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HomeMy WebLinkAbout11/04/1980 Adjourned Meeting November 4, 1980 473 STUDY SESSION The City Council net in session on this date at 1:00 p.m. in the Council Chambers of City Hall, Yakima, W Council members present were Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan, Lynn Carmichael, Bruce Crest, Shirley Doty and Don Hinman. . . 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER MAYOR REPORTS Mayor Edmondson reported that she had contacted the Yakima Valley Museum Association regarding being the catalyst to lead the organization of the citizen groups for the celebration of II/ the Ceulennial events. She stated that Bill Pugh has said he th would bring the Council's concerns to the Board and they will give us their response. She also reported that she had mailed the letters to the four Planning Commission members regarding their non-attendance at the meeting to see if they still wish to continue serving on the Commission. She also mentioned that there are members who have served on the Planning Commission and Board of Adjustment that she has invited to the next Council meeting in order to give them special recognition for their service. ., 2. 1981 BUDGET REVIEW YAKIMA CENTER AND TROLLEYS Larry Wittenberg, Assistant City Manager referred to the 10/30/80 Summary Statement and reviewed the projected room tax revenue. Council member Hinman objected to the use of the word "deficit" and expressed concern that it looks like the Center is operating at a loss When it really isn't. He stated that he would like to see the roan tax monies included in the revenue projections. He commented that without the Center, the room tax would not be as high as it is. Mr. Wittenberg stated that the difficulty in doing that is that it can't be determined how much room tax the Center generates. Mr. Wittenberg commented that the trolleys do not require any City funds. He commented that this current year for the next year, the trolley operations will carry a balance forward. Discussion followed on the capital improvement items requested for the Center, concern being expressed that the budgeted amount of $500 is too high for a microwave oven. Les MbNary, Center Manager, commented that the microwave oven will be located in the Center office and will be used for the employees When they have to work late for a non-focd event and staff can't leave the building for dinner. He commented on the status of the storage buildings stating that the necessary specifications were finalized. He commented that so far he has not received a bid within the realm of the $7,000 funds. II/ - council member Carmichael questioned the use of the Center facility without charge for the recent Christmas Festival Committee Fashion Show. - City Manager Zais and Mr. MbNary explained that this was an event which would benefit the entire City and after consideration, they made a decision to waive the fee. City Manager Zais commented about action taken by, the Yakima Center Advisory Commission regarding the Depreciation Reserve Fund. He stated that was prompted by the cash flaw status at the time and since it has improved, the Center Board may relax that position. -- CAPITOL THEATRE Mr. Wittenberg commented on the City's contractual obligations to the Capitol Theatre Corporation and the management of the Capitol Theatre. He stated that they have requested a $20,000 supplemental management fee to balance their budget for 1981, Which would be funded through room tax funds. He stated that the City does not perform accounting services for the Capitol ThPAtre. 1 "7 L.' November 4, 1980 Mayor Edmondson announced that the next budget study session will be held on Wednesday, November 12, 1980 from 3:00 p.m. to 5:00 p.m. to consider the Transit, Garage and Equipment Rental Budgets. 3. CITIZEN PARTICIPATION PLAN Carol Darby, Director of Community Development, commented that the City is meeting the letter of the law for citizen participation and the development of the Community Development Block Grant Program, however, she doesn't feel that we are meeting the intent of the law. She commented that at a time When we are cutting back on our services, citizen involvement becomes more important. She stated that people have to understand What the responsibilities are in local government. She stated that staff desires Council's guidelines on developing the Citizen Participation Plan for the next three year Block Grant Program. Ken Coffin, Community Development II/ Block Grant Manager, spoke about meaningful citizen participation. He reviewed two charts contained in the 11/4/80 staff report, Table I -- Existing Citizen Participation Methods and Objectives and Table II -- Improved, Existing and New Methods. He suggested Alternative No. 3 Where the neighbors identify their problems and staff would aid than in preparing a presentation to Council. Mayor Edmondson inquired if the Block Grant area boundary can be redefined. Mr. Coffin stated that the Community Development Block is City-wide and it is policy that decides the boundary. Carol Darby inquired if she understands Council 's discussion that they are in agreement that Alternative No. 3 is accepted by the Cbuncil. It was the general consensus that that assumption is correct. Carol Darby reported that staff has been working with HUD on Citizen Participation and there is a consultant available to us on November 13 and 14, 1980, hired and paid by HUD. BUSINESS MEETING 4. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Mayor Edmondson presiding, Council members Beauchamp, Buchanan, Carmichael, Crest, Doty and Hinman and City Manager Zais and City Attorney Andrews present on roll call. 5. INVOCATION The Invocation was given by Mayor Edmondson. 6. CONSENT AGENDA Mayor Edmondson referred to the items placed on the Consent Agenda questioning Whether there were any additions or deletions from either Council members or citizens present. Council member Carmichael requested that Item No. 9 be added II/ to the Consent Agenda. Council member Hinman requested that Item No. 10 be added and Council member Crest requested that Item No. 11 be added. Council member Beauchamp requested that Item NO. 21 be removed and Council member Crest requested that Item No. 13 be removed. It was the general consensus of the Council that the additions of Items Nos. 9, 10 and 11 and the deletion of Items Nos. 13 and 21, as requested, be made. The City Clerk then read the COnsent Agenda items including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (SUbsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) *7. MINUTES The Council minutes of CuLober 21, 23 and 27, 1980, were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 175 November 4, 1980 8. AUDIENCE PARTICIPATION Mayor Edmondson proclaimed the week of November 3, 1980 as Telephone Pioneers Membership Week. *9. REPORT ON TRAFFIC SIGNAL DAMAGE AT WALNUT AND SOUTH FIRST STREET - ORDINANCE APPROPRIATING FUNDS FOR ITS REPAIR The staff report having been accepted; an ordinance amending the 1980 budget, transferring and reappropriating money for the purchase of a new traffic signal controller, having been read by title only at this meeting, was laid on the table for 11/ one week or until Wednesday, November 12, 1980. *10 OF . DENIAL TWO DAMAGE H CLAIMS FILED BY JOHNNY D. HAYWARD RESOLUTION NO. D-4348, A RESOLUTION denying damage'; claims filed with the City by Johnny D. Hayward. *11. REPORT ON PRELIMINARY AUDIT OF COMMUNITY DEVELOPMENT BLOCK GRANT A report on the preliminary audit of the Community Development Block Grant for the period covering 1978-79 was accepted. 12. REVIEW OF DOMESTIC WATER RATE STUDY City Manager Zais reported that a letter has been received from John Klingele and copies have been distributed to the Council. Willis White, Director of Public Works, stated that there has not been a water rate increase since 1976, which was a 10% increase. He commented that expenses have increased about 10% per year and some capital improvements have been delayed that will.be necessary next year. He reviewed the OcLober, 1980 Water Rate Study beginning with an explanation of . the new concept in the ready-to-serve charge, which will consist of two dhatges -- billing and capacity charge. The billing charge will be $1.20 per bill to cover customer service for billing and the capacity charge will be based on the meter size. He mentioned that the capacity charge was included in the volume charge in the past. Referring to page 19 in the report, he recommended that Council approve a revenue bond issue for financing capital construction. Referring to page 16 and 17, he recommended adoption of a single volume rate of 29/100 CF. He referred to page 29 which indicates the consumption vs the revenue Which shows a 40% consumption by residential users providing 60% of the revenue. Council member Hinman expressed concern about the increase the industries would experience and requested information on the effect this rate increase would have on them. Mr. White reviewed some of the sample billings given on page 25 of his report. Mr. White also recommended eliminating the irrigation rate and Council member Buchanan expressed concern about this for the citizens Who were .annexed to the City and gave up some of their water shares depending on the City's irrigation rates. (Council member Hinman Absent after 3:55 P.M.) Mr. White referred to page 24 and recommended a 50% rate increase for fire service. John Weise, Sanitary Engineer, explained the fire service rate, Whidh relates to the charge of aversizing of the pipe to. get the demand for fire, service to an area. Mr. White recommended an increase for delinquent bills to $10.00 from $5.00. Council members expressed concern about this figure and suggested that it be raised to $15.00. Responding to Mr. White's inquiry, Council members indicated that they agree with the concept of the ready-to-serve charge. Gordon Wonder, a citizen, commented on his concerns following his brief review of the study. He commented on the ready-to-serve charge, stating that the user has already paid for the larger meter When he gets it. 10. DAMAGE CLAIM Mayor Edmondson announced that Mr. Hayward is now in the audience requesting to speak about the denial of his damage 176 November 4, 1980 claims. It was the general consensus of the Council to reconsider his damage claims. Johnny Hayward requested that Council obtain additional information from the other City departments and then make their decision. He gave some background information on the tickets he received and stated that the Police Department Clerk should have given him information regarding the court costs. He stated that he has heard that if citizens gets this infolliation it may bias them from going to court. Hover, he stated he got two different stories. He requested information on the policy in the Police Departtent concerning information given to the citizens regarding going to court for traffic violations. Mayor Edmondson stated that Council will take this into consideration and advise him of their action. Following discussion, it was the general consensus of the Council to not take any further action on the resolution. 13. AGREEMENT WITH FRED PORTER FOR PAYMENT OF COURT APPOINTED ATTORNEY 111 FEES FOR 1981 Council member Doty expressed her concern about the $40,000 contract and inquired if Mr. Porter will be spending 100% of his time on this. City Attorney Andrews reported that he works on this for more than one-half his time, but he also has other employees working on this. He commented that the number of cases has increased and that Mr. Porter is on call 24 hours a day to be with a suspect Whenever they request legal counsel prior to interrogation. Concern was raised about how it is determined that a person is indigent. Resolution No. D-4349, having been read by title, it was MOVED by Buchanan, seconded by Crest that the resolution be passed. Unanimously carried by roll call vote. RESOLUTION NO. D-4349, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to accept a letter of agreement for paying court appointed attorney fees for the year 1981. *14. PROJECT AGREEMENT FOR 16TH AVENUE AND LINCOLN AVENUE INTERSECTION IMPROVEMENT WITH THE URBAN ARTERIAL BOARD RESOLUTION NO. D-4350, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute and file a project agreement for 16th Avenue and Lincoln Avenue intersection improvement, with the State of Washington, Urban Arterial Board. *15. LEASE AGREEMENT FOR PARK RESIDENCE RESOLUTION NO, D-4351, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a lease agreement with Jack and Thelma Hauge. *16. DISPOSITION CP DAMAGE CLAIM II/ A. Ronald R. King Damage Claim for overcharge of domestic water bill of $49.82. RESOLUTION NO. D-4352, A RESOLUTION denying the claim of Ronald R. King filed with the City of Yakima on OuLober 20, 1980. B. Frederick Lammers Damage Claim for overcharge of domestic water bill of $59.54. RESOLUTION NO. D-4353, A RESOLUTION denying the claim of Mr. and Mrs. Frederick Lammers filed with the City of Yakima on September 25, 1980. *17. REQUEST BY JERRY ELLIS AT 10/7/80 COUNCIL MEETING, TO ADJUST HIS HIGH WATER BILL Motion to deny request by Jerry Ellis at 10/7/80 Council meeting, to adjust his high water bill, was passed. November 4, 1980 177 *18. FINAL CONTRACT CONSTRUCTION PAYMENT . A report from the City. Engineer dated 10/27/80 with respect to the,completion of the work on the 1980 Community Development Paving Projedt, performed by Superior Asphalt, approved, the,wokk was accepted and payment of the final estimates as therein set forth was authorized. *19. OUT"CF-STATE TRAVEL REQUEST The out-of-state travel request for City Manager Zais to attend the ICMA Wbtkshop in Washington, D.C., December 11 and 12, 1980, at no cost to the City, was approved. II/ *20. ORDINANCE APPROPRIATING FUNDS TO PAY FOR INSTALLATION CF CHAIN LINK FENCING AT FIRE STATION NO. 5 An Ordinance amending the 1980 Budget, appropriating funds for the Fire Capital Fund, having been read by title only previously, was passed. ORDINANCE NO. 2466, AN ORDINANCE amending the 1980 Budget for the City of Yakima; appropriating the amount of $6,500 from unappropriated money in 332-Fire Capital Fund to Account 332.128.522.50.65 therein, as a 1980 appropriation for 332-Fire Capital Fund. 21. ORDINANCE APPROPRIATING FUNDS FOR CAPITAL IMPROVEMENTS FOR AIRPORT ROOFING. Council member Beauchamp inquire d if the lowest bid was accepted to perform the toofing (Cbuncil member Doty absent after 4:50 P.M.) Carol Darby, Director of Community Develpment, reported that there was a lower bid, however, the bidder used an alternative Which was unacceptable. It did not guarantee the roofing and it doUidn't be walked on for about six to eight months. An Ordinance.amending the 1980 Budget, appropriating $20,000 for capital improvements for airport roofing, having been read by title only previously, was passed. Unanimously carried by roll call vote. Doty and Hinman absent. ORDINANCE NO. 2467, AN ORDINANCE amending the 1980 Budget for the City of Yakima; and appropriating, transferring and reappropriating money within and among various funds and accounts, all as appropriations for the 1980 City of Yakima Budget. 22. OTHER BUSINESS CHRISTMAS FESTIVAL PARADE II/ Council member Carmichael made inquiries about the Christmas Festival parade route, expressing concern about congested traffic if it is true that the parade will end by the Yakima Mall Plaza. City Manager Zais reported that an inquiry had been made about relocating the Christmas tree, but he was not aware of a change in the parade route and he has not seen a parade permit. He stated he would check on that. AIRPORT Council member Buchanan stated he would like Council to look into the possibility of letting the County run the Airport. City Manager Zais reported that there is a budget review scheduled next week on Airport. He stated that Council was also waiting for a report from the Airport Advisory Commission, based on their joint meeting with the County Commissioners. It was the general consensus of the Council to discuss this at another time When all the Council members are present. 178 Nu/ember 4, 1980 TRANSIT - 504 Section Mayor Edmondson reported that she wrote Senator Magnuson a letter thanking him for the information regarding the new bill in the Senate regarding Section 504 of the Transportation Act, also telling him that the amendment is 11.9 to_the_, city and prefer the Cleveland amendment. COUNCIL INFORMATION Items of information supplied to Council wre: Council calendar for November 1980; memo from Director cf Community Development re: temporary- certificate of occupancy - Chinook Tower. 10/30/80; response to Mark Bontrager, School District, re: request from Broadway Elementary School Executive Board regarding traffic on Washington Avenue. 10/16/80; memo from Traffic Engineer re HUD_ 1981 Paving Project -- ' Jerome/Fairbanks/Swan. 10/22/80; article from "The Times" re Airwest Buy Makes Republic Coast-to-Coast. _ 10/24/80; AWC City News, October 1980; Article from "Commuter Air, September, 1980 entitled 'Commuters Take Over Where Big Carriers Left Off"; responses to the letters supporting the reauthorization of the Federal ReVenue Sharing Program fruipp Senator Magnuson, Congressman McCormack and Congressman Bonker. 10/27/80; and notice of the granting of the City of Yakima'S application for franchise fee waiver on Cox Cable TV Franchise. 10/28/80. 23. ADJOURNMENT There being no further business to cane before the Council, it was MOVED by Beaudhamp, seconded by Buchanan that this meeting ' he adjourned at the hour of 5:15 P.M. to then meet on Wednesday, November 12, 1980 at 11:00 a.m. in Room 421, Yakima County Courthouse to meet with the Boundary Review Board. Unanimously carried by voice v; e. DAty and inman absent. 1 4 1 READ AND CERTIFIED ACCURATE BY p ` ,,,;.6, _„,: I / DATE"-, dr *. 11 III e , O re 4 ..tli.di ' l 4 AIL .I'Lli DATF/P . II pr souNa - -7 10 1: R ATTEST: f . I fAr - fdi+_..7....a - .. Crria/N 7. ( MAYOR II/