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HomeMy WebLinkAbout12/09/1980 Adjourned Meeting 7 1 3 DECEMBER 9, 1980 STUDY SESSION The City Council net in session on this date at 6:30 p.m. in the Council Chambers of City Hall Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan, Lynn Car- michael, Bruce Crest, Shirley Doty and Don Hinman. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER MAYOR REPORTS Mayor Edmondson reported that she has received a letter from Gary Robbins, Acting Airport Manager, submitting his resignation from the Airport Advisory Cbmmission. She also reported that Jeff Jensen has resigned from the Planning Cbmnission, giving his comments about the article in the Herald-Republic newspaper about members' attendance at Commission meetings. She stated that she would write him a letter that Council did not have any part of the article in the newspaper. She also reported that a hearing won't be needed for a Commission member Who had missed a couple of meetings because he attended the last Commission meeting. Mayor Edmondson inquired if Council wants to schedule a time to give recomnendations on the Urban Area Plan. She commented that she understood that Union Gap has held a hearing and they will be making recommendations soon. It was the general consensus of the Council to schedule a discussion on the Urban Area Plan on the 16th of December. Mayor Edmondson commented that the County Commissioners will also discuss the Urban Area Plan on the 16th. Following a brief discussion, it was the general consensus of the Council to avoid having a Council meeting on December 30, 1980. REPORT ON PROPERTY TAX RECEIPTS City Manager Zais reported that the City has received a final property tax payment. The revenue is 3.5% short of the budget estimates, which translates to be a $92,000 shortfall for the end of 1980. He stated that this is primarily due to del- inquent property tax payments, Which are expected to be paid some time in 1981. The breakdown for the shortfall is as follows: $55,000 - General Fund; $23,000 Parks & Recrea- tion; and $13,000 - Street Division. City Manager Zais com- . mented that the sales tax payment was slightly ahead at their last payment Which might help to offset the loss. FUTURE AGENDA ITEM Council member Hinman requested that the mid-management pay compensation be placed on the agenda after the first of the year as he has some questions on the method for pay increases. II/ 2. SUPPLEMENTAL VERBAL REPORT RE PROPOSED AIRPORT BUDGET Carol Darby, Director of Community Development, stated that staff developed an alternative to the previously submitted preliminary budget for the Airport. She stated that this was discussed with the Airport Advisory Commission and this is a joint recommendation for the budget. She stated she would like the County to help us because there is a strong feeling to go to a regional airport. She stated that they decided to remain at the same staffing level, Which resulted in a defic- iency of $50,000 rather than $140,000, however,. it is a strict tudget and does not allow for any major repairs. We have requested proposals from the security companies and the proposals have come in about $4,000 below our cost; however, there are other factors to consider, management of security personnel. She stated that Republic West Airlines has indicated they would be willing to work out some kind of joint security. City Manager Zais commented that if the security services were contracted with a private firm, the City would have to provide alternate employment for the two existing City personnel. Gary Rbbbins, AuLing Airport Manager, reviewed a chart on Airport budget priorities DECEMBER 9, 1980 totalling $88,870. He reported that they have worked out an understanding with the Police Department that they will have an officer at the Airport for the 11:40 p.m. flight, if needed, however, they will bill that time to the Airport. He stated that an Airline staff member will secure the building following the 11:40 p.m. flight. Speaking about the Equipment Rental Fund, Mr. Robbins stated that $8,000 could be saved by doing minor engine repairs at the Ai/port. Gary Webster, Chamber of Ccmmerce, reported that the Board has reviewed the report submitted by their Special Task Force and it was accepted. It was MOVED by Hinman, by Crest to accept the report from staff and the Airport Advisory Commission and accept the direction that they are going and put back into the budget the number one priority level with a budget deficit of $67,000 and reduce the equipment rental charges and increase the planning charges. It was MOVED by Hinman, seconded by Crest that the $67,000 he taken from the FRS funds, if they are available. Unanimously carried by voice vote. The question was called for the vote on the motion, as amended. Unanimously carried by voice vote. 3. EXECUTIVE SESSION It was MOVED by Hinman, seconded by Carmichael to move into Executive Session for the purpose of discussing prospective litigation, property acquisition and collective bargaining. Unanimously carried by voice vote. BUSINESS MEETING 4. ROLL CALL At 8:00 p.m., the Council members commenced the regular meet- ing, Mayor Edmondson presiding, Council members Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman and City Manager Zais and City Attorney Andrews present on roll call. 5. INVOCATION The Invocation was given by Council member Beauchamp. AGENDA CORRECTION Mayor Edmondson reported that there was a typing error on the Agenda and the minutes to be approved are for the Council meetings cf November 24 and 25, 1980. She also reported that Item No. 11 and 12 on the Agenda should be transposed so that 11 is 12 and 12 is 11. 6. CONSENT AGENDA Mayor Edmondson referred to the items placed on the Consent Agenda questioning hether there were any additions or dele- tions from either Council members or citizens present. Coun- cil member Buchanan requested that Item No. 11 and 12 be II/ added, however, City Manager Zais stated that R. W. Beck is present to speak about Item No. 12. Mayor Edmondson requested that Item No. 17 be removed, as requested by a citizen. Council member Doty requested that Item No. 9 be added. It was the general consensus cf the Council that the addition of Item No. 9 and 11 and the deletion of Item No. 17, as re- quested, be made. The City Clerk then read the Consent Agenda items including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Buchanan that the Consent Agenda, as read, } passed. Unanimously carried by roll call vote. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) *7. MINUTES The Council minutes of November 24 and 25, 1980, were ap- - proved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. • DECEMBER 9, 1980 715 8. AUDIENCE PARTICIPATION HEALTH DISTRICT ANNUAL REPORT Dr. AtWOod and Donna Parker, Yakima Health District, reported on the services and cost of services provided by the Health District to the City for 1979 and the first six months of 1980, referring to two charts distributed by Ms. Parker. She reported that the contribution to the Health District in 1980 was $118,459 and will be $124,441 for 1981, an increase of $5,982. This figure is based on the 53,000 population figure. WASHINGTON POOL II/ James L. Posey, Director, Southeast Community Center, rPaa a letter on behalf of many th y concerned citizens in the Southeast Yakima Area, expressing concern about the possible closing of Washington Park Rol and urging Council to keep the pool open. He then submitted the letter to the Council. PROCLAMATION Mayor Edmondson reported that this is Bowlers for Kidney Foundation Week. She also proclaimed December 10, 1980 as Human Rights Day, sponsored by Amnesty International and December 14th as Listen to America_Pageant Day under the leadership of Art Linkletter, Pacific Union Conference of Seventh Day Adventist and Kiwanis International, to award students Who participated in a pledge to not smoke, drink or take drugs. TRANSIT ROUTES Ralph Berthon, a citizen, urged the Council to consider re- suming transit service to the Valley Mall via Miners Drive-In. He stated that he had received Council 's response to his last request, regarding their policy of not wishing to extend service outside the City limits and that a Council Committee will consider this request, however, he stated he feels that earlier action is necessary. Mayor Edmondson stated that that committee will be formed after the first of the year and will consider any effects of changing the transit routes. Council member Hinman suggested that Mr. Berthon contact Union Gap as the Council had discussed providing transit service to them. Mayor Edmondson suggested that the Valley Mall employees contact the City of Union Gap. *9. INTER1M.REPORT_ON CITY OF YAKIMA EMERGENCY PREPAREDNESS PLANNING The Interim report froM the Fire Chief on Emergency Pre- paredness Planning was accepted. II/ 10. REPORT ON PROPOSED STREET IMPROVEMENTS ON,SCENIC,DRIVE Council member Hinman excused himself from discussion on this item due to possible conflict of interest. Bob Rush, 4402 Scenic Drive, referred to a letter from the City Manager advising the property owners of the $10,800 cost per lot for the paving improvements, Which is rather expensive. He stated that there were some alternatives given in the letter and requested cost figures if .Alternative #3 were accepted. Dennis Covell, City Engineer, reported that another letter was mailed to the residents advising them to check with Del Kary in,the Street Division to get the cost figure amount. Mayor Edmondson suggested that staff obtain this information and get it to a neighborhood spokesman. It was MOVED by Beauchamp, seconded by Crest to accept the staff recommendation and urge staff to expedite the process as much as they can. Unan- imously carried by voice vote. Hinman not voting due to possible conflict of interest. *11. AMENDMENT NO. 8 TO AGREEMENT WITH R. W. BECK & ASSOCIATES FOR WASTEWATER PROJECT - 216 DECEMBER 9, 1980 RESOLUTION NO. D-4371, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an amendment to the agreement with R. W. Beck & Associates to prepare a Wastewater Facilities Design and amending Resolution No. D-4264 dated June 10, 1980. 12. AMENDMENT NO. 10 TO AGREEMENT WITH R. W. BECK & ASSOCIATES FOR WASTEWATER PROJECT Dennis Bertek, Supervising Sanitary Engineer, reviewed the amendment request and recommended that the engineer he funded through January or February. He stated that the profit re- quest be adjusted to 50% cf the requested amount, which would be a 7.5% profit margin. Alan Bushley, R. W. Beck, spoke about the reasons for wishing to extend the contract into April of 1981 to administer late, corrective work. He spoke against the decreased profit level proposed by staff and reported that the City is holding back some cf the payment due II/ to R. W. Beck from work done two years ago, which is costing his firm money. He stated that he has been in contact with EPA and they are proposing allowing a 18% profit level. City Manager Zais commented that the retainage of the funds men- tioned by Mr. Bushley is a requirement of the contract. Following discussion, it was MOVED by Hinman to amend the profit level to 80% of the engineer's request. The motion died for lack of a second. It was MOVED by Hinman to pay the requested amount of profit level. The muLion died for lack of a second. Following discussion, it was MOVED by Hinman to accept the staff recommendation to pay 40% of the profit. The motion died for lack cf a second. It was MOVED by Beauchamp, seconded by Buchanan to accept the staff's original recommendation and pay 50% of the requested profit level. Motion failed by 5-2 voice vote. Carmichael, Crest, Doty, Edmondson and Hinman voting nay. It was MOVED by Doty, seconded by Hinman to accept the staff recommendation with the exception of changing the profit margin to 15% on items #9 and #10. Carried by 5-2 voice vote. Beauchamp and Buchanan voting nay. It was MOVED by Hinman, seconded by Carmichael that Resolution No. D-4372, as read, be passed. RESOLUTION NO. D-4372, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an amendment to the agreement with R. W. Beck & Associates to prepare a Wastewater Facilities Design. OONTRACT NO. 5 AMENDMENT Jon Wiese, Sanitary Engineer, reported that he has received a letter on December 4th advising him that the current funding for engineering services for Contract Na. 5 is about expended. He requested that Council authorize the City Manager to send a letter to R. W. Beck to say that we are authorized to spend up to $15,000 more in Eecemher. He stated that this would be II/ included in a change order to be brought to Council in a couple of weeks. It was MOVED by Hinman, seconded by Buchanan to follow the staff recommendation and authorize the letter to be sent by the City Manager authorizing up to $15,000 to get us through December for engineering services on Contract No. 5. Unanimously carried by voice vote. *13. AIRPORT LEASE WITH AIR NATIONAL GUARD RESOLUTION NO. D-4373, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute a lease agreement with the United States cf America for a build- ing and ground space at the Yakima Air Terminal. *14. HIRE PRESTON L. SHEPHEFD AND ASSOCIATES RE WASTEWATER TREATMENT FACILITIES PROTECT RESOLUTION NO. D-4374, A RESOLUTION ratifying the hiring of Preston L. Shepherd & Associates, Inc., to perform profess- ional engineering administrative services. 2 1 DECEMBER 9, 1980 * 15. HIRE SNOW REMOVAL SERVICES RESOLUTION NO. D-4375, A RESOLUTION authorizing and ratifying the hiring of snow removal services without calling for bids. *16. PURCHASE TRUCK REPAIR PARTS FOR G-10 RESOLUTION NO. D-4376, A RESOLUTION authorizing the purchase of truck repair parts without calling for bids. 17. HIRE TREE REMOVAL SERVICES IN VICINITY OF AIRPORT Dolores Goodman, owner of property involved in the tree trimming, questioned the notice given to her about the tree II/ trimming and also inquired about the ownership of the wood. sc DiuSsion followed regarding the air rights the City purdhased from Mrs. Goodman and the requirements of FAA to trim or remove the trees. Council members also discussed the notification to Mrs. Goodman regarding the tree removal Which was referred to as tree trimming. It was MOVED by Carmichael, seconded by Hinman that Resolution No. D-4377, be passed, as read. Unanimously carried. by voice vote, RESOLUTION NO. D-4377, A RESOLUTION authorizing and ratifying the hiring of tree trimming and removal services without calling for formal bids. *18. APPROVAL OF OUTSIDE UTILITY REQUESTS The outside utility, requests were approved for Professional Developer,Consultants, Inc., for sewer to property located on the northwest of 64th Avenue and West Washington. (Newtown Green) and TPO Gefroh, for sewer and domestic water for property located,on the northeast corner of No. 34th Avenue and Englewood. *19. FIX DATES OF HEARING Dates of hearings were fixed for the following: a) IHN Development rezone for property located at 1705 So. 24th Avenue, hearing date set for December 23, 1980; b) Annexation for property petitioned by Mantey, Inc., hearing date set for January 6, 1981; c) Rainier Alley Vacation, hearing set for January 6, 1981; RESOLUTION NO. D-4378, A RESOLUTION fixing the time and place for hearing on the petition for vacation of the alley in the vicinity of 102 E. Yakima Avenue within the City of Yakima. 20. SUPPLEMENTAL REPORT RE PROPOSED WATER RATE ADJUSTMENTS II/ Due to time restrictions, it was the general consensus of the Council to allow John Klingele, a citizen to speak an then en continue this discussion for one week. John Klingele, 1312 there West Walnut, questioned ere the boundary limits will be after further development and how much water will be needed. If Council accepts the alternative for selling bonds, then he would urge them to have the bonds paid off prior to the improvements becoming obsolete. *21. APPROPRIATION ORDINANCE FOR 16TH AVENUE/LINCOLN AVENUE INTERSECTION AND P-50 TRANSPORTATION PLANNING STUDY An Ordinance amending the 1980 budget for the City of Yakima; and appropriating, transferring and reappropriating, money within and among various funds and accounts, all as appropria- tions for the 1980 City of Yakima Budget, having been read by title only at this meeting, was laid on the table for one week or until Tuesday, December 16, 1980. 218 DECEMBER 9, 1980 22. OTHER BUSINESS COUNCIL INFORMATION Itans of information supplied to Council were: letter of resignation from the Planning Commission submitted by Jeff Jensen. 12/2/80; insurance cost memo from 12/2/80 study session item; Park Commission attendance record. 12/5/80; setback of building at Nob Hill and Pleasant report from Code Manager. 12/5/80; letter from Robert Zike, PP&L re: Street Lighting. 11/26/80; memo from City Attorney re damage claim submitted to insurance carriers. 12/4/80; notice of Yakima Citizen Safety Ccmmittee meeting on December 11, 1980 and Agenda. 11/17/80; monthly report of Code Administration (F bu II/ for November, 1980; Council Agenda for December, 1980; and Chamber Update - VOL II, No. 5, November 26, 1980. 23. ADJOURNMENT It was mavED by Buchanan, seconded by Carmichael to move into Executive Session for the purpose of discussing prospective litigation, collective bargaining and property acquisition and then immediately adjourn the meeting. Unanimously carried by voice vote. Following the completion of the Executive Session, the meeting adjourned at 11:30 p.m. READ AND CERTIFIED ACCURATE BY , DATEf9L7Y •AUN 't MEMBER ?I COUNCIL MEMBER ATTEST: t %I _ _ 4 # CITY; RK "OR