HomeMy WebLinkAbout03/17/1981 Adjourned Meeting 298 MARCH 17, 1981
STUDY SESSION
The City Council met in session on this date at 2:00 p.m. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan, Lynn
Carmichael, Bruce Crest, Shirley Doty and Don Hinman.
1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
Council members briefly discussed the procedural manual for
appointments to boards and commissions. It was suggested that
the date of the application be listed on the application file
card. It was MOVED by Crest, seconded by Buchanan to accept
the form as presented as the new procedural manual for
appointments to boards and commissions, adding the one
suggestion. Unanimously carried by voice vote.
Council member Carmichael commented on the difficulty she was
II/
having in trying to condense her concepts of the meetings she
attended at the National League of Cities Conference. She
suggested that Council share their information around the
table and then if any one wants detailed infoinution, it could
be pursued. Following discussion, it was the general
consensus of the Council to have this put on a study session
agenda.
2. PROPOSED FINANCE DEPARTMENT REORGANIZATION
Don Horan, Acting Finance Officer, explained the three changes
proposed to transfer employees from the Treasurer's Office to
the Accounting Division. He showed an example of information
given in a data processing printout and an example of the cash
flow report compiled by his division. The cash flow report is
easier to comprehend. City Manager Zais proposed some
Changes to the request regarding the Budget Analyst. He
suggested hiring one Budget Analyst to work in the Public
Works Department and also augment the Data Processing Division
by one Programmer. He stated that this Budget Analyst will be
funded with public works funds and be concerned with the
public works operating budget. It would be a coordinated
position between the Public Works Department and the City
Manager's Office. City Manager Zais stated that our position
is even more critical as one of the Programmers has submitted
her resignation. Council member Hinman expressed his concern
that if the Budget Analyst is working out of the City
Manager's Office, then at some point he would be setting the
priorities for the department rather than the department head
making that decision. City Manager Zais reassured Council
that the department heads would be setting the priorities for
their department and any Changes will be made by the City
Manager. Following discussion on the day-to-day supervision
of the Budget Analyst, it was MOVED by Buchanan, seconded by
Beauchamp to accept the report and direct staff to prepare the
legislation to implement the reorganization of the Finance
Department and the Budget Analyst Program, except as outlined.
II/
Mayor Edmondson commented that the only thing new is the
addition of the Budget Analyst and the Programmer. City
Manager Zais stated that another change is assigning the
Budget Analyst to the City Manager's Office. Council member
Crest stated he would like it better if the Budget'Abalyst was
under the department head and answering directly to the Public
Works Director. City Manager Zais stated that if Council is
going with that concept, then from the standpoint of reporting
and direct day-to-day relationships, it should be out of
Public Works. Mayor Edmondson stated that she doesn't like it
in the Finance Department. Council member Hinman stated he
thinks it should be out of the Finance Department, but report
directly to the Department Head. It was MOVED by Beauchamp to
amend the motion to change this position to Where the person
would report directly to the Office of Public Works. The
motion died for lack of a second. The question was called for
the vote on the motion. Carried by 4-3 voice vote. Crest,
Doty and Hinman voting nay.
MARCH 17, 1981 299
BUSINESS MEETING
4. ROLL CALL
At 3:00 p.m., the Council members commenced the regular
meeting, Mayor Edmondson presiding, Council members Beauchamp,
Budhanan, - Carmichael, Crest, Doty and Hinman and City Manager
Zais and City Attorney Andrews present on roll call.
5. INVOCATION
The Invocation was given by Council member Crest.
6. CONSENT AGENDA
Mayor Edmondson referred to the items placed on the Consent
Agenda questioning Whether there were any additions or
deletions from either Council members or citizens present.
Council member Crest requested that Item No. 12 be added to
the Consent Agenda. Council member Doty requested that Item
No. 13 be added, however, Council member Hinman stated he has
a question on that item. It was the general consensus of the
Council that the addition of Item No. 12, as requested, be
made. The City Clerk then read the Consent Agenda items
including resolutions and ordinances by title. It was MOVED
by Doty, seconded by Buchanan that the Consent Agenda, as
read, be passed. Unanimously 'carried by roll call vote.
(Subsequent paragraphs preceded by an asterisk (*) indicate
items on the Consent Agenda handled under one motion without
further discussion.)
3. STATUS REPORT RE SOUTHEAST RECYCLING CENTER AND RECERTIFICATION
REQUIREMENTS
Carol Darby, Director of Community Development, outlined
briefly Council's instructions to staff in their last
discussion. She .stated that she has a time frame to submit
the Grantee Performance Report on the Community Development
- Block Grant Program by the last week of March. To date, Mr.
' Posey has addressed the management of the recycling program,
but she has not received any response to the other items
listed in the January 29, 1981 report. Mr. Posey stated that
he submitted a report to Ken Coffin this morning regarding the
insurance coverage. Carol Darby explained the recertification
procedure for the recycling program. Council member Beauchamp
excused himself from voting on this issue due to possible
conflict of interest. Jim Posey, Director, Southeast
Community Center, outlined his concept for operation of the
recycling program. He briefly outlined a proposed budget of
$106,000 for the staffing of the program and estimated a
revenue of approximately $145,000 based on 29 a pound for
2,000 pounds of aluminum per day. Council member Crest stated
he would like to see a staff report next week on the insurance
coverage and also reviewed Mr. Posey's concept. Ken Coffin,
Block Grant Manager, stated that unless the program is
continued, the equipment will have to be sold and the funds
would then go back into the block grant program. It was MOVED
by Crest, seconded by Doty to table this , discussion until next
Tuesday when we can get a full report .from staff. Unanimously
carried by voice vote.
7. AUDIENCE PARTICIPATION
APPEARANCE RE INTERNATIONAL YEAR OF DISABLED PERSONS
Nadine Lee read a proclamation from the Governor proclaiming
1981 as the International Year of the Disabled Persons in
Washington State, signed January 27,-1981. She stated that Gini
Heint2man was appointed by the 1Council to serve as liaison.
She commented about the goals and the work they are doing.
She stated that they don't have a budget, however, they have
been paying for postage, stationary and other office supplies
and an interpretor for a deaf committee member. She requested
$1,000 to fund the Commission for the International Year of
MARCH 17, 1981
the Disabled Persons. Mayor Edmondson commented that Yakima
is the liaison city to the State level. Following discussion,
it was the general consensus of the Council to refer this
matter to staff to check on the legality of granting this
request.
Mayor Edmondson proclaimed the 19th of Mardi as Yakima
Agricultural Day. She also proclaimed this as Demolay Week.
Dolores GOcdman, 1002 So. 6th Street, asked that Council
reconsider her damage claim that was denied last week. It was
the general consensus of the Council to reconsider the damage
claim. Mrs. Goodman distributed pictures of the cutting of
the trees on her property. She stated that these trees were
supposed to be topped, however, some of them were cut close to
the ground. She stated that the trees had been marked where
they should have been topped about 20 to 25 feet in the air.
II/
She stated that the wood was hauled away. It was MOVED by
Doty, seconded by Hinman to reconsider the denial of the
damage claim submitted by Dolores Goodman and Erma Ruffin.
Carried by 6-1 vote. Buchanan voting nay. It was MOVED by
Hinman, seconded by Beauchamp to put this on the Agenda again
with any new additional information. Unanimously carried by
voice vote.
Milton Shute, 1308 West King, requested Council to do
something about the fence at Hunter's Ridge and Clipper's
Ridge located in the vicinity of South 16th Avenue and Mead
Avenue. He stated that they have installed a fence Which is
serving as a barricade against vehicles, however, it does not
have any effect on preventing kids fran the developments
playing in his yard. Lou Roederer, Code Manager, stated that
he has been monitoring this development and stated that the
purpose of the fence was to keep the vehicles fran going fran
King Street to the back of the housing development. Mr. Shute
stated that he will sue the Owner of the development because
he is not fulfilling his plan.
Dick Brewer, Sports Car Club, requested permission to hold an
Autocross on the 29th of March. He stated that Gene Mayer has
again given his consent for this event to be held in the
Tancara Addition. He stated he knows this is short notice,
however, their insurance expires April 1st and they would like
to hold another event before that time. Following discussion,
it was MOVED by Hinman, seconded by Carmichael to instruct
staff to investigate the police and Gene Mayer 's concerns, if
any, to ensure that all things are proper for this proposed
Autocross and if it is, Council will approve it. Lou
Roederer, Code Manager, stated that his division had the
responsibility of inspecting the property after the last event
was held and found the property left in impecable condition.
The question was called for the vote on the HuLion.
Unanimously carried by voice vote.
It was the general consensus of the Council to continue Items
No. 8, 9 and 11.
8. STATUS REPORT ON CITY MANAGEMENT PROPERTY
Item continued.
9. REVIEW OF P CONSULTANT STUDY RE SHORT RANGE TRAFFIC OPERATIONS
Item continued.
10. SUPPLEMENTAL REPORT RE AIRPORT PARKING VALIDATION PROGRAM
City Manager Zais stated that we have looked at a number of
alternatives on this. He stated that there were some requests
to try to break down the utility expenses and segregate them
from the restaurant. This was impossible. He stated that we
can work with PP&L to try to make some kind of determination
on this. Don Bond, Attorney representing Dave and Loraine
Schuler, stated that they have reviewed the alternatives and
301
MARCH 17, 1981
Mr. Schuler prefers the 4.5% rate. He stated that Mr. Schuler
would be comfortable with Option #8. He commented that Option
#9 offers an opportunity for the Schulers that if they achieve
a high enough gross, they can get the percentage rate down.
He stated that Mr. Schuler said he would try to live with that
option. He stated that the 2% fee is what makes this a
feasible incentive. It was MOVED by Crest, seconded by
Buchanan to accept the staff recommendation given in Option #9
and .decrease it to 2% of the Seattle-Everett All Urban CPI.
City Manager Zais ccmnented that this just handles the rental
fee for this year. Mr. Bond stated that the Schulers have to
decide about exercising their option and is he expected to do
that without knowing if this option is available to him. He
stated that he thought the Consumer Price Index reference
meant that this would be an ongoing proposition. Gary
Robbins, Acting Airport Manager, stated that he put that
phrase in the contract to keep from trapping the City into the
$40,000 figure. Following discussion, the question was called
for the vote on the motion. Unanimously carried by voice
vote.
11. REPORT: ON REQUIREMENTS FOR CONTROL OF MOVED BUILDINGS
It continued.
*12. CONSIDERATION OF RESOLUTION AMENDING THE CITY'S TEMPORARY POLICY RE
OUTSIDE UTILITY SERVICE
RESOLUTION NO. D-4449, A RESOLUTION adopting a temporary
policy of the City of Yakima regarding the furnishing of water
and sewer utility service to property outside the corporate
limits of the City and amending City of Yakima Resolution No.
D-4344, adopted Odtdber 29, 1980.
13. CONSULTANT AGREEMENT FOR THE SOUTH 48TH AVENUE BRIDGE DESIGN
PROJECT
Council member Hinman stated that the County builds bridges on
a routine basis such as this and has plans available and -
questioned why the City didn't use those. Denny Covell, City
Engineer, comnented that the County did not respond to the
City's request for their participation for their one-fourth
share until after a consultant had been selected. The County
said they would design the bridge for their share, but we were
too far along to do that. Also, the County design is standard
and would have to be modified for the situation where there
are clay deposits that will increase the cost of the bridge.
The individual who designs the County bridges does not have a
structural engineer's certificate and we could not hold them
responsible. Resolution No. D-4450 having been read by title,
it was MOVED by Carmichael, seconded by Doty that the
Resolution be adopted. Carried by 6-1 roll call vote. Hinman
)11/ voting nay.
RESOLUTION NO. D-4450, A RESOLUTION authorizing the execution
of an agreement to hire consulting engineering services in
connection with the 40th Avenue Bridge Replacement Project;
and designating the City Manager as "agency official".
14. REPORT ON ACTUAL 1980 YEAR FINANCIAL STATUS
Mayor Edmondson reported that Ines Rice, a citizen, had
requested to speak on this item, but had to leave. The Mayor
stated that Mrs. Rice wanted to say she liked the format and
What is happening. It was MOVED by Buchanan, seconded by
Beauchamp to accept the report. Unanimously carried by voice
vote.
*15. MONTHLY BUDGET REPORT ON PARKS
The monthly budget report on Parks for January and February,
1981 was approved.
MARCH 17, 1981
*16. SEGREGATION OF AN ASSESSMENT IN LOCAL IMPROVEMENT DISTRICT NO.
1028 - SUMMITVIEW COUNTRY CONDOMINIUMS
RESOLUTION NO. D-4451, A RESOLUTION ordering segregation of an
assessment in Local Improivement District No. 1028.
*17. FINAL PAYMENT TO M. G. WAGNER COMPANY, INC. FOR AIRPORT ROOFING
PROJECT
The report from the Director of Community Development dated
March 12, 1981, with respect to the completion of the work on
the Airport roofing project performed by M. G. Wagner Company,
Inc., was approved, the work accepted and payment of the final
estimate therein set forth was authorized.
*18. DISPOSITION OF DAMAGE CLAIMS
II/
A. RESOLUTION NO. D-4452, A RESOLUTION authorizing the
payment of $586.45 to Terence R. Agnew in settlement of a
claim for damages filed with the City. of Yakima.
B. RESOLUTION NO. D-4453, A RESOLUTION authorizing payment
of $144.31 to John W. Johnston in settlement of a claim
for damages filed with the City of Yakima.
C. RESOLUTION NO. D-4454, A RESOLUTION authorizing the
payment of $156.75 to Cecil J. Perdue and Maud Scott in
settlement of a claim for damages filed with the City of
Yakima.
*19. ORDINANCE AMENDING PENALTY PROVISIONS FOR ATTEMPT
ORDINANCE NO. 2501, AN ORDINANCE relating to public safety and
morals; defining an attempt and providing for punishment
therefor; and amending Section 6.02.010 of the City of Yakima
Municipal Code.
20. OTHER BUSINESS
Mayor Edmondson read into the record a letter from Reverend
Joe Denman regarding the issue of the vacation of a portion of
Central Avenue relating to his fence. She stated she would
refer the letter to the City Attorney.
It was MOVED by Beauchamp, seconded by Crest to reconsider the
previous action on the Finance Reorganization and Budget
Analyst. Carried by 5-2 voice vote. Buchanan and Edmondson
voting nay. It was MOVED by Hinman, seconded by Crest to
amend the motion and direct staff to bring back some more
information about the Budget Analyst; however, not have the
Budget Analyst report to either the City Manager or Assistant
City Manager, but work out sorre arrangement out of the Finance
Office. Following discussion to clarify the motion, the
question was called for the vote on the motion. Carried by
5-2 voice vote. Buchanan and Edmondson voting nay. The
question was called for the vote on the motion as amended.
Unanimously carried by voice vote.
Council member Crest brought up for discussion, the newspaper
article regarding the County and the Urban Area Plan Which
states that the County Commissioners want to talk with Council
members on a one-to-one basis. Council member Carmichael
voiced her objections to that type of meeting stating that she
felt staff should be involved in these meetings to assist with
technical data. It was MOVED by Crest, seconded by Carmidhael
to ask the County for their areas of concern and have staff
analyze them and give a presentation to Cbuncil. Carried by
6-1 voice vote. Doty voting nay.
COUNCIL INFORMATION
Items of information given to Council were: letter from
Preston, Thorgrimson, Ellis and Holman re Mullen & Associates
Law Suit - motion for change of venue. 3/10/81; memo from
3 0 3
MARCH 17, 1981
Supervising Traffic Engineer re West Nob Hill Boulevard.
3/2/81; procedural manual for appointnents to hoards and
ccmndssions. 3/81; emergency activity report from Yakima Fire
Departnent for February 1981; infornation report from Yakima
Police Department re Yakima Arcade and Yakima Magazine Center
regarding the sale of items believed to be narcotics. 3/5/81;
monthly report of Permit Center for February 1981; monthly
report of Code Administration Office activities for February
1981; report fran Engineering Division re design project,
private development of public facilities and current
construction project for March, 1981; minutes for February 24,
1981 neeting of Board of Adjustment; minutes for February 20,
1981 meeting of Board of Appeals; minutes for Mardi 5, 1981
meeting of Downtown Advisory Redevelopment Comndttee; minutes
II/ for February 17, 1981 meeting of Parks & Recreation
Commission; Boards and Commissions 1981 term expirations
update. 3/11/81; Council originated pending items. 3/13/81;
Seattle Capitol Report, March 6, 1981, Vol. 3, No. 8; letter
fran the Stone Church re closure of establishments showing
x-rated movies. 2/26/81; Yakima Wastewater Treatment Plant
monthly progress report for January, 1981 from R. W. Beck &
Associates. 3/2/81; and article from Wallstreet Journal re
"Mass Transit Infirmity". 3/11/81.
EXECUTIVE SESSION
It was MOVED by Crest, seconded by Carmichael to move into
Executive Session for the purpose of discussing pending
litigation and to conclude the evaluation of the City Manager.
Unanimously carried by voice vote.
21. ADJOURNMENT
Following the completion of the Executive Session and there
being no further business to cone before the Council, the
meting was adjourned at s- hour o , ,:10
READ AND CERTIFIED ACCURATE BY DATE 0/
T ri mpUNCI -* m R
4LEALL! V C." DATE q727,Ey
04UNCIL MEMBER
ATTEST:
9 4/ . g4na-at.0-Ati
CITY CA< / MAYOR
•
•
•
•