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HomeMy WebLinkAbout12/23/1980 Adjourned Meeting • DECEMBER 23, 1980 231 STUDY SESSION The City Council net in session on this date at 1:00 p.m. in the Council Chambers Of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Lynn Budhanan, Lynn Carmichael, Shirley Doty and Don Hinman. Council member Henry Beauchamp present after 1:10 p.m. Council member Crest absent. 1. OPEN DISCUSSION FOR THE GOOD CF THE ORDER It was MOVED by Buchanan, seconded by Hinman that Council instruct staff to revise the management compensation package and change it to 10.5 percent - with a maximum of 11.5 percent l and a minimum of 7 percent. Unanimously carried by voice II/ vote. Beauchamp and Crest absent. It was noted that the staff will try to have the ordinance ready by the end of the meeting, to make that change. Council member Beauchamp present after 1:10 p.m._ MAYOR REPORTS Mayor Edmondson reported that Charles Lee was appointed to the • If Police and Fire Civil Service Commission to fill an unexpired term, Which term will expire December 31, 1980. At the time he was appointed to fill this unexpired term, he was also appointed for the following six-year term, but not formally appointed by the Council. It was MOVED by Buchanan, seconded by Beauchamp that the Council reaffirm the appointment by the City Manager of Charles Lee for a six term to the Police and Fire Civil Service Commission, said term to begin January 1, 1981. In discussion, Council member Doty indicated that she will probably vote against the motion as she is not entirely comfortable with the process of the appointment. She was concerned that they didn't know more about the people Who applied in the first place. Council member Hinman asked if this matter of reappointment for the new six-year term had been discussed with Mr. Lee. City Manager Zais replied that it had and Mr. Lee indicated that he still desires to serve. Mayor Edmondson called for the vote on the nution and it carried by 5-1 voice vote. Doty voting nay. Crest Absent. City Manager Zais asked if there is something the Council would like to have done regarding these appointments such as having, two Council members review the applications with him during the evaluation. Council member Beauchamp stated that the City Manager brings the recommended appointments to Council at Which time they-do have the right to question and disagree. Council member Doty indicated that if she is the only person that feels this way, that the matter should be left like it is presently. No further action was taken on this matter. II/ . 2. DISCUSSION CP DRAFT URBAN AREA PLAN AND RESULTS FROM NEIGHBORHOOD FORUM Larry Wright, Planning Manager, reviewed the Comprehensive Plan adopted in 1960 and explained that seven years ago an update was started and the draft material reflects the changes made. Ken Coffin of the Community Development Department, reviewed the proposed Plan stating that the document was sent to the Regional Planning Commission who mad R a recommendation and forwarded the Plan back to the jurisdictions for adoption, with seven minor changes, Which he listed. council member Hinman stated that the indications from the citizens at the neighborhood forums were that they were in favor of the Plan. After discussion, it was MOVED by Hinman, seconded by Carmidiael that the appropriate legislation be prepared to adopt the Urban Area Plan as presented and amended by the Regional Planning Commission and use it as the City's Comprehensive Plan. Unanimously carried by voice vote. Crest Absent. Jean Allard, former Council member, stated he is in favor of this Plan. Council member Carmichael complimented the staff on their efforts in preparing this Plan. Council ? DECEMBER 23, 1980 member Hinman suggested that the Mayor be instructed to send a letter lack to the Urban Area Board telling them of the Council action. The Mayor stated that this will be done. 3. REPORT ON CONSULTANT STUDY OF CITY-WIDE DRAINAGE SYSTEM Denny Covell, City Engineer, reviewed the consultant study of the City-wide Drainage System explaining that the primary purpose of this study was to provide an up-to-date description and maps of the storm drainage system. This gives an inventory of that we have Which includes manhole and catch basin locations, and pipe locations, sizes, elevations, slopes 1 4 • and materials. He further explained that next they will develop the overall master drainage plan - vat has to be done and what it will cost. Mayor Edmondson asked if there is a time table and Mr. Covell stated that next year the Master Plan should be in place. Council member Doty asked if the County will be with the City on this. Mt. Covell stated that II/ there is indication that the County will be ready to go with the City. Council member Beauchamp asked if the Holiday Inn area was included. Mr. Covell stated that either there was no data around that area or they left it out. He plans to research with CH2MrHill on Why they did not include some areas Asked that is needed from the Council at this time, Mr. Covell explained that basically What we have now was that we paid $25,000 for and $30,000 has been budgeted to work with the County to get the Master Plan. After discussion, it was - MOVED by Carmichael, seconded by Buchanan that the report that has been prepared so far, be accepted and continue the plans as outlined today toward the Master Plan with the County. Unanimously carried by voice vote. Crest absent. 4. EXECUTIVE SESSION It was MOVED by Hinman, seconded by Doty to move into Executive Session to discuss property acquisition and personnel. Unanimously carried by voice vote. Crest absent. BUSINESS MEETING 5. ROLL CALL At 3:00 P.M., the Council members commenced the regular meeting, Mayor Edmondson presiding, Council members Beauchamp, Buchanan, Carmichael, Doty and Hinman and City Manager Zais and Assistant City Attorney Vanek present on roll call. Crest absent. 6. INVOCATION The Invocation was given by Council member Carmichael. Mayor Edmondson announced that Council met in Executive Session to discuss personnel. She commented that there wasn't time to do an evaluation on the City Manager at this time, however, it will be scheduled to be done in January. She II/ reported that the Management's salary will be increased by 10.5% and the City Manager will also receive a 10.5% raise. She stated staff is directed to prepare the proper legislation to accomplish this. 7. CONSENT AGENDA Mayor Edmondson referred to the items placed on the Consent Agenda questioning Whether there were any additions or deletions from either Council members or citizens present. Mayor Edmondson reported that there is additional information to come on Item NO. 23 and it will be continued for two weeks. She also stated that there is a citizen present wishing to speak to Item No. 27. Council member Hinman requested that Item NO. 28 be removed. Council member Doty requested that Item No. 15 be removed. Council member Carmichael requested that Item No. 16 be added, however, Council member Doty stated 733 DECEMBER 23, 1980 that she has a question on that item. Mayor Edmondson announced that there are Some off-agenda items Which she listed as Item No. 29, a Cooperative Purchasing Agreement with Wnatcom County and Item NO. 30, an Agreement for City Sponsorship of a pre-application grant request to the Washington State Energy Office and suggested that these items be put on the Consent Agenda. It was the' general consensus of the Council that the addition of Items NO. 29 and 30 and the deletion of Items No. 15, 27 and 28, as requested, be made. The City Clerk then read the Consent Agenda items including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Hinman that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. II/ (SUbsequent paragraphs preceded by an asterisk (*) indicate th items on the Consent Agenda handled under one motion without further discussion.) 9. HEARING ON IHN DEVELOPMENT COMPANY, INC. REZONE REQUEST FOR PROPERTY LOCATED AT 1705 SOUTH 24TH AVENUE There being no citizen present wishing to speak to this item, the public portion of the hearing was closed. Following Council discussion, it was MOVED by Hinman, seconded by Doty to direct staff to prepare the legislation to approve the rezone and to use the justification in the staff report and Planning Commission minutes. Unanimously carried by voice vote. Crest absent. 10. AUDIENCE PARTICIPATION No citizens. were present wishing to speak at this time. *11. REPORT ON OFFICE SUPPLY PROCUREMENT COMPARISON - The December - 18,. 1980 Office Supply Procurement Comparison Report was accepted and staff directed to continue existing office supply purchasing procedures. *12. LEASE AGREEMENT WITH RAINIER RENT-ArCAR, INC. AT YAKIMA AIR TERMINAL . RESOLUTION' NO. D-4387, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a lease agreement with Rainier Rent-A-Car, Inc. *13. AGRICULTURAL LEASE AGREEMENTS AT THE YAKIMA AIR TERMINAL A. - RESOLUTION NO. D-4388, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agricultural lease agreement with Bob Decoto for real . property at the Yakima Air Terminal. II/ B. RESOLUTION NO. D- 4389, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of - Yakima to execute an agricultural lease agreement with E. G. Clayton for real property at the Yakima Air Terminal. C. RESOLUTION NO. D-4390, A RESOLUTION authorizing and - directing the City Manager and City Clerk of the City of Yakima to execute an agricultural lease agreement with Joe Wang for real property at the Yakima Air Terminal. Q. RESOLUTION- Dr4391, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agricultural lease agreement with Tom Hughes for real property , at the Yakima Air Terminal. E. RESOLUTION NO. D-4392, A RESOLUTION authorizing and ; directing the City Manager and City Clerk of the City of - Yakima to execute an agricultural lease agreement with C. Earl Peugh for real property at the Yakima Air Terminal. • 3 k: DECEMBER 23, 1980 F. RESOLUTION NO. D-4393, A RESOLUTION authorizing and directing the .City Manager and City Clerk of the City of Yakima to execute an agricultural lease agreement with C. Earl Peugh for real property at the Yakima Air Terminal. *14. AGREEMENT FOR PARK RENTAL PROPERTY - KIWANIS PARK RESIDENCE RESOLUTION NO. D-4394, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a lease agreement with Robert and Shirley Ritenour. 15. ADOPT 1981 SCHEDULE OF FEES FOR RECREATIONAL ACTIVITIES Council member Doty expressed concern about the 50 swim fee. She questioned if the fee could be adjusted during the year if the number of people attending increases. Mayor Edmondson stated that Council can amend the budget and amend any fees on the schedule at any time during the year. Council member II/ Carmichael suggested that the Parks and Recreation Commission and the Council Committee on Parks review this during the year. It was MOVED by Hinman, seconded by Carmichael that Resolution No. D-4395, as read, be passed. Unanimously carried by roll call vote. Crest absent. RESOLUTION NO. D-4395, A RESOLUTION adopting a schedule of fees for recreational activities of the City of Yakima Department of Parks & Recreation. 16. AMENDMENT NO. 11 TO THE AGREEMENT WITH R. W. BECK & ASSOCIATES RE WASTEWATER TREATMENT PLANT CONSTRUCTION - PHASE II Council members expressed their concern regarding the request for an amendment to the R. W. Beck & Associates contract. Council member Doty questioned the contractor's schedule on the project. Jon Weise, Sanitary Engineer, explained the completion date of the project and how the awarding of Schedule B changed that completion date to May. He also reported that there was a time extension granted for 16 days. He stated that there is sufficient money to review the contract until June. Council member Carmichael expressed her concern that staff is not in agreement with What R. W. Beck is saying in the letter. Council members requested more in-depth information. Mr. Wiese commented that two weeks ago Council authorized them $15,000 to carry them through December and DOE and EPA will only authorize funding for prior authorized work. He stated that the upper limit of the contract will have to be reviewed if this is continued to January. Following this discussion, it was MOVED by Hinman, seconded by Carmichael to authorize the Amendment No. 11 with the figures to be brought back to Council after the first of the year. City Manager Zais stated that a resolution had been prepared and that an alternative is to raise the ceiling. Following discussion, Council member Hinman withdrew his motion and Council member Carmichael withdrew her second to the motion. It was MOVED by 4 Hinman, seconded by Carmichael to raise the previous amount of $15,000 to $30,000 until the 20th of January and staff to come back at that time with a staff report. Unanimously carried by voice vote. Crest absent. *17. VOLCANO EMERGENCY CHANGE ORDER NO. 19 - WASTEWATER TREATMENT PLANT 'CONSTRUCTION Change Order No. 19 to Contract No. 3, for volcanic ash-related emergency work performed by Mullen & Associates, was approved. *18. FINAL CONTRACT CONSTRUCTION PAYMENT ON BRISTOL-GLENMOOR STORM DRAIN PROJECT The report from the Director of Community Development dated December 16, 1980 with respect to the completion of the work on Bristol-Gaenmoor storm drain project, performed by Ken Leingang was approved, the work was accepted and payment of the final estimate as therein set forth is hereby authorized. 235 DECEMBER 23, 1980 *19. INVESTMENT REPORT FOR NOVEMBER, 1980 The report of the City. Treasurer dated November 30, 1980, 7' regarding the investments of the City of Yakima, was accepted and approved. *20. DATES CF HEARINGS SCHEDULED The following hearings were sdheduled: (a) Fixed time of hearing for an amendment to the Six Year Transportation Improvement Program for January 6, 1981; (b) Hearing on Water Rate Study set for January 13, 1981; and II/ (c) Hearing on L.I.D. NO. 1029, Moose Lodge Water Final Assessment Roll set for January 20, 1981. *21. ORDINANCE RAISING THE APPROPRIATION WITHIN THE EMPLOYEES' HEALTH BENEFIT RESERVE FUND An Ordinance amending the 1980 Budget, having been read by title only previously, was pasSed. ORDINANCE NO. 2478, AN ORDINANCE amending the 1980 Budget for the City of Yakima; apprOpriating the amount of $213, 395 from unappropriated money in 613EMployees' Health Benefit Reserve Fund to account 6.13.645.519.80.31 therein, as a 1980 appropriation for 613-EMployees' Health Benefit Reserves. *22': ORDINANCE APPROPRIATING MONEY WITHIN THE COMMUNITY DEVELOPMENT FUND AND AMENDING 1980 BUDGET . An Ordinance amending the 1980 Budget and appropriating money within the Community DeveloMent Fund, having been read by title only at this meeting, was laid on the table for two weeks or until Tuesday, January 6, 1981. 23. ORDINANCE RELATING TO PARK SERVICE AND UTILITIES, SPECIFYING FEES AND CHARGES FOR PROPERTY AND SERVICES AT TAHOMA CEMETERY Item continued for two weeks. *24. ORDINANCE RELATING TO THE AMOUNT CF CHARGE TO BE PAID TO THE CEMETERY TRUST FUND FOR ENDCWMENT CARE . ORDI:11111111739,1: a funds and *25 TRANSFERRING 111: :111: WITHIN be pid to accounts; specifying the mount of the charge to a the Cemetery Trust Fund for endowment care; and Obligating the City with respect to such fund and with respect to Cemetery Maintenance; and amending Section 3.04.050 of the City of Yakima Municipal Cbde. II/ AND A43NG VARIOUS FUNDS AND ACCOUNTS RE CEMETERY FUND An Ordinance amending the, 1980 Budget, appropriating and transferring money within and among various funds and accounts re Cemetery Fund, having been read by title only at this meeting, was laid on the table for two weeks or until Tuesday, January 6, 1981. *26. ORDINANCE RELATING TO GARBAGE COLTECTION AND DISPOSAL ORDINANCE NO. 2480, AN ORDINANCE relating to garbage collection and disposal; establishing refuse collection service rates; providing for yard service and a "yard service surcharge", and adopting rules and regulations applicable thereto; amending Subsection 4.16.040c of the City of Yakima Municipal Code; and declaring an emergency. 23 6 DECEMBER 23, 1980 27. ORDINANCE AUTHORIZING AND REGULATING THE ADOPTION OF CIVIL SERVICE RULES AND REGULATIONS FOR POLICE & FIRE Tony Sloan, representing Local 469 Firefighters, spoke in apposition to the passage of this ordinance. He stated that Civil Service Rules have been in existence since 1935 without any problems. Don Loveland, representing Yakima Police Patrolmen's Association, stated that the Association is opposed to this ordinance. He reported on the effect the ordinance would have on a Police Officer's ability to appeal a letter of reprimand Which affects his promotion in the Department for two years. There was some confusion about the ordinance and City Manager Zais clarified that this Ordinance will maintain the existing rules of the Civil Service Commission. He stated that the Civil Service Commission attempted to change the rules deleting the impact of a II/ reprimand having any effect on promotional status. Council member Hinman commented that we got a court ruling which states that letters of reprimand are not reviewable by the Civil Service Commission. Mr. Sloan stated that the Civil Service Commission does not view the letter of reprimand as a disciplinary action. They want that determination made, since it is not specifically in the Civil Service Rules. He contended that a letter of reprimand' should not prevent a person from taking a promotional exam. The ordinance was read by title and it was MOVED by peaudlapp, seconded by Hinman that the Ordinance be passed. Council member Hinman stated that Council has some strong feelings about this issue and perhaps should make the Civil Service Commission aware of the Council's philosophy on this issue. Council member Doty stated that the employee's have a grievance process and believes that this issue is management's prerogative. The question was called for the vote on the motion. Unanimously carried by roll call vote. Crest absent. Doug Cordner, Vice President of Local Firefighters 469 stated ,this Ordinance is not fair and that the letter of 'reprimand should not - effect the promotion of a firefighter. City Manager Zais replied that there is a grievance procedure in the collective bargaining agreement that can be exercised. ORDINANCE NO. 2481, AN ORDINANCE relating to City gove/nment administration; authorizing and directing the adoption of Civil Service Rules and Regulations pertaining to the discipline and promotion of employees; and amending Section 1.46.010 and Section 1.54.010 of the City of Yakima Municipal Code. 28. ORDINANCE ADOPTING THE 1981 BUDGET Council member Hinman stated he does not have any questions, but complimented the staff on their efforts on this budget, citing other cities that had to make drastic personnel cuts and imposed B & 0 taxes. He stated that the management team has earned their pay increases. It was MOVED by Beauchamp, seconded by Carmichael that Ordinance NO. 2482, as read, be II/ passed. Unanimously carried by roll call vote. Crest absent. ORDINANCE NO. 2482, AN ORDINANCE adopting a budget for the City of Yakima, Washington for the year 1981; and appropriating funds for estimated expenditures. *29. COOPERATIVE PURCHASING AGREEMENT WITH WHATCOM COUNTY RESOLUTION NO. D-4396, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a cooperative purchasing agreement with Whatcom County. *30. AGREEMENT FOR CITY SPONSORSHIP CF A PRE-APPLICATION GRANT REQUEST TO THE WASHINGTON STATE ENERGY OFFICE The staff reccomendation to enter into an agreement with the State of Washington Energy Office for the purpose of preparing DECEMBER 23, 1980 237 an application to HUD for a Feasibility Study cf the potential use of a geothermal district heating/cooling system in the City of Yakima, was approved and accepted. 31. ORDINANCE RELATING TO CITY PERSONNEL, ADOPTING A CLASSIFICATION AND COMPENSATION PLAN City Manager Zais explained that this Ordinance relates to management pay, rich includes the changes Council requested at the beginning cf the meeting. It was MOVED by Beauchamp, seconded by Buchanan that this ordinance, as read, be passed. Unanimously carried by roll call vote. Crest absent. ORDINANCE NO. 2483, AN ORDINANCE relating to City personnel; adopting a classification and compensation plan for City employees to be effective January 1, 1981; amending Sections 2.20.100 and 2.20.110 of the City of Yakima Municipal Code; and declaring an emergency. 32. OTHER BUSINESS ODUNCILMIFORMATION Items of information supplied to Council were: copy of Yakima County Resolution No. 674-1980 re transfer of Fairview-Sumac sanitary sewer collection system to the City of Yakima. 11/18/80; copy of correspondence to KMWX re "MIX Free Fare Day" from the Transit Manager. 12/15/80; letter from U.S. Bureau of the Census re Change in Political Limits of the City of Yakima jurisdiction for 1980 Census; letter to Chairman, Police & Fire Civil Service Commission in response to his inquiry on appointment procedure to Boards and Commissions vacancies. 12/11/80; report from Chief of Police for November 1980; and memo from Assistant City Manager re Information _Systems Users Committee. 12/18/80. 33. ADJOURNMENT Mayor Edmondson announced that there will not be a Council meeting held until January 6, 1981, unless there is an emergency. There being no further business to come before the Council, the meeting was adjourned at the hour of 4:16 P.M. READ AND CERTIFIED ACCURATE ■ ME -L ! 0 DATE /A27 / DATE COUNCIL MEMBER ATTEST: CITY 414 v MAYOR