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HomeMy WebLinkAbout06/10/1980 Adjourned Meeting 053 JUNE 10, 1980 The City Council met in session on this date at 6:30 P.M. in the Council Chambers of City Hall, Yakima, Washington. Council meMbers present. were Acting Mayor Don Hinman, Lynn Buchanan, Lynn Carmichael, Bruce Crest and Shirley Doty. Mayor Betty Edmondson and Councilman Henry Beauchamp ab- sent. Council member Carmichael demonstrated a public service announcement that was produced by the Yakima Friendship Committee (Bob Clem, Bob Bigler and Lynn Carmichael) which expresses Yakima's appreciation for their help in the ash cleanup. These PSA's will be sent to the Cities of Seattle and Portland, and to King County and Mtltnamah County. She gave some background information on how this PSA's came to be produced. Councilman Crest inquired if there is going to be a meeting next week. II/ City Manager Zais replied that there will not be a meeting, as most of the Council members will be out of town attending the AWC Conference. Councilman Hinman stated that a discussion about interest bearing war- rants at the Health Board meeting brought out the fact the School Dis- trict and the County cannot invest that money if they issue interest bearing warrants. He asked if the City had checked on that. City Manager Zais stated that it sounds like they were referring to arbitrage where you cannot turn around and reinvest the money you receive and earn interest. He stated that he would have staff check into the specifics. Willis White, Public Works Director, reported that we are cutting back on the amount of contracted equipment used for ash cleanup. He stated the sweepers will have swept the entire City by next Friday, barring any mechanical problems. He reported that a meeting with EPA has been set for Thursday regarding the Sewer Treatment Plant, City Manager Zais reported that Mayor Edmondson who is attending the U. S. Conference of Mayors reported that she spoke with Seattle Mayor Royer, Seattle, and he is introducing a resolution that will be re- questing 90%- Federal funding and the removal of some items from the ineligible list for the disaster relief. Council member Carmichael suggested that this item be brought up for discussion at the AWC Con- ference next week, also. Dennis-Rertek,-Supervising Sanitary Engineer, reviewed his memo dated 6/6/80 regarding R. W. Beck and Associates Engineering Agreement, Amend- ment No. 8. He stated that the City must continue to provide for eng- ineering services until the project is complete and to also evaluate the options on the recent volcano related change orders. The Engineer has requested an increase of $294,791 to Phase I of the Wastewater Treatment Plant construction. Based upon the City's assessment of this request, Mr. Bertek proposed an increase of $276,973 for the services. He stated that $167,869- of that amount of Phase I Engineering (Items No. 9 and 10) may be deemed to be ineligible by EPA. This amount may be considered eligible after the completion date of the contract is adjusted. He reported that the Engineer has.requested an increase of $232,800 to complete the construction engineering services for Phase II of the , II/ Treatment Plant. Staff has reviewed the Engineer's request to eliffr inate inappropriate cost items, and the Engineer's requested profit has been reduced by 50%, a sum of $17,818. Council members Doty and Car- midhael expressed concern that R. W. Beck could have underestimated this project so much. Alan Bushley, R. W. Beck, stated that one reason is that the scope of the project has been changed by the City. He stated that the City is only billed for the amount of effort that is being spent on the job. Willis White, Public Works Director, described the process to. get change orders approved by EPA and DOE. City Manager Zais stated that there.will be resolutions at the regular. meeting for Council action. Bob _Weaver, Personnel Officer, reviewed his report- dated 5/16/80 ' regarding the Unemployment Compensation Service Agreement between the City and the Gibbens Company. Mr. Weaver stated that this report per- tains to the cost effectiveness of using the Gibbens Company vs the City forces administering the paper work on Unemployment Compensation. The City has an option to pay a percentage of payroll to the State and the State pays the unemployment claims or the City could reimburse the State for the actual unemployment claims cost. The percentage that the City would pay is 3.3%. He stated that had the City used the percentage method, the cost would have been about $277,000 for 1979. The City used 5 JUNE 10, 1980 the reimbursement method in 1979 and the cost was $14,791.93. He ex- plained the reimbursement method and stated that the Gibbens Company controls the unemployment claims by auditing claims and billings. They have saved the City some money by finding some errors. 14r. Weaver stated that Council is going to have to decide if this method is cost effective for the City in the future. If there is a high turnover, we may want to look at the other mechanism. He reported that in the first three months of 1980, there was $18,000 worth of claims. At 8:00 P.M. Council members commenced the regular meeting, Acting Mayor Hinman presiding, Council members Buchanan, Carmidhael, Crest, and Doty, and City Manager Zais and City Attorney Andrews present on roll call. Mayor Edmondson and Councilman Beauchamp absent. The Invocation was given by City Attorney Andrews. II/ Acting Mayor Hinman referred to the its placed on the Consent Agenda, questioning Whether there were any additions or deletions from either Council members or citizens present. Councilman Crest requested that Item No. 8 be removed; Council member Doty requested that Items No. 13 and 20 be added and Council member Carmichael requested that Item No. 21 be added to the Consent Agenda. It was the general consensus of the Council that the deletion of Item No. 8, and the addition of Items No. 13, 20 and 21, as requested, be made. The City Clerk then read the Consent Agenda items including resolutions and an ordinance by title. It was MOVED by Buchanan, seconded by Carmichael that the Consent Agenda, as read, be passed: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Edmondson absent. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda to be handled under one motion without further dis- cussion.) Referring to the minutes of April 24, 1980, Councilman Crest stated that he was present and County Commissioner Conrad was not in attendance. It was MOVED by Crest, seconded by Doty that the minutes of the April 17, 22, 28, and 29, 1980, and April 24, 1980, as amended, meetings, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly, be approved: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye by voice vote. Beauchamp and Edmondson absent. Acting Mayor Hinman stated that the Resolutions of Appreciation for George Shuford and Norman Nashem, Jr., have been continued for one week. It was MOVED by Crest, seconded by Doty that Resolution No. D-4253, stating appreciation and commendation for the services provided our City by certain members of King County Public Works Department, be passed: carried, Carmichael, Crest, Doty, Hinman and Buchanan voting aye on roll call. Beauchamp and Edmondson absent. RESOLUTION NO. D-4253, A RESOLUTION of appreciation and commendation for the aid and services provided our City by certain members of the King County Public Works Department. It was MOVED by Crest, seconded by Doty that Resolution No. D-4254, stating appreciation and commendation for the services provided our City by certain members of the City of Seattle Public Works Department, be passed: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Edmondson absent. RESOLUTION NO. D-4254, A RESOLUTION of appreciation and commendation for the aid and services provided our City by certain members of the City of Seattle Public Works Department. City Manager Zais reported that Mayor Edmondson is presenting these resolutions to Seattle and King County while she is in Seattle. He stated that he will be coming back with resolutions for Portland and - Multnomah County, and City of Yakima employees. Gail Hadar, Yakima Valley Disposal, introduced Cary Weedman and Gary Alconbrack as the new partners in Yakima Valley Disposal. JUNE 10, 1980 055 This being the time fixed for the hearing on Petition No. 958, filed by Yakima School District No. 7, requesting vacation of an alley running north /south between "A" and "B" Streets, located between 4th and 5th Avenues, Councilman Crest excused himself from participating in this hearing due to conflict of interest. Council member Doty inquired if it is routine that the City will trade a service for a piece of property. Larry Wright, Principal Planner, replied that this is the first in- stance. Council members discussed the deviation from the City's policy in requiring compensation for the alley in consideration of a trade with the School District's committment to pave the alley adjacent to Davis Senior High School. Ron Edwards, Yakima School District, stated he is present to answer any questions. The public portion of the hearing being closed, it was MDVED by Buchanan, seconded by Carmichael to direct staff to prepare the proper legislation to vacate the alley to the School District at no charge, and that the individual owner involved compensate the City as stated in the 5/9/80 staff report: carried, Buchanan, Carmichael, Doty and Hinman voting aye by voice vote. Crest not voting due to conflict of interest. Beauchamp and Edmondson absent. This being the time fixed for the hearing on Resolution of Intention No. D -4247 to create a Water and Sewer Local Improvement District for Cri- terion Park and others, Council member Doty questioned the City's ex- penses in this L.I.D. Denny Covell, City Engineer, reported that the sewer line on North 61st Avenue is being oversized, and the City picks up cost differences for pipes over 8 inches. He stated that this cost is reimbursed to the City as property owners hook -up to the sewer. John Klingele, 1312 West Walnut, stated the L.I.D. consists of different areas in the City and asked why they weren't done separately. Mr. Covell stated that the areas were combined into one L.I.D. to minimize costs to the participants. The public portion of the hearing being closed, it was MOVED by Buchanan, seconded by Carmichael that Ordinance No. 2423, creating L.I.D. No. 1030, Criterion Park and Others Sewer and Water District, be passed: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Edmondson absent. ORDINANCE NO. 2423, AN ORDINANCE providing for the improvement of cer- tain property by constructing a pipe sewer with the necessary wye bran- ches and manholes, by constructing the necessary mains, fire hydrants, valves and other appurtenances for the purpose of supplying water for domestic use and fire protection; establishing a Local Improvement District, providing for the method of payment thereof, and creating a special fund. *As there does not appear to be any conflicts of interest with the applicant's granddaughter being a City employee, it was MOVED by Buch- anan, seconded by Carmichael that the application submitted by Mrs. Merle Tyler for Community Development Grant, be approved, carried: Buchanan, Carmichael, Crest, Doty and Hinman voting aye on rol 1 call. Beauchamp and Edmondson absent. It was MJVED by Buchanan, seconded by Carmichael that Resolution No. D -4255, designating City Manager Dick Zais as the City's local agent for filing applications to obtain federal financial assistance under the Disaster Relief Act, be passed: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Edmondson absent. RESOLUTION NO. D -4255, be it resolved by the City Council of the City of Yakima, Washington, that R. A. Zais, Jr., City Manager, is hereby auth- orized to execute for and in behalf of the City of Yakima a public entity established under the laws of the State of Washington, this application and file it in the appropriate State office for the purpose of obtaining certain federal financial assistance under the Disaster Relief Act (Public Law 281, 93rd Congress) or otherwise available from the President's Disaster Relief Fund. It was MDVED by Buchanan, seconded by Carmichael that Resolution No. D -4256, declaring a keypunch machine to be surplus City property, and authorizing its sale to Yakima County, be passed: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Edmondson absent. nt7c JUNE 10, 1980 RESOLUTION NO. D-4256, A RESOLUTION declaring a keypunch machine to be surplus City property; and authorizing its sale to Yakima County accord- ing to a "Supplemental Agreement to County of Yakima --City of Yakima -- Data Processing Services Agreement". *It was MOVED by Buchanan, seconded by Carmichael that Resolution-No. D-4257, authorizing the execution of a modification of a lease of Air- port property with Clarence Franklund, for agricultural purposes; be passed: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Edmondson absent. RESOLUTION NO. D-4257, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute a modification of agri- cultural lease with Clarence Franklund. It was MOVED by Buchanan, seconded by Carmichael that Resolution No. D-4258 authorizing the application for aid with the Department of Trans- portation, for fencing the perimeter of a portion of the Airport and for snow removal equipment for the Airport, be passed: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Edmondson absent. RESOLUTION NO. D-4258, A RESOLUTION authorizing an application to the Division of Aeronautics, Department of Transportation, for financial assistance for Airport projects. Larry Wright, Principal Planner, explained the Amendment to the Urban Area Planning Agreement. He commented that this amendment is necessary in order to get the County in compliance with State law so they may proceed with their hearing process. City Attorney Andrews stated that this will change the procedure in receiving staff reports in the future. It was MOVED by Doty, seconded by Crest that Resolution No. D-4259, authorizing the execution of an "Amendment to the 'Urban Yakima Regional Planning Agreement", be passed: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Absent. RESOLUTION NO. D-4259, A RESOLUTION authorizing and directing the Mayor and- City Clerk of the City of Yakima to execute an "Amendment to the 'Urban Yakima Area Regional Planning Agreement". It was MOVED by Buchanan, seconded by Carmichael that Resolution No. D-4260, authorizing and ratifying the purchase of street sweepers with- out calling for bids, be passed: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on.roll call. Beauchamp and Edmondson absent. RESOLUTION NO. D-4260, A RESOLUTION authorizing and ratifying the pur- chase of street sweepers without calling for bids. It was MOVED by Buchanan, seconded by Carmichael that the report from Fire Chief Ed Carroll dated 6/5/80, Update of Fire Department Emergency Medical Response Program, be accepted and approved: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Edmondson absent. It was MOVED by Buchanan, seconded by Carmichael that the out-of-state travel request for Elaine James and Bridget Stillwagan, Police Depart- ment, to attend the AFSCME Convention in Anaheim, California, 6/8/80 to 6/13/80, at no cost to the City, be approved: carried, Buchanan, Car- michael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Edmondson absent. It was MOVED by Buchanan, seconded by Carmichael that the recommenda- tion from the City Manager and Director of Community Development to appoint Terry to the Heating Board and Chris Schmidt to the Board of Adjustment, be accepted and the appointments be made: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Edmondson absent. *An Ordinance amending the 1980 Budget, appropriating, transferring and reappropriating money within and among various funds and accounts, having been read by title only at this meeting, was laid on the table JUNE 10, 1980 057 for two weeks or until June 24, 1980: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Edmondson absent. It was MOVED by Buchanan, seconded by Carmichael that Ordinance No. 2424, specifying water service charges and time of billing, be passed: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Edmondson absent. ORDINANCE NO. 2424, AN ORDINANCE relating to public services and util- ities; specifying water service charges; and amending Section 7.68.250 of the City of Yakima Municipal Code, Council members discussed Petition No. 962, filed by persons against a proposed change to the Yakima Transit routes. Councilman Buchanan II/ commented that most of the petitioners do not live in the City and do not pay the Household Tax. Jeff Mathis, 2018 Fruitvale, stated that Changing the routes and eliminating some areas does not make sense when the trend is to try to get more people to ride the bus. He stated he believes the system should go out Fruitvale to 25th Avenue by several blocks because there are a lot of people there who use'the Transit pystem. Council member Carmichael stated that the City is exploring alternatives to finance the Transit System. She stated that the routes were changed to make it easier for .City residents to transfer and for better service. Mr. Mathis stated that the residents in that area would be willing to pay more; Whereupon Council member Doty questioned what method would be used to differentiate the two fares. She commented that this petition should be presented to the County. Councilman Hinman suggested that a copy of the petition also be sent to Union Gap. It was the general consensus to send copies of the petition to the County and Union Gap. Council member Carmichael stated that she had received calls from cit- izens wanting to knOw if there can be anything done about business or private citizens who have not cleaned up their roof. City Manager Zais stated that staff has not explored that. At the previous Council meet- ings, the feeling was that we ought to rely on community peer pressure rather than Police enforcement. He suggested that perhaps that ought to be handled through the Clean Air Authority. Councilman Hinman reported that the Health District is reporting normal levels of air particulates, and that he would have a difficult time justifying an ordinance like that. Acting Mayor Hinman referred this matter to staff. City Manager Zais referred to the resolutions regarding the R. W. Beck Engineering, Contrac, stating that they have been distributed to Coun- cil. It was MOVED by Carmichael, seconded by Buchanan that Resolution No. D-4261, authorizing the submission of an application for a grant increase for Phase II construction of the Wastewater Project be passed: carried, Hinman, Buchanan, Carmichael, Crest, and Doty voting aye on roll call. Beauchamp and Edmondson absent. RESOLUTION NO. D-4261, A RESOLUTION authorizing the application by the City of Yakima for a grant increase for Phase II construction of the II/ - Yakima. Wastewater Pr Oj ect. It was MOVED by Carmichael, seconded by Buchanan that Resolution No. D-4262, authorizing the submission of an application for a grant in- crease for Phase 1 construction of Wastewater Project, be passed: carried, Buchanan, Carmichael, Crest, Doty and Hinman voting aye on roll call. Beaudhav and Edmondson absent. RESOLUTION NO. D-4262, A RESOLUTION authorizing the application by the City of Yakima for a grant increase for Phase I construction of the Yakima Wastewater Project. It was MOVED by Ddty, seconded by Crest that Resolution No. D-4263, authorizing the submission of an application for a grant increase of Phase II design in the Wastewater Project, be passed: carried, Car- michael, Crest, Doty, Hinman and Buchanan voting aye on roll call. Beauchamp and EdmondSon absent. RESOLUTION NO. D-4263, A RESOLUTION authorizing the application by the City of Yakima for a grant increase for Phase II design of the Yakima Wastewater Project. 058 JUNE 10, 1980 It was MOVED by Buchanan, seconded by Crest that Resolution No. D-4264, authorizing the execution of an amendment to the agreement with R. W. Beck and Associates to prepare Wastewater Facilities Design: carried, Carmichael, Crest, Doty, Hinman and Buchanan voting aye on roll call. Beauchamp and Edmondson absent. RESOLUTION NO. D-4264, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an amendment to the agree- ment with R. W. Beck and Associates to prepare a Wastewater Facilities Design. City Manager Zais stated that he has two off-agenda out-of-state travel requests for Council's consideration. One request is for Chris Perks, Engineering Division, to attend the AFSCME Convention in Anahehm, Cal- ifornia at no expense to the City, and another for Glen Pleasant and Steve Knopp to attend the IMSA Northwest Conference in Medford on June 25 through 27, at a cost of $235.00 each. It was MOVED by Doty, se- II/ conded by Carmichael to approve the out-of-state travel requests for Chris Perks, Glen Pleasant and Steve Knopp: carried, Buchanan, Car- michael, Crest, Doty and Hinman voting aye on roll call. Beauchamp and Edmondson absent. Items of information supplied to Council were: letter to Senator Mag- nuson and Congressman McCormack from Councilman Hinman re FEMA Regula- tions. 6/2/80; memo from Customer Service Manager re Parking Permits in City lots. 5/30/80; report from the Permit Center re Business Licenses for the month of May, 1980; report from the Department of Community Development re design projects for the month of June, 1980; letter from Warren D. Starr, Superintendent of Schools congratulating the City for their cooperation in working with the County for the clean-up of vol- canic ash from the Mt. St. Helens eruption. 5/29/80; Senior Citizens Center News Bulletin for June, 1980; minutes of the May 14, 1980, Board of Appeals meeting; copy of letter mailed to citizens inviting partici- pation in providing input for the development of the 1981 Ccumunity Development Block Grant Program. 6/2/80; minutes of the April 23, 1980 Airport Advisory Commission -- Special Meeting, and the April 15, 1980 meeting; memo from the City Attorney re damage claims referred to insurance carriers. 6/3/80; monthly report from Code Administration Office of activities for May, 1980, Yakima Fire Department Emergency Activity Report for May, 1980; and memo from Supervising Traffic Eh gineer re 1st Street/Yakima Avenue status report, 6/4/80. 410 lliF There being no further business to c.'.- before - Counci , the meeting was adjourned at the hour of 9:15 P e BY y / READ AND CERTIFIED ACCURATE / DATE_____ •mUNCI ' d i .,,i....L __. _ ,_, 1 ‘ TE g// - /TO ODUNCI , y / .. , ATTEST: 7 CITY CLERK / Ay MAYOR