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HomeMy WebLinkAbout03/17/1981 Adjourned Meeting 298 MARCH 17, 1981 STUDY SESSION The City Council met in session on this date at 2:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael, Bruce Crest, Shirley Doty and Don Hinman. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council members briefly discussed the procedural manual for appointments to boards and commissions. It was suggested that the date of the application be listed on the application file card. It was MOVED by Crest, seconded by Buchanan to accept the form as presented as the new procedural manual for appointments to boards and commissions, adding the one suggestion. Unanimously carried by voice vote. Council member Carmichael commented on the difficulty she was II/ having in trying to condense her concepts of the meetings she attended at the National League of Cities Conference. She suggested that Council share their information around the table and then if any one wants detailed infoinution, it could be pursued. Following discussion, it was the general consensus of the Council to have this put on a study session agenda. 2. PROPOSED FINANCE DEPARTMENT REORGANIZATION Don Horan, Acting Finance Officer, explained the three changes proposed to transfer employees from the Treasurer's Office to the Accounting Division. He showed an example of information given in a data processing printout and an example of the cash flow report compiled by his division. The cash flow report is easier to comprehend. City Manager Zais proposed some Changes to the request regarding the Budget Analyst. He suggested hiring one Budget Analyst to work in the Public Works Department and also augment the Data Processing Division by one Programmer. He stated that this Budget Analyst will be funded with public works funds and be concerned with the public works operating budget. It would be a coordinated position between the Public Works Department and the City Manager's Office. City Manager Zais stated that our position is even more critical as one of the Programmers has submitted her resignation. Council member Hinman expressed his concern that if the Budget Analyst is working out of the City Manager's Office, then at some point he would be setting the priorities for the department rather than the department head making that decision. City Manager Zais reassured Council that the department heads would be setting the priorities for their department and any Changes will be made by the City Manager. Following discussion on the day-to-day supervision of the Budget Analyst, it was MOVED by Buchanan, seconded by Beauchamp to accept the report and direct staff to prepare the legislation to implement the reorganization of the Finance Department and the Budget Analyst Program, except as outlined. II/ Mayor Edmondson commented that the only thing new is the addition of the Budget Analyst and the Programmer. City Manager Zais stated that another change is assigning the Budget Analyst to the City Manager's Office. Council member Crest stated he would like it better if the Budget'Abalyst was under the department head and answering directly to the Public Works Director. City Manager Zais stated that if Council is going with that concept, then from the standpoint of reporting and direct day-to-day relationships, it should be out of Public Works. Mayor Edmondson stated that she doesn't like it in the Finance Department. Council member Hinman stated he thinks it should be out of the Finance Department, but report directly to the Department Head. It was MOVED by Beauchamp to amend the motion to change this position to Where the person would report directly to the Office of Public Works. The motion died for lack of a second. The question was called for the vote on the motion. Carried by 4-3 voice vote. Crest, Doty and Hinman voting nay. MARCH 17, 1981 299 BUSINESS MEETING 4. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Mayor Edmondson presiding, Council members Beauchamp, Budhanan, - Carmichael, Crest, Doty and Hinman and City Manager Zais and City Attorney Andrews present on roll call. 5. INVOCATION The Invocation was given by Council member Crest. 6. CONSENT AGENDA Mayor Edmondson referred to the items placed on the Consent Agenda questioning Whether there were any additions or deletions from either Council members or citizens present. Council member Crest requested that Item No. 12 be added to the Consent Agenda. Council member Doty requested that Item No. 13 be added, however, Council member Hinman stated he has a question on that item. It was the general consensus of the Council that the addition of Item No. 12, as requested, be made. The City Clerk then read the Consent Agenda items including resolutions and ordinances by title. It was MOVED by Doty, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously 'carried by roll call vote. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) 3. STATUS REPORT RE SOUTHEAST RECYCLING CENTER AND RECERTIFICATION REQUIREMENTS Carol Darby, Director of Community Development, outlined briefly Council's instructions to staff in their last discussion. She .stated that she has a time frame to submit the Grantee Performance Report on the Community Development - Block Grant Program by the last week of March. To date, Mr. ' Posey has addressed the management of the recycling program, but she has not received any response to the other items listed in the January 29, 1981 report. Mr. Posey stated that he submitted a report to Ken Coffin this morning regarding the insurance coverage. Carol Darby explained the recertification procedure for the recycling program. Council member Beauchamp excused himself from voting on this issue due to possible conflict of interest. Jim Posey, Director, Southeast Community Center, outlined his concept for operation of the recycling program. He briefly outlined a proposed budget of $106,000 for the staffing of the program and estimated a revenue of approximately $145,000 based on 29 a pound for 2,000 pounds of aluminum per day. Council member Crest stated he would like to see a staff report next week on the insurance coverage and also reviewed Mr. Posey's concept. Ken Coffin, Block Grant Manager, stated that unless the program is continued, the equipment will have to be sold and the funds would then go back into the block grant program. It was MOVED by Crest, seconded by Doty to table this , discussion until next Tuesday when we can get a full report .from staff. Unanimously carried by voice vote. 7. AUDIENCE PARTICIPATION APPEARANCE RE INTERNATIONAL YEAR OF DISABLED PERSONS Nadine Lee read a proclamation from the Governor proclaiming 1981 as the International Year of the Disabled Persons in Washington State, signed January 27,-1981. She stated that Gini Heint2man was appointed by the 1Council to serve as liaison. She commented about the goals and the work they are doing. She stated that they don't have a budget, however, they have been paying for postage, stationary and other office supplies and an interpretor for a deaf committee member. She requested $1,000 to fund the Commission for the International Year of MARCH 17, 1981 the Disabled Persons. Mayor Edmondson commented that Yakima is the liaison city to the State level. Following discussion, it was the general consensus of the Council to refer this matter to staff to check on the legality of granting this request. Mayor Edmondson proclaimed the 19th of Mardi as Yakima Agricultural Day. She also proclaimed this as Demolay Week. Dolores GOcdman, 1002 So. 6th Street, asked that Council reconsider her damage claim that was denied last week. It was the general consensus of the Council to reconsider the damage claim. Mrs. Goodman distributed pictures of the cutting of the trees on her property. She stated that these trees were supposed to be topped, however, some of them were cut close to the ground. She stated that the trees had been marked where they should have been topped about 20 to 25 feet in the air. II/ She stated that the wood was hauled away. It was MOVED by Doty, seconded by Hinman to reconsider the denial of the damage claim submitted by Dolores Goodman and Erma Ruffin. Carried by 6-1 vote. Buchanan voting nay. It was MOVED by Hinman, seconded by Beauchamp to put this on the Agenda again with any new additional information. Unanimously carried by voice vote. Milton Shute, 1308 West King, requested Council to do something about the fence at Hunter's Ridge and Clipper's Ridge located in the vicinity of South 16th Avenue and Mead Avenue. He stated that they have installed a fence Which is serving as a barricade against vehicles, however, it does not have any effect on preventing kids fran the developments playing in his yard. Lou Roederer, Code Manager, stated that he has been monitoring this development and stated that the purpose of the fence was to keep the vehicles fran going fran King Street to the back of the housing development. Mr. Shute stated that he will sue the Owner of the development because he is not fulfilling his plan. Dick Brewer, Sports Car Club, requested permission to hold an Autocross on the 29th of March. He stated that Gene Mayer has again given his consent for this event to be held in the Tancara Addition. He stated he knows this is short notice, however, their insurance expires April 1st and they would like to hold another event before that time. Following discussion, it was MOVED by Hinman, seconded by Carmichael to instruct staff to investigate the police and Gene Mayer 's concerns, if any, to ensure that all things are proper for this proposed Autocross and if it is, Council will approve it. Lou Roederer, Code Manager, stated that his division had the responsibility of inspecting the property after the last event was held and found the property left in impecable condition. The question was called for the vote on the HuLion. Unanimously carried by voice vote. It was the general consensus of the Council to continue Items No. 8, 9 and 11. 8. STATUS REPORT ON CITY MANAGEMENT PROPERTY Item continued. 9. REVIEW OF P CONSULTANT STUDY RE SHORT RANGE TRAFFIC OPERATIONS Item continued. 10. SUPPLEMENTAL REPORT RE AIRPORT PARKING VALIDATION PROGRAM City Manager Zais stated that we have looked at a number of alternatives on this. He stated that there were some requests to try to break down the utility expenses and segregate them from the restaurant. This was impossible. He stated that we can work with PP&L to try to make some kind of determination on this. Don Bond, Attorney representing Dave and Loraine Schuler, stated that they have reviewed the alternatives and 301 MARCH 17, 1981 Mr. Schuler prefers the 4.5% rate. He stated that Mr. Schuler would be comfortable with Option #8. He commented that Option #9 offers an opportunity for the Schulers that if they achieve a high enough gross, they can get the percentage rate down. He stated that Mr. Schuler said he would try to live with that option. He stated that the 2% fee is what makes this a feasible incentive. It was MOVED by Crest, seconded by Buchanan to accept the staff recommendation given in Option #9 and .decrease it to 2% of the Seattle-Everett All Urban CPI. City Manager Zais ccmnented that this just handles the rental fee for this year. Mr. Bond stated that the Schulers have to decide about exercising their option and is he expected to do that without knowing if this option is available to him. He stated that he thought the Consumer Price Index reference meant that this would be an ongoing proposition. Gary Robbins, Acting Airport Manager, stated that he put that phrase in the contract to keep from trapping the City into the $40,000 figure. Following discussion, the question was called for the vote on the motion. Unanimously carried by voice vote. 11. REPORT: ON REQUIREMENTS FOR CONTROL OF MOVED BUILDINGS It continued. *12. CONSIDERATION OF RESOLUTION AMENDING THE CITY'S TEMPORARY POLICY RE OUTSIDE UTILITY SERVICE RESOLUTION NO. D-4449, A RESOLUTION adopting a temporary policy of the City of Yakima regarding the furnishing of water and sewer utility service to property outside the corporate limits of the City and amending City of Yakima Resolution No. D-4344, adopted Odtdber 29, 1980. 13. CONSULTANT AGREEMENT FOR THE SOUTH 48TH AVENUE BRIDGE DESIGN PROJECT Council member Hinman stated that the County builds bridges on a routine basis such as this and has plans available and - questioned why the City didn't use those. Denny Covell, City Engineer, comnented that the County did not respond to the City's request for their participation for their one-fourth share until after a consultant had been selected. The County said they would design the bridge for their share, but we were too far along to do that. Also, the County design is standard and would have to be modified for the situation where there are clay deposits that will increase the cost of the bridge. The individual who designs the County bridges does not have a structural engineer's certificate and we could not hold them responsible. Resolution No. D-4450 having been read by title, it was MOVED by Carmichael, seconded by Doty that the Resolution be adopted. Carried by 6-1 roll call vote. Hinman )11/ voting nay. RESOLUTION NO. D-4450, A RESOLUTION authorizing the execution of an agreement to hire consulting engineering services in connection with the 40th Avenue Bridge Replacement Project; and designating the City Manager as "agency official". 14. REPORT ON ACTUAL 1980 YEAR FINANCIAL STATUS Mayor Edmondson reported that Ines Rice, a citizen, had requested to speak on this item, but had to leave. The Mayor stated that Mrs. Rice wanted to say she liked the format and What is happening. It was MOVED by Buchanan, seconded by Beauchamp to accept the report. Unanimously carried by voice vote. *15. MONTHLY BUDGET REPORT ON PARKS The monthly budget report on Parks for January and February, 1981 was approved. MARCH 17, 1981 *16. SEGREGATION OF AN ASSESSMENT IN LOCAL IMPROVEMENT DISTRICT NO. 1028 - SUMMITVIEW COUNTRY CONDOMINIUMS RESOLUTION NO. D-4451, A RESOLUTION ordering segregation of an assessment in Local Improivement District No. 1028. *17. FINAL PAYMENT TO M. G. WAGNER COMPANY, INC. FOR AIRPORT ROOFING PROJECT The report from the Director of Community Development dated March 12, 1981, with respect to the completion of the work on the Airport roofing project performed by M. G. Wagner Company, Inc., was approved, the work accepted and payment of the final estimate therein set forth was authorized. *18. DISPOSITION OF DAMAGE CLAIMS II/ A. RESOLUTION NO. D-4452, A RESOLUTION authorizing the payment of $586.45 to Terence R. Agnew in settlement of a claim for damages filed with the City. of Yakima. B. RESOLUTION NO. D-4453, A RESOLUTION authorizing payment of $144.31 to John W. Johnston in settlement of a claim for damages filed with the City of Yakima. C. RESOLUTION NO. D-4454, A RESOLUTION authorizing the payment of $156.75 to Cecil J. Perdue and Maud Scott in settlement of a claim for damages filed with the City of Yakima. *19. ORDINANCE AMENDING PENALTY PROVISIONS FOR ATTEMPT ORDINANCE NO. 2501, AN ORDINANCE relating to public safety and morals; defining an attempt and providing for punishment therefor; and amending Section 6.02.010 of the City of Yakima Municipal Code. 20. OTHER BUSINESS Mayor Edmondson read into the record a letter from Reverend Joe Denman regarding the issue of the vacation of a portion of Central Avenue relating to his fence. She stated she would refer the letter to the City Attorney. It was MOVED by Beauchamp, seconded by Crest to reconsider the previous action on the Finance Reorganization and Budget Analyst. Carried by 5-2 voice vote. Buchanan and Edmondson voting nay. It was MOVED by Hinman, seconded by Crest to amend the motion and direct staff to bring back some more information about the Budget Analyst; however, not have the Budget Analyst report to either the City Manager or Assistant City Manager, but work out sorre arrangement out of the Finance Office. Following discussion to clarify the motion, the question was called for the vote on the motion. Carried by 5-2 voice vote. Buchanan and Edmondson voting nay. The question was called for the vote on the motion as amended. Unanimously carried by voice vote. Council member Crest brought up for discussion, the newspaper article regarding the County and the Urban Area Plan Which states that the County Commissioners want to talk with Council members on a one-to-one basis. Council member Carmichael voiced her objections to that type of meeting stating that she felt staff should be involved in these meetings to assist with technical data. It was MOVED by Crest, seconded by Carmidhael to ask the County for their areas of concern and have staff analyze them and give a presentation to Cbuncil. Carried by 6-1 voice vote. Doty voting nay. COUNCIL INFORMATION Items of information given to Council were: letter from Preston, Thorgrimson, Ellis and Holman re Mullen & Associates Law Suit - motion for change of venue. 3/10/81; memo from 3 0 3 MARCH 17, 1981 Supervising Traffic Engineer re West Nob Hill Boulevard. 3/2/81; procedural manual for appointnents to hoards and ccmndssions. 3/81; emergency activity report from Yakima Fire Departnent for February 1981; infornation report from Yakima Police Department re Yakima Arcade and Yakima Magazine Center regarding the sale of items believed to be narcotics. 3/5/81; monthly report of Permit Center for February 1981; monthly report of Code Administration Office activities for February 1981; report fran Engineering Division re design project, private development of public facilities and current construction project for March, 1981; minutes for February 24, 1981 neeting of Board of Adjustment; minutes for February 20, 1981 meeting of Board of Appeals; minutes for Mardi 5, 1981 meeting of Downtown Advisory Redevelopment Comndttee; minutes II/ for February 17, 1981 meeting of Parks & Recreation Commission; Boards and Commissions 1981 term expirations update. 3/11/81; Council originated pending items. 3/13/81; Seattle Capitol Report, March 6, 1981, Vol. 3, No. 8; letter fran the Stone Church re closure of establishments showing x-rated movies. 2/26/81; Yakima Wastewater Treatment Plant monthly progress report for January, 1981 from R. W. Beck & Associates. 3/2/81; and article from Wallstreet Journal re "Mass Transit Infirmity". 3/11/81. EXECUTIVE SESSION It was MOVED by Crest, seconded by Carmichael to move into Executive Session for the purpose of discussing pending litigation and to conclude the evaluation of the City Manager. Unanimously carried by voice vote. 21. ADJOURNMENT Following the completion of the Executive Session and there being no further business to cone before the Council, the meting was adjourned at s- hour o , ,:10 READ AND CERTIFIED ACCURATE BY DATE 0/ T ri mpUNCI -* m R 4LEALL! V C." DATE q727,Ey 04UNCIL MEMBER ATTEST: 9 4/ . g4na-at.0-Ati CITY CA< / MAYOR • • • •