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HomeMy WebLinkAbout01/13/1981 Adjourned Meeting 91;1 JANUARY 13, 1981 STUDY SESSION The City Council net in session on this date at 6:30 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael, Bruce Crest and Don Hinman. Council member Shirley Doty absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER MAYOR REPORTS Mayor Edmondson asked Which Council members would like to receive the ANC Legislative Bulletins. Council members Beauchamp, Crest and Hinman indicated they would like to receive the bulletins-. APPOINTMENT TO PLANNING COMMISSION II/ Council member Hinman reported that the COuncil Committee recommends the appointment of Vincent Nubling to fill the vacancy of Jeff Jensen, Whose term will expire August, 1982. He outlined some of Mr. Nubling's qualifications. Following discussion, it was MOVED by Hinman, seconded by Crest to accept the recommendation of the Committee and appoint Vincent Nubling to the Planning Commission to fill the vacancy of Jeff Jensen's unexpired term to August, 1982. Carried by 5-1 voice vote. Edmondson voting nay. Doty absent. Mayor Edmondson stated that there was a meeting of the School Safety Committee and we have received their recommendation. She stated that the inquiries from Mrs. Frampton regarding the traffic on Washington Avenue by Broadway School must not have been discussed. City Manager Zais stated that there was a traffic count performed at that time and it is now on the School Safety Committee's agenda for their consideration. Council member Hinman requested that a representative from Cox Cable explain the status of their cable installations. It was the general consensus of the Council to request a status report from Cox Cable including underground installations. 2. STATUS REPORT RE CITY COSTS RESULTING FROM MOUNT ST. HELENS DISASTER City Manager Zais stated that our best estimate based on actual cost and projected cost is slightly in excess of $2 million for the general cleanup of the City. There are still ineligible items that are being appealed. To date, we have received 75% of the 75% eligible until all final audits are completed. He commented that we still have a great deal of expenses outstanding. / The State loan is due to expire at the end of February and wdi to see that loan extended until II/ the audit is completed. The net City cost is estimated to be just over $400,000. He stated that we are going to seek as much State support on paying these costs as possible. Mayor Edmondson questioned some of the calculations in the report and Don Horan, City Treasurer, reviewed the report. City Manager Zais commented that the $400,000 is a manageable figure and is within the City's capability for incurring debts and paying it off. Referring to the Wastewater Treatment Plant, City Manager Zais commented that the total estimate of the claims is approximately $700,000 City's cost. It was MOVED by Carmichael, seconded by Crest to accept the report and thank staff for the work involved in preparing it. Unanimously carried by voice vote. Doty absent. 3. RECONSIDERATION OF RECOMMENDATIONS PERTAINING TO OPEN PROMOTIONAL EXAMS FOR POLICE AND FIRE CIVIL SERVICE City Manager Zais stated that this item has been continued for further information on that other jurisdictions have open promotions. Mayor Edmondson expressed her concern on why L. 5 JANUARY 13, 1981 there aren't more municipalities that have adopted some type of open promotional exam. City Manager Zais commented that in corresponding with the other jurisdictions, it is evident that just making one change is not going to make a difference in achieving affirmative action goals. Council member Carmichael expressed her concern that we have been dealing with these issues on a piecemeal basis and questioned how these issues are going to correlate with each other. She stated' that • don't have all the details of the Cadet Program and it would be better to consider these items all at the same time. Discussion followed questioning the interfacing of the open promotional issue, rule of 3+3 issue and the Police Cadet Program. Council member Hinman commented that a critical element of the Affirmative Action Program is to make sure the II/ Police & Fire Chiefs have control over the Program. He commented that the two Chiefs should be involved in the development of this Program. Police Chief LaRue stated that he would be willing to meet with the Council Committee to discuss this. Mayor Edmondson stated that she would like to hold a 'meeting with the two Chiefs, however, she did not feel they should work out a plan or approach to these issues. It was the general consensus of the Council to concur with that approach and discuss all three issues. It was the general consensus of the Council that the Council Committee continue to consist of Council members Beauchamp, Carmichael and Hinman. It was the general consensus of the Council to delete Item No. 21 from the Agenda, Which concerns the Rule of three plus three. BUSINESS MEETING 4. ROLL CALL At 8:00 p.m., the Council members commenced the regular meeting, .Mayor Edmondson presiding, Council members Beauchamp, Buchanan, Carmichael, Crest and Hinman and City Manager Zais and City Attorney Andrews present on roll call. Council member Doty absent. 5. INVOCATION The Invocation was given by Mayor Edmondson. 6. CONSENT AGENDA Mayor Edmondson referred to the items placed on the Consent Agenda questioning Whether there were any additions or deletions from either Council members or citizens present. Mayor Edmondson reported that Item No. 21 will be continued for further information. Mayor Edmondson comnented that there are several citizens present wishing to speak about a proposed ordinance regarding casino gambling which is not on the II/ Agenda. She stated that this could be discussed under Audience Participation. Council member Hinman requested that Item No. 11 be deleted and Mayor Edmondson requested that Item NO. 10 be added to the Consent Agenda. It was the general consensus of the Council that the addition of Item No. 10 and the deletion of Item NO. 11 21, as requested, be made. The City Clerk then read the Consent Agenda items including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Hinman that the consent Agenda, as read, be passed. Unanimously carried by roll call vote. Doty absent. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda to be handled under one oration without further discussion.) 7. HEARING ON WATER RATE STUDY Mayor Edmondson commented that this hearing is not mandated by law, however, Council wanted to get input from. the citizens on the options in the study. Jon Wiese, Sanitary Engineer, gave a brief overview of the study and recconendations, as follows: (1) adjust the ready-to-serve charge; (2) finance construction with revenue bond issue; (3) adopt a single volume charge of 2 48 JANUARY 13, 1981 29 100/cf; (4) eliminate reduced irrigation rate for using domestic water for irrigation; and (5) increase delinquent bills penalty to $10.00. He commented that from 1980 to 1981, there had been about a 20% increase in the maintenance and operation costs. Betty Gaudette, 701 NO. 6th Street, reported that she lives in the area of the Old General Irrigation System and she has a letter from the City stating that she had a choice of spending $500 for new irrigation lines or using domestic water for irrigation at a reduced rate. Randy Elliott, 9 No. 9th Street, questioned several items in the study. He questioned some of the figures given in the tables in the report relating to the ready-to-serve charge, other revenue mentioned on page 13 is unexplained, and consumption revenue listed on page 19. Greg Stewart, Central Washington Fair Association, had several questions on the figures given in the report relating to cash balance, M & 0 expenses, admin- istrative costs and billing charges. He stated that the 1981 II/ Budget does not seem to be in line with the historical data given in the report. City Manager Zais stated that prior to the 1980 Budget, we had a combined water-sewer budget. When we made the split in the 1980 Budget, it was brought out that the sewer operation was subsidizing the Water Division. Ines Rice, 4409 Arlington, spoke about the City's lack of water rights. She stated she is opposed to the discount water rate given to the Parks Department and commented that the water rate increase is not justified. John Klingele, 1312 West Walnut, stated he was opposed to having a bond for a 20 year period When the study only concerned a 2 to 3 year period. He asked several questions regarding the future development of the City's water system. Gary Webster, Chamber of Commerce, stated that some people are confused by the information given the report and don't know Whether to support it. He stated the Chamber was requested to come before the Council to ask for further consideration of this and requested a meeting with Mr. White and Mr. Wiese. Mayor Edmondson inquired if he is requesting the Council to continue this for one month and meet with a task force. Mr. Webster stated that they aren't necessarily requesting a task force, but the continuation for 30 days would be appreciated. Following discussion, it was the general consensus of the Council to extend this a minimum of 30 days for staff to work with the committee for primarily commercial users. She stated that Council will determine in 30 days Whether they want to have another public hearing. The public portion of the water rate study was closed. 8. AUDIENCE PARTICIPATION PROCLAMATION Mayor Edmondson proclaimed this weekend as "Weekend with the Stars" for cerebral palsy. She also proclaimed the week of January 19-25 as Alcoholism Awareness Week. CASINO GAMBLING II/ Harold Allen, representing several service clubs in Yakima, spoke against a proposal for taxing casino gambling. He stated it was reported that the City would receive $40,000 to $50,000 revenue from that source, however, his records indicate the City would only receive approximately $4,900. He stated that the casinos are held to support the service organizations in their services to the comunity. Council member Carmichael asked Mr. Allen Where he got his figures. Mr. Allen reported that he owns Central Amusement and rents the gambling equipment to these organizations and he asked each of them how they fared after the event was held. It was MOVED by Hinman, seconded by Beauchamp to direct staff to determine how much revenue would be raised before preparing the appropriate legislation to implement a tax on casino gaMbling. Unanimously carried by voice vote. Doty absent. Other citizens present representing the various service clubs and speaking against the proposed tax on casino gambling were: Gail Stevenson, Friends of 47; Gail Kelsy, Friends of 47; Ray Sears, Eagles Lodge; Gordie Eisfeldt, VFW; Chuck Lewis, Eagles La JANUARY 13, 1981 2 Lodge; Ted Moody, Eagles Lodge; Don King, Manager of VFW: Cleo Neumeyer, Moose Lodge; Gary Johnson, American Legion; Don Biandhi, Moose Lodge; John Hatzenbbhler, Eagles; Leonard Violett, Eagles; Hal Lamb, Eagles; J. M. St. George, Eagles; and Frank Coudhman, F gles. Mayor Edmondson stated that Mr. Allen would be advised When this item will be discussed again. 9. AMENDMENT NO. 11 TO AGREEMENT WITH R. W. BECK & ASSOCIATES RE WASTEWATER TREATMENT PLANT CONSTRUCTION - PHASE II Jon Wiese, Sanitary Engineer, stated that this report clarifies the questions the Council had earlier and gives two options for giving R. W. Beck an increase of funds. It was MOVED by Hinman, seconded by Crest to accept the staff II/ recommendation to increase profit is eligible by the contract by $87,000 DOE, to give Unanimously carried by voice vote. Doty absent. 15% profit. and if the RESOLUTION NO. D-4403, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an amendment to the agreement with R. W. Beck & Associates to prepare a wastewater facilities design. _ *10. FILE APPLICATION FOR GRANT TO FINANCE A GEOTHERMAL ENERGY FEASIBILITY STUDY RESOLUTION NO. D-4404, A RESOLUTION authorizing the filing of an application for a grant to finance a geothermal energy feasibility study. 11. CONTRACT WITH COOPERS AND LYBRAND ACCOUNTANTS TO PERFORM CONTRACT OVERHEAD RATE AUDIT Council member Hinman questioned the negotiation of an overhead rate for change orders on Contract NO. 3, Wastewater Treatment Plant, after the contract has been signed. Dennis Bertek, Supervising Sanitary Engineer, stated that the contract did not speak to the overhead rate for change orders. He stated that staff has questions regarding the justification of the overhead rates sdbmitted, so we adopted a provisional rate with the understanding that it would be adjusted upon - - receipt of adequate justification. EPA and DOE will fund a rate that is adequately justified and this accounting firm will audit the rate of this contractor involved, to find the overhead rate. He further stated that there is a potential of retaining this firm to work on the claims also. Resolution Nb. D-4405, having been read by title, it was MOVED by Buchanan, seconded by Crest to - adopt the resolution. Unanimously carried by roll call vote. Doty Absent. RESOLUTION NO. D-4405, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an II/ agreement with Coopers and Lybrand for professional accounting services. *12. AGREEMENT ACCEPTING COMMUNITY DEVELOPMENT BLOCK GRANT NO. .B-81-MC-53-0008 RESOLUTION NO. D-4406, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an agreement accepting Community Development Block GranL No. B-81-MC-53-0008 from the United States of America, Department ' of Housing and Development. . *13; JAIL AGREEMENT WITH THE COUNTY OF YAKIMA RESOLUTION NO. D-4407, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute a jail agreement with the County of Yakima. *14. DISPOSITION OF DAMAGE CLAIM RESOLUTION NO. D-4408, A RESOLUTION authorizing payment of $142 to Gary Hughes in settlement of a claim for damages filed with the City of Yakima. 2:48 JANUARY 13, 1981 *15. ADOPT AMENDED SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM RESOLUTION NO. D-4409, A RESOLUTION adopting a Six Year Transportation Improvement Program for 1981 through 1986, as amended, for the construction of streets and arterial streets in the City of Yakima. *16. SET HEARING DATE ON HAMILTON, MCDANIELS AND UNITED BUILDERS ANNEXATION The hearing date for the Hamilton, MCDaniels and United Builders annexation was set for February 3, 1981. *17. OUT-CF-STATE TRAVEL REQUEST The out-of-state travel request for Dixie Kracht to attend a class on "Underwriting Multi-Family Rehabilitation" in San Francisco, California on January 25-29, 1981 at a cost of $1,012 was approved. *18. ORDINANCE APPROPRIATING AND TRANSFERRING MONEY WITHIN AND AMONG VARIOUS FUNDS AND ACCOUNTS RE CEMETERY FUND Ordinance No. 2486, having been read by title only previously, was passed. ORDINANCE NO. 2486, AN ORDINANCE amending the 1980 Budget for the City of Yakima; and appropriating and transferring money within and among various funds and accounts, all as appropriations for the 1980 City of Yakima Budget. *19. ORDINANCE PROVIDING FOR THE VACATION OF A PUBLIC ALLEY REQUESTED BY RAINIER BANK ORDINANCE NO. 2487, AN ORDINANCE providing for the vacation of a public alley in the City of Yakima, Washington. *20. ORDINANCE PROVIDING FOR THE ANNEXATION CF PROPERTY AS REQUESTED BY MANTEY, INC. ORDINANCE NO. 2488, AN ORDINANCE annexing property to the City of Yakima, and zoning said property. 21. REODNSIDERATION CF AN ORDINANCE ESTABLISHING A "RULE CF THREE PLUS THREE" FOR POLICE AND FIRE DEPARTMENTS Item continued. 22. OTHER BUSINESS COUNCIL INFORMATION Items of information supplied to Council were: Memo from the City Manager announcing the appointment of Don Fran as Acting Director of Finance and Budget. 1/8/81; letter to Chairman of II/ the Yakima Urban Area Joint Board re results of City of Yakima's review of the Urban Area Comprehensive Plan. 1/7/81; letter to Diamond Parking, Inc., re management of airport parking lot. 1/6/81; memo from Director of Community Development re School Safety Committee - 1981 School Safety Project priority list; memo from Supervising Traffic Engineer re So. 2nd Street/Pacific Intersection. 1/6/81; 1980 Legal Department Annual Report; memo from Legal Department re damage claims submitted to insurance carriers. 1/5/81; emergency activity report from the Fire Department for December 1980; monthly report of Code Administration Office activities for December, 1980; permit center business license report for December, 1980; monthly report of Yakima Air Terminal for November, 1980; monthly progress report for Nbvember, 1980 prepared by R. W. Beck & Associates on the Yakima Wastewater Treatment Plant project; minutes for December 4, 1980 Civil Service Commission meeting; and minutes for December 9, 1980 Parks & Recreation Commission meeting and agenda for January 13, 1981 meeting. 2B JANUARY 13, 19 81 23. ADJOURNMENT There being no further business to ccme before the Council, it was MOVED by Buchanan, seconded by Carmichael that this meeting be adjourned at the hour of 10:20 p.m. to then meet with the county Carraissioners , on:Wedriesday, January 14, 19 81 at 2:00 p.m. in Roan 421 at the Yakima County Courthouse. Unanimusly carried by voice vote. Doty absent. READ AND CERTIFIED ACCURATE BY DATE 3 f,g / COUNCIL MEMBER ..1/4-0---1.-NrrDATE 3 3 -0 COUNCIL MEMBER ATTEST: • - • „ rf r7yhotisti • CITY IN' RK I MAYOR s I' •