAMMING ASSISTANCE Don Horan, Acting Finance Officer summarized his 3/19/81 staff report. It was MOVED by Hinman, seconded by Carmichael to instruct staff to proceed as quickly as possible with the direct billing procedure as outlined and prepare the appropriate legislation. Unanimously carried by voice vote. Buchanan absent. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Edmondson reported that her secretary contacted the County Commissioners and they can meet with the Council on • • this Monday at 4:00 p.m. or next Thursday at 2:00 p.m. It was the general consensus of the Council to meet with County Commissioners on Thursday, April 2nd at 2:00 p.m. to discuss the Urban Area Plan. - 2. REPORT ON NATIONAL LEAGUE OF CITIES MEETING Each Council member present spoke for five minutes on the highlights of their trip to the National. League of Cities Conference in Washington, D.C., specifically about the workshops they attended and the severe impact the municipalities will face from the policies of the new administration. • BUSINESS MEETING 5. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Mayor Edmondson presiding, Council members Carmichael, Crest, Doty and Hinman and City Manager Zais and City Attorney Andrews present on roll call. Council members Beauchamp and Buchanan present after 3:15 p.m. 6. INVOCATION The Invocation was given by Council member Doty. 306 MARCH 24, 1981 7. CONSENT AGENDA Mayor Edmondson referred to the its placed on the Consent Agenda questioning whether there were any additions or deletions from either Council members or citizens present. Mayor Edmondson stated that a citizen has asked that Items No. 18, 19 and 20 be removed from the Consent Agenda. Mayor Edmondson requested that Item No. 14 be added to the Consent Agenda. It was the general consensus of the Council that the addition of Item No. 14 and the deletion of Items No. 18, 19 and 20, as requested, be made. The City Clerk then read the Consent Agenda items including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Hinman that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Beauchamp and. Buchanan absent. (Subsequent paragraphs preceded by an asterisk (*) indicate 11/ items on the Consent Agenda handled under one motion without further discussion.) Mayor Edmondson stated that there has been a request that Item No. 13 be discussed at the end of the City Manager's Reports. It was the general consensus of the Council to discuss Item No. 13 after Item No. 20. 8. HEARING ON REVISION OF BUS FARE SCHEDULE This being the time fixed for the hearing on the revision of the bus fare schedule, Council member Hinman expressed his concern that a person other than the purchaser of the flash pass could use it. Willis White, Director of Public Works, stated that there is no guard against that happening. He stated that this pass is for the convenience of the people who use the bus on a regular basis. (Council members Beauchamp and Buchanan present after 3:15 p.m.) Ines Rice, 4409 West Arlington, stated that it seems like the students are getting a reAl good deal and the fare for them could be raised. The public portion of the hearing was closed. Resolution No. D-4455, having been read by title, it was MOVED by Beauchamp, seconded by Buchanan that the Resolution be adopted. Carried by 6-1 roll call vote. Hinman voting nay. RESOLUTION NO. D-4455, A RESOLUTION revising the schedule of fares for the public bus transportation system operated buy the City of Yakima, and amending Resolution No. D-4144, adopted September 11, 1979. 9. HEARING ON REZONE REQUEST FILED BY MELVIN EBERLE FOR PROPERTY AT 310-312 NORTH 5TH AVENUE This being the time fixed for a hearing on the rezone requested by Melvin Eberle, council members questioned the parking availability, structural changes and non-conformance with the General Plan. Bill Grummond, Clark-Jennings Realty, II/ representing Melvin Eberle, and Ken Coffin, CDBG Manager, reported that there is parking available behind the house; there will not be any structural changes other than a small addition to the back of the house and the impact on the General Plan is minimal. Mayor Edmondson questioned if there would be increased traffic caused by the business. Mrs. Florence Eberle stated that this business was located two blocks south of this location last year and there wasn't any problem with traffic. There was a brief discussion regarding the misinformation Mr. Grummond received regarding the zoning of that property prior to its sale to the Eberles. The public portion of the hearing was closed. It was MOVED by Hinman, seconded by Crest to instruct staff to prepare legislation to rezone the property using the basis of the staff report for the findings. Unanimously carried by voice vote. 10. AUDIENCE PARTICIPATION There weren't any citizens present wishing to speak under this item. 07 MARCH 24, 1981 11. PRESENTATION OF POLICE DEPARTMENT ANNUAL REPORT Police Chief LaRue reviewed the Police Department Annual Report for 1980. He stated that this is issued from the Records Bureau and introduced staff in that division. He - reported that there has been an eight percent increase in 2 - ‘ crime between 1980 and 1979. He stated that we are operating at a clearance rate of 27.5% and the national average is 20%, and distributed material on hcw Yakima compares with the National average. Lt. Kline spoke about the tactical squad which is concentrating on the recent increase of burglaries. He stated that the result of this squad has been 22 arrests in the last 24 days and only 3 of the people arrested were adults. There was discussion on the on-going training II/ available for the officers and medical standards rewired to be met before an officer is hired. 12. STATUS REPORT ON CITY PROPERTY MANAGEMENT SYSTEM Council members expressed their displeasure at the ccpplication of this report including all the rights-of-way the City cwns. Several Council nembers indicated that all they requested and wanted was a list of property that was manageable or have some management options. Carol Darby, Director of Ccmmunity Development, stated that property management includes property that needs to be maintained for lease negotiations and buying and selling of property. Council member Buchanan asked if Council could get a list of parks and other city-aened property of that type. Mayor Edmondson also requested information on rentals and leases besides parks property. Carol Darby, Director of Ccmmunity Development, stated that that information can be segregated from the report, however, it would take some time. Council member Buchanan stated he would like to have a list of City-an ed property with parks, rights-of-way and canals deleted and excluding parcels of property that have a designated use, i.e., PP&L Ditch. Ms. Derby stated it would take about 4-6 weeks to put this type of report tcgether. City Manager Zais ccmmented that this is not an urgent item in the priorities and suggested Council allow staff to work this in in their present work program. He stated that the 4-6 week period is an accellerated work program and it might take 6 months to do it in the normal routine. *14. AMENDMENT NO. 1 FOR ENGINEERING ADMINISTRATIVE SERVICES WITH PRESTON L. SHEPHERD & ASSOCIATES RESOLUTION NO. D-4456, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an amendment to the agreement with Preston L. Shepherd and Associates to perform professional engineering services. II/ 15. APPLICATION FOR A GRANT INCREASE FOR PHASE. TWO - CONSTRUCTION OF THE YAKIMA WASTEWATER PROJECT (STEP 5) Ines Rice, a citizen, stated she has a question regarding a statement in the letter from Mullen & Associates. City Manager Zais stated that this item is about the Kiewit project. Resolution No. D-4457, having been read by title, it was MOVED by Crest, seconded by Buchanan that the resolution be adopted. Unanimously carried by roll call vote. RESOLUTION NO. D-4457, A RESOLUTION authorizing the application by the City of Yakima for a grant increase for Phase II construction of the Yakima Wastewater Project. 16. OUTSIDE UTILITY REQUEST FOR FIRE SERVICE FOR CARPET WAREHOUSE, 1508 E. NOB HTLL BOULEVARD City Manager Zais stated that regardless of the staff report, the existing policy precludes providing water service in the disguise of a fire hydrant. He stated that if Council wishes to grant this request, the existing policy must be abolished. Steve Grover, Carpet Warehouse, spike about his request for the fire hydrant urging Council to grant it so he may have 2 r7 MARCH 24, 1981 fire protection. He mentioned that he would donate any insurance savings to the City. He stated that the water line goes down Nth Hill Boulevard. He also stated that he would be happy to sign an outside utility agreement and annex to the City. Following discussion, it was MOVED by Crest, seconded by Buchanan to accept the staff recannendation regarding the City's outside utility policy and deny the application. Council member Crest suggested that the applicant come back after Council has discussed the Urban Area Plan with the County Commissioners. The question was called for the vote on the notion. Carried by 6-1 voice vote. Hinman voting nay. *17. REPORT ON REQUIREMENTS FOR CONTROL OF MOVED BUILDINGS The staff report dated 3/9/81 regarding requirements for control of moved buildings within the City was accepted. II/ 18. CHANGE ORDER NO. 7, CONTRACT NO. 5, WASTEWATER TREATMENT PLANT CONSTRUCTION Ines Rice, a citizen, expressed her concern about all the change orders for the Wastewater Treatment Plant and the cost of the plant construction. Jon Wiese, Sanitary Engineer, stated that there hasn't been any problems with this contract Which should be complete in June, 1981. It was MOVED by Crest, seconded by Buchanan that Change Order No. 7 to Contract No. 5, Wastewater Treatment Plant Construction with Peter Kiewit and Sons, be approved. Unanimously carried by voice vote. 19. AMENDMENT NO. 1 TO COOPERS AND LYBRAND AGREEMENT FOR ACCOUNTANT SERVICES RE WASTEWATER TREATMENT PLANT PROJECT Willis White, Director of Public Works, answered Ines Rice's questions regarding the completion date of the contract. Resolution No. D-4458, having been read by title, it was MOVED by Buchanan, seconded by Beauchamp that the Resolution be adopted. Unanimously carried by roll call vote. RESOLUTION NO. D-4458, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an amendment to the agreement with Coopers and Lybrand, Accountants, to audit records of the Wastewater Treatment Plant Operator. 20. GRANT INCREASE REQUEST FOR WASTEWATER TREATMENT PLANT, PHASE I Resolution No. D-4459, having been read by title, it was MOVED by Doty, seconded by Carmichael that the Resolution be adapted. Unanimously carried by roll call vote. RESOLUTION NO. D-4459, A RESOLUTION authorizing the application by the City of Yakima for a grant increase for Phase I Construction of the Yakima Wastewater Project. 13. REVIEW OF P-50 CONSULTANT STUDY RE SHORT RANGE TRAFFIC OPERATIONS AND SAFETY IMPROVEMENTS. It was MOVED by Hinman, seconded by Beauchamp that the report be approved. Council member Doty questioned one part of the bike path plan. Dennis Covell, City Engineer, stated that the bike path plan was adopted last year. He stated that hopefully in the future the path plan should not only be recreational, but useful. (Council member Beauchamp absent after 5:45 p.m.) John Klingele, a citizen, spoke in support of the blazer signs for the downtown area as recommended in the report. He gave his opinion and suggestions on the left turn lane at 40th Avenue and Tieton Drive and traffic signals at 3rd Avenue and Walnut and 5th Avenue and Walnut. He also pointed out an error which shows traffic signals at 48th and Nth Hill Boulevard and 5th Avenue and Fairbanks. The question was called for the vote on the motion. Unanimously carried by voice vote. Beauchamp absent. 309 MARCH 24, 1981 *21. SPECIAL PERMIT FOR THE.YAKIMA VALLEY SPORTS CAR CLUB TO STAGE AN "AUTO CROSS" MOTOR SPORTS EVENT RESOLUTION NO. D-4460, A RESOLUTION granting a special permit to the Yakima Valley Sports Car Club to stage an "Auto Cross" motor sports event. .0 • *22. OUT OF STATE TRAVEL FOR GARY ROBBINS, AIRPORT MANAGER The out of state travel for Gary Robbins, Airport Manager, to attend an Airport Manager's Conference in Idaho Falls, Idaho, April 9-12, 1981 at a cost of $439 was approved. II/ *23. OUT OF STATE TRAVEL FOR D. LARRY WRIGHT, ;COMMUNITY DEVELOPMENT DEPARTMENT The out of state travel for Tarry Wright, Community Development Department, to attend a seminar entitled "Economic Development Principles" in San Francisco, California, July 13-17, 1981, at a cost of $860 was approved. *24. ORDINANCE APPROPRIATING FUNDS FOR PROFESSIONAL SERVICES FOR AIRPORT LEASE NEGOTIATIONS An Ordinance appropriating funds for professional services for Airport lease negotiations, having been read by title only, was laid on the table for one week or until March 31, 1981. 25. OTHER BUSINESS City Manager Zais stated that the City Attorney's Office will be representing management in the Civil Service hearing on the employee discharged at the Treatment Plant. He stated that the Civil Service Commission will require legal counsel. It was MOVED by Buchanan, seconded by Carmichael to approve the hiring of legal counsel to represent the Civil Service Commission. Unanimously carried by voice vote. Beauchamp absent. Council member Carmichael inquired if there were any plans to celebrate the anniversary of the May 18 volcanic eruption and the community spirit displayed at that time. It was the general consensus of the Council to discuss this next week. COUNCIL INFORMATION Items of information supplied to Council were: letter from County Commissioners re Fairview/Sumac sewer system engineering inspection fees. 3/18/81; memo from Assistant City Manager re grievance arbitration award. 3/20/81; memo from City Manager re Watermain - Gleed Area; memo from -II/ Director of Public Works re Irrigation. 3/17/81; memo from Pat Brady/Edward C. Carroll re City Employees' Blood Donor Program and American Red Cross correspondence. 3/19/81; Article from Wall Street Journal, "Mass Transit Riders are Facing Prospect of Higher Fares to Keep Systems Running". 3/18/81; minutes for January 12, 1981 and February 2, 1981, Human Relations Cc:omission meetings; minutes for March 10, 1981 Parks & Recreation Commission meeting; minutes for February 17, 1981 (special and regular) Police & Fire Civil Service Commission; publication - "Appointment Sought for City of Yakima Boards and Commissions". 3/20/81; Seattle's Capitol Report. Vol. 3, No. 9, March 13, 1981; memo from Director of Community Development re Senate Bill 4337. 3/19/81; letter from Yakima County Sheriff extending invitation to attend demonstration of the new K-9 Unit Agility Course. 3/18/81; Community Development Communications, Vol. 10, No. 3, March 1981, "Anti-Budget Cut Coalition"; and The Mayor, Vol. 48, No. 6. 3/15/81. 3 MARCH 24, 1981 26. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned by the Mayor at the hour of 6:10 p.m. • READ AND CERTIFIED ACCURATE BY DATE L i 44— DATE r( Aar "WWTOCIL iii R ATTEST: / ' "avyade wany ( • YOR •