HomeMy WebLinkAbout11/04/1980 Adjourned Meeting November 4, 1980 473
STUDY SESSION
The City Council net in session on this date at 1:00 p.m. in the Council
Chambers of City Hall, Yakima, W Council members present were
Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan, Lynn
Carmichael, Bruce Crest, Shirley Doty and Don Hinman.
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1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
MAYOR REPORTS
Mayor Edmondson reported that she had contacted the Yakima
Valley Museum Association regarding being the catalyst to lead
the organization of the citizen groups for the celebration of
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the Ceulennial events. She stated that Bill Pugh has said he
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would bring the Council's concerns to the Board and they will
give us their response. She also reported that she had mailed
the letters to the four Planning Commission members regarding
their non-attendance at the meeting to see if they still wish
to continue serving on the Commission. She also mentioned
that there are members who have served on the Planning
Commission and Board of Adjustment that she has invited to the
next Council meeting in order to give them special recognition
for their service. .,
2. 1981 BUDGET REVIEW
YAKIMA CENTER AND TROLLEYS
Larry Wittenberg, Assistant City Manager referred to the
10/30/80 Summary Statement and reviewed the projected room tax
revenue. Council member Hinman objected to the use of the
word "deficit" and expressed concern that it looks like the
Center is operating at a loss When it really isn't. He
stated that he would like to see the roan tax monies included
in the revenue projections. He commented that without the
Center, the room tax would not be as high as it is. Mr.
Wittenberg stated that the difficulty in doing that is that it
can't be determined how much room tax the Center generates.
Mr. Wittenberg commented that the trolleys do not require any
City funds. He commented that this current year for the next
year, the trolley operations will carry a balance forward.
Discussion followed on the capital improvement items requested
for the Center, concern being expressed that the budgeted
amount of $500 is too high for a microwave oven. Les MbNary,
Center Manager, commented that the microwave oven will be
located in the Center office and will be used for the
employees When they have to work late for a non-focd event and
staff can't leave the building for dinner. He commented on
the status of the storage buildings stating that the necessary
specifications were finalized. He commented that so far he
has not received a bid within the realm of the $7,000 funds.
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council member Carmichael questioned the use of the Center
facility without charge for the recent Christmas Festival
Committee Fashion Show. - City Manager Zais and Mr. MbNary
explained that this was an event which would benefit the
entire City and after consideration, they made a decision to
waive the fee. City Manager Zais commented about action taken
by, the Yakima Center Advisory Commission regarding the
Depreciation Reserve Fund. He stated that was prompted by the
cash flaw status at the time and since it has improved, the
Center Board may relax that position. --
CAPITOL THEATRE
Mr. Wittenberg commented on the City's contractual obligations
to the Capitol Theatre Corporation and the management of the
Capitol Theatre. He stated that they have requested a $20,000
supplemental management fee to balance their budget for 1981,
Which would be funded through room tax funds. He stated that
the City does not perform accounting services for the Capitol
ThPAtre.
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November 4, 1980
Mayor Edmondson announced that the next budget study session
will be held on Wednesday, November 12, 1980 from 3:00 p.m. to
5:00 p.m. to consider the Transit, Garage and Equipment Rental
Budgets.
3. CITIZEN PARTICIPATION PLAN
Carol Darby, Director of Community Development, commented that
the City is meeting the letter of the law for citizen
participation and the development of the Community Development
Block Grant Program, however, she doesn't feel that we are
meeting the intent of the law. She commented that at a time
When we are cutting back on our services, citizen involvement
becomes more important. She stated that people have to
understand What the responsibilities are in local government.
She stated that staff desires Council's guidelines on
developing the Citizen Participation Plan for the next three
year Block Grant Program. Ken Coffin, Community Development
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Block Grant Manager, spoke about meaningful citizen
participation. He reviewed two charts contained in the
11/4/80 staff report, Table I -- Existing Citizen
Participation Methods and Objectives and Table II -- Improved,
Existing and New Methods. He suggested Alternative No. 3
Where the neighbors identify their problems and staff would
aid than in preparing a presentation to Council. Mayor
Edmondson inquired if the Block Grant area boundary can be
redefined. Mr. Coffin stated that the Community Development
Block is City-wide and it is policy that decides the boundary.
Carol Darby inquired if she understands Council 's discussion
that they are in agreement that Alternative No. 3 is accepted
by the Cbuncil. It was the general consensus that that
assumption is correct. Carol Darby reported that staff has
been working with HUD on Citizen Participation and there is a
consultant available to us on November 13 and 14, 1980, hired
and paid by HUD.
BUSINESS MEETING
4. ROLL CALL
At 3:00 p.m., the Council members commenced the regular
meeting, Mayor Edmondson presiding, Council members Beauchamp,
Buchanan, Carmichael, Crest, Doty and Hinman and City Manager
Zais and City Attorney Andrews present on roll call.
5. INVOCATION
The Invocation was given by Mayor Edmondson.
6. CONSENT AGENDA
Mayor Edmondson referred to the items placed on the Consent
Agenda questioning Whether there were any additions or
deletions from either Council members or citizens present.
Council member Carmichael requested that Item No. 9 be added
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to the Consent Agenda. Council member Hinman requested that
Item No. 10 be added and Council member Crest requested that
Item No. 11 be added. Council member Beauchamp requested that
Item NO. 21 be removed and Council member Crest requested that
Item No. 13 be removed. It was the general consensus of the
Council that the additions of Items Nos. 9, 10 and 11 and the
deletion of Items Nos. 13 and 21, as requested, be made. The
City Clerk then read the COnsent Agenda items including
resolutions and ordinances by title. It was MOVED by
Carmichael, seconded by Buchanan that the Consent Agenda, as
read, be passed. Unanimously carried by roll call vote.
(SUbsequent paragraphs preceded by an asterisk (*) indicate
items on the Consent Agenda handled under one motion without
further discussion.)
*7. MINUTES
The Council minutes of CuLober 21, 23 and 27, 1980, were
approved, having been duly certified accurate by two Council
members and no one present wishing to have said minutes read
publicly.
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November 4, 1980
8. AUDIENCE PARTICIPATION
Mayor Edmondson proclaimed the week of November 3, 1980 as
Telephone Pioneers Membership Week.
*9. REPORT ON TRAFFIC SIGNAL DAMAGE AT WALNUT AND SOUTH FIRST STREET -
ORDINANCE APPROPRIATING FUNDS FOR ITS REPAIR
The staff report having been accepted; an ordinance amending
the 1980 budget, transferring and reappropriating money for
the purchase of a new traffic signal controller, having been
read by title only at this meeting, was laid on the table for
11/ one week or until Wednesday, November 12, 1980.
*10 OF . DENIAL TWO DAMAGE H CLAIMS FILED BY JOHNNY D. HAYWARD
RESOLUTION NO. D-4348, A RESOLUTION denying damage'; claims
filed with the City by Johnny D. Hayward.
*11. REPORT ON PRELIMINARY AUDIT OF COMMUNITY DEVELOPMENT BLOCK GRANT
A report on the preliminary audit of the Community Development
Block Grant for the period covering 1978-79 was accepted.
12. REVIEW OF DOMESTIC WATER RATE STUDY
City Manager Zais reported that a letter has been received
from John Klingele and copies have been distributed to the
Council. Willis White, Director of Public Works, stated that
there has not been a water rate increase since 1976, which was
a 10% increase. He commented that expenses have increased
about 10% per year and some capital improvements have been
delayed that will.be necessary next year. He reviewed the
OcLober, 1980 Water Rate Study beginning with an explanation
of . the new concept in the ready-to-serve charge, which will
consist of two dhatges -- billing and capacity charge. The
billing charge will be $1.20 per bill to cover customer
service for billing and the capacity charge will be based on
the meter size. He mentioned that the capacity charge was
included in the volume charge in the past. Referring to page
19 in the report, he recommended that Council approve a
revenue bond issue for financing capital construction.
Referring to page 16 and 17, he recommended adoption of a
single volume rate of 29/100 CF. He referred to page 29
which indicates the consumption vs the revenue Which shows a
40% consumption by residential users providing 60% of the
revenue. Council member Hinman expressed concern about the
increase the industries would experience and requested
information on the effect this rate increase would have on
them. Mr. White reviewed some of the sample billings given on
page 25 of his report. Mr. White also recommended eliminating
the irrigation rate and Council member Buchanan expressed
concern about this for the citizens Who were .annexed to the
City and gave up some of their water shares depending on the
City's irrigation rates. (Council member Hinman Absent after
3:55 P.M.) Mr. White referred to page 24 and recommended a
50% rate increase for fire service. John Weise, Sanitary
Engineer, explained the fire service rate, Whidh relates to
the charge of aversizing of the pipe to. get the demand for
fire, service to an area. Mr. White recommended an increase
for delinquent bills to $10.00 from $5.00. Council members
expressed concern about this figure and suggested that it be
raised to $15.00. Responding to Mr. White's inquiry, Council
members indicated that they agree with the concept of the
ready-to-serve charge. Gordon Wonder, a citizen, commented on
his concerns following his brief review of the study. He
commented on the ready-to-serve charge, stating that the user
has already paid for the larger meter When he gets it.
10. DAMAGE CLAIM
Mayor Edmondson announced that Mr. Hayward is now in the
audience requesting to speak about the denial of his damage
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November 4, 1980
claims. It was the general consensus of the Council to
reconsider his damage claims. Johnny Hayward requested that
Council obtain additional information from the other City
departments and then make their decision. He gave some
background information on the tickets he received and stated
that the Police Department Clerk should have given him
information regarding the court costs. He stated that he has
heard that if citizens gets this infolliation it may bias them
from going to court. Hover, he stated he got two different
stories. He requested information on the policy in the Police
Departtent concerning information given to the citizens
regarding going to court for traffic violations. Mayor
Edmondson stated that Council will take this into
consideration and advise him of their action. Following
discussion, it was the general consensus of the Council to not
take any further action on the resolution.
13. AGREEMENT WITH FRED PORTER FOR PAYMENT OF COURT APPOINTED ATTORNEY
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FEES FOR 1981
Council member Doty expressed her concern about the $40,000
contract and inquired if Mr. Porter will be spending 100% of
his time on this. City Attorney Andrews reported that he
works on this for more than one-half his time, but he also has
other employees working on this. He commented that the number
of cases has increased and that Mr. Porter is on call 24 hours
a day to be with a suspect Whenever they request legal counsel
prior to interrogation. Concern was raised about how it is
determined that a person is indigent. Resolution No. D-4349,
having been read by title, it was MOVED by Buchanan, seconded
by Crest that the resolution be passed. Unanimously carried
by roll call vote.
RESOLUTION NO. D-4349, A RESOLUTION authorizing the City
Manager and City Clerk of the City of Yakima to accept a
letter of agreement for paying court appointed attorney fees
for the year 1981.
*14. PROJECT AGREEMENT FOR 16TH AVENUE AND LINCOLN AVENUE INTERSECTION
IMPROVEMENT WITH THE URBAN ARTERIAL BOARD
RESOLUTION NO. D-4350, A RESOLUTION authorizing and directing
the City Manager and City Clerk of the City of Yakima to
execute and file a project agreement for 16th Avenue and
Lincoln Avenue intersection improvement, with the State of
Washington, Urban Arterial Board.
*15. LEASE AGREEMENT FOR PARK RESIDENCE
RESOLUTION NO, D-4351, A RESOLUTION authorizing and directing
the City Manager and City Clerk of the City of Yakima to
execute a lease agreement with Jack and Thelma Hauge.
*16. DISPOSITION CP DAMAGE CLAIM
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A. Ronald R. King Damage Claim for overcharge of domestic
water bill of $49.82.
RESOLUTION NO. D-4352, A RESOLUTION denying the claim of
Ronald R. King filed with the City of Yakima on OuLober
20, 1980.
B. Frederick Lammers Damage Claim for overcharge of domestic
water bill of $59.54.
RESOLUTION NO. D-4353, A RESOLUTION denying the claim of
Mr. and Mrs. Frederick Lammers filed with the City of
Yakima on September 25, 1980.
*17. REQUEST BY JERRY ELLIS AT 10/7/80 COUNCIL MEETING, TO ADJUST HIS
HIGH WATER BILL
Motion to deny request by Jerry Ellis at 10/7/80 Council
meeting, to adjust his high water bill, was passed.
November 4, 1980 177
*18. FINAL CONTRACT CONSTRUCTION PAYMENT .
A report from the City. Engineer dated 10/27/80 with respect to
the,completion of the work on the 1980 Community Development
Paving Projedt, performed by Superior Asphalt, approved,
the,wokk was accepted and payment of the final estimates as
therein set forth was authorized.
*19. OUT"CF-STATE TRAVEL REQUEST
The out-of-state travel request for City Manager Zais to
attend the ICMA Wbtkshop in Washington, D.C., December 11 and
12, 1980, at no cost to the City, was approved.
II/ *20. ORDINANCE APPROPRIATING FUNDS TO PAY FOR INSTALLATION CF CHAIN LINK
FENCING AT FIRE STATION NO. 5
An Ordinance amending the 1980 Budget, appropriating funds for
the Fire Capital Fund, having been read by title only
previously, was passed.
ORDINANCE NO. 2466, AN ORDINANCE amending the 1980 Budget for
the City of Yakima; appropriating the amount of $6,500 from
unappropriated money in 332-Fire Capital Fund to Account
332.128.522.50.65 therein, as a 1980 appropriation for
332-Fire Capital Fund.
21. ORDINANCE APPROPRIATING FUNDS FOR CAPITAL IMPROVEMENTS FOR AIRPORT
ROOFING.
Council member Beauchamp inquire d if the lowest bid was
accepted to perform the toofing (Cbuncil member Doty
absent after 4:50 P.M.) Carol Darby, Director of Community
Develpment, reported that there was a lower bid, however, the
bidder used an alternative Which was unacceptable. It did not
guarantee the roofing and it doUidn't be walked on for about
six to eight months. An Ordinance.amending the 1980 Budget,
appropriating $20,000 for capital improvements for airport
roofing, having been read by title only previously, was
passed. Unanimously carried by roll call vote. Doty and
Hinman absent.
ORDINANCE NO. 2467, AN ORDINANCE amending the 1980 Budget for
the City of Yakima; and appropriating, transferring and
reappropriating money within and among various funds and
accounts, all as appropriations for the 1980 City of Yakima
Budget.
22. OTHER BUSINESS
CHRISTMAS FESTIVAL PARADE
II/ Council member Carmichael made inquiries about the Christmas
Festival parade route, expressing concern about congested
traffic if it is true that the parade will end by the Yakima
Mall Plaza. City Manager Zais reported that an inquiry had
been made about relocating the Christmas tree, but he was not
aware of a change in the parade route and he has not seen a
parade permit. He stated he would check on that.
AIRPORT
Council member Buchanan stated he would like Council to look
into the possibility of letting the County run the Airport.
City Manager Zais reported that there is a budget review
scheduled next week on Airport. He stated that Council was
also waiting for a report from the Airport Advisory
Commission, based on their joint meeting with the County
Commissioners. It was the general consensus of the Council to
discuss this at another time When all the Council members are
present.
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Nu/ember 4, 1980
TRANSIT - 504 Section
Mayor Edmondson reported that she wrote Senator Magnuson a
letter thanking him for the information regarding the new bill
in the Senate regarding Section 504 of the Transportation Act,
also telling him that the amendment is 11.9 to_the_,
city and prefer the Cleveland amendment.
COUNCIL INFORMATION
Items of information supplied to Council wre: Council
calendar for November 1980; memo from Director cf Community
Development re: temporary- certificate of occupancy - Chinook
Tower. 10/30/80; response to Mark Bontrager, School District,
re: request from Broadway Elementary School Executive Board
regarding traffic on Washington Avenue. 10/16/80; memo from
Traffic Engineer re HUD_ 1981 Paving Project --
' Jerome/Fairbanks/Swan. 10/22/80; article from "The Times" re
Airwest Buy Makes Republic Coast-to-Coast. _ 10/24/80; AWC City
News, October 1980; Article from "Commuter Air, September,
1980 entitled 'Commuters Take Over Where Big Carriers Left
Off"; responses to the letters supporting the reauthorization
of the Federal ReVenue Sharing Program fruipp Senator Magnuson,
Congressman McCormack and Congressman Bonker. 10/27/80; and
notice of the granting of the City of Yakima'S application for
franchise fee waiver on Cox Cable TV Franchise. 10/28/80.
23. ADJOURNMENT
There being no further business to cane before the Council, it
was MOVED by Beaudhamp, seconded by Buchanan that this meeting '
he adjourned at the hour of 5:15 P.M. to then meet on
Wednesday, November 12, 1980 at 11:00 a.m. in Room 421, Yakima
County Courthouse to meet with the Boundary Review Board.
Unanimously carried by voice v; e. DAty and inman absent.
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