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HomeMy WebLinkAbout02/10/1981 Adjourned Meeting FEBRUARY 10, 1981 287 STUDY SESSION The City Council net in session on this date at 6:30 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Lynn Buchanan, Lynn Carmichael, Bruce Crest, Shirley Doty and Don Hinman. Council member Henry Beauchamp present after 6:45 p.m. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Edmondson stated she has received a letter of resigna- tion from Joyce Strosahl from the Planning Commission. She also reported that Max Vincent has expressed an interest in being reappointed to the Boundary Review Board. Council member Crest stated he is a member on the Council Committee for appointments to the Airport Advisory Cammission, not Council member Carmichael as indicated on the Council Com- mittee list. Council member Doty reported that the Council Transit Committee has net and is considering holding a meeting with the public. She stated that Willis White, Director of Public Works and Dan Newton, Transit Manager, have requested a workshop With the Council during a Study Session. City Man- ager Zais stated that this can be arranged within the next few weeks. 2. COUNCIL COMMITTEE ASSIGNMENTS AND APPOINTMENTS (Council member Beauchamp present after 6:45 p.m.) Mayor Edmondson suggested that the nine committees of the Council for appointments to Boards and Commissions, be dis- pensed and appointments be made by the entire Council. She distributed material on a - "talent bank" approach used in several other cities. She suggested that instead of Council appointing a special task forc(that Council give the board or commission a request for this information and they can appoint a special committee. She commented that Council may wish to consider an ordinance that would establish a length of term that the members can serve on boards and 'commissions. Council members Hinman, Doty, Carmichael, Buchanan, and Beau- champ spoke in favor of continuing the committee approach for appointments to boards and commissions. Discussion followed on the Mayor's suggestion About Council requesting a board or commission to appoint a committee when a sub-cammittee is requested. Council member Crest suggested considering this after the Council committee on rules meets and discusses this sugegestion. Council member Doty stated she has several suggest- ions for consideration. She suggested limiting the number of terms an individual may serve on a board or commission. She also suggested that an acknowledgement letter be sent to a person when he submits an application explaining the appoint- " -- ment process. Mayor Edmondson agreed that another process needs to be implemented and suggested that the applications be submitted to the City Clerk's Office and the City Clerk should send the letters to the applicants. City Manager Zais stated that the letter of acknowledgement can be implemented immed- iately. Mayor Edmondson stated that fram now on all appli- cations will be sdbmittl be kept on file in the City Clerk's Office and any Council members may get all the infor- - mation on the applications there. 3. REPORT ON PROPOSED GAMBLING LEGISLATION - YAKIMA COUNTY POLICY Police Chief LaRUe reported that he contacted the Chairman of the County Commissioners and the Finance Office about the issue of taxing fund raising events. He stated that they have declined to take a position at this time because of House Bill 193, which would be highly prohibitive towards fund raising events. • **inadvertently omi,tted: in - an area where there is a board or commission established by ordnance, .?J8 FEBRUARY 10, 1981 4. REPORT ON HUMAN RELATIONS COMMISSION ACTIVITIES DURING 1980 AND GOALS FOR 1981 Dolores Goodman, Chairman, Human Relations Commission, re- viewed the goals and recommendations as given in their report. Following discussion on the role of the Affirmative Action Specialist relating to the Human Relations Commission, it was MOVED by Crest, seconded by Carmichael to accept the report with many thanks for a job well done. Unanimously carried by voice vote. 5. DISCUSSION RE PAYMENT OF ENGINEERING INSPECTION FEES FOR THE FAIR - VIEW-SUMAC SEWER SYSTEM PROJECT City Manager Zais gave some background information on this issue stating that the City has attempted to collect payment of $5,942.04 from Yakima County for inspection services per- formed by the City. The County Public Works Director and Engineering staff don't believe it is their responsibility to pay those fees. City Manager Zais stated he believes this is now a matter that Council should take up with the County Commissioners. Several Council members attempted to recall the previous conversations regarding this issue and Council member Hinman suggested sending a letter to see if the County is willing to pay and if not, direct staff to cane back to Council. Following further discussion, it was MOVED by Hin- man, seconded by Crest to instruct the Mayor to draft a letter covering this issue with the Commissioners and see what their response is. Unanimously carried by voice vote. 6. EXECUTIVE SESSION Mayor Edmondson stated that due to the time, the Executive Session will be held at the end of the meeting. BUSINESS MEETING 7. ROT CALL At 8 :00 p.m., the Council members commenced the regular meet- ing, Mayor Edmondson presiding, Council members Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman, and City Manager Zais and City Attorney Andrews present on roll call. 8. INVOCATION The Invocation was given by City Manager Zais. 9. CONSENT AGENDA Mayor Edmondson referred to the items placed on the Consent Agenda, questioning whether there were any additions or dele- tions from either Council members or citizens present. Coun- cil member Hinman requested that Item No. 20 be removed and Mayor Edmondson requested that Item No. 23 be removed from the Consent Agenda. Council member Doty requested that Item No. 10 be removed and Mayor Edmondson requested that Item No. 25 be removed from the Consent Agenda. Council member Crest requested that Item No. 24 be added to the Consent Agenda and Council member Beauchamp requested that Item No. 16 be added. City Manager Zais stated that there is an off - agenda itan and Mayor Edmondson numbered it 23A for the emergency purchase of chemicals for the Wastewater Treatment Plant. Council member Crest requested that Item No. 23A be added to the Consent Agenda. Council member Beauchamp requested that Item No. 14 be added, however, Mayor Edmondson stated that there are citizens present wishing to speak to that item. It was the general consensus of the Council that the addition of Items No. 16, 23A and 24 and the deletion of Item No. 10, 20, 23 and 25, as requested, be made. The City Clerk then read the Consent Agenda items including resolutions and ordinances by ?ES FEBRUARY 10, 1981 title. It was MOVED by Doty, seconded by Beauchamp that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (Subsequent paragraphs preceded by an aster- isk (*) indicate its on the Consent Agenda handled under one Notion without further discussion.) 10. MINUTES Council member Doty stated' that on page 252 of the January 20, 1981 Council minutes, the City name should have been Detroit instead of Atlanta. She also commented that she would like the last sentence reworded in that paragraph that she wanted to think about attending the National League of Cities II/ Conference. It was MOVED by Hinman, seconded by Crest that the minutes of January 20, 1981, as amended, and the minutes of January 14, 1981, be approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 11. COMMENCEMENT OF ANNEXATION PROCEEDINGS FOR RALPH M. AND SOPHIE HOLM, 1809 WEST LINCOLN AVENUE It was MOVED by Buchanan, seconded by Doty that February 10, 1981, be set as the time for meeting with the initiating parties to sign the Notice of Intention to Commence Annexation Proceedings dated January 21, 1981, those initiating parties being Ralph M. and Sophie R. Holm. Unanimously carried by voice vote. Mayor Edmondson asked if the initiating parties are willing to assume their share of the City's existing indebtedness and Mr. Holm indicated that they are willing. It was duly moved, seconded and passed that the annexation pro- posed by Petition No. 967 (Notice of Intention to Commence Annexation Proceedings) be accepted by the City of Yakima and that the area sought to be annexed be required to assume the City's existing indebtedness and that a Notice of Intention to Annex be filed with the Yakima County Boundary Review Board. The above MOTION was made by Buchanan, seconded by Carmichael and carried unanimously by voice vote. - 12. AUDIENCE PARTICIPATION Nadine Lee, Yakima River Greenway Foundation, gave some his- tory of the project from its inception in 1975. She read a copy of Yakima County's Resolution No. 522 regarding the Yakima River Greenway. The recommendation was that it be dedicated to Justice William 0. Douglas. She spoke about the duties assigned to the Foundation, i.e., to acquire property, raise the level of public agareness, etc. She commented that of the 3500 acres needed, 2000 are held by state, county or city. She extended an invitation to the Council to attend the first annual banquet of the Yakima River Greenway Foundation II/ on Mardi 3, 1981 at the Holiday Inn. Mayor Edmondson thanked her for her invitation and also gave recognition to the work of former Council members Pete Moore and Nadine Lee for their dedication to this project. 13. SUPPLEMENTAL REPORT ON RESTAURANT PARKING VALIDATION Carol Darby, Director of Community Development, reported that she was unable to meet with Don Bond, since the last dis- cussion on this issue. She reviewed the report distributed to the Council, commenting that at the last discussion, Council was informed that the revenue was based on $40,000 per month and it is $40,000 per year. She stated that-staff anticipated the restaurant gross revenue going up to about $50,000 per month. She stated that in order to receive the $40,000 for the year, the City would have to receive $3,333 per month and when the restaurant had a $56,000 month, the City received $3,405. Discussion follaaed about the amount of utilities the City pays for the restaurant and the amount of parking fees the restaurant is paying. Don Bond, attorney representing Dave and Lorraine Schuler, reported that Mr. Lundberg did not 270 FEBRUARY 10, 1981 came to town, but he will agree to passing any savings to the Schulers. He stated that they need relief frame the parking fees if they are going to remain at the Airport. He commented he calculated that their patrons accounted for approximately 43% of the parking in the lot, discounting long-term parking. Council member Carmichael stated that it is to Mr. Lundberg's advantage to have the restaurant remain in business and per- haps Mr. Lundberg should be approached to give some relief to the Schulers. Council member Hinman stated that there has been a string of unsuccessful operators at the Airport Restau- rant and the City is asking the Schulers to pay more than those operators. It was MOVED by Hinman, seconded by Beau- champ to to instruct staff to explore alternatives that might be able to correct the additional cost of the parking validation program or redo the lease, and came back with something to take that $9,000 into account. Council member Buchanan stated he still does not have enough information and hard figures on which to base a decision. He stated he needs to know how much money the City was paying in order to get the net rental. II/ Council member Crest spoke in opposition to the motion stating that Mr. Lundberg should be approached about giving the Sdh- ulers some relief on their lease regarding the parking. Mayor Edmondson Objected to changing the lease because it could be opened up for any negotiation on any item Mr. Lundberg might want to discuss. Following discussion, the question was called for the vote on the motion. Carried by 4-3 voice vote. Carmichael, Crest and Edmondson voting nay. 14. SOUTH 8TH STREET AND SPRUCE NEIGHBORHOOD PETITION FOR A STREET NAME CHANGE AND TRAFFIC CONTROLS Council member Doty inquired about the cost to install the barricade. Dennis Covell, City Engineer, reported that it could cost between $5,000 and $7,000, although if it were to be put with another contract, we may save $2,000 or $3,000. Maud Scott, 309 So. 8th Street, spoke about the neighborhood meeting held to discuss the confusion and traffic problems in this area. She stated that if there were a sign indicating where So. 9th Street is, that would help more than changing the street name. Mayor Edmondson stated that this suggestion changes the petition and perhaps this should go back to staff. Ms. Scott stated that she would like the street barricade and stop sign reversal and also suggested a sign indicating where South 9th Street continues. She stated she would like to delete the street name change because there was same dis- cension from the property owners who live on Union. She stated that there was a meeting held with the neighbors follow- ing the Planning Commission meeting and this was discussed. It was MOVED by Hinman, seconded by Carmichael to follow the . staff recommendation, deleting Item No. 3. Unanimously car- ried by voice vote. 15. AGREEMENT WITH GARY E. GRAY, FOR PREPARING A SLUDGE MANAGEMENT PLAN Council member Hinman asked several questions regarding the qualifications and experience of this firm stating he had II/ heard some criticisms About this engineer's work on the plant in Goldendale. Dennis Bertek, Supervising Sanitary Engineer, reported on the factors considered in recommending this firm. Gary Gray, Engineer, stated that he has eighteen years exper- ience in this field and spoke about his experience with the plant in Goldendale. Following discussion, the resolution was read by title and it was MOVED by Carmichael, seconded by Crest that Resolution No. D-4422, be passed. Unanimously carried by roll call vote. RESOLUTION NO. D-4422, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an agreement with Gary E. Gray, P.E., Consulting Civil Engineer, for professional engineering services. 271 FEBRUARY 10, 1981 *16. AGREEMENT 'FOR AID WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPOR- TATION • RESOLUTION NO. D-4423, A RESOLUTION authorizing and directing the :City Manager and City Clerk of the City of Yakima to execute an agreement for aid with the Washington State Depart- ment of Transportation. *17. AGREEMENT-WUTH NORTHWEST DATA SYSTEMS, INC. FOR IMPLEMENTATION OF PPMS PROJECT - RESOLUTION NO. D-4424, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with Northwest Data Systems, Inc., for computer system and programming services. *18. MODIFICATION OF THE CAPITOL THEATRE OPERATING AGREEMENT RESOLUTION NO. D-4425, A RESOLUTION-authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a modification agreement with the Capitol Theatre Committee, Inc. *19. COLLECTIVE BARGAINING AGREEMENT'WITH I.A.F.F. LOCAL NO. 469 (LEOFF) FOR 1981-82 . _ RESOLUTION NO. D-4426, A RESOLUTION authorizing and directing - the City Manager and City Clerk of the City of Yakima to execute a collective bargaining agreement calendar years 1981 and 1982 with Local 469, International Association of Firefighters, AFL-CIO. 20. SUPPLEMENT NO. 2 TO AN AGREEMENT WITH THE STATE DEPARTMENT OF HIGHWAYS FOR PARTIAL REIMBURSEMENT OF (DST FOR REPLACEMENT OF THE BRIDGE OVER WIDE HOLLOW CREEK ON 48TH AVENUE . - . • . Council member Hinman inquired if staff has contacted Yakima County about soil study. Dennis Covell Engineer, reported that the County has dndicated they won't research their archives to find the data. Resolution No. - D-4427 having been read by title, it was MOVED by Doty, seconded by Buchanan that 'the Resolution be passed. Carried.by 6-1 roll call vote. Hinman voting nay. RESOLUTION NO. D-4427, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute Supplement No. 2 to an agreement with the State of Washington, Department of for-partial reimbursement of costs for replacement of the bridge over Wide Hollow Creek, on 48th Avenue. *21. SUPPLEMENT NO. 3 TO AGREEMENT WITH STATE DEPARTMENT OF HIGHWAYS FOR PARTIAL REIMBURSEMENT OF COSTS FOR OVERLAY OF SOUTH FIRST STREET FROM MEAD AVENUE' TO ARLINGTON STREET. RESOLUTION NO. D-4428, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute Supplement No. 3 to an agreement with the State of Washington, Department of Highways, for partial reimbursement of costs for overlay of South First Street from Mead to Arling- ton Streets. • *22. DISPOSITION OF DAMAGE CLAIM A. RESOLUTION NO. D-4429, A RESOLUTION authorizing payment of $185.19 to Lawrence Gentile in settlement of a claim for damages filed with the City of Yakima. 23. OUT OF STATE TRAVEL FOR BRUCE F. HINES, FIRE DEPARTMENT Mayor Edmondson stated she had a question regarding the amount budgeted for this trip, questioning where the balance for the money would cane from. She reported that there was a staff report that was not included with the Council packets, that 2 72 FEBRUARY 10, 1981 indicates the U.S. Fire Academy will pay the balance. It was MOVED by Buchanan, seconded by Carmichael that the out-of- state travel for Bruce F. Hines, Fire Department, to attend the U.S. Fire Academy in Emmitsburg, Maryland at a cost of $150, be 'approved. Unanimously carried by voice *23A. PURCHASE EMERGENCY CHEMICALS FOR - WASTEWATER TREATMENT PLANT RESOLUTION NO. D-4430, A RESOLUTION authorizing the purdhase of sodium bicarbonate without calling for bids. *24. EMERGENCY MEDICAL TECHNICIAN VIDEO TRAINING MATERIALS A. ' RESOLUTION NO. D-4431, A RESOLUTION authorizing the purchase of emergency medical technican video training materials without calling for bids. B. An Ordinance appropriating money for the purchase of EMT materials, having been read by title only at this meet- II/ ing, was laid the table for one week or until February 17, 1981. 25. ORDINANCE INCREASING FEES FOR SPECIAL PARKING PERMITS AND FOR LONG TERM PARKING PERMITS IN PUBLIC PARKING LOTS Mayor Edmondson referred to page 3 of the Ordinance and asked if there shouldn't be a reference. in No. 2 to No. 5 in Section 9.50.675, Section 3 (2) City Manager Zais stated that staff would look at that and bring the ordinance back: 26. OTHER BUSINESS '- INFORMATION ITEMS Items of information supplied to Council were: memo from City Attorney re animal license fees -- citizen rate. 2/6/81; memo from City Attorney re state legislation. 2/3/81; memo from Director of Community Development re Mr. Robert Haug Outside Utility Request for water. 2/6/81; emergency activity report from Fire Department. 2/3/81; legislative bulletin #4, Jan uary 30; 1981; listing of Washington State Senators and Repre sentatives. 1/8/31; and Senior center Bulletin for February, 1981. 27. ADJOURNMENT - It was MOVED by Buchanan, seconded by Beauchamp to move into Executive Session for the purpose of discussing prospective litigation and then immediately adjourn the meeting. Unan- imously carried by voice vote. Following the Executive Ses- sion, the meeting Ajo z. at the of 10:3i p.m. READ AND CERTIFIED ACCURATE BY _____ DATE 3//) troUNCIL MEMBER DATE') //:0/4/ sUNCIL MEMBER ATTEST: _ • • DEPUTY CITY CLERK pr MAYOR