HomeMy WebLinkAbout05/27/1980 Adjourned Meeting MAY 27, 1980
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The City Council net in session on this date at 1:00 P.M. in the Council
chambers Of 'City Hall, Yakima, Washington. Council members present were
Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan, Lynn Car-
michael, Bruce Crest and Shirley Doty. Councilman Don Hinman present
after 1:25 p.m.
Upon the request of the applicant, it was the general consensus of the
Council to consider the Notice of Intention to Commence Annexation
Proceedings filed by Mantey, Inc. for property situated south of Nob
Hill Boulevard and east of So. 38th Avenue, out of order on the Agenda.
Mayor - Edmondson inquired if the applicant is willing to assume his share
of the City's indebtedness and Mr. Mantey indicated he would. It was
MOVED; seconded and passed that' the annexation proposed by Petition No.
961, of Intention to Commence Annexation Proceedings) be accept-
ed by the City of Yakima and that the area sought to be annexed be
II/ required to assume the City's existing indebtedness and that a Notice of
Intention to Annex be filed with the Yakima County Boundary Review
Board. The above MOTION was made by Doty, seconded by Beauchamp and
carried, Beauchamp, Buchanan, Carmichael, Crest, Doty and Edmondson
voting aye by voice vote. Hinman absent.
Mayor Edmondson announced that the Governor is bringing a staff of 25
people to'meet on Wednesday at 2:00 p.m. at the Yakima Center to discuss
the disaster. She also announced that King County crews will be leaving
the City shortly. Following discussion of the,City's appreciation of
the crews that came to Yakima to help, it was MOVED by Carmichael,
seconded by Beauchamp that Resolutions of Appreciation be prepared for
the municipalities that were involved in the cleanup project and send it
to them: Carried, Beauchamp, Buchanan, Carmichael, Crest,. Doty, and
Edmondson'voting aye by voice vote. Hinman absent.
Council member Doty reported that a citizen asked her why the Pledge of
Allegiance is not said at the beginning of the Council meetings. It was
the general consensus of the Council to take this under consideration.
(Councilman Hinman present after 1:25 p.m.)
' Council member Carmichael expressed concern about the legality of a
meeting that was held on Saturday, May 24th. She stated that Council
members were' called by the 'Chamber of Commerce, each Council member
understanding that it was an emergency and the Council Members net
together for a meeting. She stated that each Council member came to the
meeting thinking that the Mayor or two other Council members called for
the meeting. She stated that the media was not given adequate notice.
She stated a vote was taken on an' issue regarding the cooperation bet-
ween the City and County to hire private contractors to cleanup the
area. She reported that staff was not notified about the meeting and
inquired if the meeting is legal. City Attorney Andrews stated he did
not know about the meeting and could not give an opinion on it now
without further information. Council member Carmichael objected to the
manner in Which the meeting was called and stated she would have apprec-
iated having staff available at the meeting. It was MOVED by Doty,
seconded by Crest to reaffirm the vote and decision made on Saturday,
II/ May 24th to contract with the County Commissioners for use of equipment
and manpower to clean up City' streets: carried, Beauchamp, Buchanan,
Carmichael, Crest, Doty, Edmondson and Hinman voting aye by voice vote.
Council member Doty reported that the meeting on the 31st of May with
Don Swartz for a council workshop has been cancelled. - -
The Invocation was given by Councilman Buchanan.
City Manager Zais reported on the damages caused by the eruption of
Mount St. Helens. He gave an estimated direct cost figure of approx-
- imately $1 million and $1.8 million expected to be spent in the next 30
days. He that those. figures do not includeunidentified,indirect
costs. He also stated he wants to continue the Affirmative Action
Report and report on the current' City operations, beginning with the
wastewater 'treatment 7 facility. Dennis 'Bertek, Supervising Sanitary
Engineer, reported that the City had no' choice but to bypass the sewer
treatment plant on the 22nd 'of May at' 6:30 a.m.
MAY 27, 1980
- - He stated that the City put the sewage flow back through the plant on
May 25th at 4:00 p.m. and ue are providing primary treatment, which is
somewhere between 40 and 50 percent treatment. He reported that DOE is
continuing to monitor the river downstream. He outlined some of the
work and repairs that will need to be made, at an estimated cost of
about $1/2 million to $1 million, depending on What repairs will be need-
ed. He reported on the additional work requested of the contractors
which will cost about $1 or $2 million. He reported that time losses on
Contract No. 5 could cost the City $200,000 to $1 million. Willis
White-, Public Works Director, gave a report on the cleanup operations of
the streets, referring to a map of the City. He stated that by last
Friday the arterial streets were finished. He report ad that the down-
town core area, except alleys have been cleaned. the City has been
divided into a grid area for cleaning the residential areas and their
objective is to finish the entire City by Friday of next week. He
reported that crews have been working around the clock and private crews
and other municipal crews are still working in the City. He stated that
once the streets have all been cleaned, the crews will start through it
again. Mr. Mite reported that the refuse service resumed last Friday
and he expects it to be back to the normal pickup schedule next week.
He also reported that the transit system is operating on a Saturday
schedule. He stated that the City is also providing transportation for
the crews. He stated that the transit system should be operating their
routine schedule by next week. Carol Darby, Director of Canmunity
Development, reported that the airport is back to full operation as of
- , yesterday, Monday, May 26th. She reported that Hughes Air West is
operating out of the airport as of this morning. She reported that the
traffic signal lights have been cleaned, but she indicated there might
be some problems with than yet. Police Chief LaRue reported that his
major concern is the downtown area being cordoned off as the Police
Department has the responsibility for the security of that area. He
reported that there wasn't a single burglary or armed robbery from May
18th to now. He expressed appreciation of the Police reserve unit who
voluntarily manned the barricades during the downtown closure. He
reported that the police fleet of 28 units were used 24 hours a day and
have not sustained a single breakdown, however, some of the sirens and
lights were damaged. He reported that approximately 200 vehicles were
removed in order to accommodate the street cleaning process and one
vehicle was impounded. He reported that the expense involved to move
the cars was $2500. He reported that the speed limit was changed to 15
MPH for uncleaned streets only. Dick Hilligus, Director of Parks &
Recreation, reported on the cleanup efforts made by the Parks personnel.
He reported that volunteers have helped clean up the pools and have
completely cleaned the athletic fields. He reported that Lions Pool and
Fisher Golf Course should be ready to open this Friday. He recommended
that the ball fields be opened tomorrow. He reported that the Larson
Park Tennis Club is getting a crew together to clean the courts. He
reported that the senior citizens center should be ready to open by
Friday and other recreation programs will be operating when they can.
City Manager Zais stated that if Council was in agreement with the
opening days of the parks facilities to please indicate it. It was
MOVED by Hinman, seconded by Crest to accept and concur with the report
given by the Parks Director regarding the opening of the Parks facil-
ities: carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson
and Hinman voting aye by voice vote.
City Attorney Andrews reported on the Southeast Area Rezone lawsuit
stating that one argument used by the plaintiff concerned the number of
Planning Commission members in attendance at the time of the vote to
initiate the rezone. The plaintiffs are arguing that the commencement
of the rezone was invalid and therefore everything else that follows was
also invalid.
Carol Darby, Director of Community Developaent, reported on the 1977
Audit for the Community Development Block Grant, referring to her report
dated May 15, 1980. She reported that in 1977 and part of 1978 there
were sane costs that were charged against the block grant as indirect
costs. The Auditor has advised us that we could not charge indirect
costs to the block grant without having a cost allocation plan. The
City has a plan similar to a cost allocation plan and submitted it to
HUD, however, it was unacceptable. The City is unable to document
. $7,700 which will have to be paid back within 30 days. She stated that
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MAY 27, 1980
it is possible that the City will have to pay back non' for 1978 and
1979 also. Art Zerbach, Director of Finance & Budget, stated that the
- - 'Ci charged the Community Development Block Grant for administrative
services and put it in the General Fund. This was .not accepted by HUD
and the money will have to be paid back fran the General Fund, Carol
Darby suggested_that Council should think About a cost allocation plan
Which would identify costs that can be applied to federal programs.
That plan would be approved by EPA and then other agencies would review
their part of it. She stated that. the cost to prepare the plan would be
about $40,000 to $50,000. She stated that staff will be gathering data
on the advantages and disadvantages of preparing the cost allocation
plan. City Manager Zais inquired if there is a blanket guaranteed five
or ten percent for indirect costs and Miss Darby replied in the nega-
tive. She stated that it varies from agency to agency and also depends
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• on the size of the grant. Miss Darby stated that she wants to research
the feasibility of preparing the plan, expressing concern that the City
may ot be using enough federal money to warrant the expense of pre-
paring the plan. It was MOVED by Buchanan, seconded Hinman to ap-
prove the staff recommendation, submitted by staff, regarding the_appro-
priation of $7, 951.13 fran the City Contingency Funds to the Community
Development Block Grant Funds: carried, Beauchamp, - Buchanan, Carmich-
ael, Crest, Doty, Edmondson and Hinman voting aye by voice vote.
Following the City Manager's suggestion, it was the general consensus of
the Council to continue the discussion on the review of the Yakima
Metropolitan Area Path Plan to June.3, 1980 for a recommendation from
the YMATS Citizen Committee.
Larry Wittenberg, Assistant City Manager, reviewed the report fran Jean
Shipman, Purchasing Agent, dated May 15, 1980 regarding the sealed bid
limit. Hexecommended: that Council raise the minimum sealed bid limit
for the purchase of material, supplies and/or-services to $5,000. He
also recommended that provision be made so that. the Yakima City
Council may; upon a two thirds vote of all members of the Council, raise
the bid limit no more than once every two years. He stated that it is
expensive and time consuming to go to the vote of the people. It was
MOVED by Buchanan, seconded by Carmichael that this legislation be
prepared. as outlined, regarding this proposed charter amendment:
carried, Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson and
Hinman voting aye by voice-vote.
City Manager Zais_ reported that the report on Item No. 18, Updated
Report re: Digester Cleaning and Sludge Hauling, has not been received.
City Manager Zais introduced a resolution to enter into agreement with
the various municipalities and counties for labor and equipment for ash
cleanup. . It was MOVED by Buchanan, seconded by Hinman that Resolution
NO. D-4250, authorizing the execution of agreements with King County,
City of Seattle, Multnomah County and City of Portland for hiring labor
and equipment for volcanic ash cleanup, be passed: carried, Beauchamp,
Buchanan, Carmichael, Crest, Doty, Edmondson and Hinman voting aye on
roll call.
II/ RESOLUTION NO. D-4250, A RESOLUTION authorizing, approving and ratifying
the execution by the City Manager and City Clerk of the agreement to
hire labor and equipment for volcanic ash cleanup, without calling for
bids.
It was MOVED by Carmichael, seconded by Buchanan that Ordinance No.
2420; creating a volcano emergency fund, be passed: carried, Buchanan,
Carmichael, Crest, Edmondson, Hinman and Beauchamp voting aye on roll
call.
ORDINANCE NO. 2420, AN ORDINANCE related to funds and accounts; creating
a volcano emergency fund; designating its purpose and sources of rev-
enue, and providing for expenditures therefrom; enacting Chapter 3.50
"Volcano Emergency Fund", and Sections 3.50.010, 3.50.020 and 3.50.030
thereof as a new chapter and new Sections of the City of Yakima Munic-
ipal Codes; and declaring an emergency.
City Manager Zais stated that there is an ordinance Which provides for
overtime pay at a rate of 11/2 times for every City employee during an
emergency, except Department Heads, When authorized by the City Manager.
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MAY 27, 1980 -
He reported'that Department Heads may be compensated in a non-super-
visory capacity at straight time. He stated that this is a disparity of
management when you have Division Heads who are authorized to receive
time and a half pay. He requested that he be authorized to approve
overtime for Department Heads during emergencies. It was MOVED by
Beaudhalp, seconded by Buchanan that Ordinance No. 2421, relating to
personnel in providing overtime pay for Department Heads, be passed:
carried, Carmichael, Crest, Doty, Edmondson, Hinman, Beauchamp and
Buchanan voting aye on roll call.
ORDINANCE- .NO. 2421, AN ORDINANCE relating to City government personnel;
providing for overtime pay for certain employees; amending Subsection
2.40.100 A.3 of the City of Yakima Municipal Code; and declaring an
emergency.
There was sam2.dicussion regarding the figures in the estimated loss
report by the chamber of Commerce; several Council members expressing
concern that those figures might affect the credibility of the figures
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calculated by the City. City Manager Zais stated that he has given
Congressman McCormack a copy of the City's report. He stated that those
figures were carefully documented.
It was MOVED by Hinman, seconded by Carmichael to cancel the community
forum meeting Which was scheduled for Thursday, May 29, 1980: carried,
Beauchamp, Buchanan, Carmichael, Crest, Doty, Edmondson, - and 'Hinman
voting aye by voice vote. It was MOVED by Crest, seconded by Doty to
prepare Certificates of Commendation for the six citizens who chaired
the community forum meetings: carried, Beauchamp, Buchanan, Carmichael,
Crest, Doty, Edmondson and Hinman voting aye by voice vote.
It was MOVED by Buchanan, seconded by Hinman to move into Executive
Session for the purpose of discussing pending litigation and then immed-
iately adjourn the meeting: carried, Beauchamp, Buchanan, Carmichael,
Crest, Doty, Edmondson and Hinman voting aye by voice vote. -
There being no further business to come before the council, the meeting
was adjourned at the hour of 4:50 :.m.
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