HomeMy WebLinkAbout12/09/1980 Adjourned Meeting 7 1 3
DECEMBER 9, 1980
STUDY SESSION
The City Council net in session on this date at 6:30 p.m. in the Council
Chambers of City Hall Yakima, Washington. Council members present were
Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan, Lynn Car-
michael, Bruce Crest, Shirley Doty and Don Hinman.
1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
MAYOR REPORTS
Mayor Edmondson reported that she has received a letter from Gary
Robbins, Acting Airport Manager, submitting his resignation from
the Airport Advisory Cbmmission. She also reported that Jeff
Jensen has resigned from the Planning Cbmnission, giving his
comments about the article in the Herald-Republic newspaper about
members' attendance at Commission meetings. She stated that she
would write him a letter that Council did not have any part of the
article in the newspaper. She also reported that a hearing won't
be needed for a Commission member Who had missed a couple of
meetings because he attended the last Commission meeting.
Mayor Edmondson inquired if Council wants to schedule a time to
give recomnendations on the Urban Area Plan. She commented that
she understood that Union Gap has held a hearing and they will be
making recommendations soon. It was the general consensus of the
Council to schedule a discussion on the Urban Area Plan on the 16th
of December. Mayor Edmondson commented that the County
Commissioners will also discuss the Urban Area Plan on the 16th.
Following a brief discussion, it was the general consensus of the
Council to avoid having a Council meeting on December 30, 1980.
REPORT ON PROPERTY TAX RECEIPTS
City Manager Zais reported that the City has received a final
property tax payment. The revenue is 3.5% short of the budget
estimates, which translates to be a $92,000 shortfall for the
end of 1980. He stated that this is primarily due to del-
inquent property tax payments, Which are expected to be paid
some time in 1981. The breakdown for the shortfall is as
follows: $55,000 - General Fund; $23,000 Parks & Recrea-
tion; and $13,000 - Street Division. City Manager Zais com-
. mented that the sales tax payment was slightly ahead at their
last payment Which might help to offset the loss.
FUTURE AGENDA ITEM
Council member Hinman requested that the mid-management pay
compensation be placed on the agenda after the first of the
year as he has some questions on the method for pay increases.
II/ 2. SUPPLEMENTAL VERBAL REPORT RE PROPOSED AIRPORT BUDGET
Carol Darby, Director of Community Development, stated that
staff developed an alternative to the previously submitted
preliminary budget for the Airport. She stated that this was
discussed with the Airport Advisory Commission and this is a
joint recommendation for the budget. She stated she would
like the County to help us because there is a strong feeling
to go to a regional airport. She stated that they decided to
remain at the same staffing level, Which resulted in a defic-
iency of $50,000 rather than $140,000, however,. it is a strict
tudget and does not allow for any major repairs. We have
requested proposals from the security companies and the
proposals have come in about $4,000 below our cost; however,
there are other factors to consider, management of
security personnel. She stated that Republic West Airlines
has indicated they would be willing to work out some kind of
joint security. City Manager Zais commented that if the
security services were contracted with a private firm, the
City would have to provide alternate employment for the two
existing City personnel. Gary Rbbbins, AuLing Airport
Manager, reviewed a chart on Airport budget priorities
DECEMBER 9, 1980
totalling $88,870. He reported that they have worked out an
understanding with the Police Department that they will have
an officer at the Airport for the 11:40 p.m. flight, if
needed, however, they will bill that time to the Airport. He
stated that an Airline staff member will secure the building
following the 11:40 p.m. flight. Speaking about the Equipment
Rental Fund, Mr. Robbins stated that $8,000 could be saved by
doing minor engine repairs at the Ai/port. Gary Webster,
Chamber of Ccmmerce, reported that the Board has reviewed the
report submitted by their Special Task Force and it was
accepted. It was MOVED by Hinman, by Crest to accept
the report from staff and the Airport Advisory Commission and
accept the direction that they are going and put back into the
budget the number one priority level with a budget deficit of
$67,000 and reduce the equipment rental charges and increase
the planning charges. It was MOVED by Hinman, seconded by
Crest that the $67,000 he taken from the FRS funds, if they
are available. Unanimously carried by voice vote. The
question was called for the vote on the motion, as amended.
Unanimously carried by voice vote.
3. EXECUTIVE SESSION
It was MOVED by Hinman, seconded by Carmichael to move into
Executive Session for the purpose of discussing prospective
litigation, property acquisition and collective bargaining.
Unanimously carried by voice vote.
BUSINESS MEETING
4. ROLL CALL
At 8:00 p.m., the Council members commenced the regular meet-
ing, Mayor Edmondson presiding, Council members Beauchamp,
Buchanan, Carmichael, Crest, Doty and Hinman and City Manager
Zais and City Attorney Andrews present on roll call.
5. INVOCATION
The Invocation was given by Council member Beauchamp.
AGENDA CORRECTION
Mayor Edmondson reported that there was a typing error on the
Agenda and the minutes to be approved are for the Council
meetings cf November 24 and 25, 1980. She also reported that
Item No. 11 and 12 on the Agenda should be transposed so that
11 is 12 and 12 is 11.
6. CONSENT AGENDA
Mayor Edmondson referred to the items placed on the Consent
Agenda questioning hether there were any additions or dele-
tions from either Council members or citizens present. Coun-
cil member Buchanan requested that Item No. 11 and 12 be
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added, however, City Manager Zais stated that R. W. Beck is
present to speak about Item No. 12. Mayor Edmondson requested
that Item No. 17 be removed, as requested by a citizen.
Council member Doty requested that Item No. 9 be added. It
was the general consensus cf the Council that the addition of
Item No. 9 and 11 and the deletion of Item No. 17, as re-
quested, be made. The City Clerk then read the Consent Agenda
items including resolutions and ordinances by title. It was
MOVED by Carmichael, seconded by Buchanan that the Consent
Agenda, as read, } passed. Unanimously carried by roll call
vote. (Subsequent paragraphs preceded by an asterisk (*)
indicate items on the Consent Agenda handled under one motion
without further discussion.)
*7. MINUTES
The Council minutes of November 24 and 25, 1980, were ap- -
proved, having been duly certified accurate by two Council
members and no one present wishing to have said minutes read
publicly.
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DECEMBER 9, 1980 715
8. AUDIENCE PARTICIPATION
HEALTH DISTRICT ANNUAL REPORT
Dr. AtWOod and Donna Parker, Yakima Health District, reported
on the services and cost of services provided by the Health
District to the City for 1979 and the first six months of
1980, referring to two charts distributed by Ms. Parker. She
reported that the contribution to the Health District in 1980
was $118,459 and will be $124,441 for 1981, an increase of
$5,982. This figure is based on the 53,000 population figure.
WASHINGTON POOL
II/ James L. Posey, Director, Southeast Community Center, rPaa a
letter on behalf of many th
y concerned citizens in the Southeast
Yakima Area, expressing concern about the possible closing of
Washington Park Rol and urging Council to keep the pool open.
He then submitted the letter to the Council.
PROCLAMATION
Mayor Edmondson reported that this is Bowlers for Kidney
Foundation Week. She also proclaimed December 10, 1980 as
Human Rights Day, sponsored by Amnesty International and
December 14th as Listen to America_Pageant Day under the
leadership of Art Linkletter, Pacific Union Conference of
Seventh Day Adventist and Kiwanis International, to award
students Who participated in a pledge to not smoke, drink or
take drugs.
TRANSIT ROUTES
Ralph Berthon, a citizen, urged the Council to consider re-
suming transit service to the Valley Mall via Miners Drive-In.
He stated that he had received Council 's response to his last
request, regarding their policy of not wishing to extend
service outside the City limits and that a Council Committee
will consider this request, however, he stated he feels that
earlier action is necessary. Mayor Edmondson stated that that
committee will be formed after the first of the year and will
consider any effects of changing the transit routes. Council
member Hinman suggested that Mr. Berthon contact Union Gap as
the Council had discussed providing transit service to them.
Mayor Edmondson suggested that the Valley Mall employees
contact the City of Union Gap.
*9. INTER1M.REPORT_ON CITY OF YAKIMA EMERGENCY PREPAREDNESS PLANNING
The Interim report froM the Fire Chief on Emergency Pre-
paredness Planning was accepted.
II/ 10. REPORT ON PROPOSED STREET IMPROVEMENTS ON,SCENIC,DRIVE
Council member Hinman excused himself from discussion on this
item due to possible conflict of interest. Bob Rush, 4402
Scenic Drive, referred to a letter from the City Manager
advising the property owners of the $10,800 cost per lot for
the paving improvements, Which is rather expensive. He stated
that there were some alternatives given in the letter and
requested cost figures if .Alternative #3 were accepted.
Dennis Covell, City Engineer, reported that another letter was
mailed to the residents advising them to check with Del Kary
in,the Street Division to get the cost figure amount. Mayor
Edmondson suggested that staff obtain this information and get
it to a neighborhood spokesman. It was MOVED by Beauchamp,
seconded by Crest to accept the staff recommendation and urge
staff to expedite the process as much as they can. Unan-
imously carried by voice vote. Hinman not voting due to
possible conflict of interest.
*11. AMENDMENT NO. 8 TO AGREEMENT WITH R. W. BECK & ASSOCIATES FOR
WASTEWATER PROJECT -
216
DECEMBER 9, 1980
RESOLUTION NO. D-4371, A RESOLUTION authorizing the City Manager
and City Clerk of the City of Yakima to execute an amendment to the
agreement with R. W. Beck & Associates to prepare a Wastewater
Facilities Design and amending Resolution No. D-4264 dated June 10,
1980.
12. AMENDMENT NO. 10 TO AGREEMENT WITH R. W. BECK & ASSOCIATES FOR
WASTEWATER PROJECT
Dennis Bertek, Supervising Sanitary Engineer, reviewed the
amendment request and recommended that the engineer he funded
through January or February. He stated that the profit re-
quest be adjusted to 50% cf the requested amount, which would
be a 7.5% profit margin. Alan Bushley, R. W. Beck, spoke
about the reasons for wishing to extend the contract into
April of 1981 to administer late, corrective work. He spoke
against the decreased profit level proposed by staff and
reported that the City is holding back some cf the payment due
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to R. W. Beck from work done two years ago, which is costing
his firm money. He stated that he has been in contact with
EPA and they are proposing allowing a 18% profit level. City
Manager Zais commented that the retainage of the funds men-
tioned by Mr. Bushley is a requirement of the contract.
Following discussion, it was MOVED by Hinman to amend the
profit level to 80% of the engineer's request. The motion
died for lack of a second. It was MOVED by Hinman to pay the
requested amount of profit level. The muLion died for lack of
a second. Following discussion, it was MOVED by Hinman to
accept the staff recommendation to pay 40% of the profit. The
motion died for lack cf a second. It was MOVED by Beauchamp,
seconded by Buchanan to accept the staff's original
recommendation and pay 50% of the requested profit level.
Motion failed by 5-2 voice vote. Carmichael, Crest, Doty,
Edmondson and Hinman voting nay. It was MOVED by Doty,
seconded by Hinman to accept the staff recommendation with the
exception of changing the profit margin to 15% on items #9 and
#10. Carried by 5-2 voice vote. Beauchamp and Buchanan
voting nay. It was MOVED by Hinman, seconded by Carmichael
that Resolution No. D-4372, as read, be passed.
RESOLUTION NO. D-4372, A RESOLUTION authorizing the City
Manager and City Clerk of the City of Yakima to execute an
amendment to the agreement with R. W. Beck & Associates to
prepare a Wastewater Facilities Design.
OONTRACT NO. 5 AMENDMENT
Jon Wiese, Sanitary Engineer, reported that he has received a
letter on December 4th advising him that the current funding
for engineering services for Contract Na. 5 is about expended.
He requested that Council authorize the City Manager to send a
letter to R. W. Beck to say that we are authorized to spend up
to $15,000 more in Eecemher. He stated that this would be
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included in a change order to be brought to Council in a
couple of weeks. It was MOVED by Hinman, seconded by Buchanan
to follow the staff recommendation and authorize the letter to
be sent by the City Manager authorizing up to $15,000 to get
us through December for engineering services on Contract No.
5. Unanimously carried by voice vote.
*13. AIRPORT LEASE WITH AIR NATIONAL GUARD
RESOLUTION NO. D-4373, A RESOLUTION authorizing the City
Manager and City Clerk of the City of Yakima to execute a
lease agreement with the United States cf America for a build-
ing and ground space at the Yakima Air Terminal.
*14. HIRE PRESTON L. SHEPHEFD AND ASSOCIATES RE WASTEWATER TREATMENT
FACILITIES PROTECT
RESOLUTION NO. D-4374, A RESOLUTION ratifying the hiring of
Preston L. Shepherd & Associates, Inc., to perform profess-
ional engineering administrative services.
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DECEMBER 9, 1980
* 15. HIRE SNOW REMOVAL SERVICES
RESOLUTION NO. D-4375, A RESOLUTION authorizing and ratifying
the hiring of snow removal services without calling for bids.
*16. PURCHASE TRUCK REPAIR PARTS FOR G-10
RESOLUTION NO. D-4376, A RESOLUTION authorizing the purchase
of truck repair parts without calling for bids.
17. HIRE TREE REMOVAL SERVICES IN VICINITY OF AIRPORT
Dolores Goodman, owner of property involved in the tree
trimming, questioned the notice given to her about the tree
II/ trimming and also inquired about the ownership of the wood.
sc
DiuSsion followed regarding the air rights the City
purdhased from Mrs. Goodman and the requirements of FAA to
trim or remove the trees. Council members also discussed the
notification to Mrs. Goodman regarding the tree removal Which
was referred to as tree trimming. It was MOVED by Carmichael,
seconded by Hinman that Resolution No. D-4377, be passed, as
read. Unanimously carried. by voice vote,
RESOLUTION NO. D-4377, A RESOLUTION authorizing and ratifying
the hiring of tree trimming and removal services without
calling for formal bids.
*18. APPROVAL OF OUTSIDE UTILITY REQUESTS
The outside utility, requests were approved for Professional
Developer,Consultants, Inc., for sewer to property located on
the northwest of 64th Avenue and West Washington.
(Newtown Green) and TPO Gefroh, for sewer and domestic water
for property located,on the northeast corner of No. 34th
Avenue and Englewood.
*19. FIX DATES OF HEARING
Dates of hearings were fixed for the following:
a) IHN Development rezone for property located at 1705 So.
24th Avenue, hearing date set for December 23, 1980;
b) Annexation for property petitioned by Mantey, Inc.,
hearing date set for January 6, 1981;
c) Rainier Alley Vacation, hearing set for January 6, 1981;
RESOLUTION NO. D-4378, A RESOLUTION fixing the time and place
for hearing on the petition for vacation of the alley in the
vicinity of 102 E. Yakima Avenue within the City of Yakima.
20. SUPPLEMENTAL REPORT RE PROPOSED WATER RATE ADJUSTMENTS
II/ Due to time restrictions, it was the general consensus of the
Council to allow John Klingele, a citizen to speak an then
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continue this discussion for one week. John Klingele, 1312 there West Walnut, questioned ere the boundary limits will be
after further development and how much water will be needed.
If Council accepts the alternative for selling bonds, then he
would urge them to have the bonds paid off prior to the
improvements becoming obsolete.
*21. APPROPRIATION ORDINANCE FOR 16TH AVENUE/LINCOLN AVENUE
INTERSECTION
AND P-50 TRANSPORTATION PLANNING STUDY
An Ordinance amending the 1980 budget for the City of Yakima;
and appropriating, transferring and reappropriating, money
within and among various funds and accounts, all as appropria-
tions for the 1980 City of Yakima Budget, having been read by
title only at this meeting, was laid on the table for one week
or until Tuesday, December 16, 1980.
218
DECEMBER 9, 1980
22. OTHER BUSINESS
COUNCIL INFORMATION
Itans of information supplied to Council were: letter of
resignation from the Planning Commission submitted by Jeff
Jensen. 12/2/80; insurance cost memo from 12/2/80 study
session item; Park Commission attendance record. 12/5/80;
setback of building at Nob Hill and Pleasant report from Code
Manager. 12/5/80; letter from Robert Zike, PP&L re: Street
Lighting. 11/26/80; memo from City Attorney re damage claim
submitted to insurance carriers. 12/4/80; notice of Yakima
Citizen Safety Ccmmittee meeting on December 11, 1980 and
Agenda. 11/17/80; monthly report of Code Administration
(F bu
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for November, 1980; Council Agenda for December, 1980; and
Chamber Update - VOL II, No. 5, November 26, 1980.
23. ADJOURNMENT
It was mavED by Buchanan, seconded by Carmichael to move into
Executive Session for the purpose of discussing prospective
litigation, collective bargaining and property acquisition and
then immediately adjourn the meeting. Unanimously carried by
voice vote. Following the completion of the Executive
Session, the meeting adjourned at 11:30 p.m.
READ AND CERTIFIED ACCURATE BY , DATEf9L7Y
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